Beruflich Dokumente
Kultur Dokumente
10/29/2014
Don Hein
Bishop
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Contents
I. Introduction:.............................................................................................................................................3
Purpose of the Ward Emergency Preparedness and Response Plan:........................................................3
Application:.............................................................................................................................................3
Plan Distribution:.....................................................................................................................................3
Plan Preparation Overview:.....................................................................................................................3
Recommended Preparations at the Ward and Household Level:..............................................................4
II. ORGANIZATION:.................................................................................................................................5
Ward Leaders:..........................................................................................................................................5
The Ward Emergency Preparedness Committee:.....................................................................................6
The Ward Emergency Preparedness Organizational Chart:......................................................................6
III. THE PLAN:...........................................................................................................................................6
General Information:...............................................................................................................................6
The 5 Steps:.............................................................................................................................................6
Step 1. Likely Emergencies or Disasters:.............................................................................................7
Step 2: Critical Information:................................................................................................................7
Step 3: Assignments and Procedures Prior, During and After an Emergency:.....................................9
IV.
V.
VI.
Responsibilities given to Priesthood, the Relief Society, and other Ward Council Members:................12
Primary Ward HQ, Jensen Park Ward, 3024 South 1200 West, Syracuse Utah:................................12
Secondary Ward HQ, Syracuse South Stake Center, 065 South Bluff Road, Syracuse Utah:............13
Relief Society: Medical/First Aid; Food; Water................................................................................13
Elders: Disaster Clean-up; Protection...............................................................................................13
High Priests: Communication; Sanitation; Garbage..........................................................................13
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I. Introduction:
Purpose of the Ward Emergency Preparedness and Response Plan:
The Jensen Park Ward Emergency Preparedness and Response Plan provides information and
guidance to ward leaders and members regarding preparing for and responding to an emergency
event in the ward. It should be reviewed and updated regularly when new information
concerning organizational structure, contacts, resources, response protocols, technologies, and
best practices are made available.
Application:
The Jensen Park Ward Emergency Preparedness and Response Plan is based on principles set
forth in the Emergency Preparedness section of the LDS.org website. The Link is:
https://www.lds.org/topics/emergency-preparedness?lang=eng
All preparation and responses within the ward should be carried out through existing Church
organization. The ward emergency preparedness and welfare committees should be used in these
efforts.
The Ward Emergency Preparedness and Response Plan (WEP) should be used by the ward
leadership to encourage members and families within the ward boundaries to become
knowledgeable about likely emergency events, and to make adequate preparations so that the
short term and long term effects of these events are mitigated as much as possible.
Plan Distribution:
1.
Bishopric
2.
3.
Block captains
4.
1.
2.
Knowing what to do in any given event to save lives and protect property,
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3.
4.
5.
6.
b.
Address
c.
d.
Email addresses
e.
f.
g.
h.
i.
9. The Emergency Preparedness Specialist has distributed and trained the Bishopric, the ward
council, and the ward emergency preparedness committee on the ward and stake emergency
preparedness plans.
10. The Block Captains have encouraged each household to have a family or household
emergency plan, to be as prepared as possible, and to be familiar with the basics of the ward
and stake plans.
11. Leadership in each home should be familiar with the Ward Emergency Plan and should have
both a temporal and spiritual testimony of emergency preparation.
12. Head of Household in each home should have the basic supplies ready in case of emergency
or disaster listed in order of importance and financial resources below.
a. Sanitation Kit
b. 2 Weeks worth of water stored for each member of home.
c. 72 Hour Kit for each member of home
d. 1 Month worth of food stored for all members of home
e. 3 Months worth of food stored for all members of home
f.
II. ORGANIZATION:
The Jensen Park Ward Emergency Preparedness Organization is as follows, duties and
responsibilities of the members of this organization are outlined in Appendix A
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Ward Leaders:
The Bishop presides over the ward and is responsible for all ward-wide emergency preparedness
activities, and for responding to emergencies within the ward. Members of the Bishopric can
assist the Bishop in fulfilling this responsibility. Ward priesthood leaders (the High Priest Group
Leadership, the Elders Quorum Presidency, and the Aaronic Priesthood Quorums) and the Ward
Relief Society Presidency, Primary and Young Women's will assist the Bishopric by coordinating
with the Ward Emergency Preparedness Committee in these efforts.
