COMPREHENSIVE, COST-EFFECTIVE, EASY TO USE

ACOMs EZPayManager/400 Suite is

a comprehensive payment solution.
It provides you with a single payment software platform
that can support check-printing as well as electronic
payments and electronic notifications.

BACK OFFICE APPLICATIONS

Accounting and Financial
Legacy
ERP

Spool file/data file

Our modular solutions provide a clear and easy path
for your organization to transition your corporate
payments (and vendors) from checks (a labor-intensive
paper-based payment disbursement process) to a
more automated and cost-effective electronic payment
solution. Start with the basics, and add capabilities as
your requirements change.
Rather than using expensive pre-printed checks,
EZPayManager/400s Laser Checks and additional
options provide you with significant cost savings
on printing, personnel expense, supplies and
overhead, quickly justifying the investment. ACOMs
EZPayManager/400 Suite seamlessly integrates with
all IBM Power Systems (iSeries) financial management
and ERP applications. You can set up processes to run
behind the scenes without user interaction, or manually
process payments as needed. Reprint checks ondemand and secure all aspects of the solution using a
unique feature called Selected Access Security.

Output
EZPAYMANAGER/400 CAPABILITIES
Payment Options
Laser-Printed Checks
Electronic Payments (ACH Module)
Payment Notification Options
Email (Email Module)
Fax (Fax Module)
Laser-Printed
Other Modules/Options
Check Fraud Alert (Positive Pay)
Manual Checks
Selected Access Security
Sorting & Linking
Cluster & Distributed printing
Archiving (EZContentManager)

SECURITY FEATURES IN EZPAYMANAGER/400 SUITE

There are multiple security features resident in the software as well as external features.
The Audit Log is a crucial security feature within
EZPayManager/400 that records any and all transactions,
from printing checks, reprinting checks, voids, manual
checks, to ACH payments. Users cannot delete any
records within 30 days for additional security. The log
records which user performed an action, time, date,
checkbook used, total of payment, and totals for all
actions performed on any given date.
Checkbooks that contain bank account information
and payee bank account information can be secured by
User IDs in the software. This ensures that only users
that are assigned to specific checkbooks may view the
information contained in it.

Signatures that print on checks, as well as MICR line

encoding, are automatically disengaged from a printer
after a check run is complete. The signatures never stay
resident in a printers memory.
Optionally a signature may be stored on a secure
Signature Card. The signature card must be placed in a
card reader attached to the MICR printer in order for the
signature to print, then can be stored away in a locked
location after printing is completed.
Each check template can be secured by User ID to allow
only specific users to print, edit and merge checks.

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EZPayManager/400 Suite

EZPayManager/400 Add-on Options

ePayments/ACH Module
Send electronic/ACH payments for A/P, Payroll, and any other Payment Application
The ACH Module is a great option to help companies reduce their payment disbursement expenses. The option
allows users to generate electronic payments right within a check-printing process, without having to maintain a
separate spool file for printed checks vs. electronic payments. The ACH file is NACHA compliant.

Payment Notification Options

Send payment notification details via eMail and/or Fax
These options allow you to send payment notifications directly to the payees via email and/or fax. They are fully
automated and integrated right within the payment process. No need to have a separate spool file for payees that
require electronic payments; you can process printed checks and ACH payments from one merge. Payees are
identified by a specific field in the spool file (i.e., Vendor Number, Customer Number, SSN, etc.).

Cluster Printing
Split one check printing process among multiple MICR
printers
The Cluster printing option allows users to split their print
run among multiple MICR printers for faster printing of
large jobs. For example, with this option users can run
two 45-ppm MICR printers simultaneously to get 90ppm throughput. If the spool file contains 1000 checks,
each MICR printer would evenly distribute and print 500
checks each. The cost to purchase two 45-ppm printers
is significantly lower than the cost of one 90-ppm MICR
printer.

Distributive Printing
Use distribution lists to distribute copies of checks to non-MICR printers
The distribution list option allows you to distribute copies of checks to multiple locations, saving MICR toner by not
printing copies on dedicated MICR check printers. For example, print checks to a dedicated MICR printer, send one
copy to the AP Laser printer, and one copy to the File Room laser printer.

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EZPayManager/400 Suite
Manual Check Option
Create manual checks outside of a normal check run
The manual check option allows users to create individual
checks out of a normal check run. These could checks
issued at the last minute or for specific purposes where
no spool file is created. The manual check is recorded for
security and users can add details to the stub portion of the
check if needed. Manual checks can also be saved as a
PDF upon printing using the options PDF Module.

