236 Executive Board Meeting of NHA

NHA Executive Boards Confirmed Minutes
NATIONAL HIGHWAY AUTHORITY

Secretariat Section
CONFIRMED MINUTES
Subject:
235th Meeting of the NHA Executive Board held on

May 22, 2014 at Islamabad
1.
Introduction
1.1.
The 235th meeting of the Executive Board of the National
Highway Authority was held at 1000 hours on May 22, 2014 at the
NHA Head Office Auditorium, Islamabad. Mr Shahid Ashraf Tarar,
Chairman NHA presided. List of participants is at Annex-A.
1.2.
The meeting commenced with recitation of verses from the
Holy Quran and Urdu translation.
2.
Opening Remarks - Chairman NHA
2.1.
The Chairman extended warm welcome to the participants
of meeting and informed the Board Members about his activities
throughout the period in view of the ensuing projects, with particular
discussions with the Prime Minister in respect of Karachi - Lahore
Motorway (KLM) and China-Pak Economic Corridor.
2.2.
The Chairman added that the Prime Minister has very
kindly agreed to release funds for land acquisition of KLM on priority
and acquisition of land through Government of the Punjab within
their province. It was also conveyed by the Chairman that the Prime
Minister intends to complete this project by June-2017 and NHA is
going to create the requisite infrastructure by placing a Member (KLM)
for the purpose.
235th Meeting, May 22, 2014, Islamabad
2.3.
The Chairman informed the Board that he is trying to
streamline the tolling regime on NHAs road network for which a
meeting with NLC officials and QMG was convened in GHQ, wherein,
it was decided that toll collection will be synchronized with financial
year ie July 1 to June 30. As committed by the Chairman the minutes
of the meeting are enclosed for perusal of the Board Members
(Annex-B). Moreover, e-tolling (ETTM System) will be employed on all
toll plazas of national highway network gradually on BOT basis with
five years contract and no cost to NHA. NLC will participate in open
competitive biddings. The Board appreciated efforts and steps taken
by the Chairman towards the improving efficiency and image of NHA.
2.4.
The Chairman also informed that as a result of valuable
input by the IG (NH&MP) NHA is going to discontinue hiring of
vehicles for fine collection. Either NHA will arrange vehicles out of
available lot, if possible or National Bank and Habib Bank who have
better facilities in this regard will be contacted. On the suggestion of
the Chairman it was agreed that the Member (Admn) and GM
(Revenue) will coordinate with the banks and submit proposal having
better terms & conditions.
2.5.
The Chairman apprised the Board that the existing mobile
weigh stations are not economical, therefore, NHA is trying to
gradually replace the mobile weigh stations with permanent weigh
bridges. The IG (NH&MP) appreciated the expeditious actions taken by
Chairman NHA on his observations & recommendations.
2.6.
The Chief (T&C) invited the attention of Chairman NHA
towards the maintenance of N-5 in Sindh province particularly and
lack of road furniture near Karachi. He also added that in FERP
projects of Sindh province frequent variations in scope were observed.
He further conveyed that during his visit to Gilgit-Baltistan, he
observed lack of maintenance efforts on newly constructed RaikotKhunjerab Section of KKH. The Chairman responded to the
observations of Chief (T&C) with the assurance that continuous efforts
are being made to improve the maintenance of national highway
network and monitoring of projects being executed by NHA. For this
purpose weekly meetings on each Monday are being convened

particularly for maintenance works. However, in FERP, NHA has been
doing the works as per requirements of the ADB and all the scope
variations are concurred by the donor agency.
2.7.
The Chief (T&C) reposed his confidence in Chairman NHA
and conveyed his appreciation for commendable efforts made by the
offices of Sindh Region during visit of national highway network.
FORMAL BOARD PROCEEDINGS
3.
Agenda Items
3.1.
The Secretary NHA stated that 16 x working papers were
circulated in two volumes. Subject-wise distribution is as follows:-
a.
b.
c.
d.
e.
f.
Item
Confirmation of minutes of 234th meeting
Construction matters
Planning matter
Aided Projects matter
Operation matter
Administration matter
Total
No
1
9
1
1
3
1
16
3.2.
The Secretary NHA added that following working papers
will be tabled if permitted by the Board:a.
PC-I for Construction of Multan - Sukkur Section of

Karachi - Lahore Motorway (387 km).
b.
PC-I for Land Acquisition, Affected Properties

Compensation & Relocation of Utilities for
Construction of Lahore Eastern Bypass Project
(LEBP).
c.
Engagement and Remuneration of Lawyers for NHA

Cases
Agenda Item 1
Confirmation of Minutes - 234th Meeting of the
Executive Board Held on Apr 22, 2014
4.
4.1.
The Secretary NHA solicited confirmation of minutes of
th
234 Executive Board meeting held on Apr 22, 2014.
4.2.
The GM (P&CA) informed the Board that bid prices in
respect of Turbat - Hoshab Sec-IIA Km (0+000 to 76+250) and
Gwadar-Turbat Sec-I Pack-IIB Km (100+800 to 164+250), FWO have
revisited and the rates have been rationalized at par with the Gwadar Turbat Sec-I Pack-IIA Km (47+200 to 100+800) ie 56.47% above the
Engineers Estimates.
4.3.
The Board approved award of works of Turbat - Hoshab
Sec-IIA Km (0+000 to 76+250) and Gwadar-Turbat Sec-I Pack-IIB Km
(100+800 to 164+250) to FWO.
4.4.
Minutes were accepted for confirmation.
Decision
4.5.
The Executive Board confirmed minutes of 234th meeting
held on Apr 22, 2014 with the following amendment:a.
In Para-3 titled Presentation by GM (P&CA)