The Ward Emergency Preparedness Committee:
This committee oversees the development and maintenance of the ward emergency preparedness
and response plan. The Ward Emergency Preparedness Committee may include but is not
limited to:
1. The Ward Emergency Preparedness Specialist(s),
2. The Assistant Ward Emergency Preparedness Specialist(s),
3. The Block Captains, and Assistant Block Captains if assigned,
4. Ward Emergency Communication Specialist if assigned,
5. Ward Medical/First Aid Specialist if assigned,
6. Ward Food/Water/Shelter Specialist if assigned,
7. Ward Sanitation Specialist if assigned,
8. Ward Engineering and Safety Specialist if assigned,
9. Others as need by the Bishop
The Ward Emergency Preparedness Organizational Chart:
The Jensen Park Ward Emergency Preparedness Organizational chart is as outlined in
Appendix B
The 5 Steps:
There are 5 basic steps to the plan, including:
1. Identify likely emergencies or disasters
2. Gather critical information
3. Outline assignments and procedures
4. Establish emergency communication methods
5. Encourage individual and family participation
j.
k. Loss of Jobs
l.
Basic plans for dealing with each of these emergencies are included in this document (see
Appendix F). The plans set forth herein are intended to be a guide and should be followed when
possible. If appropriate, these plans may be used as a response plan to emergencies and situations
that are similar in nature to those included but not specifically identified in this document.
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Contact data for individuals and families Contact information for residents
living in ward boundaries (including those who are, and those who are not associated
with the Church) will not be included in this plan. Contact information for families and
individuals within the ward should be maintained by the ward council. However, a
current list of ward members is available on-line using the LDS.Org website (see Stake
and Ward Websites under the Quick Links tab). This contact information is also
available in the LDS Tools app available on most mobile devices. Contact information
for full-time missionaries and individuals and families who are not associated with the
church should be obtained through other methods if possible. (See Appendix B Ward
Maps with Ward and Block Boundary Information)
B.
A map and contact list of the ward This plan includes a map of the ward divided
into blocks, with street names and individual residences indicated and block captains
highlighted. Also included is the list of block captains and there contact information
along with current neighborhood phone list and current Ward Council list and contact
information. (See Appendix B Stake Ward with Ward and Block Boundary
Information)
C.
D.
Emergency Specialist (WES) will have this list. This list is only to be used in an
emergency and all those on the list have the right to not volunteer there skills or
equipment if asked to.
E.
Contact information for public safety agencies (e.g., Police, Fire, Medical - See
Appendix G)
F.
G.
Contact information for area welfare leaders, and local church welfare operations
(Stake Presidency will retain this information)
has previously arranged with the city of Syracuse to be one of the reporting organizations
during or after an emergency. Individuals and families are encouraged to take direction
from civil authorities during emergencies. During an emergency, the Stake will report
status to, and take direction from the Citys civil authorities and disseminate important
information or direction back to the ward which then informs the individuals and families
living within the ward. Ward leaders, and individuals and families within the ward
boundaries should become familiar with the information contained in this plan.
B. During a Disaster; During a disaster, all individuals and families within the ward
boundaries are encouraged to follow the recommendations given in Appendix F Specific Emergency Responses.
C. Immediately after a disaster; Syracuse City has requested that in an emergency the
Stake President or other authorized leader contact the Fire/Police business line (801-8254400) to coordinate emergency responses. Below explains how this will be done starting
with the home:
1. Each family assesses their family members and the stability of their shelter. If needed
take 72 hours kits and go outside of the home. The evacuation center/Ward HQ for the
(YOUR WARD MEETING AREA) if families need to evacuate their homes. If there
are injuries requiring help, place red ribbon on front door/area. If immediate care is
not needed, place the green ribbon on front door/area.
2. Block Captains are to secure their own families and then walk through their
assigned areachecking on each family and house. This is to be done as quickly as
possible. They will call the Ward Emergency Specialist (WES) with their report
indicating: Medical needs, damage to homes, and what families they were not able to
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contact at that home. If they cant call or text, they will walk or ask for a YM to
serve as runner to deliver the report to the evacuation center/Ward HQ.
