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NHA Executive Boards Confirmed Minutes

NATIONAL HIGHWAY AUTHORITY


Secretariat Section
CONFIRMED MINUTES

Subject:

233rd Meeting of the NHA Executive Board held on Mar


20, 2014 at Islamabad

1.

Introduction

1.1.
The 233rd meeting of the Executive Board of the National
Highway Authority was held at 0900 hours on Mar 20, 2014 at the
NHA Head Office Auditorium, Islamabad. Mr Shahid Ashraf Tarar,
Chairman NHA presided. List of participants is at Annex-A.
1.2.
The meeting commenced with recitation of verses from the
Holy Quran and Urdu translation.
2.

Opening Remarks - Chairman NHA

2.1.
The Chairman extended warm welcome to the participants
of meeting, especially Mr Masoud Bakht, Chief (NTRC) as a new
member of the Executive Board.
2.2.
The Chairman paid tribute to Mr Muhammad
Shamsuddin Qureshi, former Chief (NTRC) for his valuable
participation and services rendered by him as Board Member and
wished him best of luck for future endeavours and success in life.
2.3.
The Chairman informed the Board about his previous
months meetings with the Prime Minister. He also apprised the Board
about signing of agreement for construction of Habibabad Flyover on
BOT basis. He briefed the Board about the status of Karachi Hyderabad Motorway (M-9) that five firms were pre-qualified, however,
participation in bid was made by three firms and finally M/s FWO has
been considered for assignment of the contract on BOT basis and
letter of intent will be issued accordingly.

233rd Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

2.4.
The Chairman further updated the Board about interest
of Chinese firms in Karachi - Lahore Motorway Project on BOT basis.
2.5.
The Chairman introduced the draft policy for construction
of new interchanges on NHA network not qualifying GoPs investment
criteria but required by the private sector for access to a business or
residential area and requested for valuable input, guidance & further
action (Annex-B).
2.6.
The Joint Secretary (MoC) suggested that the draft may be
provided to all the Board Members for review, feedback and decision
in the next meeting.
FORMAL BOARD PROCEEDINGS
3.

Agenda Items

3.1.
The Secretary NHA stated that 23 x working papers were
circulated in two volumes. Subject-wise distribution is as follows:Item
a.
b.
c.
d.
e.
f.

No

Confirmation of minutes of 232nd meeting


Finance matter
Planning matters
Construction matters
Operation matter
Admin matters
Total

1
1
4
10
1
6
23

3.2.
The Secretary NHA added that following working papers
will be tabled if permitted by the Board:a.

Construction of Leftover Works of Gwadar - Ratodero


Road Project, Gwadar - Turbat Section-I Package-IIA
(M-8) Km (47+200 to 100+800).

b.

Construction of Leftover Works of Gwadar - Turbat Hoshab Road Project (M-8), Turbat - Hoshab SectionIIA Km (0+000 to 76+250).

233rd Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

4.

c.

Construction of Leftover Works of Gwadar - Ratodero


Road Project, Gwadar - Turbat Section-I Package-IIB
(M-8) Km (100+800 to 164+250).

d.

Payment of Arrears to Sacked and Re-instated


Employees of NHA under SERA 2010.

Agenda Item 1
Confirmation of Minutes - 232nd Meeting of the
Executive Board Held on Feb 27, 2014

4.1.
The Secretary NHA solicited confirmation of minutes of
nd
232 Executive Board meeting held on Feb 27, 2014.
4.2.
Minutes were accepted for confirmation with some
amendments.
Decision
4.3.
The Executive Board confirmed minutes of 232nd meeting
held on Feb 27, 2014 with the following amendments in Additional
Agenda Item No I titled Construction of NHA Roads Providing
Connectivity to Afghanistan Through USAIDs Financial Assistance:
Award of Balance/Leftover Works of Kalat Quetta - Chaman (N-25)
Section-II (ICB-II &IV) to FWO on Single Source Basis:a.

Following new Paras be added:23.3. The Board was informed that USAID has
specified in the MOU that the works will be awarded
to M/s FWO through a negotiated contract. The
award of works to M/s FWO on single source basis
as per USAID requirement is in line with PPRA Rule5.
23.4. However, Public Procurement Regulations
2011 require that whenever an agency shall invoke
Rule-5, it shall bring the case to the ECC which will
concur or otherwise for the agency to proceed in term
of Rule-5.

233rd Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

23.5. NHA took up the case with MoC vide its letter
dated Aug 23, 2013 and subsequently MoC
forwarded the Summary to ECC vide its letter dated
18 September 2013. The ECC in its meeting held on
Jan 8, 2013 has approved, in principle, the award of
works to M/s FWO on single source basis subject to
fulfillment of all codal formalities; and approval of the
revised PC-I of the project by CDWP/ECNEC (AnnexC).
b.

Following may be added at the end of Para-23.7


under the head Decision:in the light of ECC decision.

Action By

Suggested by VP-NESPAK

Secretary NHA
Agenda Item 2
Amended PC-I for Improvement & Widening of JaglotSkardu Road, S-I (163.821 Km)

5.

Proposals
5.1.
The Executive Board is requested to recommend the
updated PC-I for improvement & widening of Jaglot-Skardu Road, S-1
(163.821 Km) amounting to Rs 43,787.40 million including FE
component of USD 396.42 million for approval of CDWP/ECNEC.
Deliberation
5.2.

The General Manager (P&CA) presented the case.

5.3.
The VP-NESPAK enquired whether reduction of design
speed was before or after bids opening. The GM (P&CA) replied that
the changes / reduction were proposed by M/s China Gezhouba
Group International Engineering Company Ltd (CGGC) in the non
confirming bid. The non confirming bid was based on the pevious
proposal of M/s CGGC for which on conditional agreement was
signed, which cancelled subsequently on the directions of MoC. On a
query of Chief (T&C), the GM (P&CA) clarified that the presentation /
working paper is for approval of amended PC-I and the contract
details are being explained as the amended PC-I is based on the
agreed contract cost between NHA and M/s CGGC.

233rd Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

5.4.
The Additional Secretary (Finance) asked about the details
of scope of work. The GM (P&CA) displayed a comparison of original
and agreed scope of works for which conditional contract agreement
was signed. The present scope of work is the same, which was
previously agreed but with additions, as under:S.N Description

1.
2.
3.

4.
5.

6.
7.
8.

I. Project Duration
Total Project Duration
II. Line
Total length
III. General Index
Design speed

Agreed Proposal
Unit
Qty.

Original Proposal
Unit
Qty.

Months

52

Months

48

Km

163.74

Km.