Regarding Award of Leftover Works of Gawadar Ratodero Road Project (M-8) add the following note
under the head Decision:Note. In 235th Executive Board meeting of May 22,
2014, during confirmation of minutes of 234th
Executive Board meeting, the Member
(Planning) briefed the Board that in accordance
with the aforementioned decision all three
contracts of Gwadar - Turbat - Hoshab Section
of M-8 are awarded to FWO having bid price
56.47% above Engineers Estimate without
reducing the scope of work. The Board
approved the said award of works.
Action By
Secretary NHA
Agenda Item 2
Revised PC-I for Construction of Kolpur Bypass Road
Project (N-65)
5.
Proposal
5.1.
The Executive Board is requested to recommend the
revised PC-I for construction of Kolpur Bypass Road Project (N-65) at a
cost of Rs 998.857 million (+56.26% over the original PC-I) for
approval of CDWP.
Deliberation
5.2.
The GM (Balochistan-North) Quetta presented the case.
5.3.
The Chief (T&C) enquired that, considering the fact that
the majority of substrata in the project area is based on hard rock
then the addition of aggregate base course layer needs clarification.
The GM (Bal-N) replied that the subsoil conditions are not uniform on
the entire stretch therefore, the necessity of aggregate base course
layer is in accordance with the ground conditions and design
requirements.
5.4.
The VP-NESPAK asked to produce original file of the case
in order to ascertain that all codal formalities have been fulfilled and
the concerned officers have concurred the revised PC-I. The original
file duly recommended by the respective committee and approved by
the Chairman was presented to the meeting.
5.5.
The Chairman assured the Board that all the cases
presented before this forum after necessary scrutiny, concurrence of
all concerned and subsequent clearance by the Chairman.
5.6.
The VP-NESPAK desired that all future working papers
presented to the Board must be signed by the concerned Member NHA
and the same was agreed by the Board.
5.7.
The Board deliberated and cleared the proposal.
Decision
5.8.
The Executive Board recommended the revised PC-I for
construction of Kolpur Bypass Road Project (N-65) at a cost of Rs
998.857 million (+56.26% over the original PC-I) for approval of
CDWP.
Action By
6.
Member (Construction)
Agenda Item 3
Revised PC-I (2nd Revision) of Lowari Tunnel Project
Proposal
6.1.
The Executive Board is requested to recommend revised
nd
PC-I (2 Revision) of Lowari Tunnel & Access Road Project amounting
to Rs 26,954.60 million including FE component of Rs 5,870.00
million.
Deliberation
6.2.
The GM (LTP) presented the case. He
major increase in cost is because of increase in
slope protection works and inclusion of avalanche
added that the project area is quite challenging to
under snow for most of the year.
explained that the

scope, addition of
gallery. He further
work and remains
6.3.
The Chief (T&C) suggested that the escalation cost of the
project should be worked out on pro-rata basis. However, the GM
(LTP) explained that during scrutiny by TWP the escalation cost was
rationalized and further reduction in cost would be unrealistic.
6.4.
The VP-NESPAK pointed out that the consultancy cost on
the project is almost 1/3rd of the entire project cost, which appears to
be on much higher side. The GM (LTP) replied that consultancy
agreement is time based, whereas, the construction contract is
performance based. Whenever, the construction activity is delayed due
to paucity of funds or any other reason, the consultancy expenditures
do accrue because of consumed man-hours of available consultant
staff. Thus the consultancy charges keep on accumulating irrespective
of the physical execution of the works. The VP-NESPAK advised that
the consultancy cost should be reduced in conjunction with the pace
of works. The Chairman supported the version and directed the GM
(LTP) this aspect be considered and a report of work done and
reduction in cost of consultants accordingly be prepared and
submitted to the Board.
6.5.
The Member (Planning) emphasized that road works of
this project are of complicated nature and should be executed
simultaneously with the construction of tunnel. However, the shortage
of funds and insufficient allocation refrain NHA from tendering these
works. The JS (MoC) / Chief (NTRC) suggested that NHA may take up
a case for allocation of additional funds at appropriate level. The Chief
(T&C) supported this suggestion and proposed that the Planning
Division be approached with the recommendations of the Board for
additional allocation of funds.
6.6.
Decision
6.7.
The Executive Board recommended revised PC-I (2nd
Revision) of Lowari Tunnel & Access Road Project amounting to Rs
26,954,627,544/= (Rupees twenty six billion, nine hundred & fifty four million,
six hundred & twenty seven thousand, five hundred & forty four only) including
FE component of Rs 5,869,727,790 (Rupees five billion, eight hundred &
sixty nine million, seven hundred & twenty seven thousand, seven hundred & ninety
for the approval of CDWP/ECNEC with the advice that Planning

