1985 Board

WESTERN STAR DA\]CERS
BOARD OF DIRECTORS
AGENDA
Tuesday, January 22, 1985

7:30 p.m.
at
James Ozanich
3lCA Lily Street
San !'rancisco
I Annrnrr:l Of i"{inutes as distributed earlier.
2. Treasurcr's Report.
3. Legal Status Update. (Freeman)

a. General.
b. Articles of f ncorporation (iropef uIIy will have
first draft of Articles prepared by attorney).
c. By-Law Changes. (draft available at Board meeting)
4. Calfer Apprentice Program. (Scott)
5. Line Dance Recorcrs . (Claire )
6. BilI Davis Dance. (Scott)
7. Space for Class beginning in June, 1985. (Scott)
B. Review of temporary Policy No. 5, which expired

L2/3I/84-*Tagging-In. (see attached)
9. Rawhide Benefit on February 3. (James)
10. Insurance Update. (Freeman)
11. General l4eeting on January 30. (Scott)
L2. Other Business.
13. irlext Board Meeti-ng.
Note: These items are in this order in case James is held

Llp at work so that ne can participate in the matters which
rnost need his participation.
WESTERN STAR DANCERS
Policy Statement No. 5
TAGGING-IN
GENERAL
Tagging-in is a procedure which allows aII available dancers

to participate in a single tip when there are dancers willing
to dance but a complete square cannot be formed. It is, how-
ever, potentially disruptive of the dance.
PURPOSE
The guidelines which follow should be acted upon with courtesy

and fairness on Club nights and at formal dances.
GUIDELINES
l. Each club night and dance will have an announced general

program level.
2. Tagging-in is neither necessary nor desirable during tips

called at the general level; there is always ample oppor-
tunity for all to dance during the course of the evening.
3. Dancers are encouraged, however, to voluntarily trade out

in favor of others if the turnout is small and especiallv
if guests are waiting to dance.
4. There may be only one or two higher-level star tips at

most dances; therefore, the procedure outlined below may
be followed to al-low all qualified dancers to participate:
a. The cue square is not available for tagging-in unless

it is the only square on the floor.
b. Up to three couples may tag into the same square.
c. AII couples, including those tagging-in, must be in

place before the tip begins and remain with the same
square throughout the tip.
d. Individuals may tag in following the same rules as

for couples.
e. Before the beginning of the tip, persons tagging-in
stand behind couple #I (or #Z or #3 respectively for
additional couples). Each time the active dancers
return to a squared-up formation, those waiting tag
in and those tagged out rotate and wait behind the
next position along the line of dance.
DURATION OF THIS POLICY
This policy for tagging-in is considered a temporary policy in

effect until December 31, 1984. After that date, it must be
reviewed and approprj-ate action taken by the Board of Directors.
APPROVED BY THE BOARD OF DIRECTORS

August 29, I9B4
-2-
MINUTES
BOARD OF DIRECTORS
Tuesday, January 22, l9B5
PRESENT: Chris Anderson, Bob Bel1ville, scott carey, Bryan Finch,

James Ozanich
ABSENT: Claire Meisel, Ken Mierow
A T T E N D T N GE X - O F F r c r o : Bill Habeck, Freeman stamper, Tom Tripp
The Minutes of the December 27, L984, meetinq of the

Board of Directors were approved as distributed prior to the meetinq.
T R E A S U R E R IS R E P O R T
Chris Anderson, as assistant treasurer, stated that it was

too early to have a complete report for the month of January. i{e
reported that dues had been received from 60 members and that 38
dance cards had been sold. The checkbook balance as of January 22
is $4,268.01.
LEGAL STATUS UPDATE
Freeman stamper reported that the paperwork for our

r ny
q n lr / r ai avaq
l -u
i arnu r r rf ,o r tax-exempt status is almost complete. we are
r ^ r r i# ' i ' a €a- +he flnal accounting reports for year
the 19B4 , for
the draft Articres of rncorporation from the attorney, and. for
the revised By-Laws to meet minimum legar requirements for
incorporation, non-profit, and tax-exempt status.
Freeman presented the proposed language for changes to the

By-Laws, which is attached to these Minutes. A motion was made,
co^^hA6; ,
an^
qrrs carried that the attached Proposed Changes to the
By-Laws of the Western Star Dancers be presented to the general member-

^r^..: ^
b r r - L y c- t+L d s ; r e c i a l l y called meeting on Wednesday, January 23, for
vote.
Freeman also pointed out that the tax-exempt application
which i-s currently being prepared is for the State of California only.
We will also have to apply for federal exemption. The matter will have
to be discussed with Mark Planl< whether or not his $500 fee is to
cover both State and federal tax-exempt applications.
CALLER APPRENTICE PROGRAM
Scott Carey reported that he is combining the responses he
received to the first draft and that he hopes to have a fi-nal draft
put together soon.
LINE DANCE RECORDS
Since Claire Meisel requested this agenda item and was
not in attendance, the matter was tabled to the next Board meeti-nq.
BILL DAVIS DANCE
Scott reported that he had written all callers who had called
for the Club in 1984 inviting them to make engagements in 1985. He
has received no responses vet.
BilI Davis is available for a dance on May lB. The Board
acroar{ f A i nrrils him to call a dance on May lB and that the dance
would be Basic, Mainstream, and a Plus star tip.
SPACE FOR CLASS
It was announced that the Central YMCA wants the theater
L/22/Bs 2-
for their use beginning in June, and will allow us use of that space
one night a week Monday through Thursday. The "hall manager" was
directed to have a written proposal for alternative space by the
next Board meetinq.
TAGGING-IN POLICY
The Policy No. 5, Tagging-In, was temporary and expi-red
December 31, 1984. There was extensive discussion as to the need to
continue the policy statement. A motion was made, seconded, and
carried, that the tagging-in policy would remaj-n in effect with
ronrrrl r-n lr^-I-), but that it would not be applicable t-o singing calls.
A motion was also made, seconded, and carried to extend this amended
nnlinrr +n Mrrz 30 and then solicit input from the general membership
as to the need for such a policy.
RAWHIDE BENEFIT
James Ozanich reported that Ray, at the Rawhide, had not
been available to discuss the matter and that details were not known
yet. The hearsay is that Western Star "drew" the third slot of
B: 15 - B:30 to use as we want. It was decided that at the benefit
nn Fel'rrrrarrz ?,
v l r t v v ! s \ l ! t IVSDwould use its time to teach a call and then do a
c j-î^^ nr'l'l which incorporates it. James ozanich and Bob Bellville
volunteered to handle this demonstration.
]NSURANCE UPDATE
Freeman Stamper reported that the applicatj-on for insurance
through the R. F. Lyons Co. had not been submitted because the Board's
approval was restricted to verification that the coverage would be
L/22/Bs 3-
applicable to participants in transit to and from a function. The
answer to the question was "no. "
It was discussed that some associations do provide insurance
with such coverage, but pointed out that we were not members of those
associations and would probably meet resistance as in the past in
applying for membership. The R. F. Lyons Co. does not require member-
shir: in anv association.
A motion was made, seconded, and passed that the Club take
out insurance with the R. F. Lvons Co. to cover club and class
members and the additional premium to cover guests.
It was afso suqqested that the Board consider at its next
moafino t_ho m1lls1 of a contingency fund aS a means of self insurance
Far rhjnnq F^r whiCh we CannOt get inSUranCe, suCh aS Our equipment.
James Ozanich and Bryan Finch agreed to do further research for
insurance on equipment and medical coverage.
GENERAL MEETING ON JANUARY 3O
It was determined that the only matters to go before the
general membership at the meeting on January 30 would be general
information.
OTHER BUSINESS
1. Bryan Finch indicated that there were a significant
number of complaints about Doug Clark's fiancee singing along with
him. James Ozanich agreed to speak with Doug.
2. Bob Bellvill-e mentioned that somethinq needed to be
done to create a learning experience on Wednesday club nights. Scott
indicated that he would re*emphasize this to the contracted callers.
r/ 22/ 85 4-
? It was decided that the next theme niqht would be on
tr'ohrrr:rrz )n ^nd haVe the theme "BadgeS, BUttOnS, and BOWS.t' It WaS
also decided that this would be "hash" \,rlednesday on Ash Wednesday.
4. Fee for Bill Hanzef. Chris Anderson indicated that there
was some discrepancy about the amount Bill Hanzel was to be paid for
class instruction. Bill believes that we are paying him $75 a night.
Scott is to check his notes fron the Board retreat meetinq but stated
that he believed there was a slidinq scale with a $7S minimum.
Calculations show that eight squares with $75 fee is exactly the
l.rroalzarzon nî nt with Caller f ee, rental, and badgeS. ThiS iSSUe is
to be resolved at a meetinq of the Board on Wednesday, January 23.
lNote: At an informal meeting of the Board on
January 23, it was agreed that the Club would pay a $75 flat fee to
Bill Hanzel for class i-nstruction.l
5. Flags. A motion was made, seconded. and carried for
] - h a r T ' l r r l - {r - a ^ u r c h a s e an American f1ag, a California flag, pOles, and
stands for an estimated cost of SI00.
6. Lily Street Fair. It was agreed that the Club would
support the Lily Street Fair on Easter Sunday by participating.
7. I9B5 International- Convention. Bryan Finch agreed to
prepare an information sheet for Western Star members on hotel and
travel information. James Ozanich was requested to complete the
convention form for the Club, and he stated that he was sending the
week of January 2L l-etters to other member clubs of the International
Associ-ation seeking dates for WSDts proposal for hosting the
conventi-on.
r/22/85 5-
B. T.O.U.'s. The fact that some I.O.U.'s had showed up in
the cash box for membership fees and dance passes was discussed. It
was agreed that there was no problem at this time and not worth any
official statement.
9. Gofden State Gay Rodeo Association. This association
which is based in Los Angeles is planning a rodeo March 23 or 30.
Western Star has received an invitation to participate, but it was
aoreed tha t 1 -h e ClUb WOUId n o 1 _ n ^ r 1u-r i ru -r i n| / a

q
.lg .
NEXT BOARD MEETING
The next regular meeting of the Board will be on Tuesday,
February 26,7:30 p.m., dt the home of Bob Bellville and Chris
Anderson.
Respectfully submitted,
.: .
"46r.'
i 1 " /
,/. r" /'
Freeman Stamper ,'

Secretary to the Board
L/22/Bs 6-
PROPOSED CHAI\iGESTO THE
BY-LAWS
of the
I{ESTERN STAR DANCERS
Western Star Dancers is obtaining (a) corpora'.e non-profit

:nrl th\ vrt
1-:v-oxs11pl statuses. To do So r certain items in the Club's
'!1rran# Qrz-r'ws must be ciranged to meet minimum legal requi-rements.
1. Number of Directors
The By-Laws must set a specific number of members on the Board o1

Directors. The Articles of Ilrcorporation may state a range of the
number of Board members, but the By-Laivs rnust be specif ic. i{e wiII
incorporate using the range of five to seven, as the By-Laws
currently a1low.
Article V, Section A (1) C U R R E I . I T L Ys t a t e s :
The Board of Directors shall be composed of five

to seven elected members.
It is P R O P O S E Dt h a t Article V, Section A(I) be revised to read:
The Board of Directors shall be composed of

seven elected members.
Article V, Section B(3) (a) C U R R E N T L Ys t a t e s :
A special election r':ust be he1d if the membership

of the Board of Directors drops below five.
It j - s P R O P O S E Dt h a t Article V, Section B(3) (a) be reviseo to read:
A special election must be held if the member-

ship of the Board of Directors does not equal
5C V Clr .
Article V, Section B ( 3 ) ( b ) C U R R E I { T L Ys t a r e s :
At the discretion of the Board, a special elec-

tion may be held if the membership of the
Board of Directors is below seven.
I t i s P R O P O S E Dt h a t A r t i c l e V, Section B(3) (b) be deleted and that

subsections (c) , (d) , and (e) be renumbered to be (b) , (c) , and
(d), respectively.
PROPOSED CHANGES TO THE BY-LAT{S Page 2
Officers
The organization must designate at least three individuals who are

authorized to conduct the affairs of the organization on a day-to-
day basis when the Board of Directors is not convened. The three
positions may be entitled whatever is desired but must be authorized
uv .
{-n.
\ ! , , nvnvn Ar rr u . r c t m e e t i n g s , ( 2 ) s i g n c o n t r a c t s ,
/1\ (3 ) make f inancial
transactions, and (4) maintain the records of the organization.
In order to keep the original intent and spirit of the By-Laws in

tact, it i s P R O P O S E Dt h a t the By-Laws of Western Star Dancers be
amended by adding a new section for officers to Article V, Board of
Directors, and that it read as follows:
D. Officers:
The Board of Directors shaIl appoint

by December I of each year at least the
follorving three officers to conduct the
buslness of the Board when it is not
convened.
Administrator. The Administrator

must be appointed from among the
newly elected members of the Board
who were elected in September of
the year in which the appointment
is made. The Administrator is
authorized to convene meetings of
the Board of Directors and general
meetings of the Club's membership.
The Administrator is authorized to
negotiate and si-gn contracts, subject
to ratification bv the Board of
Directors.
b Treasurer. In addition to maintaining

Elef-inancial records of the Club,
the Treasurer must be one of the
co-signatorj-es on the Club's bank
accounts and is authorized to release
information as to the CIub's finan-
cial status. The Treasurer may be
appointed from among any of the
members of the CIub.
. S c r - r e ia
- rv- The Ser-ref arv shall take
mftutes of all neetings of the Board
of Directors and the general membership
PROPOSED CHANGES TO THE BY-LAWS Page 3
and is responsible for all written

communications. The Secretary may
be appointed from among any of the
members of the CIub.
2. All officers serve at the pleasure of

the Board of Dj-rectors and may be
appoj-nted and removed at any time by
simple majority vote of the ful-l- Board.
Di ssolution
A non-profit organization must, upon dissolution, give i-ts remain-

ing assets to another non-profit organizatj-on or to the State.
They cannot be distributed to any individuals.
I t i - s P R O P O S E Dt h a t the By-Laws of Viestern Star Dancers be amended

by adding a new Article VIII entitled "Dissolution" and that it
read as follows:
ARTICLE VIIf: DISSOLUTION
IiOOn the 6l j cenl rr{- j nn ri i c1-=n.'l i -n ^r ^thef

, u ! J v q J r u f r r Y ' v l
termination of Western Star Dancers, all the

remaining assets of the Club, after final expenses
as determi-ned by the tsoard of Directors, shall
be distributed by tl-re Board of Directors to
such organization(s) as may qualify as charit-
able deductions for income tax purposes under
the Income Tax Laws of the United States in
sucir proportions as the Board of Directors may
determine. fn no event shal-I any part of the
assets be returned to or distributed among any
officer, member of the Board, member, or any
other individual connected with the Club
directly or indirectly.
Dated: January 22, I9B5

BOARD OF DIRECTORS
AGENDA
Tuesday,February 26, 1985

7 : 30 p.m.
at
Bob Bellvifl-e & Chris Anderson
l. Approval of Minutes as distributed earlier.
2. Treasurer's Report.
3. Resignation of Treasurerrs responsibility.
4. Approval of draft Articles of Incorporation (see attached) .
5. Appointment of Administrat0t! in accordance with revised

By-Laws (see attached copy of revised By-Laws for your
file) .
6. Hotel rooms for 1985 International Convention. (Bryan)
7. Angel badge requirements. (8i11 Habeck)
B. Mainstream graduation. (Bob)
9. Space for class bcginning in June. (Scott)
10. Square Heads. (Scott)
11. Line dance records. (CIaire)
L2. CIub La Star.
13. Contingency Fund for self insurance.
L4. (llo earrier than 9:f5) Discussion of space and plans for
WSD hosting j_nternational convention. (Ramon)
15. Other Business.
16 . Next Board Meeting.

MARK W. PLANK
ATTORNEY AT LAW
4O4 SAN ANSELMO AVENUE
SAN ANSELMO, CALIFORNIA 94960
(415) 453-761 3
January 28, 1985
Western Star Dancers

584 Castro Street
San Francisco, CA 94LL4
Re: Articles of Incorporation
Dear Friends:
Enclosed please find my original draft of proposed articles

of incorporation. This is the absolute'bare bones'! example
of how the articles should be composed. I do not
believe that it is advantageous to be more elaborate in
stating the corporation's purpose that as it is presently
described in article I I .
You should note that I believed that the nur,tber of Dir-

ectors must be s t a t e d i n d r e a r t i c l e s , however researched
showed that the code does n o t r e q u i r e that to be stated.
Accordingly t h a v e deleted-a p r o v i s i o n relating to that
l_ssue
I apologize for the lateness in forwarding this to you.

If you have any questions relating to this document, please
do not hesitate to contact the undersigned. I suggest that
if any changes are made that you consult the undersigned
beforehand to insure its acceptability by the Secretary of
State. Thank vou for vour attention to this issue.
u.:y ,EIyny.,eurs,
//a( tL', /:(c.Q-_
Mark W. Plank
P.S.
This document should be submitted to the Board of Directors
for their approval.
ls / MÎP'
:/'r/t
'/,ro
@trJ, c'.rL"/'tct" utL *n
/Lt f* / Z*r'*'*{
ARTICLES OF INCORPOFATICI{
OF
WESTERTISTAR DAI{CERS, II,JC
L-
The name of this corporation is 'Vestern

Star Dancers, Inc."
II
The corporation is a nonprofit nutual benefit corDoration
organized under N o n p r o f i t i 4 u t u a l t s e n e f i r c o r p o i " a i;;-i;;.-"
.the
The.purpose of- this corporation is to engage in bny lawf-ur act or
:n1- irri l-rr fnr r
rhespebific ill"l,i,::;T:$:::"*?Lo;n?:f;'1fr?:0":i$:i":I:l
13*
organized are to educa-te and inform rnenrbers of the gineral public
in square dancing as an art form. The means of proiiding slch
education and inforraation includes, but is not limited t;, the
maintenance of education facilities for student instruction,
menber instruction and practice, and public performances.
III
The nar're and address in the state of california of this

corporationlg lgent lof service of process is scott carey, whose
address is rl oakwood Street, san Fiancisco, californta g+tto.
IV
The name of the unincorporated association which is being

incorporated is "Western Star Dancersl'.
V
The unincorporated association whose name is set forth in
Article IV of these Articles of Incorporation is being incorporated
by the filing of rhese Articles.
VI
llotwithstanding.any of the above statements of purposes and
porters, this corcoration shall not, except to an insu6stintial degree,
engage in any activities or exercise any'powers that are not in
furtherance of the specific purpose of this corporation.
IN I,JIT!{ESShIHEREOF,the u n d e r s i g n e d , b e i n g t h e I n c o r p o r a t o r
of \riestern Star Dancers, Inc. , have executed these Articlel of In-
corporation on , 1985, which execution is my deed and
acE
>cott
-_:---:._--_---=-+_
Uarev. IncorDorator
BY-LAWS
of the
WESTERNSTAR DANCERS
ARTTCLE I: PURPOSES
The purposes are as follows:
1. To promote square dancing as a national activity,

2. To provide an identity for Mainstream dancers,
3. To provide and promote opportunities for l"lainstream calling
and instruction.
ARTICLE II: POLICIES
The po1 icies are as follows:
1. To promote felrowship within the group by square dancing and

other activities,
2. To pursue a spirit of cooperation, support, and positive

encouragement,
?
To enhance the lifo<l-rrle of gay men, lesbi-an women, and their
friends,
4. To encourage the sharing of responsibilities and duties by

aIl members,
To avoid allowing outside issues and internar politics to

divide the group,
6. To be non-competitive in our dealing with other groups as welr

as within our own club.
ARTICLE IrI : IVIEI\,IBERS
A. Qualifications for Membership
Membership in Western Star Dancers j-s open to anyone regardless of

race' religion, ethnic background, d9€, genderr or sexual orienta-
tion. Membership is available to those *ho have successfullv
completed a course of Mainstream instruction.
Il Club Dues
Dues sha1l be determined by the general membership. Membership

shall be for twelve (12) months from receipt of the membership
fee. Irlembership will be lost for reason o? ,ro.r-payment of dues.
C. Benefits of Membership
Benefits of membership include but are not rimited to:

The fellowship of the group; participation in, and reduced fees
for, the activities and specilr events of the club; votingr s€rV-
ing on committees, and holding offi-ce; communicati6ns of lerli-nent
club information; a copy of the By-Laws; and a club badge-.
\RTTCLE IV: GENERAL IVIEETTNGS
I. A general meeting open to al-I members shall_ be held at least once

a quarter.
z. Notjce of the meetings will- be mailed at least 14 days in advance.