If a block captain does not report, a runner may be sent to collect the report (See
Appendix A for more information). If the block captain is not available, another
block captain (sister block captain) or other neighbor will be asked to follow-up in
that area that the block captain was unable to do.
After the initial walk through, reporting and offering appropriate aid, block captains
will re-attempt to reach families not at home on their first sweep. If phone service is
available that may be used as an alternate way of communication.
3. The Ward Emergency Specialist (WES) will notify the Stake Emergency Specialist
who will then notify the City of Syracuse. In addition, a report of the status of the
neighborhood will be given to one of the following: Bishopric, RS President, High
Priest Group Leader, or/and Elder Quorum President.
4. Ward Council Members will be prepared to gather at the Ward HQ when their own
families are safe. It is possible that even in severe cases of medical need that outside
emergency help may not come for several hours or even days. Therefore it may be
necessary to use our own resources to meet the needs in our neighborhood. The Ward
Council will then direct needed activities:
A. Help find and account for all people within the Jensen Park Ward and assist them
in locating family members who have become separated.
B. Obtain help for those who have been injured
C. Coordinate response efforts with civil authorities and relief
organizations
D. Assess needs and arrange for the supply of basic provisions and
members and others.
services for
needs.
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Stake leaders will communicate with ward leader to determine if the ward is able to provide
assistance to individuals and families who have suffered damage to homes or belongings,
emotional trauma, or loss of livelihood. If the ward is unable to provide the necessary assistance
the stake should draw from the resources available in the stake to provide the needed assistance.
The Stake may in turn request from the ward in assisting and working with the civil authorities
and relief organizations to identify and respond to opportunities to assist the community with
needs.
Depending on disaster and severity to the ward as a whole a second review of needs should be
assessed by the Block Captains at this time. A meeting with the Ward Council should be planned
at HQ. These topics that should be reviewed at this meeting should include but not limited;
A. Help find all people within the Jensen Park Ward area and assist them in
Responsibilities given to Priesthood, the Relief Society, and other Ward Council Members:
In the event of an major emergency and after Ward Council members have ensured that their
own families are safe and cared for, Ward Council members will then gather at the following
location:
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Primary Ward HQ, Jensen Park Ward, 3024 South 1200 West, Syracuse Utah:
In the event the Primary Location is unsafe then proceed to the secondary ward HQ.
Secondary Ward HQ, Syracuse South Stake Center, 065 South Bluff Road, Syracuse Utah:
The following areas of emergency preparation and implementation are assigned as listed
below: (see Appendix A for more details)
Relief Society: Medical/First Aid; Food; Water
Elders: Disaster Clean-up; Protection
High Priests: Communication; Sanitation; Garbage
YM: Will assist as runners for Communication
YW: Will assist with childcare as needed
Primary: Group children activities as needed
Other responsibilities that need to be reviewed by the ward council:
A. Help find all people within the Spring Haven Area and assist them in locating family
members who have become separated.
B. Obtain help for those who have been injured
C. Coordinate response efforts with civil authorities and relief organizations
D. Assess needs and arrange for the supply of basic provisions and services for members and
others.
E. Organize safe clean-up activities
F. Determine and report condition of Church building
Maps, addresses and contact information for families within our neighborhood (home, cell,
email):
Appendix B is the map of our neighborhood with 18 blocks outlined and the block captains listed
with their assigned area (Block by #1-18). Also included is the list of block captains and contact
information. Appendix C is the current neighborhood phone list and the current Ward council list
and contact information. This list should be regularly updated at least every 3 months.
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ASSIGNED
TO
Spiritual
Administration
Bishop and
RS
President
Search &
Rescue/Recovery
EQ and HP
First Aid
RS
Communication
YM
Food
If neighborhood food is
needed, develop plane and
provide for those needing.
RS
Water
RS and HP
Child Care
Primary
and YW
Clean Up
Be aware of equipment,
safety and organization of
community clean up.