Division be requested for additional allocation of funds.
only)
Action By
Agenda Item 4
Addendum-3 of M/s AA Associates: Construction of
Approach Road on Larkana Side of Larkana Khairpur
Bridge (Pack-I & IV)
7.
Proposal
7.1.
The Executive Board is requested to approve the
Addendum No 3 of M/s A.A Associates for Construction of Approach
Road on Larkana Side of Larkana Khairpur Bridge (Pack-I & IV)
amounting to Rs 7,514,212/= rendering the overall cost of
Consultancy Agreement to Rs 46,736,506.
Deliberation
7.2.
The Member (Construction) presented the case.
7.3.
The VP-NESPAK enquired about the departmental
working and approval for the subject Addendum. The Member (Const)
explained that all the concerned have concurred the Addendum 3 and
other codal formalities have been fulfilled.
7.4. The Chief (T&C) pointed out that the cost effect of this
Addendum should be reflected in revised PC-I of the project to which
Member (Const) agreed and the Chairman directed for doing the
needful.
7.5.
Decision
7.6.
The Executive Board approved the Addendum No 3 of M/s
A.A Associates for Construction of Approach Road on Larkana Side of
Larkana Khairpur Bridge (Pack-I & IV) amounting to Rs 7,514,212/=
(Rupees seven million, five hundred fourteen thousand, two hundred and twelve
only),
14.68% of already approved revised consultancy cost with the

cumulative increase of 248.28% above original cost; rendering the
overall cost of Consultancy Agreement to Rs 46,736,506/=.
Action By
Agenda Item 5
Revised Addendum-15 of M/s EA Consulting (Pvt) Ltd
for Construction Supervision of Lyari Expressway
Project
8.
Proposal
8.1.
The Executive Board is requested to accord approval of
Addendum No 15 (Revised) to M/s EA Consulting (Pvt) Ltd for
construction supervision of Lyari Expressway Project consisting of
time extension from Jan 1, 2010 to Dec 31, 2013 amounting to Rs
49,945,839/=; which is 214% above the original contract and 33%
above the approved revised cost in Addendum No 14 with cumulative
increase of 858.11%. The revised consultancy cost including
Addendum No 15 (Revised) will be Rs 199,845,629/=.
Deliberation
8.2.
8.3.
The Chief (T&C) enquired that whether the re-rating being
done for this Addendum is permissible in NHA Code. It was explained
by Member (Const) that NHA Code allows re-rating under Chapter 3
Clause 105-107 and Table-III-14 shows the Committee competent for
revision of rates. It was further explained by the Member (Finance)
that as the matter relates to Consultancy Agreement, therefore, this
Addendum was not referred to re-rating Committee.
8.4.
The VP-NESPAK emphasized that the re-rating being done
is an anomaly and procedures should be followed. The Member
(Const) explained that the said Addendum only covers an essential
expenditure of salaries of supervisory consultant with reduced staff till
Dec-2013; therefore, the Board is requested to clear the Addendum.
8.5.
The Board deliberated and cleared the proposal with the
direction that in future all such cases be submitted after fulfilling all
codal formalities as provided in NHA Code.
Decision
8.6.
The Executive Board approved Addendum No 15 (Revised)
to M/s EA Consulting (Pvt) Ltd for construction supervision of Lyari
Expressway Project consisting of time extension from Jan 1, 2010 to
Dec 31, 2013 amounting to Rs 49,945,839/= (Rupees forty nine million,
nine hundred forty five thousand, eight hundred and thirty nine only) ; which is
214% above the original contract and 33% above the approved revised
cost in Addendum No 14 with cumulative increase of 858.11%. The
revised consultancy cost including Addendum No 15 (Revised) will be
Rs 199,845,629/=.
8.7.
The Board directed that in future all such cases be
submitted after fulfilling requisite codal formalities.
Action By
9.
Agenda Item 6
Addendum-4 of M/s EA Consulting (Pvt) Ltd for
Consultancy Supervision of Improvement of Inner
City Ring Road, Multan Project
Proposal
9.1.
The Executive Board is requested to approve Addendum
No 4 of M/s EA Consulting (Pvt) Ltd, for Construction Supervision for
Improvement of Inner City Ring Road Multan costing Rs 25,419,311/=
with revised contract cost of Rs 166,535,834/= and overall increase of
93.08% and EOT of 730 days ie up to Oct 31, 2014.
Deliberation
9.2.
The GM (Const, Punjab-S) Multan presented the case and
explained that major reasons for delay of the projects were relocation
of utilities and land acquisition.
10
9.3.
The VP-NESPAK pointed out that as per earlier decisions
of the Board revision in supervisory consultancy agreement were
required to be titled as Addendum and not Variation Order. VOs
are for the purpose of revision in the contracts of construction works.
The Chairman agreed with the observation and desired that all NHA
Members should ensure submission of working papers accordingly.
9.4.
The VP-NESPAK enquired that whether this addendum is
based on original rates or rates are being revised. The Member (Const)
responded that no re-rating has been done and original charge rates
are used.
9.5.
Decision
9.6.
The Executive Board approved Addendum No 4 of M/s EA
Consulting (Pvt) Ltd, for Construction Supervision for Improvement of
Inner City Ring Road Multan costing Rs 25,419,311/= (Rupees twenty
five million, four hundred nineteen thousand, three hundred & eleven only) with
revised contract cost of Rs 166,535,834/= and overall increase of
93.08% and EOT of 730 days ie up to Oct 31, 2014.
Action By
10.
Agenda Item 7
Revised PC-I: Dualization of N-70/M-4 Link
Interchange-Punjab (Nagshah Chowk) Multan Crossing
N-70 From Multan to Shujaabad
Proposal
10.1.
revised PC-I for N-70/M-4 link interchange-Punjab (Nag Shah Chowk)
Multan for costing to Rs. 1,617.18 million for approval from CDWP /
ECNEC.
11
Deliberation
10.2.
The GM (Const, Punjab-S) Multan presented the case.
10.3.
The Chairman enquired about the reasons for revision of
PC-I. The GM (Const, P-S) responded that major increase in cost is
because of addition of structural works and land acquisition, which
was not included in original PC-I.
10.4.
Decision
10.5.
N-70 / M-4 link interchange-Punjab (Nag Shah Chowk) Multan for
costing to Rs 1,617.18 million for approval from CDWP / ECNEC.
Action By
11.
Agenda Item 8
Addendum-4 of M/s EA Consulting Co: Rehabilitation
and Widening of Coastal Highway from Gharo to Keti
Bunder Project (N-110)
Proposal
11.1.
No 4 of M/s EA Consulting (Pvt) Ltd, for Construction Supervision of
Gharo Keti Bunder Project, costing Rs 20,538,960/- with total
revised consultancy cost of Rs 110,677,951/- and overall increase of
68.09% along with EOT upto Mar 31, 2014.
Deliberation
11.2.
The GM (Const, Sindh) presented the case and briefed the
Board that two out of three sections of the project are substantially
completed, whereas, the works on the third section are suspended
owing to disputes and pending arbitration proceedings between the
Contractor and NHA.
12
11.3.
The VP-NESPAK asked about the; status of last
Addendum, the revision of charge rates (if any) and the deployment of
staff on site. The GM responded that last Addendum was approved by
the competent forum, original charges are used and minimal staff is
deployed on site for finalization of accounts with respect to the
sections already completed.
11.4.
The Chief (T&C) enquired about the tentative timeline for
resumption of works on third section and subsequent requirement of
supervisory consultant. The Member (Const) replied that the
resumption of works on the third section is linked with the conclusion
of arbitration and resolution of disputes, therefore, a timeline cannot
be assessed. However, as soon as the works resume on Package-III the
Supervisory Consultancy staff will be deployed on site as per
requirements.
11.5.
The Chief (T&C) enquired about the steps taken by NHA
to protect the already executed works on Package-III particularly when
the works are suspended. The Member (Const) explained that
according to the contract, the Contractor is responsible for the
protection of works until taken over by the Employer. However, the
Member (Planning) suggested that it will be in the interest of the
project that NHA may prepare an SOP to formalize a procedure for the
protection of work done particularly when a project is suspended by
the Contractor. The Chairman agreed to the suggestion and desired
that Planning Wing (P&CA) should prepare said SOP and insert
contractual conditions in the future contracts to safeguard interest of
public works in such peculiar situations.
11.6.
Decision
11.7.
The Executive Board approved Addendum No 4 of M/s EA
Consulting (Pvt) Ltd, for Construction Supervision of Gharo Keti
Bunder Project, costing Rs 20,538,960/- (Rupees twenty million, five
hundred thirty eight thousand, nine hundred & sixty only) with total revised
consultancy cost of Rs 110,677,951/- and overall increase of 68.09%
along with EOT upto Mar 31, 2014.
Action By
13
Agenda Item 9
Addendum-3 of M/s REC (Pvt) Ltd in Association with
M/s
Umer
Munshi
Associates:
Construction
Supervision of Sultan Bahoo Bridge Over River
Chenab Linking Shorkot to Garh Maharaja
12.
Proposal
12.1.
No 3 of M/s REC (Pvt) Ltd in Association with M/s Umer Munshi
Associates for Construction Supervision of Sultan Bahoo Bridge Over
River Chenab Linking Shorkot to Garh Maharaja costing Rs
11,986,241/= 26.55% above already approved consultancy cost with
the overall effect of Rs 24,760,035/= cumulative increase of 76.48%
above original consultancy cost, with the EoT upto Aug 31, 2014.
Deliberation
12.2.
12.3.
The Chief (T&C) enquired about the package-wise
progress which was explained by the GM (Const) as under:Pack-I
Pack-II
Pack-III
(Main Garh Maharaja Shorkot Side
Bridge) Side Approach
Approach
Road
Road
Planned
Achieved
Balance
100%
88%
12%
100%
60%
40%
100%
71%
29%
Flood
Protection
on Garh
Maharaja
Side
J-Spur on J-Spur &