3. Parliamentary procedure will apply to aIl meetings and the chair-
person will be a member of the Board of oirectori.
q. I t 4 e m b e r si n attendance at the meeting shall constitute a guorum.
only members wilr be able to vote. written proxy votes are per-
missible. A majority vote is needed to pass all measures.
6. I'linutes of each meeting shalr be kept and be on file for the

review of any member.
ARTICLE BOARD OF DIRECTORS
A. Structure:
r. The Board of Directors sharr be composed of seven

elected members.
2. The Board sha1l determine, amongst itself, the distribution

of responsibility and authority.
3. Term of office sha11 be fourteen months wi-th a two-month over-

lap between the outgoing and the incoming Board during
september and october. The new Board shalI conmence on
November I.
Elections:
1. Regular elections to the Board of Directors shall be held each

September.
a. Elections shall be run by a volunteer committee.
b. Any member who wishes to be a candidate sha1l have his,/her
name placed on the ballot.
2-
c. Voting shall be by secret baI1ot. Ballots will be mailed
to all members fourteen days before the election date.
Voting by written proxies shal1 be permissible.
2. Members may vote for up to seven of the candidates on the

ba1lot.
a. The seven candidates receiving the largest numbers of votes
shall be elected to the new Board of Directors. In the
event of a tie which would cause the Board to exceed seven
members, the tie shal1 be broken by toss of a coin.
b. No candidate shall be elected to the Board of Directors
who has not received votes equal to at least one-half the
number of valid ballots cast.
c. If fewer than seven candidates are elected to the new
Board of Directors, those elected shalI constitute the
full Board until the next regular or special election.
3. Special elections shall be held to fill one or more vacancies

on the Board of Directors.
a. A special election must be held if the membership of the
Board of Directors does not equal seven.
b. Election procedures for regular elections shaII apply at
special elections. Criteria for election at a special
election shall be the same as those at a regular election.
c. The number of candidates elected to the Board of Directors
3;"il:'":::::?""1H::,=
i:";";o::'il":l:::':il"=l:*"::"ffi
to seven.
d. After any special election, dDy previous members of the
Board of Directors plus any candidates elected at the
special election shall constitute the ful1 Board of
Directors until the next regular or specj-al election.
C. Responsibilities:
Responsibilities shall include but not be limited to:
1. Ensure that the Club's business and activities are carried out
in accord with the By-Laws.
2. Arrange and schedule Club meetings and dances.
3. Publish and distribute relevant Club information.
4. Keep financial and other records and be fiscally responsible.
5. Make all day-to-day decisions.
6. Handle all correspondence.
7. Report to the CIub on a quarterly basis.
3-
The Board is empowered to delegate authority and responsibility
to the general membership.
D Officers:
The Board of Directors shall appoint by December 1 of each

year at least the following three officers to conduct the
business of the Board when it is not convened.
a. Administrator. The Administrator must be appointed from
Among-TEe newly elected members of the Board who were
elected in September of the year in which the appointment
is made. The Administrator is authorized to convene
meetings of the Board of Directors and general meetings
of the Club's membership. The Administrator is author-
ized to negotiate and sign contracts, subject to ratifi-
cation by the Board of Directors.
b. Treasurer. In addition to maintaining the financial
recoras of the CIub, the Treasurer must be one of the
co-signatories on the Club's bank accounts and is
authorized to release information as to the Club's finan-
cial status. The Treasurer m a y b e appointed from among
any of the members of the C1ub.
c. Secretary. The Secretary shall take minutes of all
meetings of the Board of Directors and the general member-
ship a n d is responsible f o r a l l written communications.
The Secretary may be appointed from among any of the
members of the Club.
A11 officers serve at the pleasure of the Board of Directors

and may be appointed and removed at any time by simple
majority vote of the fu11 Board.
ARTICLE VI: RECALL OR SPECIAL }4EETINGS
A recall or special meeting can be called by either twenty-five percent

of the general membership or by a majority of the Board of Directors.
These meetings shall be held in accordance with the rules governing
general meetings (Article IV).
ARTICLE VII: FINANCES
1. A checking account shall be maintained. Two signatures shall be

required on all checks. These two people sha1l not be co-residents.
2. This is a non-profit organization. Dues and other monies received

will be spent entirely for carrying out our stated purposes. The
Club may compensate individuals for instruction, ca1ling, or other
work of a specialized nature. Individuals who receive remuneration
are not eligible to serve on the Board of Directors.
4-
ARTICLE VIII: DTSSOLUTION
Upon the dissolution, disbanding, or other termination of Western Star

Dancers, dII the remaining assets of the Club, after final expenses as
determined by the Board of Directors, shall be distributed by the
Board of Directors to such organization (s) as may qualify as charit-
able deductions for income tax purposes under the Income Tax Laws of
the United States in such proportions as the Board of Directors may
determine. In no event shall any part of the assets be returned to
or distributed among any officer, member of the Board, memberr or any
other indivi-dua1 connected \di-th the Club directly or indirectlv.
Revised: January 23, 1985
5-
BOARD OF DIRECTORS
AGENDA
Tuesday, March 26, f9B5

7:30 p.m.
- !
AL
Claire Mei-se1
1. Approval of Minutes as distributed earlier.
2. Treasurerrs Report. (Ken Mierow)
3. Class space beginning in June.
a. Available space. (Ramon)

b. It{ainstream questionnaire results. (Bil L/Bob/Tom)
c. consideration of night other than Thursday. (James)
4. Graduation.
a. Pf ans . (Bob)
b. Angel badges. (Bifl)
5. April General Meeting. (from 2/26 Minutes)
6- 1985 rnternational convention. (from 2/26 Minutes)

7. May and June calendars. (Scott)
B. Fall retreat. (Claire)
9. Theme night. (f'reeman/
10. Legal Update. (Freeman)
fl. Badges for Basics class. (Freeman)
L2. Policies update.
a. Level of Dance. (Chris)

b. Caller Apprentice program. (Scott)
13. Caller's taw "sing-along. " (James) (from L/22 Minutes)

L4. Membership non-renewals fo11ow-up. (Freeman)
..cont'd on back
Agenda, Board of Directors
March 26, ]985
Page Two
t 5. Squares Heacls. ( f rom 2/ 26 Minutes )

16. Insurance.
a' Report of research on equipment insurance and better

medical coverage. (eiyan & James) (from L/22 Minutes)
b. Contingency fund . (f rom Z/1A Mi_nutes )
17 . Other business.
18. Next Board meeting.

I"lINUTES
BOARD OF DIRECTORS
Tuesday, February 26, l9B5
PRESENT: Chris Anderson, Bob Be1lvi-11-e, Scott Carey, Bryan

Finch, Claire Meisel-, James Ozanich
ABSENT: Ken I'{ierow
ATTENDIIJGEX-OFFICIO: Freeman Stamper

BiIl Habeck and Ramon Smith (arrivinq at
9:I5 after rehearsal)
The Minutes of the January 22, 1985, meeting of the
Board of Directors were amended as follows: The Board's action
with respect to the tagging-in policy was changed to reacl:
"A motion was made, seconded, and carried, that the tagging-in
policy rvould rcmain in effect with rcgard to hash, but that there
would be no tagalng-in on singing calls."
TREASURERISREPORT
Chris Anderson presented the Treasurerts Report, a copy
of which is attached as a part of these Minutes. There was a
beginning balance in January of $2,581.98, witli income of
$4,7 83.00 and expenses of $1,546.45, Ieavi-ng an ending balance of
$5,818.53. A motj-on was made, seconded, and carried that the
Treasurer's Report be accepted.
RESIGNATION & SPECIAL ELECTION
Chris Anderson read to the Board a letter of resignation
by Ken Mj-erow as a rnember of the Board of Directors. A motion
was made, seconded, and passed that his resignation be accepted.

A copy of his letter is attached to these Mj-nutes.
Since Ken had expressed his willingness to remain
active in any capacity to maintain the finances of the C1ub,
after a brief discussion of the feasibility of Ken remaining in
the position of Treasurer, a motion was made, seconded, and
passed to continue Kents appointment as Treasurer. He is to work
out the arrangements with the Assistant Treasurer for division
of responsibilities.
The newly revised By-Laws requires that a special
electi-on must be held whenever the number of Board members does
not equal seven. It was the consensus of the Board that it
would be best to fill the now-vacant Board position as quickly
as possible. Working within the requirements of the By-Laws,
it was decided that the resiqnation would be announced on club
n'icrhf F
trrYlrL L 9e
! !h
u qr! r
vra r.'
'1
LI
--^
qrlu -
q -^rcial
Jyc election called. I.Iominations
would close on March 6 and the election would be on March 20.
ARTICLES OF INCORPORATION
The draft Articles of Incorporation which had been pre-
pared by our attorney, Ilark Plank, and had been distributed prior
to the meeting were accepted on motion duly made and seconded. A
copy of that draft is attached to these Minutes.
APPOINTMENT OF ADM]\IISTRATOR
This newly-created position in order to meet legal
recrni remenl_ s for i nr-ornoral.-ion had to be filled. Since all Board
- ^ !L' li v r ^r >* -
qu -^^'.'i rF
!EYu!!s n r ! )I r z m
v rn r r ra
q Ji vo! rr i fL Jr z a
q tn
J yn
r vrvoq r
! ,r a I - the Board determined that
2/26/85 -2
sel-ection of the appointee to the position of Admi_nistrator, since
the appointee must be a member of the Board of Directors, would
be by secret balrot. scott carey was the only nominee, and it
was announced tirat he had been appointed Administrator bv a vote

of 6 to 0.
l9B5 INTERi\IATIONAL CONVENTTON
Bryan Finch reported that he had blocked a number of
rooms with the hotel in Denver ln the name of Western Star and
that the hotel was requesting a signed contract to confirm the
bookings. As long as unused rooms are released back to the hotel
by a specified time, there would be no financial obriqation to
the CIub. A motion was made, second.ed, and carried that the Club
enter into the c c r n ] _ r a r - 1 _ 'R r y a n was authorized to siqn on behalf
of Western Star Dancers.
James Ozanich was requested to have more flyers about
the convention available by Thursday, February 28.
Bryan was requested to have more hotel flyers available
by mid-tttarch for j-nserti-on in the newsletter.
A motion was made that the crub sponsor a hospitality
room to incfude a double suite. After the persons staying in the
two rooms pay their rodging costs, the cost to the club would be
about $70 per night for four nights. The motion was second.ed. and
carried.
ANGEL BADGES
On motion made, seconded. and carried, it was determined
that a member must attend more than 50U of the classes in order
2/26/Bs -3
to be given an angel badge by the CIub.
MAINSTRtrAM GRADUATION
The following matters were agreed: (1) Bob Be1lville
will talk with Bill- Hanzel about graduation being on April 11.
(2) Basics class will be cancelled on April 1l to devote the full

'7:30
time of to l0:00 to Mainstream graduation. (3) Beginning
April 18, Basics instruction would be from 7:30 to l0:00.
(4) Regardless of whether the Mainstream graduates join the
Cl-ub, the class members may dance free at Club Mainstream through
Marz )A
A motion was made, seconded, and passed that membership
dues for ltlainstream graduates seelling membership in the Club
would be due at the time application is made even though they
are dancing free on Wednesday night through lt1ay 29. The free
dance pass was deemed appropriate since the graduates had
enrolled in the Mainstream class planning to graduate at the end
of May.
A motion was made that a questionnaire be distributed
to the Mainstream class about the split classes on the same night.
The motion was seconded and carried. Bob Bellville, Bill Habeck,
and. Tom Tripp are to do the questionnaire. The results are to
be presented at the l4arch Board meeting.
SPACtr FOR JUI{E CLASS
ft was cl-arified that t l - r e Y I " I C Ah a s decided to take back
the 2nd Floor Tireater on Thursday night, rather than any night
2/26/Bs -4
l4onday through ThursCay. A motion was made, seconded, and passed
to authorize Ramon Smith to run an ad in a local paper seeking
space appropriate for class instructi-on. He was requested to
have a written report of the results at the next Board meeting.
EQUI P}IENT TRANSPORTATIO}J
Scott reported that transportation of the sound equipment
from his home to the Y I I 4 C Aw a s n o w a c r i t i c a l problem since
members were not consistent in offering transportation and arriv-
ing prorrrptly. Af ter some discussion of the risks involved in
chaining the equipment to the "wall-s" in the storage room, it
was agreed to take the risk of leaving the speakers chained in
the storage room. The stands have always been left at the YMCA.
The tape deck and the turntable are still to be transported
weekly.
LINE DANCE RECORDS
Claire Meisel suqgested that the Club purchase records
suitable for line dancing. On motion duly made, seconded, and
carried, Claire was authorized a maximum expenditure of $35 to

'l
nrrrr-haqe ine dance and CoLrnf rrzlweqf ern dance recOrds -
SQUARE HEADS
This matter was tabled to the March Board meeting
CLUB LA STAR
It was announced that r R . u s sl ( i n g had returned the running
of the event to the Board. He will continue to coordinate the
entertai-nment and run the sound system. Since the event was the
2/26/85 -5
forlowing saturday, it was agreed that volunteers would be
solicited at club and class on wednesday and Thursday. Freeman
Stamper volunteered his home to serve as "headquarters" from
9 a.m. to 4 p.m. for work details.
CONTINGENCYFUND
This matter was tabled to the March Board meetinq.
I987 INTERNATIONAL CONVENTION
This matter was begun with a report by Chris Anderson
of a meeting held on February 24 of indivj-duals from the gay
square dancing community to discuss the possibility of an ad hoc
commj-ttee forminq i-n San Francisco to host the International
convention in 1986. He reported that the people in attendance
seemed responsive to the data presented and that there was
another meetinq to be called at the end of l{arch.
After a lenqthy discussion as to whether the ad hoc
committee which is beinq considered was a committee of indivj-duals
or representatives from the clubs in the San Francisco area,
some Board members felt strongly that the Board of tr{estern Star
must have an official position towards the concept of the ad hoc
committee. After motj-on made, seconded, and unanimously carried,
it was:
RESOLVED, that the Board of Directors of

Western Star Dancers supports and encourages
the concept of an ad hoc committee of
interested individuals from the qay square
dance community meeting to discuss the
feasibility of the committee hosting the
international convention in San Francisco
in 1986.
2/26/85 -6
With the possibitity of the ad hoc committee hosting
the convention in 1986, Ramon Smith was reguested to defer his
efforts for locatinq space for Western Star to host the convention
to a definite time in 1987. It was suggested that he check
with Lost World in southern Catifornia on the possibifity of the
convention takinq over the entire resort for the weekend.
OTHER BUSINESS
1. Hospitality Nights. A suggestion was made that the
Club host a hospitability night each for Foggy City Dancers and
Midnight Squares in conjunction with our 3rd Anniversary Dance
on March 23. After a brief discussion, a motion was made that
the hospitality night be extended to each club whenever it is
feasibl-e, not necessarily before the anniversary dance. The
motion was seconded, and carried.
NEXT BOARD MEETING
The next regular meeting of the Board will be on
Tuesday, March 26, 7:30 p.m., dt the home of Clai-re Meisel.
Freeman Stamper
Secretary to the Board
2/26/85 -7
l ' l { l ' . i \tSr l { l ' - i ll'i I t l rI ) ( ) i t ' l
.J,\NLIAR.\',I 9 ,95
ileginning llalarrcc: $ 2,58r .98
:
l1e-v-..r,r\ll:,'-f
lrIlll,.j 713.(l(i
I ) , ' t n c c I ) ; r ss 1.57';.01)
i)t)r)r I,'Ltt:tS 112.0()
ULass I.'rres 1,8/8.'iir
i0/50 I t - ) 1 i. r 0
1(ozal Dlrnct
- 11?-,lj-o
'i''rt;t '
I ll,'Vr,ttrlr,S $ 4, /81.00 $ 1. lE J.00
'
[xp-,;-rysr1:
Srrppli cs 1 r 1I +. , 1 + E
Callr:rs 7 4 0. 0 0
Sirlrcrr 2';0.00
L ; r S t J r l ) t , p u si t 2ir. 00
Subscriptior-rs 9 .00
R r tc o r d S 25.86
L J r ) v u r tL i L ) r i I r rt o ](i. I 9
lle frcshrnenLs l/.50
OLhr:r
_ _ __l_-.1'_r_
'f
ot a I Iixpenst:s : $ l,'i46.4ir | , 5 4 6. 4 5
Net lncome: $ 1 , 2 ' ) 6. 5 5 3 ,236:55-
l ' i n d in g l l a l a n c c : $ 5,818.53
Kenneth E, Nlierow
1429A Castro Street
San Francisco, CA 94I14
February 26, 1985
Board of Directors. Western Star Dancers:
This is lo inform you that I find it necessary to resign from

t l . r e t s o a r d o f D i r e c t o r s o f l . r / e s t e r nS t a r D a n c e r s , f o r p e r s o n a l r e a s o n s ,
. - ' -rih ^ - - - ; " , 1 j ^ - r o w a r d n o n e . It i s mv inf enf i on to continue to dance
I r I'r)
with the club. Further, if the club so chooses, I would be willing

to assist the Board in a purely bookkeeping capacity.
Sincerely.
(
/--v,, ,tL//'( ,f, >'.Tii'i6tl"
Kenneth E. Mierow
ARTICLES OF INCORPCFATICi{
OF
WESTERNSTAR DAI{CERS, II.]C
The name of this corporation is 'Vestern Star Dancers, Inc."
II
The corporation is a nonprofit mutual benefit corooration

o'rganized under the Nonprofit Mutual Benefit Corporatioh Law.
The purpose of this corporation is to engage in bny lawful act or
activity for which a corporation may be organized under such 1aw.
The specific and primary purposes for which this corporation is
organLzed are to educa"te and inform rnenrbers of the general public
in square dancing as an art form. The neans of providing such
education and information includes , but is not limited to, the
maintenance of education facilities for student instruction,
m e r ' . r b e ri n s t r u c t i o n and practice, and public performances.
IIT
The name and address in the State of California of this

corporation's agent for service of process is Scott Carey, whose
address is 11 OakwoodStreet, San Francisco, California 94110.
IV
The name of the unincorporated association which is being

incorporated is "Western Star Dancersl'.
The unincorporated association whose name is set forth in

Article IV of these Articles of Incorporation is being incorporated
by the filing of these Articles.
VI
Notwithstanding any of the above statements of purposes and

powers, Ehis corDoration shall not, except to an insubstantial degree
engage in any activities or exercise any powers that are not in
furtherance of the specific purpose of this corporation.
IN VJITNESSI.IHEREOF,the u n d e r s i g n e d , b e i n g t h e I n c o r p o r a t o r
of llJestern Star Dancers, Inc. , have executed these Articles of In-
corporation on , 1985, which execution is my deed and
actr.
D Co t t Carey, Incorporator
BOARD OF DIRECTORS
AGENDA
Tuesday, April 23, I9B5

7:30 p.m.
at
Bob Bellville/Chris Anderson
I. Approval of Minutes as distributed earlier.
3. Class space beginning in June.
4. Contingency fund.
5. May calendar.
6. Proposed policy statements.
a. Meritorious Achievement Recognition (scott) (attch'd)

b. Sister City Club (Freeman) (attch'd)
7. 1985 fnternational Convention.
a. Generally.
b. By-Laws of the International Assocj_ation (I.reeman)
(see attch'd)
8. T-Shrrts. (James)
9. Parade Dance. (Scott)
10. Cazadero. (Scott)
1I. Line dances on CIub night. (BiI1)
L2. Singles S/D Clubs Directory. (Scott)
13. Other business.
L4. Next Board neeting.