163.74

Approx
Length
60 Km/h 101.5 Km
40 Km/h 50.78 Km
30 Km/h 11.46 Km
IV. Width of Carriageway & Shoulders
(Common/Rolling
7.3 &
M
Section) (139 Km)
1.5+1.5
(Hilly Section)
6.1
M
(24 Km)
1+0.5
V. Bridges and culverts
Bridges on Indus River
No
02
Medium & small bridges
No
33
Culverts
No
492
Km/Hr

Km/Hr
90 Km/h
60 Km/h
60 Km/h
M
M
No
No
No

Approx
Length
101.5 Km
50.78 Km
11.46 Km

7.3 &
1.5+1.5

02
33
492

5.5.
The Chairman observed that the procurement process
based on original PC-I / Request for Proposal (RFP) was not
accomplished instead a new process based on alternate bid of M/s
CGGC has been initiated without comparison. The Member (Planning)
narrated that the original PC-I was prepared based on field study /
data collected by local consultants in 2010. Prior the submission of
previous bid the Chinese contractors team along with the officers
from NHA carried a detailed site visit. The Chinese team after the site
visit changed the quantities. The amended PC-I is prepared on the
agreed cost, which was arrived upon after seeking detailed
clarifications from the bidder.

233rd Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

5.6.
The VP-NESPAK enquired if the present bidding
procedure is covered under the PPRA Rules. The Member (Planning)
explained that the bidding process is very much in line with PPRA
Rules. NIT (Notice for Inviting Tenders) was published in international
newspapers and uploaded on NHA & PPRA websites and clarification
has been carried out as required by PPRA.
However, during
clarification meeting M/s CGGC agreed to include balance works of
four bridges in the scope of work without additional cost.
5.7.
The VP-NESPAK asked whether sizes of culverts / bridges
have been decided, if not, it may create a dispute at later stage. The
GM (P&CA) replied that sizes are not yet fixed as being EPC contract;
the contractor will design the project. However, the Member (Planning)
added that NHA and Contractor are going to agree on a cost of works
and design prepared by Contractor will be implemented after approval
of NHA. NHA has made utmost efforts to submit a viable proposal by
considering all relevant factors.
5.8.
The VP-NESPAK observed that estimates and their
comparison with bid cost are based on CSR-2013, which is not yet
applied. The Member (Planning) explained that CSR-2013 will become
effective from April 1, 2014 and the project will be implemented
thereafter. The VP-NESPAK further desired that quantity factor be
seen carefully particularly in slide prone areas. The Member
(Planning) explained that it is an EPC contract and once it is awarded
the contractor has to keep the road trafficable till maintenance period.
The GM (P&CA) further informed that, extra bridges are given on river
for safe & secure bypassing the slide prone areas. The Member
(Planning) added that precautionary measures for safety of roads
should be the responsibility of the Contractor.
5.9.
The Chief (T&C) asked about the reasons of higher
thickness of water bound macadam in shoulders as compared to
pavement structures. The GM (Design) explained that material used in
existing shoulders is of inferior quality and it needs replacement
therefore, higher thickness of water bound macadam in shoulders is
required to bring it at the level of pavement. The Member (Planning)
added that such standard shoulders are provided to ensure safe
commuting and better life of the road.

233rd Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

5.10.
The Chief (T&C) observed that variation in cost of
earthwork is more than 50%, which is the major component of overall
increase in cost of the project. The Member (Planning) explained that
terrain of the project is such that even a minor change in road
alignment requires cutting of mighty overhung rocks resulting in huge
quantity of earthwork. Moreover, the GM (Design) added that the
bidder in this case is a foreign contractor and instead of NHA CSR,
has worked out project cost in the light of international perspective.
5.11.
The Chairman observed that when scope of work in 1st
and 2nd advertisement was same, cost enhancement in amended PC-1
needs to be clarified. The VP-NESPAK supported the said point of view
and added that it appears that the cost is on higher side because of
foreign funding. The cost would have been much lesser than the
assessment by foreign donor, if the project be carried out through
PSDP.
5.12.
The Additional Secretary (Finance) asked about the
vetting of financial assessment and allocation of loan. The Member
(Planning) explained that the project cost is based on the offer of
bidder. However, loan will be processed & singed by Economic Affairs
Division after clearance of PC-I by the competent forum. The Member
(Planning), on the query of Additional Secretary (Finance) in this
regard, confirmed that EAD/ECNEC are in knowledge of this project.
5.13.
The Chief (T&C) suggested that it should be clarified that
this contract is based on EPC with comparison of rates particularly in
earthwork cost and items. The IG (NH&MP) suggested that such
proposals be examined by technical experts from the Board two or
three days prior to the meeting to have a consensus of the Board. The
Chairman NHA supported the suggestion and requested the Chief
(T&C) & VP-NESPAK to examine the case and instructed the Member
(Planning) to depute GM (P&CA) for presenting case to respective
Members of the Board.
5.14.
As directed by the Executive Board, a meeting was held in
the Planning Wing where a very elaborate and detailed discussion took
place. The VP-NESPAK re-iterated his observation which he had made
during the Executive Board meeting. The question of earthwork
quantities, the increase in cost on account of the same were

233rd Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

deliberated in detail and necessary documents were shared with the


Board Member. The complete extent of work done by NHA and the
Chinese Contractor M/s CGGC was shown to the Board Member who
was satisfied with the details provided; however, he desired that PC-I
should include comparison of cost that if the same project is executed
by GoP with its own resources, what would be the cost difference.
NHA agreed that PC-I shall include this comparison. The VP-NESPAK
further desired that the contract should include various binding
requirements at specific locations, similar to the addendum signed in
CRBC case. The Member was assured that the contract which is now
in draft form shall include the same.
5.15.
Subsequently, the same was discussed with Chief (T&C)
who also supported the point of view and desired that justification of
increase in cost be made part of amended PC-I, and cleared it to be
forwarded to CDWP / ECNEC for consideration.
Decision
5.16.
The Executive Board recommended the amended PC-I for
improvement & widening of Jaglot-Skardu Road, S-1 (163.821 Km)
amounting to Rs 43,787.40 million including FE component of USD
396.42 million for approval of CDWP/ECNEC.
Action By
6.

Member (Planning)
Agenda Item 3
Extension of Consultancy Services for Design and
Design Review of Structures by M/s M Iqbal Haq and
Associates

Proposals
6.1.
Approval of the Executive Board is solicited for two years
extension in the contract of M/s Muhammad Iqbal Haq wef Jun 10,
2013 to Jun 9, 2015 for Consultancy Services for Design Review of
Structures of NHA at the cost of Rs 12,842,200/-.

233rd Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Deliberation
6.2.

The General Manager (Design) presented the case.

6.3.
The VP-NESPAK enquired whether this case of extension
in contract is covered under PPRA Rules. The GM (Design) explained
that the Consultant is working in NHA before promulgation of PPRA
Rules and it is an extension in running contract and not a fresh case.
The Joint Secretary (MoC) opined that it is a kind of appointment of a
firm and should be covered under PPRA Rules. The Member (Planning)
informed that PPRA Rules deals with fresh procurements only and not
extensions. He added that Mr Iqbal Haq has a very high professional
expertise having Doctorate in the Structural Engineering, his
contributions through review of various designs prepared by different
consultancy firms resulted in huge savings. The GM (Design) stressed
that the firm is essentially required in the interest of public works and
it would be difficult to find his replacement keeping in view the dearth
of structural engineers in Pakistan due to brain drain.
6.4.
The VP-NESPAK suggested that the case for extension in
contract be got approved from the Principal Accounting Officer. The
Chief (T&C) observed that there was obvious gap in chain of command
between Team Leader / Head and the lower tier staff. There should be
2 x persons i.e. one Engineer and one Senior Supervising Officer,
which was agreed. The Chairman viewed that we may clear the
proposal subject to clarification from PPRA regarding applicability of
PPRA Rules in contract extension cases. The VP-NESPAK also
supported this version.
6.5.
The Board after detailed deliberations agreed with the
proposal subject to fulfillment of all the pre-requisites delineated in
PPRA Rules.
Decision
6.6
The Executive Board deferred the proposal and desired
clearance of above observations, clarification / NOC from PPRA and
subsequent submission to the Board for decision.
Action By

Member (Planning)

233rd Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

7.