Garh
Raising of
Maharaja
Existing
Side
Dyke on
Shorkot
Side
100%
33%
Not
67%
100%
9%
91%
(Work under Commenced
as yet.
suspension
due to land
acquisition
problem)
12.4.
The Chief (T&C) observed that the deployment of
Consultant staff on site should be matched with the actual physical
progress and demobilization of Consultant from each package should
be preceded by the package-wise completion.
12.5.
14
Decision
12.6.
The Executive Board approved Addendum No 3 of M/s
REC (Pvt) Ltd in Association with M/s Umer Munshi Associates for
Construction Supervision of Sultan Bahoo Bridge Over River Chenab
Linking Shorkot to Garh Maharaja costing Rs 11,986,241/= (Rupees
eleven million, nine hundred eighty six thousand, two hundred & forty one only) ,
26.55% above already approved consultancy cost with the overall
effect of Rs 24,760,035/= cumulative increase of 76.48% above
original consultancy cost, with the EoT upto Aug 31, 2014.
Action By
13.
Agenda Item 10
Revised PC-I for Land Acquisition, Property
Compensation and Shifting of Utilities at FaisalabadKhanewal Motorway (M-4)
Proposal
13.1.
revised PC-I for land acquisition, property compensation and shifting
of utilities of Faisalabad - Khanewal Motorway, M-4 (184 km) at a cost
of Rs 6,456.39 million for CDWP/ECNEC.
Deliberation
13.2.
The GM (M-4) presented the case and explained the fund
requirement for acquisition of land and shifting of utilities from Gojra
- Khanewal Section (M-4).
13.3.
As NESPAK is working as a Consultant on M-4, the
Chairman requested VP-NESPAK to direct the concerned to delegate
requisite staff for expeditious preparation of LARP. The VP-NESPAK
assured that all necessary assistance will be provided to resolve this
issue.
13.4.
The Chairman informed the Board that Khanewal - Abdul
Hakeem portion of Section-III (M-4) is being included in Karachi Lahore Motorway Project. The Chief (T&C) observed that for this
reason the said portion should be excluded from revised PC-I under
consideration.
15
13.5.
The GM (M-4) explained the Board that the working on
both scenarios has been done and presented the following before the
Board:Option-I:
Revised PC-I for Land Acquisition, Property Compensation