EQ
Sanitation
HP
AREA
PEOPLE
ASSIGNED
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DESCRIPTION OF
RESPONSIBILITY
ASSIGNED
TO
Protection/
Security
EQ
Morgue
HP
AREA
PEOPLE
ASSIGNED
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Block
Block Captain
Cell
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
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Phone
Assignments:
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Name
Contact Info
Individual
Assigned to
Care For
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Description
of Need
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earthquake event. If there isnt a table or desk available nearby crouch in an inside
corner and cover your face and head with your arms.
d. Do not use an elevator.
e. If outside, stay there. Move away from buildings, utility lines, or anything that
could fall.
f.
If in a vehicle, stop in a safe place as quickly as possible, and stay in the vehicle.
Avoid stopping near or under buildings, overpasses, trees, or utility lines.
do.
i.
Proceed cautiously once the event has stopped. Watch for damage to roads,
bridges, buildings, etc.
2. Once the event is over, ensure that all family members are accounted for and that no
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5. After family members have been properly cared for and immediate needs have been
met, members of the stake emergency preparedness team begin reporting and
mitigation efforts.
6. Block Captains assess the status of households in their individual blocks and report
specialist.
8. Information received by each of the wards should include the following information:
a. Name, title, and contact information of the reporting person
b. Name of unit (ward name)
c. How the presiding officer of the ward can be reached
d. Number of individuals injured, missing, or deceased
e. Description, location, and magnitude of the damage
f.
stake emergency preparedness specialists (EP), stake media specialist (MS), stake
communications specialist (CS) should gather to the stake center high council
room to receive reports from each of the wards, report status to civil authorities,
and to assess what further action is needed.
b. If the high council room is unusable as a meeting place, another location on the
c. If the stake center property is unusable or inaccessible, the relief society room of
the 1200 West building (3024 S. 1200 W. Syracuse, UT) should be used as an
alternative location.
d. A member of the stake presidency should receive the compiled reports obtained
from the wards. This information should be relayed to the priesthood leader
responsible for regional welfare or to church headquarters. Times and methods for
follow up communications should be discussed at this time.
e. Leaders should understand that civil authorities have priority in directing efforts
10. With the approval of the Area Presidency, Church buildings may be used as
11. Church leaders should provide for the social and emotional needs of disaster victims.
This may be done by planning ways to relieve the emotional trauma that individuals
might suffer during and after a disaster by offering worship services, recreational
events, counseling and service opportunities.
12. All communications with media personnel should be through the stake media
communications representative.
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Bio-chemical Hazard:
1. During a bio-chemical hazard event do the following:
a. Stay calm.
b. If inside a building, stay in the building. If in your home, stay in your home
If traveling in a vehicle when reports of contamination are received, get out of the
area as quickly as possible. If not possible, stay in the vehicle, close the windows
and sunroof, and turn off the air conditioning or heating system including the fan.
and to instruct them on how to respond. Also obtain reports of their current status.
2. Ensure that all family members are accounted for and sheltered in place or evacuating
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5. After family members have been properly cared for and immediate needs have been
met, members of the stake emergency preparedness team begin reporting and disaster
mitigation efforts.
6. Block Captains assess the status of households in their individual blocks and report
specialist.
8. Information received by each of the wards should include the following information:
a.
c.
d.
e.
f.
ward level
Assistance or supplies needed
g.
h.
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a. When it is safe to do so, stake presidency (SP), high council (HC), stake relief
the 1200 West building (3024 S. 1200 W. Syracuse, UT) should be used as an
alternative location.
d. A member of the stake presidency should receive the compiled reports obtained
from the wards. This information should be relayed to the priesthood leader
responsible for regional welfare or to church headquarters. Times and methods for
follow up communications should be discussed at this time.
e. Leaders should understand that civil authorities have priority in directing efforts
10. With the approval of the Area Presidency, Church buildings may be used as
The stake emergency preparedness committee should ensure that buildings are
protected from damage. They should also ensure that those using the buildings
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observe church standards of conduct, including the use of proper language and the
Word of Wisdom.
11. Church leaders should provide for the social and emotional needs of disaster victims.
This may be done by planning ways to relieve the emotional trauma that individuals
might suffer during and after a disaster by offering worship services, recreational
events, counseling and service opportunities.