DRAFT
4/re/Bs
Policy Statement No.
MERITORIOUS ACHIEVEMENT RECOGNITION
General
Many Western Star Dancers members are with the Club for
varying Iengths of time and then , for a variety of reasons, are
no longer able to participate with the CIub. However, during
their association with Western Star, they make contributions which
significantly benefit the Club as a whole. Likewise, the Club is
the recipient of services from individuals wiro are not square
dancers but their efforts add immeasurably to the overall organiza-
tion of the Club and the rewards inure to the membership as
individuals.
Purpose
The purpose of this policy statement is to establish a
formal procedure by which extraordinary service to Western Star
f ) a n r - e r q' h
" rr z f o r : m e f membefS and nOn-members mav he recncrnizod'i n a
nrr'l.rl i a
I q: rnr ru l û v^rnr t - i Lf n
r r ru rf i rnr c
Y r m
r r rA
qnl l lnl so f .
truv!f
Procedure
l. Persons who are square dancers and provide significant
servj-ces to Western Star Dancers may be awarded the designation
of "Honorary Member of Western Star Dancers. "
2. Persons who are not square dancers and provide
significant services to lrlestern Star Dancers may be awarded the
desiqnation of "Friend of Western Star Dancers. "

3. It 1s i-ntended that the a\^Tarrlin.rnf l-hese desiqnations
will be done with a degree of restraint so as not to dilute the

importance of the award. while there are no prescribed guidelines
for measuring the amount of service necessary for consideration,

' i1 - i q : n { - i n i o a t e d
that "significant" wiIl be considered as sustaj-ned,
exemplary or extraordinary performance of service.
4- Either of these awarded designations can be done only
by a majority vote of the full Board of Directors.
5- As an honorary member or a friend, the individuaf
will not be required to pay membership dues and wilt have no right
to vote or hold office. The only benefits accord.ed. the designee
is an appropriate Cl-ub badge and the opportunj-ty to be l-isted in
the Cfub I s Directory with an indication of his or her award.ed status.
6- The appropriate badge for an honorary member is a

standard club badge, complete with rhinestoned star points, with
the addition of the word "Honorary,'in the upper left corner.
7. The appropriate badge for a friend of the club is a

replica of the standard Cl-ub badge j-n reverse colors, complete with
rhinestoned star points, with the addition of the word "Friend"
in the upper left corner.
B- In the event an honorary member returns to dancing
with the Club on a regular basis to participate as a regular member

or a friend becomes a square dancer and pa.rticipates with the Cl_ub
:s: :-e;;-ia:';e,iher, he o( she wrii oe expecceo ro pay dues and,
thus, receive al-l the benefits of a regular member of western Star
Dancers.
-2
DRAFT
4/re/85
Policy Statement No.
SISTER CITY CLUB
Background
In April, 1984, after the close of the Flrst International
c a*_1r u Q n r r a r a n ^ . r c e C O n V e n s i O n i n Seattle, I,VaShingtOn, a grogp Of nine

"
Western Star members went to Vancouver, B.C., Canada, to dance with
the gay square dance c1ub, Squares Across the Border, orr their
class night. There were ten of their members at that class and
we socialized for many hours after c1ass. The clubs enjoyed each
other so much that those members present decided that the two clubs
would become sister-city clubs. This follows the precedence of
San Francisco having a sister city in another part of the world.
Purpose
The purpose of this policy statement is to memorialize
the fact that this arrangement exists between Viestern Star Dancers
and Squares Across the Border. This gesture is in keeping with
the hiohcst 'idpaIe nf q . r rq rq r^ r FL danr'incr in fhe

rY that it en6ou_racres
growth of friendships and promotes square dancing around the world.
Badges
The two clubs agreed that the nine Western Star and ten
Squares Across the Border members who danced together in April,
L984, would b e ,-rjv-E-r^l - -

q ^ ' r -u -r JL b
uf u qau d
Y cg e u !f
o tLhl l e
c ri r sister city club signi-
other
t.,: ^- +1-^*
ry rrrY Lrrcrrr qJ "honorary' members. Thereafter, any/member from one
club who danced with the sister club at one of its home functions
would receive an honorary member badge from the sister-city club.
Charter Honorary Members
The nine charter honorarv members from Western Star
Dancers are:
Qnn{-{- 1-a ra\/ Dennis Hopkins

Ron Dougl-ass Russ King
Reisa Glickman tt-an
vey !Mr n
v r! r n s r r
Alan Hall Freeman Stamper

Bert Hobbs
The ten charter tronorary members from Squares Across the
Border are:
Tony Flavell Mrrrrarz T.rrqh

Kev_Ln -t.-Loen David Ogilvie
Stan Galrriel Carof Roberts
Allan Gillis Thumper
kldtnHnddtn
WiIlj-am Trachtenburg
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FOR
T H E X E T I O I I ' L I S S O C I T T I O I { O F O E Y S O U E R ED E T C E C L U E S
T R T I C L E I - IIIIIE
Thc nlit of thtr Ctroclrtton rhrll

4+er
br thc/hrttonrl Arrocirtlon
of Ory Squrrc Drner Clubr.
TRTICLE II PURPOSE
It rhrll br the collectlvr punporc'of !hr' rrrbcrr to rncouFrgc

rnd provi.dc roclrl, rducrtlonrl rn,tl rcirrrtlonrl opportunltlrr
for llodrrn lfcrtrrn Equrrc Drnctng on I loerlr rGglonrle tnd n!-
tlonal lcvcl. :.
All etnbrr clubr. lrr rxprctrd to oprrrtr undrr four prtnclglrr

thrt unl?y thr Arroctrtlon. Thorr prlnctplrr lnll
r) llcebrr ctubr lrc gry ortrntld. Thrt lrr thrt thry mlnly
(though not noctlr.rtly rxclullvrly) conrlrt o? try ttrbrnrl
rnd rxlrt rlth thr lntrnt of pnovtdl,ng mlrbrrr o? thr tty
c o e e u n l ty rl th o p p or tunltlr r to fnttr ir 1n llodcr n lfr r tr r n
Equrrr Drnclng.
b) flcnber slubr ut! Crllrrlrb lonrrt ?or thr trrchtng rnd prr-
forerncl of rqurr. denslng.. Thr mltr vrrtrnsr thrt rreblr
clubr hrve rtth Callrrlrb 1r thr lnclurlon o? lfre ttx cou-
ples. .
cl flcrbrr elubr (rtth thr rxcrptlon oo .llol.r.r. mrbrnr) rrt

. nonpro?lt ln rtnueturr rnd tnttnt. Thrt lrr mrbrr clubr
rxlrt erlnly ?or roclrl, rrcrrrttonrl, tnd rducrtlonrl pun-
porcr, rnd lrr not prtltrrl11) ptr?onlhg lroupr or lroupr thrt
rrkr rpprDnrncot ?or prof lt. ' ;+,.
-,r.,
d)||rnbcrclubrlr!non.Go|tprt1|tvrl'l.tco'nc?Pt.|hrbrrclgbr
d o n o t rn g rg r tn cor pr tttlvr dr nclng r lt{ r othr n m;br r c l ubr . :,
ARTICLE III .,:ni.- 11 ,

lfEilEERSHIP
, .i -i!
Srctton | - Rcqulrrltntr
; i:, .
flrrbrrrhlp 1r oprn to rny clu.b thrt lirtr thr crltrntr of thr
?our prlctplrr t l o u t t l n r d l n C R T I G L E , ' ' ! . ;1 , r
Srctlon 2 - tppltcrtlon r n d f i c c r p t r i l c i l' .,. ii i l , ,
1
Elubs rirhlng to blconl mrb:rr ol thd:hroGlrtlon ulll br rrkrd

to ?ornrlly rpply. Thr Exrcutlvr 3omd. o? thr lrloclrtlon rlll
lxrninr thr.pplicrtlon tnd tf thr club r?plylng rrrtt thr ?our
untfylng prtnciplcr ?or nrnb:rrhtpr thry rlt,l br gnrntrd rrrb* -
rtetur u?on'prylrnt o ? d U l r l , r ; . ; :" r . *j , , , r : l : . . , , , . ; - . , . . ' i ' ' , . ,,;
; -;-* -.,'l 1'+:
' rflt,*'- ,, E*i; ';.iJ:r:*';?";*:*:'u'l;;(i:l
gaetlon g Ducr ,:
llucr lre payrblc lnnuallyr rnd lna rct by thr Exccutivr Eorrd o?
the Assoslrtlon. ,
-2-
Section 4 l{enbenehip Categonier
a) Full llerbership
Full neabership ir gnanted to any club that neets the ?our"

pninciples as outlined in ARTICLEII, and is approved by the
Executive Board. Fu11 nenbershig is contingent upon geyncnt
of dues. Clubs that ane granted full rcnber statuc rill se-
leet, by their orn procerresr . rcpnesentative to the Execu-
ttve Boand.
b ) Individual l{eabcrrhip
Indlvidual ne rship 1s gnanted to each eenber ot a ?ull

nenben cIub. a n a pnopq-i-glg_ f eg
f hln a ?uIl aenber cIu vidua
nenbens ere gnanted nenben status at alI asrociation func-
tions, and rray panticiaate eB voting renbers in all gencral
aeetings of the Argociation. They have the night to voice
thetn ideas and opiniong to the Exesutivc Boand ?or consi-
derat i on.
c ) A s s o ci a t e llenbenship
Associate nenbershtp rtay be granted to groups or clubs that

do not neet thc four principles BE outlined in eRTICLE II.
These groupB or clubs ,ray havc non-voting nepnceentation to
the Executlve Bbard, and their renbens nay attand genenal
neetings o? the Association 1n a non-voting cepacity.
ARTICLE IV EXECUTIVEBOARD
Section | - Exccutive Board fleabership
Each club that is gnanted full aenberrhip rtatus in the Associa-

tion shall relect, by its orn processcs, a representative to thc
Executivr Eoard. Each .seociate neaben club shall select a non-
voting nGpncsentative t o t h e E x e c u t i v e B o a r d . A t t h e e n n u a l
conventlon o? t h e Association, t h e E x e c u t i v e B o a r d r h s l l e l e ct .
ilational Chainpenson rho y i l l Eerve u n t i l t h e n c x t c o n v e n t l o n '
Sectlon 2 lluties of tha Exccutivr Eoard
a) Representatives fnoa nenber cIubs.
Repne:entatives froa nenber clube ghaII serve es voting lletr-

bers of the Executlve Eoand end shall sarve.s their club's
voice tn diecussing boerd bueinese. They shall subnit a
nonthly Euniary of thai.r club's ideas rnd concarnr pertlln-
1ng t o A s s o c i a t i o n B u s i n e s e . T h ey shall nelay thc ideag end
concenns o f o t h e r r e n b e n c l u b s t o t h e i r h o ae club. Thcy
rhall elect the Natlonal C h a l r p e n r o n a t n a t i o n a l c o n v entions.
In addition they ehall p e r ? o n r all duties incidental to the
o?flce. Asrociate nenber P e p n e s e n t a t i v e s rhall p c r f o r n the
reie dutlcs ln a non-voting caPacity.
-3-
b ) l{etlonel Cheirprrron
Thr llettonrl Ghelrprrron ghall cervc to coordlnate thc ix-

chrngr of tnforrrtlon bctrccn neabcnr of the Exccutivr Eoard
end botrrrn eenbrn clube. Hc/She rhell prcpane a nonthly
bullrtln thrt lr rlnt to cach nenben club. This ehall tn-
cludr lrruer of concrrn to thr arsociationr lr rell ar tnput
fron tndtvlduel clubr rcgardtng thrsc concGrnt. Thc l{rtlonal
Chrlrprrton shell chatr netionrl nretingr o? thc Exrcutivr
Bornd rnd glnrral rrrbrrrhip. In rddition, She/Hr shall pcr-
^l_ v-o.ryt-rrw\-
%
Ctqa/r\
6cctlon
r ) lletional
3 Rlaoval
Chrirprrron
of Exrcutivc Board lleibenc
-zra.(t
'ZV
Z7 a aeea'c
e)
4z-1-<
r4;zt9*:d.
h/-*, /4^Z'*;f:;Z'*Z fr'ffi
,14..\ r*at2<-- w/
T h r N e t t o n a r c h e i r p r n i o n r r r y b a n .r ;n;o; ;v'ei ^df i of n o h - o ? f f i iccee b y a 2 / 3 s
lz
najorlty o? the rrnbrrr of thr Exeeutive Boerd.
b) lndl,vldurl nrnbrr clubr trry nriove thclr repnesentatives by
thrlr orn pnoqrisct.
ARTICLEU I T E E T I T { OASN D O U O R U } I S
9rctlon t - Exrcutive Board l{eetings
a) An Exacutive Board neeting EhelI be held at least annually at

tha natlonal convention. At thig neetingr the boand nenbens
rhall conduct the buslness of the Exccuttve Eoand and elect
thc National Chalnp.rson fnon anong its ncnbers. Additlonal
rretlngr lray be crllcd ar needed.
b) A quorui fon the conduct of Executlve Boand busine!rs shall

conetst of a najonlty of the nepreeentatives of fuIl renber
c Iubg.
c) Only nrpr.ccntativer o? full nenben clubs lray vote on board

buclncif r
d) Robert'r Rules of 0rder chall senve ar governing authority ln

lnctrnccr of dlrputc.
r) In--l-ieu of board ncatingr, Executlve Board buslne3e nay be

carrled on vta corr.rpondance nanagrd by the Natlonal Chalr-
p.rron. CoFrespondrnce on AEsoclation business shall take
placr on . nonthly basis.
9rctlon 2 Annual Convention
a) A convrntion of thc Association shell be held each yean. The

purposc of the convcntion ts to bring the nenbership together
?or educatlonal, recneational and soctal activities related
t o l l o d e n n l fe s t e n n 9 q u a r e l l a n cl n g , a n d t o c o n d u ct t h e b u s i n e s s
of the Acrociation. At each ennual conventlon, the hoct club
and appnoxinate dates for the next yean'6 convention rhall be
deternined.
-{-
b, Ornrrel flcrtlngr
t grnrnal rrrting of thr ncnbcnrhtp shall be held durlng the

convantlon. At thr gtnrnrl neetlng the National Chai,rperson
end Exrcutlve Boerd rhall present a State of the Asrociation
neport. AII lndividual ieibers of the Association rho an€
rcibens o? Full r+ctber clubc; rhall be allored to rpeak and
vote on burinlli and lrsurg at the gcnenal neeting.
el Robert'r Rulrr of 0rder rhrll be the governing authonity in

lngtances of dirpute.
A R T I C L E V I A I T E T I D I I E TT
I TOST H E B Y L A U S
Thrrc bylarr tr.y br encnded by a 2/3s najonity of the nenberE

pnrrrnt and votlng rt e genenel neeting of the Association held
durlng the l{rtlonrl Convention.
M]I\]UTES
BOARD OF' DIRECTORS
Tuesday, March 26, 1985
PRESEI\T: Chris Anderson, Bob Bellville, Scott Carey, Brayn

Finch, Claj-re IIeisel, James Ozanich, Freeman Stamper
ABSENT: None
A T T E N D I N G E X - O I T FI C I O : Tom Tripp
Bil-l Habeck (arriving at B:45 after
rehearsal )
The Minutes of the February 26, 1985, meeting of tire
Board of Directors were amended to reflect the fact that Ken
Mierowrs resignation was accepted with regret but with great
appreciation for the services he had rendered to the Club and
the Board as an elected Board member. A motion was made,
seconded, and carried that the Minutes of the February 26 meet-
ino :c amonrlarl ha *avn_nYr 'n r r o r l
WELCOI"IETO NEW BOARD MEMBER
Scott Carey, ds administrator, welcomed Freeman Stamper
to the Board as an elected member and reiterated the Board's
Iong-standing policy of confidentialty of the specifics of its
discussions at its meetinqs.
TREASURER'S RtrPORT
Chris Anderson gave the follorving report:
.
tr'ohrrr:rrz
! 9 v ! g q ! - / v 9 Y r I I I r t I ] : ,
hoa-i nn'i nn ha I enr-15 $5,8r8.53
February revenues: 672.2r
February expenses: 1,053.32
-
F'ahrrr: rrz and i nn h: I enr-o $5,437.42
March beginning balance: $5,437.42
I4arch revenues: 755.39
March expenses: L ,498 .2I
March endinq balance: $4 ,694 .60
It was announced that these figures do not include any Club Ia
Star or Anniversary Dance revenues, and that only some of the
CIub la Star expenses were included. No Annirzerqarrz Dance
expenses are reflected above. The Anniversary Dance generated
about $380.50 in revenues; we would probably make about 9170
profit from the Dance considering estimated expenses.
It was also announced that, to date, 27 applications
for Club membership had been received from the Mainstream class
which was about to qraduate.
A motion was duly made, seconded, and carried that
the Treasurerrs Report be accepted.
SPACE IN JUNE
rLamon Smit.h was not present, but Scott Carey reported
that an ad haC been placed in the B.A.R. but that no responses
had been received by Sunday, l"larch 24 . The ad had been running
for a week.
As the matter of space is of extreme importance, the
Board offered suqgestions as to places to check out. The list
was:
1. New SF Ballet building I0. Churches

2. NOVA Academy fl. St. Anthony's
3. Live Oak School (on Mondays) L2. GGBA
4. Hastings Law School
5. Valencia Rose
6. Church by Pay 'n Save on Church St.
7. Women's Buildlng
B. Dreamland
9. Schools
3/26/85 -2
The following people agreed to contact the deslgnated
areas concerni-ng space availability:
Bob BellvilIe - gay organizations

Tom Tripp - dance studios
Scott Carey - SF Bal-Iet and Nova Academy
Bryan Finch - Churches
Freeman Stamper - Women's Building & Hastings
James Ozanich - Schools
Scott call-ed a meeting on l{ednesday, April 3, at 10 p.m. after
Club night for people to rcport on their findings.
CONSIDERATION OF CLASS NIGHT OTHER THA}J THURSDAY
James Ozanich indicated that three clubs in San Francisco
are i -c a r : h ' i n o B a s i C s 6n Jfug1.crirrz rlo fal l that Western Star
should consider another niqht other than Thursday in an attempt
to i-ncrease the class size.
During discussion it was pointed out that Bilt Hanzel's
best night is Thursday, but that he could possibly teach on
Monday. As with any class, the availability of the instructor
was the most important factor. It was also noted that all our
surveys indicate that at least B0% of the class members come
from club referrals. With only 202 possibly coming because of
our extensive ads, we did not stand much of a chance of increas-
ing the class size by shifting instruction nights in order to
not compete with other clubs,
I9B5 INTERNATIONAL CONVENTION
It was noted that April 4 was the date that Western
Star must release its block of unreserved rooms in order to not
be financially obligated. It was agreed that Scott Carey/John
3/26/85 3-
Conley and Chris Anderson/eob Bellville would occupy the sleeping
rooms adjoining the WSD hospitality room. Bryan Finch was
requested aqain to make the reservation.
It was agreed that anyone on the Board who wanted to
would meet on Monday, Aprif l, at the home of Bob and Chris to
assemble information about the convention to be inserted into the
Newsletter which would be ready for mailing that night.
MAY & JUNE CALENDARS
The followinq calendar items were announced:
April 3 caller Bill Hanzel

April 10 call-er Doug Clark
April 17 caller Johnny Kozol
April 24 caller Bill Hanzel
May 1 - caller Bert Swerer

May B - caller apprentice Bob Bellville
May 10 & 17 - caller Vicki Woods for Plus
May 15 caller Bill Hanzel
May 18 - dance with caller BiIl Davis
May 22 - caller Bill Hanzel
May 29 caller Eric Henerfau
It was agreed that there would be a qeneral membership meeting
i-n June.
FALL RETREAT
It was decided that the fall retreat would be held at
Cazadero Music Camp on September 13, L4 & 15. A motion was made,
seconded, and carried to send a deposit of $380 immediately to
secure the reservati-on.
MAINSTREAM CLASS QUESTIONNAIRE
Bob Bellville save the results of the questionnaires
completed by the members of the graduating c1ass. A copy of the
3/26/Bs 4-
questionnai-re is attached as a part of these Minutes, and an
annotated copy will be distributed to the Board when it is
completed. The comments were predominately enthusiastic.
GRADUATION
Bob Beflvilfe discussed in detail the proposed gradua-
tion proqram for april 11, announcing that 33 dancers would be
graduating that night.
After discussion of a bonus to be paid to the instructor
and whether or not to ask the class members to voluntarily contri-
bute towards the bonus, it was moved and seconded that the Club
give Bill Hanzel a flat bonus of $50. The motion passed on a
vote of 5 to 2.
THEI4E NIGHT
Freeman Stamper indicated that a Club member had
suggested a theme night of "homecoming" where former members who
had not danced in a long time would be invited back on a Club
ni-ght where the Ievel of the floor would be reduced to provide
them an opportunity to dance. Because of prior attempts to
encourage such participation, it was agreed not to pursue the
idea
It was agreed that ApriL 24 would be themed "square
Dance Fiesta," and that the month of May would be "Hospitality
Month." l,Iay I, Foggy City Dancers will be invited to be our
guest at no charge to the Foggy City members. t{ay 10, Midnight
Squares will be invited to be our guest at no charge to members
3/26/85 -5
who are not also members of Western Star. On May 15, the Basics
class will be invited to join the Club night, and, on May 22,
Western Star will pav tribute to the wornen dancers.
LEGAL UPDATE
Freeman Stamper stated that all the papers had been
sent to the attorney and that the attorney had advised that the
documents had been filed with the State. The attornev is sendins
a Declaration to be signed by Scott and Freeman, as named
officers of the Club, stating that the unincorporated group had
voted to incorporate. After a brief discussion, it was the
consensus of the Board that this was a proper action as the
qeneral membership of the Club had ratified the changed By-Laws
for the express purpose of seeking incorporation as a non-profJ-t
corporation.
CLASS BADGES
Freeman indicated that the current Basics class stiII
did not have permanent class name badges. The Badge Master was
authorized to order 35 nore badges and a good-quality Dymo gun
to irave these badges avaj-lable as soon as possible.
HONORARY MEMBERS
Scott Carey presented his idea of badges for "honorary"
members or "fri-ends" of the Club for excepti-onal service to WSD.
Scott was requested to draft a written proposal for the April
Board meeting.
3/26/Bs 6-
POLICIES UPDATE
The Level of Dance policy was tabled to the May Board
meeting, and Bryan Finch agreed to present a draft of this policy
statement.
Scott reported that he is still working on the second
draft of the Caller Apprentice Program, after soliciting comments
to the first draft.
CALLER I S TAW '' S ING_ALONG''
As it appeared that this matter had not been discussed
with Doug Clark, the Board reiterated its desire that James
Ozanj-ch speak with Doug about the matter.
MEMBERSHIP NON-RtrNEWALS FOLLOI{-UP
Freeman indicated that some people who were currently
participatiruJ with the Club had not renewed their membership for
I9B5 and stated that he felt the Board should follow-up on those
individuals. Tom Tripp and Freeman agreed to handle the matter.
SQUARE HEADS
Scott stated that we had been fairly successful in
getting the current members to sign up for one or more square
ha=zle l-rrrJ- +-h a l_ r.ro mrrc{- aor the svsf em tO WOfk . Chf iS Andef SOn
,vsYeu
is to renew his efforts to get the program going.
INSURAhTCE
Bryan and James indicated there was nothing new to
report, and the matter is to be agendaed for April.
In connection with the consideration of a continqencv
fund as a means of self-insurance for equipment loss and damage,
3/26/85 7-
Ken l4ierow was requested to have a proposal for the April meeting
for an amount of money currently available that could be set
aside for this purpose. He is to make an evaluation of proposed
revenues against proposed expenses prior to the next "major"
source of revenue "
OTHER BUSINESS
l. Chris Anderson announced that he was immediatelv
instituting a ne\{ procedure at both Club Mainstream and Club PIus
for the col-Iecti-on of dance f ees. Monev will be collected or
passes punched after the third tip. The Board unanimously endorsed
his idea.
2. Class Enroll . Bob Bellville
indicated that two new class members were joining the Basics
class in mid-class. It r,vas agreed that admission or acceptance
into the class woufd be based upon the decision of the archangel
and the instructor as to their competence. It was moved, seconded
and carri-ed that these people be accepted on a prorated-fee
basis.
A motion was made that, for future mid-class
enrollments, the fee would be prorated as to actual classes
attended with a rninimum fee set at S17.50. The motion was seconded
anrl nv s: v r v \ql .q o d
3. T-Shirts. James Ozani-ch indicated that there was a
strong interest in the CIub providing for sale WSD T-shirts. A
motion was made, seconded and carried that the Club would do so.
James agreed to handle the project.
3/26/85 -B
4. June Parade. Scott stated that entrance applicati-ons
were due in mid-ApriI and proposed that the WSD participation
again this year be a joint venture in the name of the International
Association. He also proposed that we not have a guest caller
for the parade contingent, but that we use our caller apprentices.
The Board agreed to these proposals.
NEXT BOARD MEETING
Tuesday, April 23,7:30 p.m., dt the home of Bob Bellville and
Chris Anderson.
Freeman Stamper
Qon ro]_ : rrz
3/26/Bs 9-
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BOARD OF DIRECTORS
AGENDA
I"londay , June 10 , I9 B 5
7:30 p.m.
at
Freeman Stamper
l - Aooroval of l'linutes as distributed earlier.
3. Basics graduation.
4. Parade weeJ:end.
( l l l o m h a r q hJ 'r il I v
l ' I U f l l U L I
n Annl
n t t t ) L
i r.af irrnq
J .
6. Tagging-In PoIicl'--extend, make permanent, or delete
1. Level of Dance po1 icy. (Bryan)
B. fnternational Assocj-ation delegate for WSD--who, how, and for