and Shifting of Utilities at Faisalabad- Khanewal
Motorway (M-4) including Khanewal - Abdul Hakeem
Portion.
Rupees in Million
Sr # Description
Original
PC-I
Revised
PC-I
Expenditure % Increase /
Dec 2013
Decrease
Land Acquisition
2,742.41
4,356.8
2,967.60
+ 58.8 %
Shifting of Utility
331.75
352.69
256.76
+ 6.3 %
Small Schemes
294.20
650
41.53
120.9 %
General Items
312.69
338.26
151.60
+ 8.2%
5
6
7
NHA Establishment
Environment / HRD
Contingency @ 5%
Total
323.67
0
0
3,741.16
+ 142 %
- 95 %
Option-II:
183.92
446.1
91.96
5.0
0
307.45
3,956.93 6,456.39
+ 62.9 %
Revised PC-I for Land Acquisition, Property Compensation

and Shifting of Utilities at Faisalabad- Khanewal
Motorway (M-4) excluding Khanewal - Abdul Hakeem
Portion.
Rupees in Million
Original
PC-I
Description
1.
2.
3.
4.
5.
6.
7.
Land Acquisition
Shifting of Utility
Small Schemes
General Items
NHA Establishment
Environment / HRD
Contingency @ 5%
Total
Revised
PC-I
2,742.41 2,558.69
331.75
331.76
294.20
427.4
312.69
289.81
183.92
446.17
91.96
5.00
0
128
3,956.93 4,186.96
Expenditure % Increase /
Dec 2013
Decrease
2,967.60
256.76
41.53
151.60
323.67
0
0
3,569
-6.7 %
0%
45 %
-7.3%
+ 142 %
- 95 %
+ 5.81 %
13.6.
The Board deliberated and cleared the Option-II, which is
based on tentative distance of 17 km from Shorkot to Abdul Hakeem
and it will be practicable after finalization of actual alignment of KLM
and establishment of exact location of junction of KLM and M-4
Section-3. The Chairman directed to check the status and review
accordingly.
16
Decision
13.7.
land acquisition, property compensation and shifting of utilities of
Faisalabad - Khanewal Motorway (M-4) excluding Khanewal - Abdul
Hakeem Portion (being proposed as a part of Karachi - Lahore Motorway Project)
at a cost of Rs 4,186.96 million for CDWP/ECNEC, after incorporating
necessary changes in the revised PC-I as mentioned in Para-13.6.
Action By
14.
Member (Aided Projects)