12. All communications with media personnel should be through the stake media
communications representative.
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Stay calm.
b.
If inside a building, stay inside the building and get as low as you can. If
there is a basement go into the basement.
c.
Stay away from glass, outside doors and walls, or anything that could fall or
collapse.
d.
Take cover under a sturdy table or desk and hold on as it may move during a
wind event.
e.
If there isnt a table or desk available nearby crouch in an inside corner and
cover your face and head with your arms.
f.
If outside, stay there. Lie down in a low area such as a ditch or swale and
cover your head with your hands and arms. Move away from buildings, utility
lines, or anything that could dislodge and fly toward you.
g.
If in a vehicle, stop in a safe place as quickly as possible, and get out of the
vehicle. Lie down in a low area such as a ditch or swale and follow the
instructions above.
h.
2.
Ensure that all family members are accounted for and that no immediate danger or
emergency exists in the surrounding area.
3.
If injury or death have occurred, if individuals are missing, or if there is
immediate danger to any individual contact authorities immediately (see reporting
structure), and if properly trained take necessary action to preserve life and mitigate
danger.
4.
Begin the reporting process individuals/families report their current household
status using the reporting method in this document.
5.
After family members have been properly cared for and immediate needs have
been met, members of the stake emergency preparedness team begin reporting and
mitigation efforts.
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6.
Block Captains assess the status of households in their individual blocks and
report immediate needs to the ward leaders.
7.
Ward leaders report the current status to the stake leaders and stake
communication specialist.
8.
Information received by each of the wards should include the following
information:
a. Name, title, and contact information of the reporting person
b. Name of unit (ward name)
c. How the presiding officer of the ward can be reached
d. Number of individuals injured, missing, or deceased
e. Description, location, and magnitude of the damage
f.
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c. If the stake center property is unusable or inaccessible, the relief society room
of the 1200 West building (3024 S. 1200 W. Syracuse, UT) should be used as
an alternative location.
d. A member of the stake presidency should receive the compiled reports
obtained from the wards. This information should be relayed to the priesthood
leader responsible for regional welfare or to church headquarters. Times and
methods for follow up communications should be discussed at this time.
e. Leaders should understand that civil authorities have priority in directing
10. With the approval of the Area Presidency, Church buildings may be used as
The stake emergency preparedness committee should ensure that buildings are
maintained and protected from destruction and vandalism. They should also
ensure that those using the buildings observe church standards of conduct,
including proper language and the Word of Wisdom.
11. Church leaders should provide for the social and emotional needs of disaster victims.
This may be done by planning ways to relieve the emotional trauma that individuals
might suffer during and after a disaster by offering worship services, recreational
events, counseling and service opportunities.
12. All communications with media personnel should be through the stake media
communications representative.
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met, members of the stake emergency preparedness team begin reporting and
mitigation efforts.
6. Block Captains assess the status of households in their individual blocks and report
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7. Ward leaders report the current status to the stake leaders and stake communication
specialist.
8. Information received by each of the wards should include the following information:
a. Name, title, and contact information of the reporting person
b. Name of unit (ward name)
c. How the presiding officer of the ward can be reached
d. Number of individuals injured, missing, or deceased
e. Description, location, and magnitude of the damage
f.
stake emergency preparedness specialists (EP), stake media specialist (MS), stake
communications specialist (CS) should gather to the stake center high council
room to receive reports from each of the wards, report status to civil authorities,
and to assess what further action is needed.
b. If the high council room is unusable as a meeting place, another location on the
the 1200 West building (3024 S. 1200 W. Syracuse, UT) should be used as an
alternative location.
e. A member of the stake presidency should receive the compiled reports obtained
from the wards. This information should be relayed to the priesthood leader
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responsible for regional welfare or to church headquarters. Times and methods for
follow up communications should be discussed at this time.
g. Leaders should understand that civil authorities have priority in directing efforts
more help during and after an emergency than they can by acting individually.
10. With the approval of the Area Presidency, Church buildings may be used as
The stake emergency preparedness committee should ensure that buildings are
protected from destruction and vandalism. They should also ensure that those
using the buildings observe church standards of conduct, including proper
language and the Word of Wisdom.