Screen shot of entering a Manual Check

Positive Pay Option

Provides effective check fraud avoidance
According to Wikipedia, Positive pay is a service whereby the company electronically shares its check register of
all written checks with the bank. The bank therefore will only pay checks listed in that register, with exactly the same
specifications as listed in the register (amount, payee, serial number, etc.). This system dramatically reduces check
fraud.
ACOMs Positive Pay option, or Check Fraud Alert Module, allows users to generate Positive Pay files according
to their banks specifications. The module can support multiple file formats and can support an unlimited number
of banks. Changes can be made easily to the file format if needed. Files can be processed automatically using a
simple API or manually at a specific time and date.

Sorting and Linking Options

Sort output and link external spool files for processing
The sorting option for merged documents allows users to sort the printed output based on specific fields in the spool
file. For example most checks are sorted by check number, but a user may want to sort the checks by department
for easier disbursement. Simply define the department field in the option and the output will be sorted alphabetically
or numerically by department.
The linking option for merged documents allows users to link external spool files with the main check spool file for
collated printing. For example some AP checks contain overflow that are maintained in a separate spool file. A user
can link the spool files together in the merge process by vendor name or number upon printing. This eliminates the
need for the user to manually collate the printed checks with the printed overflow from two separate merge processes.

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EZPayManager/400 Suite
Selected Access Security Option
Enables administrator to further secure the software at
multiple levels
Administrator can control which options/features to show
in the menus, and sub-features, based on pre-defined user
profiles. An AP manager may have access to all options in
EZPayManager/400 while an AP user may only be able to
access the print options within the software.

Screen shot of Selected Access Security for

EZPayManager/400 main menu.

EZeDocs/400
Enables printing and electronic delivery of invoices,
POs, statements, etc.
EZeDocs/400 allows the processing of other business
documents like invoices, purchase orders, and statements
from spool files and/or data files. Documents can be
printed, emailed, converted to PDF, and/or faxed, based on
the recipients pre-set preferences. PDFs that are created
can be stored in EZContentManager for future access.

Screen shot of main EZeDocs/400 menu

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EZPayManager/400 Suite
EZContentManager
Store electronic copies of all payments and remittance
details
EZPayManager/400 has the ability to auto-capture
and index all payments processed. The result is
a text-searchable PDF copy of the payment and
notification details, along with the associated index fields
(metadata), which can be automatically uploaded into
the users electronic document management system
(EZContentManager).
EZContentManager maintains an electronic copy of all
payment records processed through the modules for easy
access, retrieval and distribution. Users can search past
payments by account, payee name, check number, check
date, along with a number of other user-definable fields.

Screen shot of accounting type file structure in

EZContentManager

These indices can contain any spool file data used in a

payment, as well as any spool file attributes that may be
needed to search for documents. A duplicate copy of
the payment detail is rendered as a PDF file and can be
viewed or emailed directly to the payee or printed and
mailed. This is a great option for environments where
there is a high volume of payment inquiries and provides a
great alternative to traditional printed file copies and filing
cabinets.
This solution also provides authorized users with access
to payment and remittance details through any supported
web browser.

EZDesigner/400
GUI template designer
EZDesigner/400 is a PC design tool used to design the
check or document overlay (or template), as well as map
fields in the spool file and/or data files to the overlay.
Create the overlay using lines, boxes, text, color, shading,
images, signatures, MICR line placement, etc., and change
as needed.
The overlay is then saved and uploaded to the System i
via the bi-directional File Transfer Utility that is included.
Overlays can also be checked out and downloaded back to
EZDesigner/400 for any changes that need to be made.
Screen shot of AP check overlay in EZDesigner/400

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EZPayManager/400 Suite
MICR Laser Check Printers
Provides great cost savings and an excellent deterrent
to check fraud
ACOM MICR-enhances several models of Xerox AwardWinning Office/Network Laser Printers, ranging in printing
speeds of 30 pages per minute (ppm) to 45 ppm. Xerox
selected ACOM because we have demonstrated our
leadership in the MICR printing industry, with over 25 years
of experience, and thousands of satisfied customers.
ACOMs certified MICR laser check printers use blank
security check stock, instead of expensive pre-printed
check stock, which provides great cost savings and an
excellent deterrent to check fraud (estimated to cost over
$14 billion this year).

0309

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Tel: (800) 699-5758 or (562) 424-7899

Fax: (562) 492-9131

eMail: sales@acom.com