how Iong.
9. Class archangels
10. Square heads.

2
11 . other busines = . .-,a
L2. Next Board meeting.
r .r')
l" \
MINUTES
BOARD OF DIRECTORS
Tuesday, ApriL 23, 1985
PRESENT: chris Anderson, Bob Belrvirre, scott carey, Bryan

Finch, claire Meisel, James ozanich, Freeman Stamper
ABSENT: None
ATTENDING EX-OFFICIO: Bill Habeck
The Minutes of the March 26, 1985, meeting of the

Board of Directors were approved upon motion duly made and
seconded.
TREASURER'S REPORT
Chris Anderson reported that the attached report was

preoared from the checkbook as of ApriL 23:
Beginning Balance $4,694.60

Expenses 1,550. B7
Ending Balance $3,14L.73

He stated that $B87,68 of the expenses were comprised of three
major items: deposit on cazadero Music camp, materials to
make club vests, and badges. Additionally, there was available
for deposit, but not yet deposited, $825.75 in checks and
cash.
chris was requested to ask Ken Mierow to prepare
a detailed written report on a quarterly basis.
CLASS SPACE
It was announced that the Everett Middle School was
a real- possibirity and that Ramon smith was meetinq with the
m.inager on wednesday, ApriL 24. Ano'Lher space available was the
N r , - , , 7As c a d e m y f r o m 6-9 p.m. on Thursday for $g an hour. rt was
also noted that we were stj-l1 holding a tentative reservation at
the W o m e n rs B u i l d i n g . It was agreecl that the Boarrf would meet
orr Wednesdal', Apri l, 24, af ter club niglit to consider this issr:e "
Bob Be1]vi11e suggested that I,Vestern Star shoulcl st-art
thinking about f urid raisers to buitd towarcls a buildinq f und.
No discussion, but many smiles of agreement.
CONTINGENCYFUND
Freeman Stamper presented the current rates for money
market accounts af- Atlas Savinqs & Loan. A motion was ma.je,
seconded, and carried to put $1,000 in a 9-month monev market
account at Atl-as savings & Loan for the express purpose of
a reserve for equipment loss.
MAY CALENDAR
Scott Carey announced the followinq activities:
May I - Foggy City Dancers are invited to be our quests
on cl-ub night. our members are asked to brinq refreshments.
Ma_vI0 - Midnight Scluares are invited to be our guests
on crub Plus. our members are asked to brinq refreshmenEs.
May 15 - The crass was invited to joln us on club night.
May 18 - Bill Davis would be calling a dance at the
YMCA.
May 17 the second Club pl-us for Mav.
The idea of a salute to the women dancers has been tabred to
another month.
ApriL 23, 1985 2-

And on into June,
June 15 Capitol City Squares has invited us to join
them for Sacramento's gay pride celebration.
June L2 General membership meeting.
June 29 Parade Dance, will try for Dale Houck or
Vanya Leighton.
June 30 - Parade, the caller apprentices will call the
parade.
PROPOStrD POLICY STATEIVIENTS
The proposed polj-cy statements for Meritorious Achieve-
ment Recognition and Sister City Cl-ub were discussed. It was
suggested that, in the i,leritorious Achievement Recognition, in
Procedure paragraph number 5, the word "only" should be stricken
in the second sentence. Upon motj-on made and seconded, both
proposed policy statements were approved as amended.
Freeman Stamper proposed that Agnes Smj-th, Roger Perry,

.
and Dennis Fi-cken, dS founders of Western Star Dancers, be
awarded the recognition of Honorary Members. He also proposed
that Mark Carey and Demian Quesnel be awarded the recognition
of Friends of t{estern Star. Mark has, since the beginning of
Western Star, provided many hours of support in artistic
achievements and participation at functions such as the parade
and retreats. Demian Quesnel has provided invaluable assist-
ance in developing the computer data base, for which he is
undercompensated. Upon motion duly made and seconded, the
three nominees for honorary membership and tire two nominees for
friend status were approved.
ApriL 23, 1985 3-

T-SHIRTS
James Ozanicir reported that there had been no resDonses
to the request for art work. Freeman suggested that the design
be our CIub badge logo with iron-on rhinestones on the star points.
It was the consensus that this design would be accepted and that-
the s}rirts would be 1j-9ht purple with pink lettering and stones.
r{- r.'ic ncrraaA that we WOUI-d pUrChaSe Seven dOZen ShirtS.
CAZADERO R]]TREAT
Scott announced that Johnny Kozol had been booked to
work the retreat for the cost of his airfare. Flyers will be
taken to Denver for distribution to other cJubs. It was aqreed
that the price of tire weekend woulcl be set at S50.
There was a discussion as to whether to extend an
invitiation tc Doug Clark to also participate, since he has
expressed interest in working tire retreat agal-n Lhis )'ear. No
decision rvas made, but it was deci-ded to hold the matter until
closer to the date of the retreat.
LINE DAIJCES
Bill llabeck indicated that, since we had a few of the
records for the popular line dances, j-t was time to start teach-
ing the dances. There was general concurrence, but no formal
action was taken.
SINGLES SQUARE DANCE CLUBS DIRECTORY
Scott Carey indi-cated that the Club had received an
unsolicited announcement to appear in a new directory of singles
square dance clubs. He had sent it in, indicating that we are
ApriL 23, 1985 - 4 -

a gay club. Subsequently, Jarnes Ozanich had received a phone
call from a friend of his indicating that they did not want to
Iist us since we were couples and not open. The friend did not
know what the real- problem is, since the couples information is
incorrect.
It was agreed to not pursue the matter for the time
being with facts based on hearsay.
As another matter, James Ozanich was requested to
redo the 9@ Western Star activities listings,
specifically indicating l{estern Star as a gay club.
OTHtrRBUSINESS
1. Bryan Finch indicated that he had gotten some good
response from some members to Doug Clark's Plus cal}ing, and
indicated he would like him to do more Plus. It was asreed to
use Doug more on Wednesday.
. 2. Mike Sarfaty. Chris Anderson noted that an
application for membership had been received from Mike Sarfaty.
I'Iike has indicated that he has problems with regular attendance
because of work. It was aqreed that the Club would waive the
"regu1ar" attendance during the three-month period for him.
3. Square Heads. Chri-s Anderson stated a need for
a square heads list and a need for a sign to be used at CLub
night.
4. Literature Display Case. Chris described the
need for a l-iterature dj-splay case for the Club. A motion was
made, seconded, and carried for the constructj-on of the case.
ApriL 23, I9B5 5-

5. Fund Raiser. Bob BeIlville noted that a Tupperware
square dance party might be r rrnnrl €rr nzl - Jtser

r t fnr C'l rrn nioht in
Jull'. Claire Meisel agreed to check out an ava ilable Tupperware
distributor.
INTER}iATIONAL CONVtrNTIOI.J
It was no'ted that the exact number of Western Star
rnembers att"ending t.he convention vJas not Jino\,Jn. Bryan reported
that t,he irotel is working out frorn the problems rvith the previous
sa I c,s Derson h a n d I i n o t -h p m a t t e r .
In connection with the qrowinq concern in San Francisco
in connection with the perceived improprieties in the By-Laws of
the Tnternationa] Association which is being distributed, James
gave a sulrunary of what he ]lnew. Freeman indicated tirat he had
drafted a letter which he intended to send to the Association
expressing his dissatisfact-ion with the lack of proqress of the
Association during the past year, stating that it was just a
first draft and contained somc emotionalism. After reading the
draft, a motion was made, seconded, and carrj-ed that the letter
be reworded to be a communication from the Board of Directors of
Western Star and that none of the "emotionalism" be deleted.
A copy of the final letter is attached to these Minutes.
A motion was made, seconded, and carried to form an
ad hoc committee to make proposed chanqes to the Internatlonal
Association By-Laws. Those who volunteered to be members were:
Scott Carey, Chris Anderson, James Ozanich, and Freeman Stamper
A meeting was set at Scott's for Sunday, April 28, 9:30 a.m.
ApriL 23, I985 -6

NEW BOARD I4EETING
l.{onday , June I0 , 7 :30 p.m. at the home of Freeman Stamper.
't
,/
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Fraamrn vC #u=s L
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Qanrafarrr
ApriI 23, l9B5 -7

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Etlectrveri, t't z. / /(a )i-
/-.
EARLY
I
MINIMUM WITHDRAWAL CURREilT
TERM BALANCE PENALTY BATE
Money Market
(CD)-7-3ldays 2,500.00 All Interest 5 - ' ) o tr, (
Money Market
(CD) -3months 1,000.00 I month d .i,; -/t
D
MoneyMarket
(CD) 6monlhs 1,000.00 I month ?.on J
M o n e yM a r k e t ,I
L1 ."
(CD)-9monrhs 1,000.00 l montn / . )1 ) .a
/
Money Market
( C D ) - 1 2m o n t h s 2,500.00 I month "r,.r{) /o
Money Market
't, L J
(C D ) 1 8m o n l h s 500.00 3 monlh i ri;
Money MarpL-
\!)--<r'^nnn' :p*. 9F-14
Money Market
(CD) 24months 1 0 00 0 3 month 1 t r\,
Money Market
(CD) 60monlhs 2 5 0 00 0 6 month I
Money Market
(CD) 34monlhs 2 , 5 0 00 0 6 month
lRA"/Delrned I
C o n t r i b u t i o nP l a n
F r x e d{ 1 8 m o n t h s ) 100.00 3 month I
I
I B A / D e fr n e d l
Conlnbutron Plan
Frxed{30 months} 1 0 00 0 3 monlh
Money Market
C h e c k r n g-
I
"All-Star" 2 . 5 0 00 0 none /.4 J /
i
Money Market
Savings -
"All Amencan"' 2,500.00 none / o, ta,
J U M E OC D s 10 0 . 0 0 00 0 vanes
I
I
'
R a t e s u p d a t e d e v e r y w e e k a c c o r d r n gl o t h e D o n o g h u e I n d e x
NOTE Atlas Savings reserues the right lo change rates wrthout nolice
a r e s u l l o l a c h a n g e I n p o l r c y ,l a w o r r e g u l a t r o n .
nTt^S
Atlas Savings& LoanAssocratron
WESTERN DANCERS
ApriL 26, 1985
Mr. Wayne Jakino, Chairman

1985 International Convention
International Association of Gay
Square Dance Clubs
c/o Charlies's
7900 East Colfax
Denver, CO 80220
Dear Wayne:
Recently the members of the Board of Directors of Western Star

Dancers came into possession of a copy of the alleged "By-Laws" of
the International Association of Gay Sguare Dance C1ubs. As one
of the five founding members of the Association, we were shocked
at what we saw and wish to express publicly our extreme disappoint-
ment with how the officers of the Internationar Association who
were elected at the official meeting of the Association in Seattle
in April, 1984, have handled the business of the Association.
We have compared the copy which was received from l'1r. Bud Rhyne in
Denver, Colorado, who titles himself as "Chairman IAGSDC," with
a copy which was initially distributed at the business meeting in
SeattLe. The only two changes which have been made which possibly
could have bben ratified at the Seattle meeting are (1) inter-
lineating "Inter" in the name of the Association on page one and
(2) deleting the second sentence in item III(4) (b) on page 2. It
is very sad that these alleged By-Laws do not even have the word
"Proposed" stricken from the titIe.
The members of Western Star Dancers were active participants in the

Seattle business meeting. Those who have seen these By-Laws who
were in attendance in Seattle know that more changes were made to
the proposed By-Laws. we assumed, as we suppose all other concerned
IAGSDCmembers were assumingr w€ would receive a copy of the minutes
of the Seattle meeting along with a complete copy of the By-Laws
as ratified by the general membership in April, 1984. For a year
rro\rrreveryone has been anticipating this correspondence to be
forthcominq.
5 8 4 C A S T R O S T . S U | T E4 8 0 . S A N F R A N C T S C OC
. A 94114 (415) 864-6134
Mr. Wayne Jakino, Chairman
April 26, 1985
Page Two
We are deeply troubled by the insertion on page 3 in the section on

"National C h a i r p e r s o n " o f a n a c t i o n w h i c h was supposedly taken at
the Reno Rodeo. Not only do we believe the logic behind the action
to be improper, but taking the action itself is entirely improper.
The ratified By-Laws do not allow for there to be ca11ed a special
meeting of the International Association. Since there are no
official representatives of the member clubs to form an Executive
Boardr rro activity can be forthcoming from a body calling itself
the Executive Board.
We believe that the minutes of the business meeting in Seattle

should be made available so that By-Laws as actually ratified can
be assembled. If that action is not possibler w€ believe the
Association must go through the ordeal of re-ratifying the proposed
By-Laws. Hopefully this task witl not be necessary and the elected
officials of the Association had the good business acumen to save
the documentation to prepare the proper business papers.
Even if the authentic By-Laws as ratified can be producedr w€

respectfully reguest that the improper action as indicated on page 3
of the "proposed" By-Laws be made an item for the agenda at the
business meeting in Denver, Colorado. The By-Laws of an organiza-
tion are the very foundation of continuity; they cannot be changed
to meet a need without going through a ratification process as
described within the document itself
Whil-e we are extremely appreciative of the tireless efforts of

Harlan Prestridge, Doug M c P h e r s o n , a n d w h o e v e r was elected secretary,
in executing the first convention in Seattle and for whatever input
they may have had in seeing that the convention is being developed
in Denver, we must express our utter disappointment in their execu-
tion of their duties as elected officials of the International
Association. There i-s a second convention happeni-ng, but there has
been absolutely no other progress made in enhancing the Association
and using it as a system of information for the benefit of its
members.
We hope that whatever happens in 1985-1986 will see the International

Association of Gay Square Dance Clubs start to be the vehicle that
it should be.
Respectfully,
WESTERNSTAR NCERS
,/rra,-," - /)*^22,t4/
Board of Directors
cc: see page 3
Mr" Wayne Jakino
April 26, 1985
Fage Three
copies to:
Mr, Bud Rhyne Capitol City Squares South Florida Mustangs

c/a Charliefs Larry T. Kellogg P. O. Box 462
7900 East Colfax P. O. Box 7II7 Hollywood, FL 33022
Denver, CO 80220 Sacramento, CA 95826
Eigiit Star Squares Foggy City Dancers The Wilde Bunch

c/o Identity fnc. BiIl whitefield BiIl Eyler
Box 4279I 250 Hartford St. #6 P. O. Box 40393
Anchorage, AX 99509 San Francisco, CA 94114 Albuquereu€, Nt{ 87L96
Desert Valley Squares Midnight Squares Time Sguares

Ted Oaks PauI Zimmermann Ken Pollack
13209 N. 37rh Dr. 2196 15th St. 115 East 9th St. *9D
Phoenix, AZ 85029 San Francisco, CA 94 1 1 4 New York, NY 10003
Midnight Ramblers Squares Across the Border Rosetown Ramblers

Larry Gunter Kevin S. Floen Larry Murchison
3030 N. 7rh sr. *67 Box 3I2, 1755 Robson t. P. O. Box 5352
Phoenix, AZ 85014 Vancouver, BC V6G IC9 Portland, OR 97228
CANADA
T Squares MiIe High Squares Doppler Dancers

Maxine Smitherman 7900 East Colfax Doug McPherson
5753 E. 19th St. Denver, CO 80220 610 lOth Ave East
Tucson, AZ 85711 Seattle, WA 98102
New Years Resolutions Rocky Mountain Rainbeaus Emerald City Squares

Dave "Happy" New Year Karl Jaeckel Don Lee
7235 Santa Teresa Circle 1519 S. Sherman c/o 610 10th Ave East
Buena Park, CA 90620 Denver, CO 80210 Seattle, WA 98102
New Years Sun Dancers D.C. Lambda Squares Puddletown Squares

Dave "Happy" New Year Doug Barnett Joel llurdy
7235 Santa Teresa Circle 6414 49th Ave. 1450 E. Republican #105
Buena Park, CA 90620 Riverdale, I{D 20737 Seattle, WA 98102
BOARD OF DIRECTORS
AGENDA
Monday, JuJ-y 22, 1985

7:30 p.m.
at
Scott Carey (see directions below)
Ladies & Gentlemen:
Please accept my apologies for not contacting each of you

j-ndividually to solicit items for the agenda. r was out of the
office for over three weeks on jury duty and have been swamped in
the office--unable to sneak ti-me for WSD. These agenda items are
standard items or items which are pending from prior meetings. f
suppose there may be a ton of "other business."
I. Approval of Minutes of June 10 and Julv 10 as distributed earlier
2. Treasurer's Report. (hopefully half year and monthly)
3. Cazadero retreat.
4. Calendar. (Xeith Bishop invited to attend)
5. Report of Int' I Associ_ation representatj_ve.
6. Definition of selection process and tenure of Int'l Association

ronraqoh+e{-i rra
l. Review of membership appfications.
B. San Jose club--update of start-up activiti-es.
9. Board of Director efection.
f0. Level of Dance Policy. (Bryan)
1I. Club benevofency policy--general discussion and assiqnment of

dra f ting responsibility.
t'i .
12. other Busrness. .,i ;7.*U-t'"1
,.L," ;. I
'
13. Next Board meeting. .," "'iJ'*,')'J,
t'" LL'.c'" t'l
,..^rJ
v-,t
DIRECTIONS to Scott's: Go to 2LB9 Market StrJet (that's the shoe
sEop-adJacent to the Stagecoach at l5th and Market Streets. Rj-ng
the buzzet at the front door of the shoe shop--even if the women
are 1n there working , for the buzzer does not ring in the shoe shop.
wait for the garage door to the reft of the shoe irrop to open--it
may take about a minute for someone to come from the apartment to
open the door. Simple, no?
MINUTES
BOARD OF DIRECTORS
Monday, June f0, l_985
PRESENT: Chris Anderson, Bob Bellville, scott carey, Bryan Finch,