Agenda Item 4
Procurement Procedure for Hiring of Consultancy
Services in NHA

Introduction
7.1.
The Executive Board in its 226th meeting of Feb 26, 2013
instructed to prepare and give a detailed presentation on general
procedure for hiring consultancy services in NHA.
Deliberation
7.2.
The General Manager (P&CA) presented the case. He
briefed the Board about procurement procedure including prequalification, invitation to consultants, submission, opening &
evaluation of technical / financial proposals, evaluation criteria and
powers for acceptance of constancy services both for local & foreign
consultants.
7.3.
The VP-NESPAK suggested that qualitative prequalification in the light of PPRA Rules is required to be ensured. The
Member (Planning) stated that presently weightage ratio is 80:20
(Technical : Financial) for procurement and more preference be given
to the technical proposals to some extent over the financial proposals
to procure better consultants.
7.4.
The Chairman opined that we should improve standards /
parameters for getting qualitative and better results in procurement
process. The VP-NESPAK supported the said version and suggested
that criteria / procedures of reputed national and international
organizations like ADB and World Bank, etc, be consulted. He added
that points allocated for qualification & competence of the key /
proposed staff be reviewed because as per present criteria these points
constitute 70% of the overall technical weightage. The GM (P&CA)
clarified that NHA is ensuring merit based pre-qualification and
evaluation criteria is not fixed but liable to adjustment keeping in view
specific project requirements. The Member (Planning) added that
criteria of NHA mostly match with the said organizations.

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NHA Executive Boards Confirmed Minutes

7.5.
The VP-NESPAK observed that criteria for foreign & local
bidders be addressed properly and separately. The Member (Planning)
explained that separate criteria in mega projects where foreign
funding is involved is always considered, however, in PSDP projects
criteria remains same. The Chairman supported explanation of the
Member (Planning) and suggested that VP-NESPAK and Chief (T&C)
may add their input for improvement of procurement procedures.
Decision
7.6.
The NHA Executive Board decided that the criteria be
reviewed and finalized under the guidance of VP-NESPAK and Chief
(T&C) by P&CA Section and the same should be submitted to the
Board in next meeting.
Action By

Member (Planning)
Agenda Item 5
Addendum-5 of M/s NESPAK for Consultancy
Services: Widening & Strengthening of Waigum-RudKhajuri-Bewata Road Project (N-70)

8.

Proposal
8.1.
The Executive Board is requested to approve Addendum-5
of M/s NESPAK for consultancy services for widening & strengthening
of Waigum-Rud-Khajuri-Bewata Road Project (N-70) amounting to
Rs 61,063,217/- with financial impact of 151% with extension in
consultancy from Jan 1, 2009 to Dec 31, 2013, along with additional
time upto Jun 30, 2014 with nominal staff for finalization of accounts
and contractual obligations.
Deliberation
8.2.

The Member (Construction) presented the case.

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NHA Executive Boards Confirmed Minutes

8.3.
The Chief (T&C) asked about the number of Consultant
staff deputed at site during the project suspension period. The
Member (Const) informed that essentially required reduced staff was
deployed. On the query of Chairman about completion of remaining
works of the project, the Member (Const) informed that works would
be completed within 6 months.
8.4.

The Board deliberated and cleared the proposal.

Decision
8.5.
The NHA Executive Board approved Addendum-5 of M/s
NESPAK for consultancy services for widening & strengthening of
Waigum - Rud - Khajuri - Bewata Road Project (N-70) amounting to
Rs 61,063,217/- (Rupees sixty one million, sixty three thousand, two hundred &
seventeen) only, with financial impact of 151% with extension in
consultancy from Jan 1, 2009 to Dec 31, 2013, along with additional
time upto Jun 30, 2014 with nominal staff for finalization of accounts
and contractual obligations.
Action By

Member (Construction)
Agenda Item 6
Addendum-5R of M/s LRA Group for Construction
Supervision of Gwadar- Turbat- Hoshab Section (M-8)

9.

Proposal
9.1.
The Executive Board is requested to approve the
Addendum-5R of the Consultant M/s LRA Group from Aug 1, 2011
upto April 30, 2014 for construction supervision of Gwadar - Turbat Hoshab Section (M-8) amounting to Rs 15,532,651/- .
Deliberation
9.2.

The Member (Construction) presented the case.

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NHA Executive Boards Confirmed Minutes

9.3.
The Chief (T&C) observed that the PC-I cost has been
shown for the whole project of M-8, whereas, the Addendum-5R
pertains to Gwadar - Turbat - Hoshab Section (193 km). This should
be corrected for record purpose.
9.4.

The Board deliberated and cleared the proposal.

Decision
9.5.
The Executive Board approved Addendum-5R of the
Consultant M/s LRA Group from Aug 1, 2011 upto April 30, 2014 for
construction supervision of Gwadar - Turbat - Hoshab Section (M-8)
amounting to Rs 15,532,651/- (Rupees fifteen million, five hundred thirty two
thousand, six hundred & fifty one) only.
Action By

Member (Construction)
Agenda Item 7
Revised PC-I for Construction of Baba Farid Bridge
Project Across River Sutlej

10.

Proposal
10.1.

The Executive Board is requested for:a.

Revival of the contract of Baba Farid Bridge with M/s


Kingcrete.

b.

Recommendation of revised PC-I of Baba Farid


Bridge costing Rs 1950 million for approval of CDWP
/ ECNEC.

Deliberation
10.2.
The Member (Construction) introduced the salient
features of the proposal. The GM (Construction), Punjab-South further
presented and briefed the Board in detail.

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NHA Executive Boards Confirmed Minutes

10.3.
The VP-NESPAK asked about the reasons of damages. The
GM (Const) explained that breach of Mari Creek by the locals and
pressure of flood water caused severe detrimental effects to the bridge
structure & guide banks.
10.4.
The Chief (T&C) suggested that NHA may approach the
respective authorities for funding of losses caused due to breach of
creek. The Chairman viewed that GM NHA should persuade the
community of the area in connection with closure of creek with the
support of local dignitaries including MNAs & MPAs, otherwise,
construction of bridge would be difficult and their agricultural land
would be wasted apart from damage to their livelihood.
10.5.
The Chairman further viewed that a committee may be
appointed to inspect the project site and furnish report /
recommendations for damages/ restoration and subsequently take up
a case for consideration with comparison of cost both for revival of
contract and re-award.
10.6.
The Chief (T&C) informed that Planning Commission
always desired that concerned organizations should prioritize their
projects for allocation of funds in the following manners:a.
b.
c.