Agenda Item 11
Award of Works for Construction of Approach Road
from Kot Mithan to N-55 (from Km 23+000 to Km
31+094) Shaheed Benazir Bhutto Bridge Over River
Indus Connecting Chachran Sharif to Kot Mithan
(Package-I)
Proposal
14.1.
The Executive Board is requested to award Package-I:
Construction of Approach Road from Kot Mithan to N-55 (from km
23+000 to km 31+094) of Shaheed Benazir Bhutto Bridge over River
Indus connecting Chachran Sharif with Kot Mithan to the lowest
evaluated bidder ie M/s Ch Abdul Latif & Sons (Pvt) Ltd, at their
quoted / evaluated bid price of Rs 715,455,774/-, which is 11.19%
below the Engineers Estimate of Rs 805,589,833 based on CSR-2013.
Deliberation
14.2.
The GM (P&CA) presented the case. On query of the Chief
(T&C) the GM (P&CA) clarified that the Engineers Estimate is based
upon already approved CSR-2013 and 14.3 meter of road width
includes shoulders on either side.
14.3.
The Member (Planning) explained the importance of the
project and emphasized that the balance works had to be undertaken
as soon as possible but unfortunately the funding restrictions does
not allow NHA to move quickly enough. Whereas; the Chief Minister
Punjab has desired for its early completion.
17
14.4.
Decision
14.5.
The Executive Board awarded Package-I: Construction of
Approach Road from Kot Mithan to N-55 (from km 23+000 to km
31+094) of Shaheed Benazir Bhutto Bridge over River Indus
connecting Chachran Sharif with Kot Mithan to the lowest evaluated
bidder ie M/s Ch Abdul Latif & Sons (Pvt) Ltd, at their quoted /
evaluated bid price of Rs 715,455,774/- (Rupees seven hundred fifteen
million, four hundred fifty five thousand, seven hundred and seventy four only) ,
which is 11.19% below the Engineers Estimate of Rs 805,589,833
based on CSR-2013.
Action By
15.
Member (Planning)
Agenda Item 12
Award of Maintenance Contract for KKH (Km 218350) to FWO for FY 2013-14 on Term & Length Based
on Performance Indicators
Proposal
15.1.
The Executive Board is requested to approve award of
maintenance contract for KKH (km 190 ~ 350) to FWO for FY 2013-14
on term & length based on performance indicators at a cost of Rs 132
million.
Deliberation
15.2.
The Member (Operations) presented the case and upon a
query of the Board, he explained that since the completion of KKH in
70s, FWO has been maintaining this strategic road. Initially Ministry
of Finance used to directly release the funds to FWO, however, later
on it was decided by the Federal Cabinet that the funds should be
disbursed through NHA in order to ensure quality of maintenance
efforts. Currently, Thakot to Raikot (km 191 to 471) Section of KKH is
being maintained by FWO and the maintenance contract was awarded
for FY 2012-13 on term & length basis.
18
15.3.
The Chief (T&C) enquired that why the contract is being
awarded to FWO on single source basis. The Member (Ops) clarified
that this proposal is not an award of contract but only a scheme to
retain the services of FWO for maintenance of KKH and for the
purpose of disbursement of funds in the light of Federal Cabinet
decision. Moreover, the audit also requires endorsement of NHA
Executive Board in this regard.
15.4.
The Chief (T&C) desired that the observation of audit be
presented before the Board.
15.5.
The VP-NESPAK asked about the decision of Federal
Cabinet whether it was taken before establishment of Public
Procurement Regulatory Authority (PPRA) and publication of PPRA
Rules or after the promulgation of said authority / rules. The Member
(Ops) informed that the Cabinet decision was taken before
establishing PPRA / Rules. The VP-NESPAK desired that in this
scenario the Cabinet decision need to be shared with PPRA for the
purpose of its implementation after Gazette Notification of PPRA /
Rules and decision of Board may be taken after obtaining the opinion
of PPRA.
15.6.
The Chief (T&C) desired that in above context, the
proposal should not be titled as Award of Contract. The Chairman
supported the version.
15.7.
The Board deliberated and agreed with the viewpoint of
VP-NESPAK.
Decision
15.8.
The Executive Board considered the proposal for
maintenance of KKH (Km 218-350) by FWO for FY 2013-14 on term &
length based on performance indicators and desired to resubmit the
same after attending the aforesaid observations and deliberations.
Action By
Member (Operations)
19
Agenda Item 13
Policy Decision Regarding Award of works to FWO on
Single Tender Basis, Exemption of Income Tax &
Performance Guarantee
16.
Proposal
16.1.
The Executive Board is requested to approve the following:

a.
Approve/regularize all contracts awarded to FWO on

single source basis on KKH (N-35), N-15 and S-1 in
emergency.
b.
Prevailing government policies on award of works to

FWO may be adopted regarding furnishing of
performance guarantee and deduction of income tax.
c.
Award of works to FWO on single source basis on

KKH (N-35), N-15 and S-1 in emergency.
Deliberation
16.2.
The Member (Operations) presented the case.
16.3.
The VP-NESPAK desired that the relevant rules,
regulations and approved procedures should be followed and a