Claire Meisel, James ozanich, Freeman startper
ABSENT: None
ATTENDING EX-OFFICIO: BilI Habeck
The Mj-nutes of the April 23, 1985, meeting of the Boarcl

of Directors were amended to reflect the fact that the ending
balance of the Treasurer's Report was $3,143.73, instead of $3,14r.73.
A motion was made, seconded, and carried that the Mi-nutes of the
April 23 meetj-ng as amended be approved.
TREASURER'S REPORT
Chris Anderson stated that the Treasurer,s Report given

understated
at the April 23 meeting showed/ expenses and that the expenses
should have reffected $2,287.00 with an ending balance of $2,493.73.
The report attached as a part of these Mi-nutes were
approved upon motion duly made and seconded.
There was a discussion of the $646.98 expense for badqes.

rt was a consensus of the Board that we were overstocked for our
needs and that we shoul-d be certain that badge costs do not continue
at such a high level. As a result of the discussion, it was pointed
v rqr rLf
a fLl rr: l{ c
- rL di nr\ r7 ' y l a r g e expense can create a cash-flow problem unless it
is anticip"a"u- After further discussion, the following resolution
was carried after motion dury made and seconded:
Any event, proj.9f, or billing anticipated to

regurre an expenditure of over $100 .l one
time
should be approved by the Treasurer prior to the
actual expenditure.
Bob Bellvill-e noted that our badges are sold at cost to

the club and that it was his berief that the orir:e shourd be more
than cost. A motion was made, seconded., and carried that aII badqes
and assorted paraphernalia is to be sold for $0.25 above cost.
BASICS GRADUATTON
ft was decided that decorations would be simple and that

Club members woul-d be asked to bring refreshments. Bill Habeck
agreed to coordinate the reproduction of certificates of completj-on.
PARADE WEEKEND
Chris Anderson stated that it was his underst.anding that

the members of Foggy City Dancers did not know about the parade
plans, and Scott inclicated that Bill Whitefield would be letti-nq
them know shortl-v.
scott reported that, dS a result of a meeting between

Bill whitef ield ancl hj-m, the following items were decided: FCD was
renting the truck for the parade, wsD was renting the sound equip-
ment and Ramon smith was handling the equlpment rental, and Bill
whitefiefd was handling the insurance for the truck with Schmidt &
schmidt. He further stated that it was decided that each club woul_d
provide at least five monitors.
As for appropriate clothing for wsD in the parade, it

was determined that the membership would vote at the General- Meetinq
on June 19.
June 10, f985 2-

ft was also announced that the classes from Foggy City
and Western Star would be invited to participate in the parade. The
f I rror l^reino nrenared i s a r:emake Of the r.rne I ast vcar
Dance. Vanva Lavton has been contracted to cal-l the dance.
As she is the "hat lady," everyone is encouraged to wear hats. The
Board afso decided to offer Foggy City the opportunity to perform
their Denver piece if they wished. Because of increased expenses for
the parade, the charge is $5, both in advance and at the door; and
members are asked to bri-nq refreshments.
Easel. Actually unrelated to the parade weekend but brought
)rn Far rii qnr,.sion at this time, was the subject of an easel for dis-
n l aw nttrncrses, On m O tu ir O
v l rn drrl v
uul] m
r r ra
q uder r t- ser-nnded
-suvllusu - and
qltq r - A r - !i
9q!
^.l
tEu,
!Lll -l g' ^
!--*-Y t
Board authorized the purchase of an inexpensive easel.
M E M B E R S H T PA P P L I C A T I O N S
On motion duly made, seconded, and carried, the application
of Mike Sarfaty was approved.
Because Mike's applicatj-on had been accepted with a waiver
of his regular attendance, there \'ras a discussion about whether a
waiver could be granted from attendance at aIl Club Mainstream nights,

nr i r r e r - r ' z l ' r r #f "waiver" actually was. It was the consensus of the
Board that a waiver could be granted, if absolutely necessary, from

tLhr rau r! aLnY rurl i! r os m
r r rasnl ll
,trFcrlrl arl pl rrq
u tLOv a t Lt eLns ldl u
q r sy urq r r yr r t t \f ---l L U
L -b
l l J lM
v lad fJ - n
nSSEt ff eeaamm a
* .n
. -d n
. , .* i: j r. rl tl. S ,
but that the Board could not waive attendance at all Mainstream
nrghts during the three-month waiting periocl for membership.
The application of Wref Fulton was presented to the Board.
D U O t t rLr -a- ^r, e

Qnn++ ,
y s^ 1t a t e d that it was his feeling that Wref could actual_ly
June 10, 1985 3-

be consj-dered to have been on "leave of absence" as he had already
had exposure to the entire program of Mainstream prior to moving to
Phoenix and that he had been dancing in Phoenix. Upon motion made,
seconded, and carried, hj-s application for membership was approved
for immediate membership.
TAGGING_IN POLICY
On moti-on made - ser-onded - and r'arri

e q r ! cd -
r u e
t
J-he f Fmnrlr,ar\/ statuS
af tho rl.arroi no-Tn Pnl i crz tÎAa ahannarl +n Y ) a r! mr ^' Lnuo rnr u{ -
rqYYrIlYIvrrv-I yu rr L .
LEVEL OF DAI{CE POLICY
Tabled to the next meetinq.
INTERL]ATIONAL ASSOCIATION DELEGATE
Freeman Stamper stated that he felt that, with the amount
of work Western Star had put into encouraging the International
Association to improve its administration, Western Star should be
more specific in the administration of the position of our CIub's
rAnrAcan{- rii rza to the Ar sr Jsv uo! qc i a t i o nL l .v 1 1 . James

uqlltEo Oz.an'i r-h
vaqlIIUll s l t c r c r p q tL eg Ud
JUYYgJ fL r hl a : f L
the By-Laws be changed to make the position an officer position that
could be filled from the general membership. rt was decided to
table the matter to the next Board meetinq to qive the Board members
more time to think about the matter. However, it was agreed that
a report from the Internationa] Association representative should
be a regular agenda item for Board of Directors meetinss.
CLASS ARCHANGELS
Freeman stated that he was uncertaln as to the theory with

ran: rrl
to class archangels' duration of service. After a brief
June f0, 1985 -4

discussion, it was agreed that the theory is: one archangel per
cl-ass from beginning of Basics through Mainstream graduation. There
was some discussion as to whether an archanqel- should have some

'L
qnpr'i
-trs9f f i ed
!luu danr-o
uqIIUU
avnari
9ny9!full9ut
onno and
qrru it
IU W
W qaOS goreed
qYrgEU JU .l hl qaL j - I cr.^f
rgIIYLll
^€
U!
r--^^
UqllUE
experience was not an important factor.
For the class beginning July ff, nominees for the arch-
angel would be open at the General Meeting on June l-9. In the event
of more than one nominee, the Board of Directors will select the
archangel from the nominees.
SQUAREHEADS
Scott announced that the Art Committee was schedufed to
meet on lulonday, June I1, for dinner and business. He stated that it
was his hope that other squarehead groups would start to meet in
informal- settings. A very lengthy discussion was held about the

noraonfinn nf members w
w qaDq d
u vor li rny o e
E rvzL e
the tuhr taq t L tLhl res Boardu
uvqr r r vJt hL ir n
r ro
rly anrl
q jlu
that they were guarding their power by not accepting the offer of
volunteer assistance. The result of this discussion was that, whether
the Board believed that the perception was caused by real or imaqined
events, the perception still- exists for a number of members. Members
of the Board are in a highly visable position and the subject of
much scrutiny and, therefore, must be extremel-v aware of the need
of members to assist with tasks whenever thev offer.
OTHER BUS]NESS
Eood_drive. Bryan Finch indicated that Tom Kernkamp was

rr r' ruf i 1a 'r rr ri: -J ^ fu nv ^ôrdinate food bank activities
uv\ for the SF ArDS Foundation.
The Board agreed to support hj-s efforts.
June 10, l985 5-

CaIIer Apprentices. Bryan indicated that seven people
had expressed to him concerns about the way caller apprentices are
being handled--more specifically, the quality of their efforts.
After considerable discussion, the other si-x Board members expressed
the sentiment that utilization of cafl-er apprentices was not an
issue to be discussed. One of the objectives of the Club is to pro-
vide opportunities for the development of g-y carlers; this crub
purpose will be re-affirmed at the General Meeting on June 19.
Cazadero. It was announced that al-l- money for the retreat
was needed by August 30. rt was noted that a flyer needs to be
going out with specifics of the weekend.
Etiquette Problem at Denver convention. Freeman stamper
related the substance of a conversation he had had with Johnnv Kozel
in Denver after the closing of the annual- convention concerning a
potential- breach of square dance etiquette--reportedry by a wsD
member. The Board decided that it could not act upon hearsay and
Freeman was authorized to speak directly to EImer Sheffield about

rho :llonorl 'ituation. Freeman is to report to Scottr ds adminis-
{-rr#nr r'rh^ '^'i1I continue with the " investigation" of
t rvrrv
the matter.
July 1l Class. Questions about hours and pubticity are to

l-ro :h :nanri- item for the.June 19 General Meetinq. The Board did
authorize Keith Bishop to proceed in gathering information about
using Muni billboards for publlcity.
9gg_":"r_sqlutes- There wilr be a sarute to our women
members in.July and afso a sal-ute to Russ King on a plus night in

Jul-y.
June 10, 1985 6-

Henry Shernoff. Freeman announced that Henry Shernoff
had died on May 31 and that he thought it was appropriate for the
Board to authorize some fitting memorial for Henry. James moved
that the Club make a donation to the San Francisco General HospitaL
Ward 58 brunch activities. The moti-on was not seconded. After
further discussion, the Board was unable to reso]ve the issue and
recommended presenting the issue to the general membership at the
June l-9 meetinq.
NEXT BOARD MEETING
The next regular meeting of the Board will be on Monday,
.Trrlw )2 -
- - , 7: jO n.m af 1 _h e home Of SCOtt Carew- [Ser-refarwrs
t v v e l
note:
fn a moment of sr}ly generosity, Mr. Carey offered to provide
dinner at the Board meeti-nq. That invitation has since been
retracted. Sorry, gang. I
Qanro* r rrz
June 10, 1985 7-

td-{'i) | h ti A J.1lt.iL.ti ' ,t tiE.F't.iti
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i l r j l . r L tI l I l : { ti i ) t : . l j ' i . J i . lI :;::,1i:i . i:)(.)
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MINUTES
BOARD OF DIRECTORS
W E D N E S D A Y ,J U L Y I 0 , t9B5
PRESENT: Chris Anderson, Bob BellvilIe, Scott Carey, Bryan Finch,

C f a i r e M ej - s e I , F r e e m a n S t a m p e r
ABSENT: James Ozanich
A specia I meefino of the Board of Directors was convened

-Trrl 'l
at the conclusion vn !f r ' r- u' l !r r l - r
u rnr riy a
r rhu+ v^ nl l vurl rr r v n. The following items
were consldered:
MEMBERSHIP APPLICATIONS
The applications of Ken Kalstein and John Tayfor were
'aYn n- rrn' r z o r i l f nr momi.rarch i n
S E P T E M B E RE L E C T I O N F O R B O A R D O F D I R E C T O R S
The following schedule for the election of the new Board
of Directors was approved:
1. Nominations open on Wednesday, August 2I, and close
on Wednesday, August 28, at the close of Club night.
2. Baflots to be maifed by the weekend of August 31.
3. Ballots will be collected on September 4 during the
enti-re durati.on of Club nj-ght and on September lI until 9 p.m.
All barrots received after 9 p.m. on september 11 wirl not be
counted.
PAqnFr.t frrl I rr crrl'rm'i 1u -l e{ -u at r l
{- amno r
SanraJ- : rrz
-4/
4
\ z1.r/_l,z-tfi- 4Ln-/
MINUTES
BOARD OF DIRECTORS
Monday, July 22, 1985
PRESENT: Chris Anderson, Bob Bellville, Scott Carey, Bryan Finch,

Claire Meisel, James Ozanich, Freeman Stamper
ABSENT: NoNe
ATTENDING EX-OFFICIO: Bill Habeck
ALSO IN ATTENDANCE: Keith Bishop, Wref Fulton
The Minutes of the June 10, 1985, regul-ar meeting of the
Board of Directors and the Minutes of the July f0, 1985, special
meetino of the Board of DirectorS were *ar n

Yn. r r' ' o
. rred a s d i s f r i t - r r ref d n r i O t .
to this meeting on motion made, seconded, and carried.
TREASURER'S REPORT
Attached to these Minutes and incorporated herein by this
reference are the following financial statements prepared by the
Treasurer, Ken Mierow:
a. June, 1985, statement of profit/Ioss

b. fncome Statement for month ended 6/30/85
c. Income Statement for six months ended 6/30/85
d. Income Statement for three months ended 6/30/85
e. Income Statement for three months ended 3/3I/85
A reguest was made for a cfarification of the neqative income item
fnr Qnoni:r F-"zents. Because of the aniount of data, the reports were
accepted for analysis and tabled for action until the next Board
meecr_ng.
Scott Carey announced that Ken Mierow had resigned his
position as treasurer effective July l. The Board unanimously
carried a motion to send Ken a letter of appreciation for his long

hours of hard work in improving the organization of the Club's
financial affairs.
After a discussion of various people who could fulfill the
position of treasurer and/or who had expressed an interest in serv-

'incr in 1L l-l h *l t rt Uf qer-onded-
!llY !lI a a fL c,-*^^;!"
uqyqUr L/ t VII ion
L!vII dnlv
uu!j m
I r ta
q udsa - t Jc!vlluEu, and
AllU uL rnt lad lnl lit m
L l \oJ u
L Is5 .! _l I v
rv q-ra r rr i +vs e d t- t -h e Roard aonoi nf ed Ji_m Blevins to f ill the of f ice of
treasurer. Afterwards, a reminder was made to change the signature
cards on all accounts of Western Star. Bryan Finch brought to the
Board's attention the recently publicized weakened financial status
of Atlas Savings and Loan. It was a consensus of the Board that,
considering the level of our deposits, the fact of Federal insurance
coverage, and the potentially limited inconvenience in recovering
n rrr m^na\/ f
i {- was not
L v necessary to consider at this time transferrinq
our accounts to another financial institution.
CAZADERO RETREAT
It was announced that the flyer was going out with the
newsletter, that Bob BellvilIe was scheduling workshops, and that
Morry Brown's is allowing the group to square dance at thc bar on
Sttndav affernrrr'\n Qanl-oml-ra. Il.

I*.,"vY
Scott presented his discussions with Johnny Kozol and what
he nercF i rred aS q
anrl ri nr rdui r L s1v.eu C t r sp yc ur let e
oqu1- !Fun! r ^rrrranf ^F
u I tLre^ :ê- 5
d5 ,w. ,gÎ Ir ' r
PdyntcllL ds
his airfare and lodging. Johnny had also suggested his conducting
a wc-rrkshop during the day during the latter part of the week prior
'.n rlc'nrrf inn for cazadero. There was a lenqthy discussion as to
the appropriateness of payment of fees in light of prior negotiations
and our utifization of Doug Clark also. Additionally, discussion
July 22, l9B5 -2

ensued as to the appropriateness of caller apprentice workshops.
It was the consensus of the Board that Johnny Kozol should not be
n:iri
vu !v m^ra +h:p $200 in fees. Scott Carey is to negotiate for the
best fee possible, and Bob Beflville is to discuss with those people
? 1 r ' \ q qh' i' l rJ , , î ' ^n" -t '- e r e s t e d in caller workshopS whether or not they will be
scheduled.
CALENDAR
Keith Bishop was present in his newly appointed position
as "cafendar boy" to present the tentative calender through the end
of the year. His report for the months of September through December
is attached to these Minutes and incorporated herein by this reference.
It was noted that no Plus Club niqhts were scheduled for
December. After some dj-scussion, a motion was made to not schedule
Plus Club nights for December. The motion was not seconded. It was
a consensus of the Board that December 6 would be the onlv Plus Club
night in December.
SQUAREHEADS
Wref Fulton was recognized for a presentation to the Board
F{o nrnnnqorl that he be allOwed to work out a comprehensive program
for the Club for the administration of the Club by committees, which
are crrrrentlv a:'llorl Qn,rr-eheadS. ThiS WOUId be a three-tiefed

I ""
nrniacl-. t\ r, 1 \ derzal nnmont n ( )\ 'i

/ rru v f l-ho nrôrrm
\Ll f r rm
rln
/ f lu r r rnem
rle
L qnLfr v r l t : 1- i nn qe rnr ur l
-YrvYrurr'/
(3) coordination. After presenting his background to undertake the
nrniaaf =nrl t-'iS initial ideaS, Ofr mOtiOn dUly made, SeConded, and
carried, Wref Fufton was appointed to proceed with the project.
July 22, 1985 -3

REPORT OF TNTERNATIONAL ASSOCIATION REPRESENTATIVE
James Ozanich announced that financial reports had been
received from Denver for the International Association and for the
convention itself. He also announced that the CIub's first report
to the IAGSDC had been sent, which report is attached to these
Minutes and incorporated herein by this reference. The report was
accepted for review by the Board members and discussion at the next
Board meeting.
SELECTION PROCESSAND .TENUREFOR IAGSDC REPRESENTATIVE
Freeman Stamper stated that he felt that Western Star
should now have, in liqht of our pushing the IAGSDC to tighten its
administrative process, a formal process for selection of the WSD
IAGSDC representative--setting forth the tenure of the position.
There was discussion of currentfy perceived facts and alternative
nr^nn q: I q Rrrrrn I ' ir t tû^r h *r r^r .v1v 9 6l j

r uu tuhl raq tL J qarm
u u Ee- S O
v azq a
r rn! v l l r - h h
v se AFn/ n
q y v( t-r.l )u iE n
uf cd lL-l hI ge
IAGSDC representative until such time that a definite procedure was
determined or until a new Board takes different action. There was
no second to the motion. Claire Miesel moved that James Ozanich
be appointed the WSD representative to the IAGSDC throuqh the 1986
convention. The motion was seconded but did not carry.
As no consensus could be reached as to the sefection
process nor the tenure, the matter was tabled to the next Board
meeting with all interested Board members requested to submit their
individual written proposals for consideration at that meetincr.
MEMBERSH]PAPPLICATIONS
At a previous Board meeting it was agreed that all pending
July 22, l9B5 A

i * -
membershj-p applications would be reviewed at each Board meeting to
determine if there were any probfems prior to the expiration of the
three-month waiting period. There was discussion as to the need to
follow the Ietter-of-the-policy or the spirit-of-the policy. While
most Board members felt that not all applicants needed to wait for
three months from the date of the application, the opposing view
r.7^cavnraqqad that there was little Compelling reason to bend the
policy so frequently. After this discussion, the following applicants
were presented for membership:
Don Mayou. Based upon his prior attendance for the Basics
nnr+'inn ^€ +h? class which is now starti-no

rLur L!rrY Mainstream
r_rqrlrJLruqrrr and his -ri n-
dance experience, or motion made and seconded, his membership was
approved on a vote of 5 to 2, with one abstention.
David CogsweIl. Based upon his prior attendance at Marn-
steam Club night, hj-s prior dance experience, and the Board's under-
standing that there had been an interpretation that one must attend
for three months prior to applying for membershi-p, on motion made
and seconded, his membership was approved on a vote of 4 to 2 , with
one abstention
All other pending applications were discussed, and James
Ozan i r:h aoreed to discuss with one applicant the need to attend Club
Mainstream to comply with the requirements for membership.
SAN JOSE CLUB
Sr:o1-f Carev hriof'l w ron^rf.ed On tL ht l e

u r eu C
r u ! 1e1 n
u rtJ. l v held
Ii9ru m
rrle
u Le t L
inrro
IY
with the sponsors from San Jose and stated that it is hoped that
the first class will begin September L7. Darrel-l Anderson has been
July 22, 1985 5-

appointed the "point man" for coordination between San Jose and
Western Star.
BOARD OF DIRECTORS ELECTTON
Freeman Stamper stated that, with the increasinq size of
the CIub and increasing interest in running for the Board, he felt
the Club should have some way of having the candidates express their
interests by some other way than just putting a name of the ballot.
After some discussion about written solicitations, the Board aqreed.
that it would not encourage such action but would take no action to
preclude it either.
LEVEL OF DANCE POLICY
Attached to these Minutes and incorporated herein by this
reference is Bryan Finch's proposal for the CIub's policy. Because
of the late hour and the complexity of the issue, the matter was
tabled to the next Board meeting af ter review of his submission.
B E N E V O L E N C YP O L T C Y
' At the last General Meeting of the club membership, the
Board was requested to make a written proposal to the Club of the

clrrl-rrc nnl ia" with regard to benevolency at times of extreme illness
and/or death. Scott Carey and Claire Miesel agreed. to draft the
proposed policy, and Scott "volunteered" Carolyn Matthews to assist.
OTHER BUSINESS
I. Publicat ron of Board Meeting Minutes. Upon recommend.a-
tion of Chris Anderson and Bryan Finch, the Board aqreed. that Minutes
of its meetings would be made available to the general membership at
July 22, 1gB5 -6