11. Church leaders should provide for the social and emotional needs of disaster victims.
This may be done by planning ways to relieve the emotional trauma that individuals
might suffer during and after a disaster by offering worship services, recreational
events, counseling and service opportunities.
12. All communications with media personnel should be through the stake media
communications representative.
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Flooding:
1. During a flood event do the following:
g. Stay calm.
h. If inside a building in a flooding area, get out and go to higher ground.
i.
j.
If sandbagging programs are available and can be used to help redirect flood
waters elsewhere to protect life and property, assist in placing sandbags as
directed.
k. If traveling in a vehicle when reports of flooding are received, get out of the
If outside of the flood area, stay outside of the flood area unless you are a
qualified search and rescue team member and are directed to assist the civil
authorities in search and rescue efforts.
condition and location. Also obtain reports of their current condition and
location.
2. Ensure that all family members are accounted for and that no immediate danger or
met, members of the stake emergency preparedness team begin reporting and
mitigation efforts.
6. Block Captains assess the status of households in their individual blocks and report
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7. Ward leaders report the current status to the stake leaders and stake communication
specialist.
8. Information received by each of the wards should include the following information:
n. Name, title, and contact information of the reporting person
o. Name of unit (ward name)
p. How the presiding officer of the ward can be reached
q. Number of individuals injured, missing, or deceased
r.
of the 1200 West building (3024 S. 1200 W. Syracuse, UT) should be used as
an alternative location.
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obtained from the wards. This information should be relayed to the priesthood
leader responsible for regional welfare or to church headquarters. Times and
methods for follow up communications should be discussed at this time.
e. Leaders should understand that civil authorities have priority in directing
11. With the approval of the Area Presidency, Church buildings may be used as
The stake emergency preparedness committee should ensure that buildings are
protected from destruction and vandalism. They should also ensure that those
using the buildings observe church standards of conduct, including proper
language and the Word of Wisdom.
12. Church leaders should provide for the social and emotional needs of disaster victims.
This may be done by planning ways to relieve the emotional trauma that individuals
might suffer during and after a disaster by offering worship services, recreational
events, counseling and service opportunities.
13. All communications with media personnel should be through the stake media
communications representative.
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2. Ensure that all family members are accounted for as required by the local media or
civil authorities.
3. If illness or death has occurred contact authorities immediately (see reporting
structure).
4. Begin the reporting process individuals/families report their current household
met, members of the stake emergency preparedness team begin reporting and disaster
mitigation efforts.
6. Block Captains assess the status of households in their individual blocks and report
specialist.
8. Information received by each of the wards should include the following information:
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obtained from the wards. This information should be relayed to the priesthood
leader responsible for regional welfare or to church headquarters. Times and
methods for follow up communications should be discussed at this time.
c. Leaders should understand that civil authorities have priority in directing
more help during and after an emergency than they can by acting individually.
10. With the approval of the Area Presidency, Church buildings may be used as
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The stake emergency preparedness committee should ensure that buildings are
protected from destruction and vandalism. They should also ensure that those
using the buildings observe church standards of conduct, including the use of
proper language and the Word of Wisdom.
11. Church leaders should provide for the social and emotional needs of disaster victims.
This may be done by planning ways to relieve the emotional trauma that individuals
might suffer during and after a disaster by offering worship services, recreational
events, counseling and service opportunities.
12. All communications with media personnel should be through the stake media
communications representative.
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instructions.
d. If a wild fire is approaching or engulfing your residence notify emergency
personnel immediately.
e. If your home is on fire, alert all occupants and get out of the structure as
quickly as possible. Do not stop to take anything with you. Do not try to fight
the fire.
f.
If traveling in a vehicle when reports of home fires or wild fires are received,
get out of the area as quickly as possible, or follow the instructions of local
authorities.
2. Ensure that all family members are accounted for and that no immediate danger or
met, members of the stake emergency preparedness team begin reporting and
mitigation efforts.
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6. Block Captains assess the status of households in their individual blocks and report
specialist.