Bridges
Approach roads
Essential works

10.7.
The Chief (T&C) further suggested that hydraulic studies
be carried out first and design be prepared later on. The Chairman
narrated problems in allocation of funds which actually causing
extension of time in the contracts. He proposed that instead of
assigning new schemes the high ups may give priority to the allocation
of funds and completion of existing schemes.
10.8.
The VP-NESPAK asked about Factor-C effects in this case.
The GM (Const) informed that effect of 28% in Factor-C has already
been approved by the Board. The VP-NESPAK disagreed with the
information of GM (Const) and desired that such approval be
presented before the Board.

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NHA Executive Boards Confirmed Minutes

10.9.
The Additional Secretary (Finance) desired that an
appropriate cost effect be prepared and placed before the Board for
qualitative decision.
10.10.
The Board decided that the proposal be resubmitted in
the light of above observations for consideration / decision in another
meeting on priority.
Decision
10.11.
The Executive Board deferred the working paper with the
directions that it may be presented again at the earliest along with
previous approval of the Board regarding Factor-C and report /
recommendations of the committee with detail comparison of cost for
revival / re-award of the contract.
Action By

Member (Construction)
Agenda Item 8
Addendum-3
of
M/s
Republic
Engineering
Corporation (REC) Pvt Ltd for Design Review and
Construction Supervision Services on Jhalkhad
Chillas Section of N-15

11.

Proposal
11.1.
The Executive Board is requested to approve Addendum-3
of M/s REC costing Rs 52,227,000/- for supervision services for
Jhalkhad-Babusar Top - Chillas Project (N-15) having aggregate cost
effect of (+) 238.10% entailing extension in time from Jan-2010 to Mar
31, 2015.
Deliberation
11.2.

The Member (Construction) presented the case.

11.3.
The Chief (T&C) viewed that keeping in view the cost effect
revision of PC-I is required. The Member (Const) informed that the
revised PC-I is already under process.

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NHA Executive Boards Confirmed Minutes

11.4.
The Board deliberated and cleared the proposal subject to
approval of revised PC-I.
Decision
11.5.
The Executive Board approved Addendum of M/s
Republic Engineering Corporation Pvt Ltd
for construction
supervision of Jhalkhad - Babusar Top - Chillas Project (N-15) costing
Rs 52,227,000/- (Rupees fifty two million, two hundred & twenty seven
thousand) only, entailing aggregate variation (+) 238.10% to original
contract. This Addendum also includes cost accrued on account of
enhanced charge rates (50%) from Jan 1, 2009 to Mar 31, 2015 duly
approved by NHA Executive Board in its 194th meeting of Aug 5, 2010.
11.6.
This Addendum regularizes EoT extension in time from
Jan 1, 2010 to Mar 31, 2015 (including three months with selected
staff for project accounts finalization).
Action By

12.

Member (Construction)
Agenda Item 9
Lyari Expressway Project: V O No 10 (Ex-post facto
approval of Continuation of Technical Assistance &
Supervision by M/s RECO)

Proposal
12.1.
The Executive Board is requested to accord in-principle
approval of the re-rating so that proceedings of the re-rating
committee may commence and submit its recommendations to the
Executive Board for approval / consideration. It is further
recommended that re-ratting committee may be given extra mandate
for fact finding and fixation of responsibility.
Deliberation
12.2.
The Member (Construction) presented the case and
briefed the Board that:-

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a.

Initially in purview of the Patent Rights and bank


guarantee of M/s RECO it was decided by the
Executive Board to extend the technical services of
M/s RECO till the completion of the project and
granted an Extension in technical assistance of M/s
RECO for 24 months at the lump sum rate of Rs 5
million per month up to Nov 9, 2006, however, works
could not be completed in the extended period.

b.

Member Motorways further accorded provisional


approval of the extension in services of M/s RECO
for 12 months ie Feb 9, 2007 to Feb 8, 2008 at the
lump sum rate of Rs 5 million per month. It is
pertinent to mention her that Member (Motorways) is
not the competent authority of approving such
extensions incurring huge financial impacts,
Moreover this provisional approval was not converted
in to the formal approval by Chairman NHA.

c.

Member (Motorways) after the expiry of the extended


period accorded further provisional extension in
technical assistance of M/s RECO till Dec 31, 2011
at the revised rate of Rs 7.5 million. This provisional
approval was not regularized by the competent
authority ie revised rates by the Executive Board and
extension in time by the Chairman NHA.

d.

During the idle period from May-2011 to Sep-2011,


the monthly payment of technical assistance was
reduced to Rs 6 million, M/s RECO was demobilized
in Oct-2011.

12.3.
The Member (Const) recommended that re-rating
committee may be given extra mandate for fact finding and fixation of
responsibility in above matters.

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NHA Executive Boards Confirmed Minutes

Decision
12.4.
The Executive Board accorded in-principle approval for rerating proceedings by the re-rating committee with additional mandate
for fact finding and fixation of responsibility.
Action By

Member (Construction)
Agenda Item 10
Addendum-5 of M/s Associated Consulting Engineers
(ACE) for Construction Supervision of Takhtbhai
Dargai Section (N-45)

13.

Proposal
13.1.
The Executive Board is requested to accord approval of
Addendum-5 of M/s ACE amounting to Rs 18,482,422/- for
supervisory services rendered from Jun 1, 2011 to Jun 30, 2013 with
revised contract cost of Rs 55,159,576/- having aggregate effect of (+)
452%.
Deliberation
13.2.
The Member (Construction) presented the case. He stated
that the subject project has already been completed substantially and
supervision consultants have served at site as per requirement of the
project. Therefore, EoT from Jun 1, 2011 to Jun 30, 2013 is required.
13.3.

The Board deliberated and cleared the proposal.

Decision
13.4.
The Executive Board approved Addendum-5 of M/s ACE
amounting to Rs 18,482,422/- (Rupees eighteen million, four hundred eighty
two thousand, four hundred & twenty two) only, for supervisory services
rendered from Jun 1, 2011 to Jun 30, 2013 with revised contract cost
of Rs 55,159,576/- having aggregate effect of (+) 452%.
Action By

Member (Construction)

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NHA Executive Boards Confirmed Minutes

Agenda Item 11
Payment of Arrears of Pay & Allowances wef Sep 12,
2005 Due to Upgradation of Posts of Audit and
Accounts Cadre

14.

14.1.
The subject agenda item was withdrawn by Member
(Finance), hence not discussed.
Action By

Member (Finance)
Agenda Item 12
Variation Order-1 of M/s Techno Time Construction
Company for Construction of Bridge Across Vadoor
Nullah (N-70, Km 96-97)

15.

Proposal
15.1.

The Executive Board is requested to approve:a.