Club night. Because of the expense involved, copies will not be
made for individual members but will be available for perusal at
Club as a part of the literature table.
) ^nnni-fma1l5 and Amendment to Ju]v 10 Minutes. James
Ozanich asked for clarification of appointments which had been made

'I-rrz
f ha :Ami n i StratOr. f t WaS diSCOVered f hî i-hp :nn6
VYY
jnl6entS had
been announced at the July I0 special meeting of the Board and the
It4inutes of that meeting are amended to reflect the followinq announced
apcointments:
Bob Newman "Cf oset Mai-d"

Keith Bishop "Calendar Boy"
Mike Albert & Pat Haro - editors of the newsletter
3. Denver Investigation. At a prior meeting it was
announced that there were reports of a Western Star member breachincl
square dance etiquette and causing concern with the professional
callers. Scott Carey stated that the investigation into the hearsay
was complete and that the problem seemed to have been at the Al
program. While the situation was not as severe as it had originally
been represented, there was excessive rudeness bv a WSD member.
While some felt that the situation shoufd be addressed officially by
the Board of Directors, the consensus was that the Board would take
no offici-al action now. Chris Anderson agreed to speak personal-ly
wi-th the member.
4. Legfll_gpie;le. Freeman Stamper stated that non-profit
l-ncorporation had been granted by the State, but that we were waitinq
to pay the incorporation fee until resolution of our tax-exempt status.
The State has denied the tax-exemption, but the Federal exemption was
granted under a provision as a social welfare orqanization. Our
July 22, 1985 7 -

^rfc:rnev has advised us that, with the Federal exemption, the State
must now grant the exemption under its miscellaneous section. We
Aro awaifino notification from the State confirming the State tax
exemptrron.
NEXT BOARD MEETING
The next regular meeting of the Board of Directors will be
Monday, August L2,7:30 p.m. at Chris Anderson and Bob Bellville's
home.
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A
W E S T E R NS T A R D A N C E R S
July 8, 1985
D e a nH o ffma n ,P re si d e n t
I n t e r n a t i o n a lA s s o c i a t i o no f G a yS q u a r eD a n c eC l u b s
c / o t h e S o u t hF l o r i d a M u s t a n g s
P 0 Bo x 4 6 2
HollywoodFL 33022
r e : a s s o c i a t i o nn e w s l e t t e r
D e a rD e a n :
I t w a s a p l e a su reto me t yo u and wor k with you in Denver . I look for ' war d
to an exciting year with you as our leader.
I n r e s p o n s et o H a r l a nK e r r ' s l e t t e r o f J u n e 1 0 , 1 9 8 5 ,W e s t e r nS t a r D a n c e r s
o f f e r s t h e f o l l o w i n g r e s p o n s e s(:n o t k n o w i n gh o wy o u w i l l f o r m u l a t et h e
n e w s l e t t e rI w i l l d i r e c t m y r e s p o n s etso y o u i n d i v i d u a l l y a n d a s s u m teh a t
y o u w i l l c o m p i l ea l l t h o u g h t sf r o m a l l t h e c l u b s i n t o a c o h e s i v ew h o l e . )
1 ) C 0 N V E N T iTON H OU GH T ASs :a mem ber of W ester nStar Dancer s( t,lSD)I can

a s s u r ey o u th a t l .l S Dh a d a w o nder fultime and think that the Denvercom -
m i t t e e s h o u l db e a p p l a u d efdo r t h e g r e a t t i m e p r o v i d e dt o a l l . W ew e r e
t r e a t e d r o y a l l y . W ee n j o y e dt h e c a n d l e l i g h tA I D Sv i g i l a n d t h e h i g h
spirits of all the attendees.
S c h e d u l i no g f c a l l e r s / i n s t r u c t o r sc o u l d h a v eb e e nm o r eo r g a n i z e db u t t h e
D e n v ep r e o p l ed i d a g o o dj o b c o n s i d e r i n gt h e i r l i m i t e d k n o w l e d gien t h i s a r e a .
[ . l ef e l t th e o p e n i n gce re mo nsyhouldhavebeenshor ter in length. The nam es
o f p a r t i c u l a r d a n c es e s s i o n sa l s o n e e d e dt o b e m o r ec l e a r l y d e f i n e d . I n m y
m i n dt h e r e i s a d i f f e r e n c eb e t w e e n a n I n t r o d u c t i o nt o P l u s a n d a P I u s L e v e l
W o r k s h o p .B o th o f th e se te rms wer e used in Denverand wer e seem inglyus ed
i n t e r c h a n g e a b l y . . . . b u tI d o n ' t w o n tt o s e e mo v e r l y c r i t i c a l a s i t w a st h e
b e s t s q ua red a n ceco n ve n ti o nI haveever attendedin ny 17 year s of squar e
d a n ci n g .
2 ) PR O P 0 SBEYDL A WS We: ste rnStar has few comm ents on the pr oposedbylaws .
W ef e e l th e cu rre n t b yl a w sn eedto be updatedbut that is whywe pr oposed
a n d d r a f t e d t h e c h a n g e si n t h e f i r s t p l a c e . S i n c ew e h a v eh a d a l i t t l e
m o r et i me to th i n k a b o u t o u r pr oposalsand get r eaction fr om other s we
w o u l dl i k e t o s u g g e s ta f e w m i n o r c h a n g e a ss follows:
Article I (no changes)
Article II
s u b s e cti o n1 : ch a n g eto re ad as follows: To pr omotecontem porAm y er ic an/m oder n
w e s t e r ns q u a r ed a n c i n g .
s u b s e c t i o n2 : t h e a d d i t i o n o f " e s p e c i a l l y "a f t e r t h e w o r d " p e o p l e , ,
s u b s e cti o n3 : ch a n g eto re ad as follows: To pr ovide an oppor tunity for the
s o c i a l a n d d a n c i n gi n t e r c h a n g e o f i n d i v i d u a l m e m b e rass w e l l
as to provide a forum for the exchangeof ideas amoung member
cI u b s .
s u b s e c t i o n4 : ( n o c h a n g e s )
5 8 4 C A S T R OS T . S U I T E4 8 0 . S A N F R A N C T S C O
C.A 9 4 1 1 4 ( e1 5 ) 8 6 4 - 6 1 3 4
WESTERN DANCERS
D e a nH o f fma n ,IA GS D C
p a g e2
Article II (continued)
T h e c l o s i n g s t a t e m e n it n t h i s a r t i c l e i s v e r y n e c e s s a r tyo t h e s e b y l a w s
i f w e d o n o t w a n t th e IA GS DC to become an um br ellaor ganizationfor other
t y p e s o f cl u b s su ch a s cl o g g er sand non- squar edancingwester ndancer s.
H o w e v e r,I d o n 't th i n k th i s s tatem entis in the pr oper location of these
b y l a w s . I w o u l dl i k e t o h e a nt h e t h o u g h t so f o t h e r s o n a s u g g e s t e p dlace
t o r e - l o c a t e t h i s s t a t e m e nw t ith in the bylaws.
Article III
section1.
s u b s e c t i o n2 : d e l e t e " A s s o c i a t i o no f A m e r i c a "
s u b s e cti o n3 : d e l e te th e l a st phr ase"and ar e not per for minggr oupsor gr oups
th a t ma kea p p ear ances for pr ofit"
s e c t i o n2 a n d
s e c t i o n 3 a re o k b u t sh o u l db e m ovedto after the cur r ent sectior 4, thus
c a u s i n ga r e n u m b e r i nogf s e c t i o n s .
s e c t i o n4
s u b s e c t i o n1 : a d d " c l u b s " t o t i t l e
s u b s e c t i o n2 : a d d " c l u b s " t o t i t l e
a d d " a n d / o r "a f t e r q u a l i f i c a t i o n s 1 , 2 , a n d 3 a n d
add "and/"to qualification 4
s e c t i o n5 ( n o c h a n g e s )
D e a n ,f o r a l l ch a n g e sme n ti o n edaboveplease see the attachedcopy of pr opos ed
b y l a w sw i t h n o t e dc h a n g e s . A l s o , I b e l e i v e t h e s u b s e c t i o n s h o u l db e c a p t i o n e d
w i t h l e t t e r s n o t n u m b e rtsh r " o u g h t o ut ht e p r o p o s e d
b y l a w s ,i e s u b s e c t i o n1 = A , 2 = 8 ,
a n d 3 = C ,e t c . b u t I a mn o t p o s i t i v e a b o u tt h i s o u t l i n e f o r m a t .
I n t h e f u t u r e w e w o u l dl i k e t o d i s c u s so n l y o n e b y l a wA r t i c l e p e r n e w s l e t t e r
a s e a c ho f t h e r e m a i n i n ga r t i c l e s a r e l e n g t h l y a n d t i m e i s o n o u r s i d e w i t h
o v e r a y ea r b e fo re w e ca n a ctu ally vote uponany changes.
3 ) C t - U gI N T R OD U C T ION : i f and accur atediscr iption of t.lSD
A b re can be found
o n p a g e39 o f.Gu j d eMa g a zi n efr om the DenverRodeopr ogr am.( a copy is
also attached)l
4 ) AD D I T I0 N AIN L F OR MA T I0 TN h e: IAGSDC bannerlead the squar edancecontin gent
u p M a r k etS tre e t a t th e a n n u alSan Fr anciscoGayFr eedom DayPar ade& Cel ebr ati on.
D a n c e r si n c l u d e dm e m b e rf sr o m t h e f o u r l o a c a l c l u b s , F o g g yC i t y D a n c e r s M
, idnight
Sq u a r e s ,Ca p i to l C i ty S q u a re s,and l.lester nStar Dancer sas well as dancer sfr om
A n c o r a gA e l a s k a , S e a t t l e W a s h i n g t o na,n d V a n c o v eBr r i t i s h C o l u m b i aC
, anada.
T h e n i g h t b e fo re We ste rnS ta r held its annualpr e- par adedancewith caller
Va n y aL e ig h to na n d h a d o ve r 1 6 squar esin attendance.
T h e 4 t h of Ju l y a l so h o l d s fo n d memor ies
for the locals whoattendedthe a nnual
5 8 4 C A S T R OS T . S U I r E4 8 0 . S A N F R A N C T S C O
C.A 9 4 1 1 4 ( + 1 5 )8 6 4 - 6 1 3 4
WESTER DANCERS
DeanHoffman,IAGSDC
p a g e3
p i c n i c o n A n g e l I s l a n d i n S a nF r a n c i s c oB a y . t l e a r l y 1 0 0 p e o p l ea t t e n d e d .
W ed a n ce do n th e -p e i r b e fo re the fgr r y left dock, we dancedon the fer r y ,
a n d w e d a n c e da l l o v e r t h e i s l a n d ( i n s i d e p r e - W o r l dW a rI b u i l d i n g s a n d -
o n t h e b e a c h e) s.
l ' / e s t e r nS ta r w i l l a l so b e h osting a r etr eat weekend in Septem ber .The
$ 5 0 . 0 0r e g i s t r a t i o n i n c l u d e sd a n c i n ga t a l I l e v e l s t o b o t i ' rI i v e c a l l e r s
a n d r e c o r d i n g s ,a l l m e a l s ,r u s t i c s l e e p i n gc o n d i t i o n sa n d l o t s o f f u n .
C a s a d e roi s a b o u n t2 0 mi n u tesNor th- W est of the RussianRiver r esor t area.
T h e d a te s a re S e p te mb e1r3 -15and ever yoneis invited. For mor e infor mati on
c o n t a c t u s d i r e c t l y a t : 5 8 4 C a s t r oS t r e e t # 4 8 0 ,S a nF r a n c i s c o ,C A9 4 1 1 4 .
5 ) F U T U RTEO P I C Sa:. m o n e yf o r t h e a s s o c i a t i o n - - s e p e r a ft reo m t h e c o n v e n t i o n
co mmi ttee. W eneedmoneyto oper atethis newsletter ,etc .
s u g e s t i o n sf o r f u n d - r a s i n g .
b . a d o p t i o no f s t a n d i n gr u l e s o r p o l i c y s t a t e m e n t tsh a t w i l l
h e l p m a k et h e b y l a w sw o r k , o n e e x a m p l ea n a p p l i c a t i o nf o r m
fo r n e wm emberand s for r enewals.
c. b a n n e r s- - whose can be hungat the convention,member&s
a sso ci atem emberonly? s Also the needto haveyou r banner
fi re -p r oofed.
d . i n c o r p o r a t i o no f t h e a s s o c i a t i o n .
e . s t y l i n g - - o n eo r t w o c a l l s p e r n e w s l e t t e r - - ar e g u l a r c o l u m n .
f. profits fromfuture conventions.
g . a s s o c i a t i o nh i s t o r i a n .
D e a n ,t he se a re th e i d e a s o f W ester nSatr Dancer sin my wor ds. I hopet hi s m eets

w i t h y o u r n e e d sa n d d e s i r e s f o r t h i s n e w s l e t t e r .I f c a n b e o f a n y f u r h t e r a s s i s t a n c e
p l e a s e l e t m e k n o w . F e e l f r e e t o c a l l S c o t t C a r e y( 4 1 5 / 8 6 4 - 6 1 3 o4 r) m y s e l f ( 4 1 5 /
6 2 1 - 3 9 9 0r)f y o u n e e da n y a d d i t i o n a l i n f o r m a t i o n .G- o o dl u c k .
erely,
lim6sR Ozan
i ch,
representative
to th e IA GSDC
Jro
5 8 4 C A S T R Os T . S U T T E
4 8 0 . S A N F R A N C T S C. O
CA 94114 . ( + 1 5 )8 6 4 - 6 1 3 4
YLAWS FOR INTERNATIONAL ASSDCIATION OF 6AY SI]UARE DANCE CLUBS
ARTICLE I _ NArIE
The name of this essotrietion shalI be the International Association of

Gay Square Dance Clubs.
ARTICLE II - PURPOSE
Thir Association is a non-profit organization of equare dance clubs

whoge purposes are:
AAS,#til
1. ro pronro#;'*t;f"n1 square danci ns.
z. To enhance tfre image of gay peopl"fff;(,gl! ,na".national Equare
dance c o m m u r r it y . r
Q r , < t y 7 o tI r - , ' , l y f l r J l r 1 9 o r , r c ^Ql n A A a , t o t ^ , r , , l e , - t l * ' t T 4 o l n l r ! t c l u r l . ! . r 1 , , , ^ b " , r l
3. To prevrdetra f orurn f-or the e;rchange. o{ id*as rnemb"."fLlr'lt-i"
clube "rongttfr,
4. To support and encourage the growth o{ itg mernbership.
5. To be policrtally active in those issues involving EqLrare dancing

in general. and speci{ically qay cquare dancing, where the Association
{eels it is pertinent or vital to the interestc of the member cIubs.
O
^7* {?n these Eytaw:. the terms "dance" or "dancers" are used solely tol
r € s p € , - t - r v r .I y . " s q r r a r e d a n c e , , o r ,,square dancers. ,,
lneanl -)
A F T T I C T - EI I I - m E F l t r L , R : ; i - ] l F '
Sectierr 1 - Requirements
Memberrhip requirementg are:
1. Ee a gry-oriented square dance cIub.
2. FoIlow the standard sqLrare dance programs as prescribed by

Cal.lerlab
5. Be norr-profit in structutre and intenti that ig, member clcrbs e>lirt

{or social r recreattonal, and educetional purposes ar^C-*rc..*et.
-|. -^ i r
f or.lfn&n i nA Or_gJUUr
nr
?rnr
rfre *h,.-+ lljBf.
Fa-r c JnL
f fre{
4. Bc rthlcelly run 1n I non-competitlve spirit.
5. Has membership oPen to anyone regardless of race, religion, ethnic

bachground, rger genderr otr sa>lulI orientation.
6. Heve end maintain l memberrhip of.t JeaEt eight dlncerr.
7. Be rcsponsi.ble lor rending at least one Executive Boerd delegetr to

thr Annuel Board l.leeting.
a
Section p - Applicetion rnd Acceptence
asD
pL4f
-L s/$/rr
re A fclraral w;-itten rppl ication rnust be made to the E;recr-rtive Board.
?. Clcrbs .r,eeting all requirementg end receiving approval by the

Executive B o a r d r w i L I g r a n t e d a p p r o p r i a t e r n e m b e r s h i p u p o n payment of
ducs.
Secti on
+ Renewal g
Alt member clubs are required to renew their mernberships no later than
the Annual E>lecutive Foard l''leeting. Reqrlirements f or reneyral of
membership are the tarne aE applications for new membership.
S e c t i r l r ,f l . ' i'lembership Categories
' t. Ful I l"lenrberc-lubr.

Full memlrership is granted to those clubs meeting all requirements for
m e m b e r e h ip .
? . A s s o c i a t e H e r n b e ra l u r b r
Associatet menrbership ls gfanted to those sguare dance clubs that arel
( 1) not ga:- ori ented, and lrl
-1?-\ run {or prof i t, 4r1I I
( I r ) p e r f o r m a n c e o n l y , a A d" 'llo t ^
(4'\ have. f ewer tharr eight a,tA/
dancersr^/
( 5 ) l u n a L .I e t o h e r e p r e e e n t e d at tne Annuat E>:ecuti ve Board Heeting.
'
.' a. l nd: '. r d.,ral, l"lerrber
( Indrvldu;'l tnembershrp ir grented to each indivrdlral membe:- of a
full-rnembership club. tndivrdual memberE may participate as voting
, ,nlrnberr i n grneral meeti ngs o{ the Associ ati on. They have the ri ght to
' voic: their ideae and opinions to the Er:ecutive Board for
conridcretion through thrir club drlegate.
9rction 5 - Dues
tl
/ Dusepare payable annually
jr each July 1. For new rpplications received
',. July I' duer r.riII bc pro-reted by half-rnonths to June SCr, The
' f l t T" o N N ta" r n o u n t i s d e t e r m i n e d annually by the E>:ecutive Board and will be based
,
-,/inrl upon memberrhip crtegorirr er f ol toers:
,tr" ,d
yili,rA. Full m:mber3 e flat rum plur e pcr-dencer rmount for each ef itr
o,{rn own m:mber e.
tl 2, Atsoc i ate menrber: e f I et rurn
3. Individual mernberi Asressed through thc full-nember club, with the
2 , m c m b c r c l u b r e s p o n r i b l a f o r p e y m c n t o f t h r p d u e s , n o t t h e i n d i v i dual
/, t -,/ nrmblr. ,
Tz," /;".'
'
, , t ' , r ,n t * ' /
1,. ,r
'
an tt''l'tj;
w.>D
,Ad"
slilrr
'Woetcra, Btar
Daaccrs (
Since March, 1982, Western

Star Dancershasgrown from is fivc
founding membersto a non-profit in-
corporatcdclub andclassofovcr 150
squrnc danccn. Atthough WSD is
prinrrity I Mainstncam Club, wc
offcr r complctc dancing prckegc
hom Basic lhru Plus, including con-
tinuous ycar-round instruction in
Basic, Mainstream and Plus, a
wcckly Wedncsdayclub Night dc-
votcd to Mainstream dancing, twicc
! monthly Friday nights dcvotcd to full
Plus dancing, and weekend Hoe-
downs about every sir wccks. Our
policy of building bridges betwecn
thc gay and straight community has
becn lergely successful;we havereg-
ularly ettcndcd many straight danccs
ts wcll u rcgiond and Statc conven-
tions whcre we havc cstablishcd a
growing rcputationfor quality danc-
; ing and friendliness,and we have at-
mcted a variety of local callen who
now call for WSD on a regularbasis.
It is our bope that this typc of rapport
wc ar€building in SanFranciscowill
pave thc way for our fellow clubs in
thc Association.
Western Star Dancrrs is proud
to be one of the founding rncmbcrs
of the lnternational Associuion of
Gay SquareDancc Clubs.O
:J -- *^!- 1
'i
..' LEVE:L OF- DANCE CONSIDERATIONS.
I
' 'ior' sCIr',re TIHE TnE BoARDHAs DrscussF:p rlre ruerp FoR A sTATETIENT
F'"4
,4* BEcARDINe DAhlcE
'' '( Elif t d EN c o L , R Ae d poLlcy. THE punposE oF sucH A srATEf,rENTwoulD BE
ru E H IcIJE S TL EvEL AND GUALITv oF DANcr Nc.AT THE FL ooR
LEIVEL".OF.TI-IE I.IICT{T. THIS HAS NOT BEEN AN EASY TASK. ONE BDARDIIE|'1BER
a' W R O T E
A 2 6 P A GEE P IS T T -EIIIT HOUTFEEI- INGTl- lATHE HAD SUCCESSFULLY
' ,:. ADDflEssET DH E I s s u n . I t J p n E p A n I N or n l s p I E c E , I H A V Es p o K E Nt ^ l l T r . l
I . J U T ' I E R Q UPSE O P L E D I R E C T L Y I N V O L V E D N I T H T H E i l C f i L D O F S O U A N E D A N C I h I E ,
a' l ' INCLUDING DANCERS FROH SEVERAL BAY AI?EA CLTJBS, CALLERS TIIROUGHCIUT THE
S T A T E o F C A L I F L i R N I A , A N D T H E E D I T O R B F S 0 U A R E D A N C I I . . I GH A I . I A Z I N E .
. EVERYBEDY AEREES T}.IAT THF.RE IS A NEED FOR I]I.JEd.A-_ETATEIIENI AI'ID ND ONE
a' u F e i r.r- lr tr THALL r xE anr r cLEs r HAT HAVE APPEAR T - D
t{ N t l r d so u I TE t^ tH E R E 'rO
.
I N V A R I O U S S O U A R E D A N C I I . I GP U B I . I C A T I C I I i S , O R H A V E B E E N P U E I ^ I S H E D B Y
I N D I V I D U A L S D U R I N G T T I E P A S T 4 0 Y E A R s , I I O - O N E W I T H W I - I O I 'II S P O K E C A N
g R E C A L I - I I A V I N G S E L . N A P R I N ' I E D P O L I C Y R E G A R D I I I G L E ( . ' E L -O F l l A i \ C E .
' HERE I5 NOT EVEI.I A CTJI'ICEI.JSUS