permission / consent should be taken from PPRA before taking any
such policy decision. The Chief (T&C) supported the version. The
Chairman directed Member (Planning) to prepare a case for PPRA duly
supported by the Federal Cabinet decision for FWO on KKH to seek
guidance in this regard as a special dispensation and further directed
Member (Ops) to resubmit the proposal after consultation with PPRA.
16.4.
The Board deliberated and agreed with the viewpoint of
VP-NESPAK.
Decision
16.5.
The Executive Board considered the proposal and desired
to resubmit the same after attending the aforesaid observations and
deliberations.
Action By
Member (Operations)
20
Agenda Item 14
Addendum No 1 Construction Supervision of
Supervisory Consultants M/s AA Associates for
Bridge Over River Indus Amri (N-55) with Qazi Ahmed
N-5 (Packages I & II)
17.
Proposal
17.1.
The Executive Board is requested to is requested to
approve Addendum No 01 of Supervisory Consultants M/s AA
Associates for Bridge Over River Indus Amri (N-55) with Qazi Ahmed
N-5 (Packages I & II) costing Rs 31,514,257/-, which is 63.54% above
the original contract rendering the revised consultancy cost of
Rs 81,108,533/- with Extension of Time wef Apr-2012 to Oct-2013.
Deliberation
17.2.
The Member (Construction) presented the case and
briefed that the Main Bridge (Pack-I) is completed, whereas, progress
on Pack-II (Qazi Ahmed Approach Road) and Pack-III (Left Guide
Bank) is 80% and 50% respectively. However, the work on Pack-IV
(Right Guide Bank) is yet to be started. Other river training works are
yet to be awarded.
17.3.
On the query of VP-NESPAK, the Member (Const)
explained that further Addenda will be processed for completion of
balance works subject to availability of land for Pack-IV and payment
to the Contractors for Pack-I & III.
17.4.
Decision
17.5.
The Executive Board approved Addendum No 01 of
Supervisory Consultants M/s AA Associates for Bridge Over River
Indus Amri (N-55) with Qazi Ahmed N-5 (Packages I & II) costing Rs
31,514,257/- (Rupees thirty one million, five hundred fourteen, two hundred &
fifty seven only), which is 63.54% above the original contract rendering
the revised consultancy cost of Rs 81,108,533/- with Extension of
Time wef Apr-2012 to Oct-2013.
Action By
21
Agenda Item 15
Approval for Award of Works for Improvement of
Tarnol Railway Crossing with Widening of Gates and
Closure of U-turns at Km 1553+218-1555+393on N-5
18.
Proposal
18.1.
The Executive Board is requested to accord approval for
award of works for improvement of Tarnol Railway Crossing with
widening of gate and closure of U-turns at km 1553+218 1555+393
on N-5 to the lowest evaluated bidder ie M/s NPI Engineering &
Construction Co at his quoted bid Price of Rs 243,292,284/=, which is
1.75% below the Engineers Estimate based on CSR-2011 while the
variance of the same w.r.t. CSR-2011+15% is -16.75%. The Work shall
be charged from AMP 2014-15.
Deliberation
18.2.
The Member (Operations) presented the case.
18.3.
The Chairman observed that the quoted bid price by M/s
NPI Engineering & Construction Company is 16.75% below Engineers
Estimate; therefore, will it be able to complete the works with the
desired quality and in accordance with the design/ specifications. The
VP-NESPAK proposed that a mechanism (bank guarantee, etc) should
be devised to safeguard NHAs interest whenever the bid received is
substantially lower (20% to 25%) than the Engineers Estimate. The
Chairman supported the version and suggested that the appropriate
provisions in the tender / contract documents should also be added.
18.4.
The Chief (T&C) enquired that why the Engineers
Estimate is based on CSR-2011 + 15%. The Member (Ops) responded
that the Engineers Estimate has been worked out in accordance with
the earlier decision of the Board.
18.5.
The Chief (T&C) suggested that for the purpose of
procurement a single format CSR should be followed. The Chairman
supported the version and desired that standard criteria be
formulated and circulated separately by the Planning Wing.
22
18.6.
Decision
18.7.
The Executive Board approved award of works for
improvement of Tarnol Railway Crossing with widening of gate and
closure of U-turns at km 1553+218 1555+393 on N-5 to the lowest
evaluated bidder ie M/s NPI Engineering & Construction Co at his
quoted bid price of Rs 243,292,284/= (Rupees two hundred forty three
million, two hundred ninety two thousand, two hundred & eighty four only) , which
is 1.75% below the Engineers Estimate based on CSR-2011 while the
variance of the same w.r.t. CSR-2011+15% is -16.75%. The work shall
be charged from AMP 2014-15.
Action By
19.
Member (Operations)
Agenda Item 16
Facility for Retention of Hired House and Long Term
Advances to the Employees Posted in NHA on
Deputation
Proposal
19.1.
The Executive Board is requested to approve the following
amendments in the SOPs regarding rental / long term advances and
retention of hired houses after repatriation in respect of
deputationists:a.
The deputationists will only be paid monthly advance