Variation Order-1 of M/s Techno Time Construction


Company for Construction of Bridge over Vadoor
Nullah at km 96-97 (N-70) NCB-S-12 costing Rs
46,551,928/-, brining the revised cost to Rs 173.854
million, which is 36.568% above the original contract
value of Rs 127.302 million.

b.

Extension of time upto Jun 30, 2014 (8.32 months).

Deliberation
15.2.

The Member (Operation) presented the case.

15.3.
The VP-NESPAK asked about reasons of increase of cost
and consent of ADB. The Member (Ops) explained that cost is
increased due to additional quantities arising from revision of original
design of the bridge. He further explained that originally the bridge
was designed in Dec-2011 for a discharge of 65000 cusecs, which at
that time, was the historically peak discharge that occurred during
the flood-2010. In Sep-2012 another historic peak discharge of around
97000 cusecs occurred in Vadoor hill torrent at bridge site which was
approximately 49% higher than that of year 2010. The bridge design
was accordingly revised by the designer. Revised scope of work include

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NHA Executive Boards Confirmed Minutes

2 additional spans, increase in length of bridge from 120 m to 160 m,


number & length of piles from 22 m to 36 m, number of girders from
24 to 32, etc. The Member (Ops) also confirmed that ADB has
accorded concurrence to the subject VO.
15.4.
The Chief (T&C) enquired about the source of level of
discharge and effect on approach roads due to revised design. The
Member (Ops) explained that discharge values have been taken from
Punjab Irrigation Department and the length of approach roads is also
affected.
15.5.

The Board deliberated and cleared the proposal.

Decision
15.6.
The Executive Board approved Variation Order-1 of M/s
Techno Time Construction Company for Construction of Bridge over
Vadoor Nullah at km 96-97 (N-70) NCB-S-12 costing Rs 46,551,928/(Rupees forty six million, five hundred fifty one thousand, nine hundred &
twenty eight) only, brining the revised cost to Rs 173.854 million,

which is 36.568% above the original contract value of Rs 127.302


million.
15.7.
The Board also granted extension of time upto Jun 30,
2014 (8.32 months).
Action By
16.

Member (Operation)
Agenda Item 13
Elevation of NHA Employees Working in BS-1 to 16:
Report by the Executive Boards Sub-committee
Constituted for Review of Boards Decision Taken in
its 223rd Meeting of Nov 7, 2012

Proposal
16.1.
The Executive Board is requested to consider the
proposals for upgradation in respect of the posts and basic pay scales
as per recommendations of its Sub committee:-

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NHA Executive Boards Confirmed Minutes

i.

a)

All NHA employees in BS 1-16 be elevated to


the next scale as per criteria already approved
by the Executive Board in its 223rd meeting of
Nov 7, 2012 (agenda item-10)- 507 employees
OR

b)

ii.

For compliance of the Court orders, all the


appellants (37 employees) be up-graded at
par with their counterparts in Accounts/
Audit cadres and later on all such up-graded
posts be re-designated after considering the
job structure in other departments in view of
its suitability and practicability.

To facilitate the implementation of recommendations


at (i)(a) or (i)(b) above, promotion quota may be
reviewed and necessary amendments be processed in
the NHA Service Rules.

Deliberation
16.2.

The Member (Admn) presented the case.

16.3.
The Chairman NHA enquired if this upgradation be
applicable to all NHA employees or otherwise? The Member (Admn)
clarified that elevation of employees will only be for those who fulfills
the condition of completion of service length for promotion in the light
of criteria fixed by the Board as personal to the employee concerned.
The Member (Admn) also explained that on retirement / promotion the
elevated post would revert to its original scale.
16.4.
The Member (Admn) conveyed that there would be
abundant litigation from the employees in case of upgradation of few
employees / cadres, so to minimize the repercussions in this respect it
would be advisable to go for the proposal at 16.1-i. a) above. He also
informed that since this proposal is to affect the compliance of the
orders of the Honorable Islamabad High Court, therefore, no alternate
is available to NHA.

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NHA Executive Boards Confirmed Minutes

16.5.
The Additional Secretary (Finance) viewed that, the
important factor in this case is to ensure that, the decision of Board
should not establish a precedent for other employees of the Federal
Government for upgradation.
16.6.
The Chairman observed that financial impact against
proposed upgradation given in 16.1-i. a), ie Rs 14.139 million per
annum seems incorrect and needs to be revisited / confirmed.
16.7.
The Joint Secretary (MoC) suggested that since important
issues are involved for decision in the case, therefore, a committee
may be constituted to scrutinized the recommendations of the subcommittee and submit a viable proposal for decision. The Member
(Planning) opined that due to orders of honorable High Court the
Board give clear decision to satisfy the said orders.
16.8.
After detailed deliberations the Board agreed to the
proposal at 16.1-i. a), in principle, and decided that the committee
work out details of exact number of employees that will benefit from
this along with financial impact and present it to the Board for
approval.
Decision
16.9.
The Executive Board constituted following Committee to
scrutinize the case and submit a viable proposal for decision in the
next Board:a.
b.
c.
16.10.

Joint Secretary MoC


Member (Admn) NHA
Dy Chief (NTRC)

(Convener)

The ToRs of the committee are as follows:a.

To work out modalities for implementation of the


proposal at Para 16.1-i. a).

b.

To work out details of number of employees which


will benefit from the proposal.

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NHA Executive Boards Confirmed Minutes

Action By
17.

c.

To work out the financial impact of the proposal.

d.

To suggest amendments in NHA Service Rules /


Regulations required.

Member (Admn)
Agenda Item 14
Standard Operating Procedures (SOPs) for NHAs Hajj
Policy

Proposal
17.1.
The Executive Board is requested to approve the SOP for
NHAs Hajj Policy. Salient features are given in succeeding Paras.
17.2.
The Hajj Fund, to be operated & maintained under the
overall supervision of Member (Finance), will be contributed by NHA
Muslim employees (regular / contract). Monthly deduction at following
rates (non refundable) will be made from the salary of:-

a.
b.
c.
d.
e.
f.

Scale
BS 1 to 5
BS 6 to 10
BS 11 to 16
BS 17 & 18
BS 19 & 20
BS 21 & 22

Rs (pm)
20
30
40
75
100
200

17.3.
All regular/contract employees of NHA only will be eligible
for performing Hajj through Hajj Fund. Employees not contributing to
Hajj Fund, ladies without Mahram and those in advance stage of
pregnancy, will be ineligible.
17.4.
Nominations will be in three categories through
computerized balloting in which all individuals contributing monthly
share for Hajj Fund will be eligible:-

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NHA Executive Boards Confirmed Minutes

a.
b.
c.

Scale
BS-1 to 16
BS-17 to 22
BS-1 to 22 *

(Age between 55 to 60 years)


* Note.

Nomination Share
60 %
30 %
10 %

To provide enhanced opportunity to employees nearer to


retirement.

Deliberation
17.5.

The Member (Admn) presented the case.

17.6.

The Board deliberated and cleared the proposal.

Decision
17.7.
The Executive Board approved the SOP for NHAs Hajj
Policy (Annex-C).
Action By

Member (Admn)
Agenda Item 15
Establishment of Maintenance Unit at Dalbadin (N-40)
and Posting of Requisite Staff ie DD (Maint, 1xNo),
ADs (Maint, 2xNos), Inspectors (2xNos) and Support
Staff

18.