AS TO HOW NETAIL.ED sUCI{ A SIATEI1ENT
,i, sHouLD Br... sHouLD THE srATErlrNT DEAL t^lrrri sTvLING-/ EVE{.ItiAND HoLDs
C A N B E C O N T R O V E R S I A L - _ S I . I B U L DW E U g E A N E A S T E R N O R I ^ I E S I E R N } . i A N D H O L D
. : - - I N O C E A T iH A V E S ? S F t C I t J L D T H E S T A T . T D A RH DA N D H n L D B E ' , R T G H T P A L | ' 1 S U P ,
I. L E F T P A ! - t 1 5 D t - l W N ' O R T l - i E B E L L E S . / L I E A U XC O N C E F ' T . W l l i : f ' l : H 0 U L D T F I E L E ( L E : : } . /
B E A U X C C I N I C ETP B E H [ i DI F I L D ?
) t ^ l ' r l A ' fA B O U ' F S H I N G I I ' l G n N E ' 5 P A R T l . i L . R . S l - l i l t r L D A D A I . I , I L . RP l ' l ' iS i C A L L Y S T J I N C H I S

P A R T N E R O R S H U U L D l ' t E S I H P L Y R A I S E 1 . 1 i 5 i ' l A i ' l D r \ N D t I A I T F t - . r Rf l I S P A R I - ' ' 1 i - - fTi O
T U R I ' { B E | ] F A T H H i S R A I S E D H A | . I D . t i } l i : N i , , :A e Vil.l0-lf-iE-liIFle SHUIJl-DDA}.IL:lis D0 A
) , P A T T Y C A K E , A S D C JH T J S Th J E S T E R NS T A I I I } A I J C E I I 5 , S , i I ] I I - I L DD A I \ J C [ R 9 B L I ; " I P} - t i P S
I , J H I C I - II 5 C C I ' I M O Nt ^ I I T H I J E L L A C G I - I A I F i I E DI J A N C E R ST H I ? O L I G I I O U T H E B A Y A K E A
I J R S I 1 O U L I JD / i I T I C E R Sl l T i l , C U R T S Y , A I { D H E S I T A T E C I N T I - I E F I R S T I J E A T O F - T H E
I'IUSIC' A5 I5 THE STANDARD T}IT(OUGHCUTI'IT]SI-OF TI-]E COUIITI,(Y.
WDULD A I.ICIVEIIENT AS BASiC AS DO_SA_DN, hJHICH CAN HAVE SE\'[RAL STYL.IF.iG

VARIATIOI\IS, hIEED TD lIE ADT'ItE:15T:D, IÎOUI-DA}{Y LEVEI.- OF !I/iI.ICE PCIL]CY iIE
A C C E P T E D I I Y T H t : C L U B C I R W D ' - I L D I T n E I A h I O R E I I A g T i l E W E S ' I s i t l ' . IS T A R P C L I C Y
)
O I . I T A G T J I N G I S F R E O U E I . I T L YI G N I ] R E D . T I I E S E A R E J U S T A I . 4 I T { I i ' I U I 4C F T H E
C T J N S I D E R A T I T J NI S
" ' H I C } JC O I ] L D B E A D D R E S 5 E D .
)
THE REASIiN FOR CUI']SIDI:RING A OANCE LEVEL POL]CY lqJll|.Jrii1-E THq*,
EAXII{Ui1__IIU_I1B-ER ar THE Dt:t:IttED
!f--p_Al:rg-E1sro PAR_IICIPef_E-.-_El_'l:jtrl(ABlJ
)
FLOORLE'JF:L, Wl]flg_ NgT_l1INnEgIllQ.-j_4!fi8__SKILLEn nAllCERs f,rltR ItiTIt'lIDATll.JG
L''E-gs_E-Sr-tt=-Eq_..o-nlr-q_rlsH0PEFULLY, rHrs r^rout_DPtSl/,IpF a[L ii,qrrrcERs-&u-ft
) Ii J L t r o R rL ,F l rrY ro T N C R E A IIE
o TFIFIRDAFTCE
J_EV_ELP8_OFTCIENCy- + ND l tl EI_8
q4blcE-cAL.Lg.-'--'-A
op--.so!J6EE
_ruqlJL_gtqr r,rriuLosE ro
runrxrn cnNSrDERArroN
A S S I S T D A N C E R S I N F E E I - I T . ] OH O R E C D I 4 F C I R T A B L E [^]ITH DDD, APD, AI.ID IN
') I ] E C O T 4 i I . I EF I D A N S U A L S , I F T H A T I 5 T I - i E I R O F J E C ] . I V E .
,) ALTI-iOUi;H TIJE STANDARDS ARE l.iOT GENERALLY ET.IFERCED, CALLF-I?LAB IS Of{
)
'a i . -,''i -;
" '
L:{'','r.1
':.. '{ ""
.!' I'. .:
.t .:.. ..
"
'THAT
RECDRD AS RF:COHI",IENDING DANCERS PARTICIPATE FCIR SPECIFIED PERIODS
E F T I I ' I E B E F C I R EP R O C E E D I N G T O T H E N E X T I . I I G H E R L E V F L O F D A N C E .
SPECIFICAI.LY CALI-ERLAB RECOh1HENDSTHAT DANCERS HAVE COI'IPLETED A I"IININUT'I.
O F T I . I O Y E A R g O F H A I N S T R E A T , I( B A S I C A N D H A I N S T R E A T , IC L A S S F R O F I C I E N C Y , ,
(JNE YEAR OF DANCING AT THE I,IAINSTREAI"ILEVEL, AI.TPA PLUS .
INTR0DUCTORY cLAss) BEFofiE ATTENDING A PLT,S LEVEL DANCE.! J-,.'.' ...;
ALTHOUCH THIS I'IIGHT OR I'{IEHT NOT PROVIDE ADEQUATE GUIDELINES,
I T F A I L S T O H E E T T I . I E S P E C I F I C N E . E D s O F } 4 O 5 T I ' 4 E I " | E E RO SF
I.IF:STERN$TAR;
.
\ ' :,'
t! .THE
tr II'1}TORTANTCONSIDF-F{ATION I5 TI.IAT EACH DANCER BE AS X.NCIWLEDGEABLE
,l AS POSSIBLE AI]CIUTTHE LEVEL AT HHICH HE IS DA|^JCINE. A1 THE f'IINIT,IUI'1,
T I { I S I 1 E A N S K N O I , J I N OT H E D E F I I . J I T I C I N A N D I . I A V I N G A G D [ , D C O H P R E H E N S I O T {
Otr THT HUVIHENTS OF EACH CAI.-I.. Y,NDI^JING THE DEFINITDN OF EACH CALL...
();' ATAGIVEf'|LEVEt-oFDANcEI5AGtJt]DDL,TEnl'1INATIoNASTowHETHER
t]E ARE UPHNLDING OUR POSITII]N IN TIJE SGUARE. S MEANS THAT-,
'
;t E_ocHDArJCERstlg1lL!*JjAVE_A'eBOD--rJN
ffi=TilET nE rs rrj KN'H T H E P R E C I S E C A L L E R L A B
\.lt ,-
6'
T H E B A S I C S l ' t E f 1 DT O B E C O N T I N U A I . L Y S T R E $ E D A S T H E Y A R E E X A C T L Y T H A T - -
)". T l ' t E D A S I C S - * F O R l - l l G l " { t r RL F V E I - S O F D A l . l C E . T l t E 5 9 B A S I C A l { D M A I N S T R E A } i
{. -fHt:
CAt.t-S PRLTVIDE FCIUlrlDA"iIIJNON I.JHICH PLUS Ai'JD ADVAN.iED LEVET- CAI-LS
DL.PF:FID. I'IANY PLIJS AND AO,./AI.JCED I-IVEL CALLSj ARE CCIHBr-NAI.IONSOF BASIC
.t
Al'jD l'1AINS'fll!:Al'1l'liivEP;f-tJl"S. l..i:ARNif'.lGTFJE CriLl- Di:F INITIT'it,J CORFiECTLY
5l'iOL,LD RFj COl.lII!'JtJALl-Y STF:ELjSi::DtJi-fH BilTl{ t'.lL,fJAf{D t'lCnE EXiiERiENCED
nAf.lli:Fg. THE DAI'ICt--Ftîl'10lji'il'i-.i]STA.flD5 TI-JAT t-lNIAR CYCL.E IS HII'JC;E-FOLD-
t -fFiAN
PA'iLi-PEEl. RATi'll:R t l t i C ' / ( ! - [ " / r l ' i D - A - C I U A R I F f ? -I I O R E t ^ J I L L .f ' J R O l A I i t , Y B B T H
F-hiJOY ITAnICINC:i'lf:lf?tsAhlD DE t,i,.CO{.}l'.i12}_O 45; A nf:ITER DANCE PAR'l-}iER
THE l^JE{--;l'i:Rl.J 5l'All rlF-l'iBLR i^JlJtiCCf'll'it-NTEDTHAI' FiE Ell*.rOYFD 'HARD B/iSIC5'
., l',Jt\$COI'lliUi'liCAl Il'ie FAR MiltiE /+lrCUl' ill"lA1" UUFt Lrrr.r.lCE t-EVEL AliD ABILITY
I
C A f i B E f H r \ N l ' l / r l { Y O A h i C E R SR F - r r t . i Z F L .
,)
):.
:-J
u.
);
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)
BOARD OF DIRECTORS
AGENDA
Monday, August I2, l9B5

7230 p.m.
at
Chris Anderson and Bob Bell-viIle's home
L Approval of Minutes of July 22 meeting as distri-buted earlier.
2. Treasurer' s RePort
(a) Tabled action of Prior month

(b) JuIy RePort.
3. IAGSDC Report
3. IAGSDC Representation Policy (see 3 attached proposals)
4. Member Applications
5. Level of Dance PolicY
6. Board Self-AnalYsrs
7. Other Busincss
B. Next Board meeting

Oaits / r/*
WRT=
with
respecr
to
fug.4 /*
i . ' i f ! l i ' i i : . . r : r i t .:. , : ' ' l :i : l : . t . i j t l i l i : , i ' ! t r i l i : . l , l f l l . i i . t . , : lf:::, i l . i : l i : r t . , , : i l j { :
'.: ::,a.i. i. i.r.r|.t i i . r :1 . r , . r .r ;1 . . L t . i ; . ! , , , ' t .f , : I iIlit _
,.: i'r,'l::' r.'r. l"iii i...J..l::.l'.
'i' .iii'.; l , ' : , i - , . . . . 1 i ri . i l i ' i . i : : i i J - 1 : 'i,i ' l : : . i l i : ' , , : . ; t : l l . l f i i : it :i : j i i . i . . . t t i l l l[.:i

l:'ijli::ii.il'.i::'iii,iti.:i-.:j:]|i.Jj.ji.lii'i
i,li:1.' Iljiiillii,li liil:: i+i;;,;1 i.ir:.!iii::iii iiriJ, r::ii l,.l!jri.,li i.i.i,ir:: il'1i,, i.!l::i,.1
, : r , . i . ' : . . ' 1 . i ,i :111 . .i ! t i : . . i .f ; l lil.i | .l i: :..'.
t:,:r;i..:i|:,j.iinlii:ii::1:]1|.,'i::';i.|i.ii|]ii|:.]i::i.'ii|:'ji1||::;:..]]i.l|:ri|||:.,:]lilii.jji
|,;! ! ! . 1I : l.ii I'i::il i r i : l : . l i r ' . . | i " , : ' l r . l r ' : ! ' j :. i : , i i i, i l i : r J..rj [:.-i., reSpeCl
to
i i i . r i . r i r i ; r , ' i f i i : i L . i l L . 4 i l i l ' , i : i i . L , . L . i l i j ; : . i r: .: l: J | - l . ' , i l : 1 . .". f
iiii,'i,'.-,;.,:.ll':::iti:'i.i.Lii'i;i
, . i : i , : : . r i . - i J , , 1 , t . ,
Bob Bellvil le B/l /85
F . i - i F i - ,: l f [ , i:tiFf ]GE':, Tii THa

Er1'_ LHl.,.l::
C,i t f,;
l, rE ': T E F'f i ': irT F
[i'-if ,ii E tr':
B., Add t fi E f tr'l I ':'r'.ri rr ':r :
H e ' = . f r * = . 1; -. rl l F F f r r ' P E . p r - r tc ' r ' d e l e o e t e a . u t F rc , r ' i t , ' ' t c , r ' e F r . p E p F rt

t , . l e : t p r ' r r S ;t a r f r s r rr e r ' : irr rt: d e i i i r i c r E v . r i t l - i c ' t l - rF r - E . H e . " = h E E l - ar l l
e F F , c ,i r r t c ' r ' d e l e e E t E . 3 . u t f r , : , r ' i t - t r I ' a . C , E , c , it r r a l l 't'tfrEr'fnrrmitEF f , e r ' . = t r , .r=r a . =
rr*eded. T l - r* A d n r i r r i _ . t r - ; t C , r n r. 3 . : ' f , r , l r . , . i C , t F C t T rn r , i t t e r _ = t r r . C , re_l -. 1 rt t , e { , : r p tfr F
f r ' 1 ' ; , . ; . f l- . ' l [ i i r e c t ; ' r . : . irr c;-=F ,],i .i ti*.
7.. r - i l : r 1 IS ; T H l ' l T * t i f . i l t ' . j l E T F . i T t _ t F t
a., Ad,J tfre c,iiice n+ ii::i:t-.'.rr t n ' : i r 'i r r i : i - r - = , l r : , t - . i E i r : ,l l , _ - r r . , r ! !
Thp rr'=:i:tarrt Admini:.tra.tor m u E t t e s . F E c , i n t e d i r . ' : n , a r , o n . J t F rF

r r€ ! . r l r r ' e l e c t e d m e n r t ' e r ' = c ' { t f r e E a a r d t , , r h c ,r , J e r p e l e c t e d iri !ep'lerrrber. c,f
t l - r e i ' E - r r i f i r , . r li -crh the ar,Eointmerr t iE rrra'Jp. The As.s.istarr t Admini=.tr-i.tr,r
= . F r al l . a E t a = . H d n ri r i i e . t r ' F . t r - ' r t r i l - ri : . . , ' h e r a b E e r r c e c r r ' i r r c a g , a c i t ) ' . He.e.he
s.hall b , e l i a = . c ' n t , E t t , . t e E n t h e I r r t e r r , ; . l 1 g , n - r .1 A : . : c , c i - i t i o n a+ G.:i':-iqua.r.F
[ie.nce f:]ubs a.rrd i/.le:.ter'rr 5;ta.r' Lra.Trcer:.r crr deleeate a r'epreE.prrtatir,e tc'
the Internatic,n.il Assc'riatic,n. L , . r i t f , t h F a E , E t r ' L - ' , . . rca, lf t h e A d n , i n i s . t r a t , : , r .
Stamper B/l /85
Annotated Proposal for
Policy Statement No
R E P R E S t r N T A T I O NT O T H E I N T E R N A T I O N A L A S S O C I A T I O N
OF GAY S Q U A R E D A N C E C L U B S
Annotation P rcrno qed Pn l 'i r-rz
The nrr rncrqe o E th i s

nrnnnqal is, lo Cfeate
A q\/q l-em For Sef eC tiOn
of the WSD representa-
tion to the IAGSDC
which will allow for
flexibility, club
participation, Board
i-nr'i- :nrl ^ ^ St i t i O n
iJv
-^hJ- i n r r i ] _r z
BACKGROUND
The Tnternational Association of Gay Square Dance

Clubs ("IAGSDC" and "the Association") By-Laws
requires each member club to appoint a representa-
tive to the Associ-ation to act as a liaison betwecn
it and the member club and to serve on the
Executive Board of the Association. Western Star
Dancers rs a member of the Association. Because
the Association conducts its busi-ness at meetings
in conjunction with the annual convention, repre-
sentation cannot be fixed to an annual calendar
basis.
PURPOSE
The purpose of this policy statement is to establish

a formaJ- procedure for the selection of the Western
Sta r reprcsentation to b.he TAGSDC, define the
responsibilities, and set the tenure for such
representation.
PRglEqqBE
.Lto'ut cf 'L-u't'':-16'"
By dealing with 1. T h e , 1 G . i * * bs h a l f appoint the following
.lsqltions:
appointment of a back- posltrons as soon as possiblc after the adoption of
up, the Board is able this policy, and the positions wilf be filled at
to know what will al1 times thereafter accordinq to the schedules
i-mmediately happen outlined bel_ow.
during an unfulfilled
term--Iike having a (A) ( synonymously referred ro
Bge5g-ggl!.1!lv.g
vice president. Not as "delegSt!.")
Stamper 8/7 /85
Page two
(B) Assistant Representative (synonymously

.raving the Position _
of an alternate defined referred tolE- f ternate de1egate")
puts the Board rn a
position of reactrng
to the inevitable
rather than Preparrng
for it at some Point
in time.
'l'ne IJOaro or
Allows only current 2. Criteria
Club members, not ni rer.1-rlrs
u!rsuuvrr mav :nnni
*I-y" nt anw Club member who it con-
siders is qualified to fulfill c'i fher nosition.
potential members
Allows individual 3. Nominees: Persons considered for both positions

e x p r e s^s-r (i )^n^ I g r o u p may be bro"ql-tt to the attention of the Board by any
action, and Board of the following methods:
exnressi on--all of
which have a verifiable (A) Self-nomination in writing or vocally to
source upon which to any one Board member.
act, not just guess-
.i-^- +l--+
rnq cnat solrteone nlay (B) Written nomination to the Cl ub administrator
be interested. which rs signed by at least five Club members other
For subparagraph (B), than the nominee for consideration.
five could be any
rumber deemed to be (C) Suggestion o f a n y t w o B o a r d members who
An A
* _n
v Fn r r l n r i a t e Vo]-ce have verified that the Club member is willing to
[or group acLion. serve in the stated position.
In a social setting, 4. Tenure:

it is too difficult
to tell someone lnis/ (A) Representative. Serves from the time of
her efforts, although 'ppointment until the close of the immediately
done with good inten- following IAGSDC convention.
sions, may nol be
a
* rn_nvr- e c i a t e r J Not (B) Assistant Representative. Serves from the
allowing the repre- time of appolntment to- the cfose of the immcdiately
sentative to succeed folJ-owing IAGSDC convention. At the close of that
him/hersel f, aIlows convention, immediately assumes thc position of
the current Board to Representative. A new Assistant Representative will
tolerate less-than- be appointed within two months of the close of that
desi rahl e nai:formanCe
_Y"' conventlon. Addj-tionaIly, should the fuff term of
for a shorter period the Representative not be fulfilled, the Assistant
of time. Representative automatically becomes the Represen-
A new Board has the f ati rze t _h r o t i c r h tha cnmnl a{-i gn 6[ the CUf rent term
opportunity to redirect and an Assistant wiII be appointed , ,ry process of
the influence that the this policy, ds soon as possible.
Rep, as a member of
the IAGSDC Executive
Rnrrd m:\/
r Lr qf
h-1ve in the
,
.uture.
-Roqf
ri r-f q nAr'l-i:l -rzo:r
appointments to
n a r f i a I - r z e ar tenure .
Page three Stamper 8/7 /85
lf a nersrlnts actual
interest is the Associ-
ation connection, then
'i-he nFrsr-ln r-^n Ser.Ve
Ac Pen ^na \/ea1. and
Asst. Rep. the next,
: hA f l-ran r^nêt the
cycle. At the same
+ i ma +u lr-rrun ^llrrent
t
Board doesnot have
rr-lf r:-l n n n - r a r-
*-tge
apporntments of a pre-
vious Board with which
to contend.
Bv harrino fhe Asst.
become the Rep. , the
Board is not under
t r e m e n d n r r q _r Yr r' .e S s u r c
fo Finrl a Ren.
r \ ey ! for
fhe r-omincl \/car
_1"'
because an Asst. Rep.
will have been chosen
r . r .+
i h *vvr -i rte delib-
eration.
In section (b), "by
,rocess of this policy"
raFr^rq 1_n n:rAoranh ?
of Procedures.
You appointed them; 5. Removal: ErLher incumbenL may be removed by

you can remove them. action of the Board of Directors for iust cause.
Duti-es:
"Faithfully" means (A) Representative. Shall faithfully express

no rndividual to the Association the thoughts of Western Star
emotionalism. Dancers through hts/her communi_cations with the
general membership and/or the Board of Directors.
S (he) shall comply with all requirements of the
IAGSDC j-n keeping Western Star Dancers an i-ntegral
part of the Association. s (he) shall also reqularrv
consult with the Assistant Representative on matterl
of correspondence to the Association and decisions
rn order to prepare the Assistant Representative
for future responsibilities.
"Whenever designaLed" (B) Assistant Representative. Shall be ready

covers unfulfilled to assume the responsibilities of Ronraqanfrfirro
terms and normaf whenever desiqnated.