rent.
b.
Retention of house hiring after repatriation to the

deputationist may be discontinued.
c.
Long term advances may not be

deputationist while serving in NHA.
granted
to
23
Deliberation
19.2.
The Member (Admn) presented the case and he
highlighted great difficulties, being faced for recovering the amount
paid as advance to deputationists after their repatriation. He informed
that a huge amount is not being recovered even after hectic and
continuous efforts of NHA.
19.3.
The Chief (T&C) opined that hiring of houses without
advances seems mostly difficult, therefore, he suggested that rental
advance upto six months for hiring of houses by deputationists may
be allowed. However, it should not exceed to the date of completion of
deputation period. The Chairman supported the suggestion.
19.4.
Decision
19.5.
The Executive Board approved the following amendments
in the SOPs regarding rental / long term advances and retention of
hired houses after repatriation in respect of deputationists:a.
The deputationists will be paid rental advance upto six

month for hiring of houses. The advance, however,
should not exceed beyond the date of completion of
deputation period.
b.
Retention of house hiring after repatriation to the

deputationist shall be discontinued.
c.
Long term advances shall not

deputationist while serving in NHA.
Action By
be
granted
to
Member (Admn)
24
Additional Agenda Item-I

Engagement and Remuneration of Lawyers for NHA
Cases
20.
Proposal
20.1.
The Executive Board is requested to approve Proposal-I &
II to safeguard NHA interests of billions of rupees:Proposal-I
a.
b.
c.
d.
Existing
Proposed
Max Fee Rs.
Max Fee Rs.
Pakistan Upto 100,000/- Upto 150,000/-
Cases
Supreme Court of
(SCP)
High Courts (HC) / Federal Upto 50,000/Services Tribunal (FST)
District Courts etc / Wafaqi Upto 20,000/Mohtasib
Advocate-on-Record (SCP Cases) Upto 12,000/-
Upto 75,000/Upto 30,000/Upto 15,000/-
10% of the fee be paid as court expenses upto High Court cases.
Proposal-II
The Powers vested in Chairman NHA in Para 58 Chapter Six of NHA
Code as amended in 2005 be restored. Chairman NHA be authorized
to approve / engage lawyers at professional fees upto Rupees One
million (Rs 1,000,000/-) and for lawyers engaged at professional fees
above Rupees One million, approval of the Executive Board be
processed subsequently.
Deliberation
20.2.
The Member (Admn) presented the case and explained
that the current rates for engaging the legal counsels for different
courts were approved more than five years back by the Executive
Board in its 160th meeting of Sep 24, 2008. Keeping in view the
inflationary trends it is becoming increasingly difficult to engage and
retain good legal counsels thus the necessity arises to enhance the
legal fee.
25
20.3.
The Chairman explained that he is actually proposing to
limit the full powers of Chairman regarding hiring of special attorneys
for the cases of peculiar nature in any of the courts or arbitration that
may require higher compensation, under Para-58 Chapter Six of NHA
Code-2005 to Rs 2 million.
20.4.
The Board expressed full confidence on Chairman NHA
and desired that the Chairman should exercise his full powers in this
regard as per provisions of NHA Code-2005. However, the Chairman
may inform the Board in case of legal fee paid to the attorney over Rs
2 million.
20.5.
The
Board
deliberated
recommendations of Chairman.
and
agreed
with
the
Decision
20.6.
The Executive Board endorsed exercise of full powers by
the Chairman NHA as provided under Clause-58 Chapter Six of NHA
Code-2005 for engagement and remuneration of lawyers for NHA
cases. However, all cases where Chairman approve legal fees over Rs 2
million will be brought to the notice of Board in subsequent meeting
for information.
Action By
21.
Member (Admn)
Additional Agenda Item-II
PC-I for Land Acquisition, Affected Properties
Compensation
&
Relocation
of
Utilities
for
Construction of Lahore Eastern Bypass Project (LEBP)
Proposal
21.1.
The Executive Board is requested to recommend the PC-I
for land acquisition, affected properties compensation & relocation of
utilities for construction of Lahore Eastern Bypass Project (LEBP) at a
cost of Rs. 6,193.96 million for approval of CDWP/ECNEC.
26
Deliberation
21.2.
The Member (Planning) presented the case with reference
to the decision taken by the Prime Minister for the project to be taken
up by NHA as mentioned in letter No. LDA/DG/PS/134 dated Mar 22,
2014 of Lahore Development Authority (Annex-C). He, then briefed the
Board about salient features of the project that originates from
Kalashah Kaku Interchange on GT Road (N-5) and after following a
virgin alignment will terminate at Lahore Ring Road, almost 3.62 km
from Ravi Interchange.
21.3.
The Chairman informed the Board that the project will be
integrated with Mughal Gateway Project and cater for traffic from M-2,
Gujranwala, Shahdara, Lahore and its adjacent towns; resulting in
smooth traffic flow and reduced congestion. Moreover, this project also
includes almost 1000 meter long 8-lane bridge over River Ravi, which
is a challenging task in itself.
21.4.
The Member (Planning) explained that tentatively 2,672
Kanals (334 Acres) of land acquisition is involved with an approx cost
of Rs 6 billion.
21.5.
Decision
21.6.
The Executive Board recommended the PC-I for land
acquisition, affected properties compensation & relocation of utilities
for construction of Lahore Eastern Bypass Project (LEBP) at a cost of
Rs 6,193.96 million for approval of CDWP/ECNEC.
Action By
Member (Planning)
27
Additional Agenda Item-III

PC-I for Construction of Multan - Sukkur Section of
Karachi - Lahore Motorway (387 km)
22.
Proposal
22.1.
The Executive Board is requested to recommend the PC-I
for construction of Multan - Sukkur Section of Karachi - Lahore
Motorway (387 km) at a cost of Rs 238,756 million for consideration of
CDWP/ECNEC.
Deliberation
22.2.
The Member (Planning) presented the case and briefed
that alignment runs almost parallel and in close proximity of existing
4-lane National Highway (N-5).
22.3.
The Member (Planning) also explained that the
Government of China through EXIM Bank is providing 90% of the
funding, as a loan, amounting to Rs 214,880 million (approx). The
remaining 10% of the project cost will be met through PSDP. Thus the
overall cost will become Rs 238,756 million (approx).
22.4.
The Board deliberated and agreed with the proposal.
Decision
22.5.
The Executive Board recommended the PC-I for
construction of Multan - Sukkur Section of Karachi - Lahore
Motorway (387 km) at a cost of Rs 238,756 million for consideration of
CDWP/ECNEC.
Action By
Member (Planning)
23.
Conclusion
23.1.
The Chairman wrapped up the meeting by thanking the
Board Members for their active participation and useful input.
-----------------------
28
EXTRACTS
DRAFT MINUTES OF THE
235th EXECUTIVE BOARD MEETING
MAY 22, 2014 AT ISLAMABAD
29

236 Executive Board Meeting of NHA

Hochgeladen von

Dokumentinformationen

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

236 Executive Board Meeting of NHA

Hochgeladen von

Copyright:

Verfügbare Formate

NHA Executive Boards Confirmed Minutes

NATIONAL HIGHWAY AUTHORITY

235th Meeting of the NHA Executive Board held on

Opening Remarks - Chairman NHA

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

purpose weekly meetings on each Monday are being convened

PC-I for Construction of Multan - Sukkur Section of

PC-I for Land Acquisition, Affected Properties

Engagement and Remuneration of Lawyers for NHA

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Minutes were accepted for confirmation.

In Para-3 titled Presentation by GM (P&CA)

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The GM (Balochistan-North) Quetta presented the case.

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Board deliberated and cleared the proposal.

explained that the

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Board deliberated and cleared the proposal.

for the approval of CDWP/ECNEC with the advice that Planning

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Member (Construction) presented the case.

The Board deliberated and cleared the proposal.

14.68% of already approved revised consultancy cost with the

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Member (Construction) presented the case.

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Board deliberated and cleared the proposal.

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The GM (Const, Punjab-S) Multan presented the case.

The Board deliberated and cleared the proposal.

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Board deliberated and cleared the proposal.

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Member (Construction) presented the case.

J-Spur on J-Spur &

The Board deliberated and cleared the proposal.

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Revised PC-I for Land Acquisition, Property Compensation

Revised PC-I for Land Acquisition, Property Compensation

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

Member (Aided Projects)

235th Meeting, May 22, 2014, Islamabad

NHA Executive Boards Confirmed Minutes

The Board deliberated and cleared the proposal.