Agenda Item 16
Facility for Retention of Hired House and Long Term
Advance (s) to the Employees Posted in NHA on
Deputation
Agenda Item 17
Theft of Government Vehicle No GA-9154, Toyota
Hilux , Model 2004, Detailed with Mr Muhammad
Imran Khan, DD (Maint), Murree
18.1.
The subject agenda items were withdrawn by Member
(Admn), hence not discussed.
Action By

Member (Admn)

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NHA Executive Boards Confirmed Minutes

19.

Agenda Item 18
Conditional/Provisional Award of the Project for
Improvement, Up-gradation & Widening of JaglotSkardu Road (S-I) on Supplier/Buyer Credit Basis to
M/s China Gezhouba Group International Engineering
Company Ltd (CGGC) on Buyer Credit Basis

Proposal
19.1.
The Executive Board is requested to accord approval for
Conditional/Provisional award of the Project for Improvement, Upgradation & Widening of Jaglot - Skardu Road (S-1) on Supplier/
Buyer Credit Basis to M/s China Gezhouba Group International
Engineering Company Ltd (CGGC) on Buyer Credit basis at their
evaluated / rebated bid price of US$ 396,422,221.79.
Deliberation
19.2.
The Member (Planning) presented the case and
highlighted the importance of this road. The Chief (T&C) observed that
since PC-I of the project is under process for approval, award of
contract at this stage seems premature and NHA may wait for the
approval of PC-I.
19.3.
The Member (Planning) explained that since the project
involves foreign funding and the loan proceedings are underway with
EAD besides the approval of PC-I by CDWP/ECNEC, the purpose of
this proposal is to timely accomplish procedural requirements so that
award of contract be ensured as soon as the PC-I is approved and loan
becomes effective.
19.4.
The Board deliberated and cleared the proposal subject to
completion of codal formalities.

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NHA Executive Boards Confirmed Minutes

Decision
19.5.
The Executive Board approved conditional / provisional
award of the Project for Improvement, Up-gradation & Widening of
Jaglot - Skardu Road (S-1) on Supplier / Buyer Credit Basis to M/s
China Gezhouba Group International Engineering Company Ltd.
(CGGC) on Buyer Credit basis at their evaluated / rebated bid price of
US$ 396,422,221.79 (US$ three hundred ninety six million, four hundred
twenty two thousand, two hundred twenty one point seven nine) only subject
to approval of PC-I and signing of loan agreement.
Action By

Member (Planning)
Agenda Item 19
Revised PC-I: Dualization of N-70/M-4 Link
Interchange-Punjab (Nagshah Chowk) Multan Crossing
N-70 From Multan to Shujaabad

20.

Agenda Item 20
Addendum-3 of M/s A.A Associates: Construction of
Approach Road on Larkana Side of Larkana Khairpur
Bridge (Pack-I&IV)
Agenda Item 21
Addendum-4 of M/s EA Consulting (Pvt) Ltd for
Consultancy Supervision of Improvement of Inner
City Ring Road, Multan Project
Agenda Item 22
Revised Addendum-15 of M/s EA Consulting (Pvt) Ltd
for Construction Supervision of Lyari Expressway
Project

20.1.
The subject agenda items could not be discussed due to
paucity of time and will be presented in next Board meeting.
Action By

Member (Construction)

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NHA Executive Boards Confirmed Minutes

Agenda Item 23
Re-Designation of Upgraded Posts of Accounts/Audit
Cadre

21.

Proposal
21.1.
The Executive Board is requested to consider the
proposals for re-designation of the following upgraded Accounts cadre
posts to remove anomaly:Posts

Upgraded Proposed re-designation


BPS

a. AD (Accounts / Audit /
Budget / Finance) BS-17

BS-18

Senior
AD
(Accounts/
Audit/Budget/Finance)

b. Superintendent
(Accounts/Audit/Budget
/ Finance) BS-16

BS-17

Senior
Superintendent
(Accounts/Audit/Budget/
Finance)

c. (Accounts/Audit/Budget)
Assistants (BS-14)

BS-16

Junior Superintendent
(Accounts/Audit /Budget)

d. Senior Accounts Clerk


(BS-9)

BS-14

Additional Account Clerk

e. Junior Accounts Clerk


(BS-7)

BS-11

Account Clerk

Deliberation
21.2.
The Member (Admn) presented the case. He informed that
the said posts of Accounts Cadre were upgraded as a result of orders
of Federal Service Tribunal, Islamabad subsequently with the approval
of Executive Board in its 209th meeting held on Nov 3, 2011. This
upgradation caused resentment & a number of employees of different
cadres agitated for their upgradation at par with Accounts Cadre.
21.3.
It was further informed that re-designation of posts will
have no financial effect and is aimed to remove the anomaly created
due to upgradation of the said posts.
21.4.
The Board after detailed deliberation agreed with the
suggestion of Chairman to re-designate the said posts as under:-

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NHA Executive Boards Confirmed Minutes

Posts

Upgraded Re-designation
BPS

a. AD (Accounts / Audit /
Budget / Finance) BS-17

BS-18

Assistant Manager (Accounts/


Audit / Budget/ Finance)

b. Superintendent
(Accounts/Audit/Budget
/ Finance) BS-16

BS-17

Officer
(Accounts / Audit/
Budget / Finance)

c. (Accounts/Audit/Budget)
Assistants (BS-14)

BS-16

Junior Officer
(Accounts /Audit /Budget)

d. Senior Accounts Clerk


(BS-9)

BS-14

Accounts Clerk (Accounts /


Audit / Budget/ Finance)

e. Junior Accounts Clerk


(BS-7)

BS-11

Assistant
Accounts
Clerk
(Accounts / Audit / Budget /
Finance)

Decision
21.5.
The Executive Board approved the re-designation of
Accounts Cadre posts mentioned in Para-22.4. Case for necessary
amendments in relevant NHAs Rules / Regulations be processed for
the approval of competent authority.
Action By
22.

Member (Admn)
Additional Agenda Item-I
Construction of Leftover Works of Gwadar - Ratodero
Road Project, Gwadar - Turbat Section-I Package-IIA
(M-8) Km (47+200 to 100+800)

Proposal
22.1.
The Executive Board is requested to accord approval for
award of the works for Construction of Leftover Works of Gwadar Ratodero Road Project, Gwadar - Turbat Section-I Package-IIA (M-8)
Km (47+200 to 100+800) to the only participated and technically
qualified bidder ie M/s Frontier Works Organization, at their
evaluated / rebated bid price of Rs 4,000,714,728/-, which is 56.47%
above the Engineers Estimates of Rs 2,556,795,894/- based on CSR2013.