8. Reports delivered to the stake by each of the wards should include the following
information:
a. Name, title, and contact information of the reporting person
b. Name of unit (ward name)
c. How the presiding officer of the ward can be reached
d. Number of individuals injured, missing, or deceased
e. Description, location, and magnitude of the damage
f.
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c. If the stake center property is unusable or inaccessible, the relief society room
of the 1200 West building (3024 S. 1200 W. Syracuse, UT) should be used as
an alternative location.
d. A member of the stake presidency should receive the compiled reports
obtained from the wards. This information should be relayed to the priesthood
leader responsible for regional welfare or to church headquarters. Times and
methods for follow up communications should be discussed at this time.
e. Leaders should understand that civil authorities have priority in directing
10. With the approval of the Area Presidency, Church buildings may be used as
The stake welfare committee should ensure that buildings are maintained and
protected from destruction and vandalism. They should also ensure that those
using the buildings observe church standards of conduct, including proper
language and the Word of Wisdom.
11. Church leaders should provide for the social and emotional needs of disaster victims.
This may be done by planning ways to relieve the emotional trauma that individuals
might suffer during and after a disaster by offering worship services, recreational
events, counseling and service opportunities.
12. All communications with media personnel should be through the stake media
communications representative.
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Missing Persons:
If a person or persons residing within the ward boundaries are reported missing and
priesthood leaders determine that the resources of the ward are needed to assist in the
search efforts, priesthood leaders should respond as follows.
1. Immediately after determining that the person or persons are missing, church
Department, or Sheriff's office to make an official report. If this has not been
done, leaders should advise the family members to do this immediately or do
it themselves.
b. Encourage family members and church leaders to follow the direction given
stake, etc.,) could offer the civil authorities. If the authorities indicate that
volunteer assistance would be useful, church leaders should be contacted to
organize such efforts.
d. If the bishop of the individual or individuals who are missing has not been
The bishop should contact the stake president or a member of the stake
presidency if the stake president cannot be reached to determine if the stake
has resources that can be used to assist the civil authorities. Resources may
include but not be limited to offering manpower, special skills, knowledge
about the missing person or persons such as special needs or a medical
conditions, etc., and tools and equipment.
g. The stake president may contact the high councilors assigned to the wards
within the stake to outline specific assignments and assistance needed from
the other wards in the stake.
h. The high councilors if requested should contact the respective wards and
outline what assistance is needed by the wards and identify when and where
the assistance is needed.
2. Leaders and members should understand that civil authorities have priority in
act under the direction of such agencies and do all they can to assist in the
situation, and not hinder it. Members acting as groups under priesthood
leadership can offer significantly more help during an emergency than they can by
acting individually.
3. With the approval of the stake president, Church buildings may be used as a
search command center. If church facilities are used for this purpose, church
leaders should ensure that buildings are protected from damage and vandalism.
They should also ensure that those using the buildings observe church standards
of conduct, including proper language and the Word of Wisdom.
4. It is recommended that all communications with media personnel be handled by
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until law enforcement has arrived, investigated the incident and given approval
for entry.
4. If obvious structural damage has occurred such as fire, earthquake, or wind
damage, do not let anyone enter the building until the facilities management office
(FM) or stake physical facilities representative (PFR) has received clearance from
a professional engineer attesting that the structure is safe to enter.
5. Take necessary action to protect the property from further destruction. This may
include boarding up doors, windows etc. Local leaders should work through the
local facilities management office to coordinate this work.
6. Inventory church owned property at the site. This should include the aid of the
Bishops of the wards that meet in the building. Each unit leader should prepare a
list of all damaged, stolen or missing property.
7. If it is evident that theft has occurred, each unit leader should identify equipment
and materials such as computers, temple recommend books, blank checks, blank
Bishops order forms, etc., that may have been stolen and notify church
headquarters immediately.
8. The stake president, stake PFR and the local facilities management office should
work together to develop a course of action for cleaning-up and repairing the
facility. Depending on the extent of the damage, professional service
organizations may be needed to assist with the clean-up and/or repair work. Local
leaders should work through the local FM office to coordinate this work.
9. Leaders may need to work with the units to make arrangements for congregations
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Bishop
Area President
Ward Council
Block Captains
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