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COMMISSION ON AUDIT CIRCULAR NO. 2006-003 - January 31, 2006

REPUBLIC OF THE PHILIPPINES

COMMISSION ON AUDIT
Commonwealth Avenue, Quezon City, Philippines

CIRCULAR

TO

No. :
Date :

2006-003
January 31, 2006

All Heads of National Government Agencies; Heads of Financial Management

Services/Comptrollership Departments; Heads of Accounting Units; Heads of
Budget Units; COA Assistant Commissioners, Directors, Auditors; and All
Others Concerned

SUBJECT :

RESTATEMENT WITH AMENDMENTS OF COA CIRCULAR NO. 2005-001 ON

ACCOUNTING POLICIES RELATED TO THE BUDGET, ACCOUNTING AND
DISBURSEMENT FUNCTIONS IN NATIONAL GOVERNMENT AGENCIES
UNDER THE NEW GOVERNMENT ACCOUNTING SYSTEM (NGAS)

1.0 RATIONALE/OBJECTIVES
Section 2 (2), Article IX-D of the 1987 Philippine Constitution mandates the
Commission on Audit to "xxx promulgate accounting and auditing rules and regulations
xxx".
In line with NGAS implementation, this circular delineates the responsibilities of the
Heads of the Requesting Unit, Budget Unit and the Accounting Unit in national government
agencies.
It also prescribes the revised forms to be used in recording obligations incurred, budget
utilization and disbursements.
2.0 POLICIES
The responsibilities of the Heads of the Requesting Unit, the Budget Unit and the
Accounting Unit are hereby set forth as follows:
2.1 The Head of the Requesting Unit shall prepare the Obligation Request (ObR) - Annex
A1 or Budget Utilization Request (BUR) - Annex A2 and the Disbursement Voucher
(DV) - Annex B. He shall certify on the necessity and legality of charges to
appropriations/allotment under his direct supervision as well as the validity, propriety
and legality of supporting documents.
2.2 The Head of the Budget Unit shall certify the availability of allotment and obligations
incurred in the ObR or budget and utilization in the BUR
2.3 The Head of the Budget Unit shall maintain the Registries of Allotments and
Obligations (RAO) prescribed under the Manual on the New Government Accounting
System for National Government and/or the Registry of Budget and Utilization (RBU) Annex C for income which the agency may use as authorized by law.
http://www.coa.gov.ph/COA_Issuances/COA_Circulars/Circ2006/C2006-003.htm

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COMMISSION ON AUDIT CIRCULAR NO. 2006-003 - January 31, 2006

2.4 For contract or purchase order, the Head of the Accounting Unit shall certify the
availability of funds based on the ObR or BUR duly certified by the Budget Officer.
2.5 The Head of the Accounting Unit shall certify the availability of cash and completeness
of supporting documents in the DV.
2.6 The Head of the Accounting Unit shall also prepare the Daily Cash Position Report Annex D to be submitted to the Head of the Agency.
3.0 SAVING CLAUSE
Cases not covered in this Circular shall be referred to the Government Accountancy
and Financial Management Information System (GAFMIS) Sector, this Commission, for
resolution.
4.0 REPEALING CLAUSE
All prior COA circulars/memoranda and other issuances inconsistent herewith are
hereby amended or repealed accordingly.
5.0 EFFECTIVITY
This Circular shall take effect January 31, 2006

ATTACHMENTS:
Annex
Annex
Annex
Annex
Annex

A1 - Obligation Request
A2 - Budget Utilization Request
B - Disbursement Voucher
C - Registry of Budget and Utilization
D - Daily Cash Position Report

http://www.coa.gov.ph/COA_Issuances/COA_Circulars/Circ2006/C2006-003.htm

- 382 KB;

- 247 KB;

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