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NHA Executive Boards Confirmed Minutes

Additional Agenda Item-II


Construction of Leftover Works of Gwadar - Turbat Hoshab Road Project (M-8), Turbat - Hoshab SectionIIA Km (0+000 to 76+250)
Proposal
22.2.
The Executive Board is requested to accord approval for
award of the works for Construction of Leftover Works on Turbat Hoshab Section-IIA Km (0+000 to 76+250) of Gwadar - Turbat Hoshab Road Project (M-8) to the only participated and technically
qualified bidder ie M/s Frontier Works Organization, at their
evaluated / rebated bid price of Rs 4,975,574,286/-, which is 64.45%
above the Engineers Estimates of Rs 3,025,527,730/- based on CSR2013.
Additional Agenda Item-III
Construction of Leftover Works of Gwadar - Ratodero
Road Project, Gwadar - Turbat Section-I Package-IIB
(M-8) Km (100+800 to 164+250)
Proposal
22.3.
The Executive Board is requested to accord approval for
award of the works for Construction of Leftover Works on Gwadar Turbat Section-I Package-IIB Km (100+800 to 164+250) of Gwadar Ratodero Road Project (M-8) to the only participated and technically
qualified bidder ie M/s Frontier Works Organization, at their
evaluated / rebated bid price of Rs 4,525,152,242/-, which is 70.81%
above the Engineers Estimates of Rs 2,649,177,608/- based on CSR2013.
Deliberation
22.4.

The General Manager (P&CA) presented the case.

22.5.
The Chairman informed the Board about discussion of
Gwadar linkage packages in the meeting of Senate Standing
Committee on Ports & Shipping for completion of works on these
roads.

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NHA Executive Boards Confirmed Minutes

22.6.
The VP-NESPAK enquired about evaluation of firms. The
GM (P&CA) informed that although six firms purchased bid
documents, but only FWO submitted the bid. Because of law & order
situation in the area most of the firms are not participating in the
bidding process.
22.7.
The Chief (T&C) opined that cost effect in all such cases is
on higher level, which need to be seen carefully and security aspects
be attended separately.
23.8.
The IG (NH&MP) added that although security problems
are there, however, NHA may ensure safety & security by getting help
from Army & FC, so that works should be carried on in such areas
smoothly.
22.9.
The Chief (T&C) and VP-NESPAK asked about variation
percentage. The GM (P&CA) informed as under:a.

Gwadar - Turbat Sec-I, Pack-IIA (M-8) Km (47+200 to


100+800) 56.47% above the Engineers Estimates

b.

Turbat - Hoshab Sec-IIA Km (0+000 to 76+250)


64.45% above the Engineers Estimates

c.

Gwadar-Turbat Sec-I Pack-IIB (M-8) Km (100+800 to


164+250) 70.81% above the Engineers Estimates

22.10.
The Board Members unanimously suggested that the
percentage above the Engineers Estimates for remaining packages
may be brought at the level of first package. The Chairman agreed to
the suggestion and instructed GM (P&CA) to approach FWO in order
to achieve further reduction in percentage.
22.11.
The Additional Secretary (Finance) opined that increase in
cost be rationalized and item-wise details of increase be mentioned.
The Chief (T&C) agreed this point of view and suggested that Lt Gen
(Retd) Shahid Niaz, Member (Implementation & Monitoring) Planning
Commission who remained associated with inquiries of very important
projects and knows the background very well. He can be requested for
his services in rationalization of rates of these projects.

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NHA Executive Boards Confirmed Minutes

22.12.
The Chairman highlighted that due to prevailing law &
order situation and strategic nature of the project, which will not only
help operationalize the Gwadar Port but also be instrumental in
ensuring access to the area; thus special dispensation of the project is
warranted.
22.13.
The Executive Board after detailed deliberations cleared
proposal for Gwadar - Turbat Sec-I, Pack-IIA (M-8) Km (47+200 to
100+800) 56.47% above the Engineers Estimates and directed for
rationalization of rates in other two packages.
Decision
22.14.

Action By

The Executive Board decided as under:a.

Accorded approval for award of the works for


Construction of Leftover Works of Gwadar - Ratodero
Road Project, Gwadar - Turbat Section-I Package-IIA
(M-8) Km (47+200 to 100+800) to the only
participated and technically qualified bidder ie M/s
Frontier Works Organization, at their evaluated /
rebated bid price of Rs 4,000,714,728/-, which is
56.47% above the Engineers Estimates of Rs
2,556,795,894/- based on CSR-2013.

b.

For Turbat - Hoshab Sec-IIA Km (0+000 to 76+250)


and Gwadar-Turbat Sec-I Pack-IIB (M-8) Km
(100+800 to 164+250), rates be negotiated with FWO
and the same be rationalized at par with the above
package. If the cost of these two sections is brought
at par with above section ie 56.47% above the
Engineers Estimates, these packages will be
considered as approved by NHA Executive Board. In
case of any difference in cost, the projects shall be
presented in next Executive Board meeting for
consideration.

Member (Planning)

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NHA Executive Boards Confirmed Minutes

Additional Agenda Item-IV


Payment of Arrears to Sacked and
Employees of NHA Under SERA 2010

23.

Re-instated

Proposal
23.1.
The Executive Board is requested to give decision for
payment of arrears to Sacked & Re-instated employees of NHA under
SERA 2010 on the directions of Honorable Islamabad High Court.
Deliberation
23.2.
The Member (Finance) presented the case. He informed
that approximately Rs 608 million are to be paid to 453 Sacked
employees on account of 3 years arrears. The Honorable Islamabad
High Court has dismissed NHAs intra court appeal on Mar 19, 2014
and directed that the order of the court shall be implemented in its
letter & spirit within one month. The last date of order of the court is
Mar 21, 2014 and non payment may cause contempt proceedings
against NHA / MoC officers.
23.3.
The Member (Finance) informed the Board that NHA has
started paying three years emoluments (since Sep-2013) to the reinstated employees by paying additional salary equivalent to one
month along with monthly salary from Sep-2013 to Aug-2016 to
sacked employees in NHA under SERA Act 2010.
23.4.
The Executive Board after detailed deliberations decided
to file appeal against the orders of the Honorable Islamabad High
Court before the Apex Court due to the fact that NHA could not
arrange adequate funds from Ministry of Finance for the purpose.
Decision
23.5.
The Executive Board decided to file appeal against the
orders of the Honorable Islamabad High Court before the Apex Court.
Action By

Member (Finance) & Member (Admn)

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NHA Executive Boards Confirmed Minutes

24.

Conclusion

24.1.
The Chairman wrapped up the meeting by thanking the
Board Members for their active participation and useful input.

-----------------------

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NHA Executive Boards Confirmed Minutes

EXTRACTS
DRAFT MINUTES OF THE
233RD EXECUTIVE BOARD MEETING
MARCH 20, 2014 AT ISLAMABAD

233rd Meeting, March 20, 2014, Islamabad

34

NHA Executive Boards Confirmed Minutes

NATIONAL HIGHWAY AUTHORITY


CONFIRMED MINUTES
233rd Executive Board Meeting
Islamabad, March 20, 2014
INDEX

PARA AGENDA ITEM

PAGE

ACTION BY

1.

Introduction

---

2.

Opening Remarks (Chairman NHA)

---

3.

Formal Proceedings (Agenda Items)

---

4.

Agenda Item 1

Secy NHA

Mem (P)

Mem (P)

10

Mem (P)

11

Mem (C)

12

Mem (C)

13

Mem (C)

15

Mem (C)

5.

6.

7.

Confirmation of Minutes - 232nd Meeting of the


Executive Board Held on Feb 27, 2014

Agenda Item 2

Amended PC-I for Improvement & Widening of JaglotSkardu Road, S-I (163.821 Km)

Agenda Item 3

Extension of Consultancy Services for Design and


Design Review of Structures by M/s M Iqbal Haq and
Associates

Agenda Item 4

Procurement Procedure for Hiring of Consultancy


Services in NHA

8.

Agenda Item 5

9.

Agenda Item 6

10.

Agenda Item 7

11.

Agenda Item 8

Addendum-5 of M/s NESPAK for Consultancy Services:


Widening & Strengthening of Waigum-Rud-KhajuriBewata Road Project (N-70)

Addendum-5R of M/s LRA Group for Construction


Supervision of Gwadar- Turbat- Hoshab Section (M-8)

Revised PC-I for Construction of Baba Farid Bridge


Project Across River Sutlej

Addendum-3 of M/s Republic Engineering Corporation


(REC) Pvt Ltd for Design Review and Construction
Supervision Services on Jhalkhad Chillas Section of N15

233RD Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

PARA AGENDA ITEM

12.

Agenda Item 9

13.

Agenda Item 10

14.

Agenda Item 11

Lyari Expressway Project: V O No 10 (Ex-post facto


approval of Continuation of Technical Assistance &
Supervision by M/s RECO)

Addendum-5 of M/s Associated Consulting Engineers


(ACE) for Construction Supervision of Takhtbhai
Dargai Section (N-45)

Payment of Arrears of Pay & Allowances wef Sep 12,


2005 Due to Upgradation of Posts of Audit and
Accounts Cadre

15.

Agenda Item 12

16.

Agenda Item 13

Variation Order-1 of M/s Techno Time Construction


Company for Construction of Bridge Across Vadoor
Nullah (N-70, Km 96-97)

Elevation of NHA Employees Working in BS-1 to 16:


Report by the Executive Boards Sub-Committee
Constituted for Review of Boards Decision taken in its
223rd Meeting of Nov 7, 2012

17.

Agenda Item 14

18.

Agenda Item 15

Standard Operating Procedures (SOPs) for NHAs Hajj


Policy
Establishment of Maintenance Unit at Dalbadin (N-40)
and Posting of Requisite Staff ie DD (Maint, 1xNo), ADs
(Maint, 2xNos), Inspectors (2xNos) and Support Staff

Agenda Item 16

PAGE

ACTION BY

16

Mem (C)

18

Mem (C)

19

Mem (F)

19

Mem (O)

20

Mem (A)

23

Mem (A)

24

Mem (A)

25

Mem (P)

Facility for Retention of Hired House and Long Term


Advance (s) to the Employees Posted in NHA on
Deputation

Agenda Item 17

Theft of Government Vehicle No GA-9154, Toyota Hilux


, Model 2004, Detailed with Mr Muhammad Imran
Khan, DD (Maint), Murree

19.

Agenda Item 18

Conditional/Provisional Award of the Project for


Improvement, Up-gradation & Widening of JaglotSkardu Road (S-I) on Supplier/Buyer Credit Basis to
M/s China Gezhouba Group International Engineering
Company Ltd (CGGC) on Buyer Credit Basis

233RD Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

PARA AGENDA ITEM

20.

PAGE

ACTION BY

26

Mem (C)

27

Mem (A)

Agenda Item 19

Revised PC-I: Dualization of N-70/M-4 Link


Interchange-Punjab (Nagshah Chowk) Multan Crossing
N-70 From Multan to Shujaabad

Agenda Item 20

Addendum-3 of M/s A.A Associates: Construction of


Approach Road on Larkana Side of Larkana Khairpur
Bridge (Pack-I&IV)

Agenda Item 21

Addendum-4 of M/s EA Consulting (Pvt) Ltd for


Consultancy Supervision of Improvement of Inner City
Ring Road, Multan Project

Agenda Item 22

Revised Addendum-15 of M/s EA Consulting (Pvt) Ltd


for Construction Supervision of Lyari Expressway
Project

21.

Agenda Item 23

22.

Additional Agenda Item-I

Re-Designation of Upgraded Posts of Accounts/Audit


Cadre

Construction of Leftover Works of Gwadar - Ratodero


Road Project, Gwadar - Turbat Section-I Package-IIA (M8) Km (47+200 to 100+800)

Additional Agenda Item-II

Construction of Leftover Works of Gwadar - Turbat Hoshab Road Project (M-8), Turbat - Hoshab Section-IIA
Km (0+000 to 76+250)

Additional Agenda Item-III

Construction of Leftover Works of Gwadar - Ratodero


Road Project, Gwadar - Turbat Section-I Package-IIB
(M-8) Km (100+800 to 164+250)

28

29

Mem (P)

29

23.

Additional Agenda Item-IV

Payment of Arrears to Sacked and Re-instated


Employees of NHA Under SERA 2010

32

Mem (A) &


Mem (F)

24.

Conclusion

33

---

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233RD Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Annex-A

NATIONAL HIGHWAY AUTHORITY

LIST OF PARTICIPANTS
233RD EXECUTIVE BOARD MEETING
MARCH 20, 2014 AT ISLAMABAD
IN CHAIR
1.

Mr Shahid Ashraf Tarar

Chairman

MEMBERS
2.

Mr Zulfiqar Ahmad Cheema

Inspector General, National


Highways & Motorway Police

3.

Dr Shujat Ali

AS (Budget)
Finance Division

4.

Mr Sabino Sikandar Jalal

Joint Secretary
Ministry of Communications

5.

Mr Qazi Iftikhar Ahmed

Vice President NESPAK

6.

Mr Masoud Bakht

Chief NTRC

7.

Mr Munir Ahmed Anjum

Chief (T&C), P&D Division

8.

Mr Raja Nowsherwan

Member (Planning) NHA

9.

Mr Shoaib Ahmed Khan

Member Finance NHA

SECRETARY
10.

Mr Ali Akbar Memon

Secretary NHA

Continued.......

233RD Meeting, March 20, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

-2-

NHA OFFICERS

ITEM
5 to 10
& 19 to 22

11.

Mr Yousaf Ali Khan

Member (AP)

12.

Mr Usman Akhtar Bajwa

Member (Admn)

13.

Mr Arshad Mahmood Ch

Member (Ops)

14.

Mr Pervez Iqbal Sulehri

GM (P&CA)

2, 4 & A1 to A3

15.

Mr Asim Amin

GM (Design)

16.

Mr Tufail Shaikh

GM (Con),
Punjab-South

Refer Para 1.2 of the minutes.

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233RD Meeting, March 20, 2014, Islamabad

13 to 17, 23 &
A4
12

NHA Executive Boards Confirmed Minutes

233RD Meeting, March 20, 2014, Islamabad