rssumption of Rep.
duties.
D:da fnrrr Stamper B/7 /85
Board of Directors Status:
The Ren- musl- have (A) Representative. Shall be an ex-of f icj-o

first-hand knowledge member of the Board of Directors of Western Star
of the decisions of Dancers and is expected to regularly attend
the Board in order Board meetinqs. If not an elected member of the
to formufate communi- B o a r d , h e / s h e s h a - I l h a v e n o r i q l-l - L t - o g & i e f d i s c u s -
cations to the Asso- s i o n s a t - B o a r d m e e r . in r r s r i n . le s s % f f i e . nv the
ciation on behalf of pres iding of f icer. As an ex-of f i-cio member,
the Cl-ub. The Rep. s (he) is expected to maintain all levels of confi-
cannot be a required dence expected of all elected members.
B o a r d m e m b er - E e c a u s e
o F t h e u n n a r a LI e l (B) Assistant Representative. Is not an
terms of the WSD ex-offici O attends Board
Rv-T,aws for Roard meetingfikt'ltfre request of the Board as communicated
..- 1\ ,t
members and the throuqh the' administrator.
Flexihilil-rr needed
between conventlons.
8/22/85
Ito: B of D
re; Board Elections
Rtss caIled ne today t-o request an octension of the ncrninating process

for one additional veek. He feels that tie opening night cannot count
as tlrc volunteer ccrnn-ittee was not in place unti-l- the tail end of the
evening and that the announcenents coverilg this subject appeared to
him to be "chaotic".
I am calling for a Board neeting noct wednesday night to decide the

issue. If agreeable, I r."ould furtlrer propose that t,e postpone the
Ceneral neeting frcrn the night of Sept. 11. I strongly believe that
Ceneral neetings should be kept clear of the election process. This is
a corollarry to the recent Board decision not to prcnrrte or encourage
canpaigning.
I have asked Russ to confirm to us that the Election trtee is in

agreenent with his proposal.
Because the elections are so central to the foundation of tlre Cl-ub,

I personally r^,ould be jn favor of his proposal, even tho I hate the
delav.
MINUTES
BOARD OF' DIRECTORS
Monday, August L2, 1985
PRESENT: Chris Anderson, Bob Bellville, Bryan Finch, Claire Meisel,

James Ozanich, Freeman Stamper
ABSENT: Scott Carey
ATTENDING EX-OFFTCIO: Jim Blevins, Bill Habeck
A discusslon of the Minutes of the July 22, I9B5 meeting
of the Board of Directors was opened. Claire noted that i-rer name
was misspelled on paqe 4. It was also noted that the vote of Don
Mayou's membershjp woufd have to be incorrect, as the total exceeded
seven. Freeman Stamper indicated that the notes were in a previous

^ !L^C Î I U
J yqu
I ^--'
qllu would have to check the notes after the meeting.
hiith the correction of these two items, the Minutes were approved
as distributed prior to this meetinq. lsecretary's note: A check
of the shorthand notes of the July 22 meeting revealed that the
vote was 5 to l, with one abstention.l
TREASURER'S REPORT
The Treasurer's Report for the prior meeting was brought
to the floor to resolve the unanswered question of negative income
figures during the tirst six months of 1985. It was explained that
qnan ia I arranf g SUCh aS the CaZadefO retreat are "nettt aCCOUntS.
Deposi-ts and advance expenses for these types of activities create
negative balances until the revenues begin. A motion was made,
seconded, and carried that the Treasurer's Report of July 22 be
accepted.
No July report was available because of the change of
personnel handling the treasurer's duties and the early date in
Auqust of the Board meeting. Jim Blevins as introduced as the
"tentative" treasurer, since he has been offered the appointment
but has not officially accepted. Jim indicated that he had reviewed
J-ha -rrrronl- -rOCedgreS and aCcoUnting SyStem and believed there
r.rn'rlr'1 l-.o nnlrz minr-,r r-hancreS that he WOUId make. He Stated that he
would expect an audit in the not-too-distant future because of our
an1_ ininet-od non-Drof i f. incornelrntion and 1 _ a v - aUv1 A\ 9m

1'n
IrF
/LJ
qtatUS.
Because of this, he stressed the need for careful documentation of
receipt .rnd expenscs and stated that he would prepare written pro-
cedures to eliminate historical problems. Since no report was
---^rr^Lr-'
AVdl-LdlJItj
-iTr and Chris
rJ Ll Anderson indicated that there did not
I
appcar to be any cash []ow problcms at the present time.
IAGSDC REPORT
James Ozan-ich indicated that he had received the first
newsletter from the Association and that a copy would be placed on
the literature table at Club niqht. In connection with the
correspondence to the IAGSDC which was attached to Minutes of the
July 22 meeting, Freeman Stamper noted that official communications
rrnm +ho r-l"h/Board did not seem an appropriate venue for personal
comments which has been expressed. The point was taken. There
\ ^ 7 a aa n i ^ a r r i - y about why, in Article III, Section 1(3) , the phrase

ttAnci ft ' nl -ar l1- + m
a lr ve
u fnr.v) Lf n
peu r! !F c l r m i n c r a
y -r Jr rUr p
l tSn q a trr
O f l rr o^ ul tpnsq
g m :a1K2e^ a- hp nl -a_r*r _a n ^ a Far
nrnfi+trhrrl l-een defeted fi:om what the Board had authorized when
the draft was submitted to the Association before the Denver
August L2, l9B5 -2

convention. ft was explained that, upon second review of the WSD
proposed By-Law changes, cieletion of the phrase in this section
and inclusion of the phrase i-n the "Assocj-ate Member Clubs" section
better represented the spirit of the intention to place a restric-
tion upon for-pro Fi h clubs. It was Lhe opinion o f- the m aj o r i t y of
the Board members present that the Association should continue to
restain from offerinq fult membership in the Association to clubs
who exist for profit and are consistently paid for performances.
James stated that he would keep the discussion in mind for future
discussions with the Association.
IAGSDC qgt t_q! t_9!-_P_o

Bgp.1e_ I i cy
After discussion of the three proposafs submitted to the
Board, it was agreed to use the proposal submitted by Freeman
as the basic document for discussion at this meeting. That proposal
is attached to these Minutes and, by reference, is made a part of
the Minutes. The following revjsions were approved to the draft:
Procedure - 1. positions: strike everything after the

phrase "the following posltions."
Nominees: strike sub-paragraphs at b, and c and change
the sentence to read: "Persons considered for both positions may
be brought to the attention of the Board by either self-nomi-nation
or nomination of another Club member. "
Tenure: This section was discussed to where a consensus
was reached and Chris Anderson and Freeman Stamper were requested
to rewrite the section to conform to that consensus. This action

was taken because of the lateness of the hour.
August 12, l9B5 -3

Dutles - (B) Assistant Representative: Add the last
senLence from sub-paragraph a, rewording it as appropriate.
Board of D i-rectors Status - (a) Representative: Strike

!l--^ ^^^^*.1
Lrrs -svvrlu >srlt'€r)Ce .
A motion was made, seconded, and carried that the draft
proposai as amendcd be adopted.
]"IEMBERAPPLICATIONS
It was agreed that, oo the next printing of the Membership
Applicatjon form, the phrase "from date or apprication" would be
deleted from the instructions side, ds the existing policy can be
i-nterpreted as being a different period of time.
There were no additional concerns expressed with the
pending applications which had not been previouslv discussed.
LEVEL OF' DANCE POLICY
After review of the discussion submitted by Bryan Finch,

rho I l n : r r 1 u-Y^ -ra' e d that defining the level of dance for the Club was
more difficult than a policy statemenL.. It was agreed that Bryan's
submission should be published in the next issue of the newsletter
and that the best way to maintain a competent level of dance for
the Club was through periodic publrcation of articles in the news-
letter.
BOARD SELF_ANALYSIS
The matter was tabled because of the absence of Scott
and he had requested the matter be placed on the Aqenda.
August L2, l9B5 -4

OTHER BUSINESS
I. Tupperware Party. Claire Meisel reported that the
fund-raising event was tentatively set for September 28.
2. Board Action on Membership Applications. It was
aqyreed that the Minutes wJ-lI refl-ect Board action upon membership
applications as either "carried" or "not carried."
3. Class Statistics. Chris Anderson reported that 24
nonnl o nnmnl -ted enrOllment fOrmS fOr BaSiC and 28, fOr: MainStream.
A total of 48 have paid. It was noted that we need 57 in the com-
bined classes to break even. It was also noted that the loss would
be even c_Jreater if we do not continue to conduct split classes
because there would be no Basics class when the current Basics
class goes to Mainstream. There was discussion of the problems
with conducti-nq split classes and it was the consensus of this Board
to recommend to the next Board that it consider not conductincl split
classes.
4. San Jose Connection. Bryan noted that Darrell Anderson
had expressed concern about the lack of communication between the
newly formi-ng San Jose club and himself as "point man" for Western
Star. There was a brj-ef discussion and Cl-aire agreed to speak with
the San Jose qroup.
5. Legal Update. Freeman reported that the Federal

.i hart t-roa- rnnr6ygll
tax exemnf on *IJy! . A l L hL rOr vUu \rJrr hr fuhr reu Sl-al.p
JLqug has
rruJ o r i cf r\ Ji !nI Iaq lI I )
ut lv
denied our State tax exemption, we are submittinq as new evidence
the Federal exemption. fn the meantime, because of the time lapse
awaiting the state tax exemption, the secretary of state has
returned our original Articles of Incorporation and fitinq fee.
August L2, I9B5 5-

There is no difficulty in re-submitting the Articles, but we are
waiting for further deter:mination of the Franchise Tax Board.
6. Cazadero. Bob Bellville reported that the schedule
for Cazader:o had been developed and that Johnny Kozel would be
utllized about t hours and Doug Clark. about 4-L/2 hours. He also
reported that fees for these two callers are within the guidelines
of the Board.
NEXT BOARD MEETING
The next regular meeting of the Board of Directors will be
, r , r r a c r:rrl r e o n r Le\ p f u g ; 24, 7:30 p.m. at hOme Of

r veF/ the ChriS AnderSOn and
Bob Bellville-
Respecttul Iy submitted,
" .4' 'L

. , :i..'--_27 r i- , - ._.,t.*!,', t:'-t!-
Fornnman (J_nmnor'
r vuurrrt,vL f rQuo
v LnurLac ]a .J a rrr
August 12, l9B5 -6

Stamper B/1 /85
Annotated Proposal for
Pni i r-w Stafement No.
R E P R E S E N T A T I O NT O T H E I N T E R N A T I O N A L A S S O C I A T I O N
OF GAY SQUARE DANCE CLUBS
Annotation Drnnnqad - n-l* - ir ry

P
Tl-ra nrrrnne6 ^f thiS

nrr-rnnsa'l is to Create
A a \J/ q .J l - L
aLmr l r ca'l aaf i nn
a D !f V n! r )gagu Lrvrl
of the WSD representa-

tion to the IAGSDC
which will allow for
€] ^ . , . i 1 ^ . i1 . i + . , c lub
!IE^LpLLLWy,
nrri-icinal-inn Rn:rrl
i nnrrt - and nclsition

^^n+ i nrr i f rz
BACKGROUND
The International- Association of Gay Square Dance

Clubs ("TAGSDC" and "the Association") By-Laws
rcquires each member club to appoint a r:epresenta-
tive to the Association to act as a li-aison between
it and the member club and to serve on the
Executive Board of the Association. Western Star
Dancers i-s a member of the Association. Because
the Association conducts its business at meetings
in conjunction with the annual conventj-on, repre-
sentation cannot be fixed to an annual calendar
basis.
PURPOSE
The nr'rrn.)qA ni J-hie n nlinrz

yvfrvl statement is to establish
a formal procedure for the selection of the Western
Star representation to the IAGSDC, define the
rpqn^nqi h'i 1 i +i oq rnd co# the tenure for such
repre senta ti-on .
PROCEDURE
a1
3.-.-r/ e/4;44'd4L
By deallng I. Positions: T h e trGl*rb
with r G t = + $ h a l 1 qaopoin'
shall
s : ny tn/ nU' fi nf +].rn €al'l ar.r-i nn
rr L LrrE rL-/.Lt-L-,w11lg
appointment of a back- positions as soon as possible after the adoption of

up, the Board is able this policy, and the positions wiII be filled at
to know what will alI times thereafter accordinq to the schedul-es
immediately happen outlined befow.
rrrng an unfuf f illed
-erm--1ike having a (A) Bepregentative (synonymously referred to
vice president. Not as "defegate )
Page two Stamper B/7 /85
having the Position (B) Assistant Representative (synonymously

of an alternate defined referred to as "alternate delegate")
puts the Board j-n a
^^-i+i^- n€
V!
roanf
!Uq9UTIIY
inn
PUDTLfVII
to the inevitable
rather than PreParing
-point
for it at some
in time.
Allows only current 2. Criteria for Appointment: The Board of

Club members, not oirectors m a y a p p o l n t a n y C I u b member who it con-
nntenfial membefS siders is qualified to fulfill either position.
Al-1ows indi-vidual 3. Nominees: Persons considered for both positions

expression, group may be 6rought to the attention of the Board by any
ar-f inn -
t
and
qrru Roard of the following methods:
exnression--aff of
which have a verifiable (A) Seff-nomination in writing or vocally to
source upon which to any one Board member.
-irrqf
a-f n^+ g u es s -
fng rnar someone may
i '.^ !l^-! (B) Written nominatj-on to the Club administrator
be interested. which is signed by at least five Club members other
For subparagraph (B), than the nominee for consideration.
five could be any
number deemed to be (C) Suggestion of any two Board members who
an appropriate voice have verified that the Club member is willi-nq to
rt ô- r g r o u p a- ^c+ r l - o n . serve in the stated position.
In a social- setting, 4. Tenure:

it is too difficult
to tell someone h:..s/ (A) Representative. Serves from the time of
rt tr ee rr o fr
u fr nv rLf L J t c --l f l.^"^.|.
arLllUl-lglf
-,ppointmenf-unTfl--tIe close of the immediate]y
done wi fh cY "r"n o d i n t e n - following IAGSDC convention.
sions, ildy not be
appreciated. Not (B) Assistant Representative. Serves from the
allowing the repre- time of affiointment to the close of the immediatety
sentative to succeed following IAGSDC conventj-on. At the cl-ose of that
him/herself, allows convention, immediately assumes the positj_on of
the current Board to Representative. A new Assistant Representative wilt
tol-erate Iess-than- be appointed within two months of the close of that
dr.si rahl c n erfgyp6ng6
vvt convention. AdditionalIy, should the full term of
for a shorter period the Representative not be fulfilted, the Assi_stant
of time. Representatj-ve automatically becomes the Represen-
A new Board has the tative through the compl_etion of the current term
opportunity to redirect and an Assistant wilI be appointed, by process of
the inffuence that the this policy, dS soon as possible.
R.p, as a member of
the IAGSDC Executive
Board, mdy have in the
future.
Restri r-tq n:rl- i: I - r Jr ou a
sr
r
appointments to
partial-year tenure.
Page three Stamper B/7 /85
Tf a person's actual
-nterest is the Associ-
ation connection, then
the p e r s o n c a n s e r v e
as Rep. one y e a r a n d
Asst. Rep. t h e n e x t ,
and then repeaf the
r : w r : le - At the Same
f ime - f he c'rrrrent
, ur.v
Board does not have

ul tra- long-range
appointments of a pre-
vious B o a r d w ith which
to contend.
Rrz harrino f he Asst.
become the Rep., the
Board is not under
i-remendorrs nreSsure
l-n f ind e Ren. fOr
f he r:omi no veaf
because an Asst. Rep.
wi]I have been chosen
with appropri-ate delib-
erati-on.
In section (b), "by
nrnnaqa nf l-h i q nr-rl i r-rzrt
aFarq {-n nAr^nranh ?
,f Procedures -
You appointed them; 5. Removal: Either incumbent may be removed by

you can remove them. action of +l-^ Board of Directors for iust cause.
Duties:
"Faithfully" means (A) Representative. Shal-1 faithfully express

no individual to the Association the t h o u g h t s o f W e s t e r n Star
emotiona I i sm. Dancers through iris/her communications with the
general membershrp and/or the Board of Directors.
S (he) shaII comply with aII requirements of the
IAGSDC rn keeping Western Star Dancers an integral
part of the Association. S (he) shall also regularly
consult with the Assistant Representative on matters
of correspondence to the Assoclation and decisions
in order to prepare the Assistant Representative
for future responsibitities.
"Whenever designated" (B) Assistant Representative. Shall be ready

covers unfulfilled to assume Representative
terms and normal whenever designated.
assumption of Rep.
,!.i ^^
CL{ -A =Tm
I InI /aEr ! A
e / / 1 t / e/ JQ . q
Page four D
Board of Directors Status:
The Rep. must have (A) -Representative. Shall be an ex-of f icio

fj-rst-hand knowledge member of the Board of Directors of Western Star
of the decisions of Dancers and is expected to regularly attend
the Board in order Board meetinss. f f not an el-ected member of the
to formulate
cations
ciation
cimmuni-
to the Asso-
on behalf of
Board, he/she shall
presidinq off icer.

have no rig
sions at Board meetings unless wffitr,i'ii:=-
As an ex-of f l"cio member,
the C1ub. The Rep. s(he) is expected to maintain al-I Ievels of confi-
cannot be a required dence expected of all elected members.
Board membcr i:ecar,rse
of the nnnAra ll-eI (B) Assistant Representative. Is not an
terms of the WSD ex-officio,me A attends Board
By-Laws for Board meetingJjk?fthe request of the Board as communicated
."1\ t
members and the throuqh the' administrator.
flexibitity needed
between conventions.
MINUTES
BOARD OF DIRECTORS
Wednesday, August 28, t9B5
PRESENT: Chris Anderson, Bob Bellville, Scott Carey, Bryan Finch,

Cl ai ra Ma i qol . . S- f - .a-n, , t p e r
F'raaman
ABSBNT: James Ozanich
A specia] meeting of the Board of Directors was convened
at B:10 p.m. at CIub night on Auqust 28. The followinq items were
considered:
EXTENSION OF ELECTION PERIOD
Scott reported that Russ King, oo behal-f of the Elections
Committee, had requested that the election period be moved forward
one week, since the nominations were opened so late in the evening
on August 2L and the announcement covering this subject appeared to
be chaotic . A motion was made, seconded, ancl carried tl-rat nomina-
tions would remain open through September 4, that balloting would
occur on September 1l and lB, and that the General Membership
Meeting woufd be rescheduled from September l1 to September 18.
P R O P O S E DP O L I C Y F O R C L U B P R E S E N T A T I O N S
Scott Carey presented the attached proposed policy ()n
outside Club presentations and by this reference, it is incorporated
as a part of these Minutes. It was his suggestion that this be
the official response of the Board to the letter which had been
received from four members expressing concern over the awkwardness
of the participation of Western Star Dancers at the fundraiser at

the Rawhide II on Auqust 16. There was extended discussion about
Ju f-r hu o Roarjrq 6prnanfinn nf the intent Of the letter tO the BOard and
!L rI tÊ ^ ^^r^^nFi
Pgl9gl/Lfvrr
^r of
u! tu hl r se m
r r r ger rm b! Je r s
rvL aS
qJ tL ov tL hl r ge intent
rltLgrlL of
vr S c o f t - r so
uuvuu nersona
ugr-ulrqI
l
\ ^ r r i t _1 A
_ n rAqn.\nSe. On mOtiOn made, Seconded, and Carried, the BOard
vnf ed J_o srrnnort Scottt s f ef ter ctf resnonse aS an of f i r-i a'l resnonse
of the Board.
However, ds an official response to the issues raised in
the letter from the members, it was agreed that the attached pro-
nOqr.rl nnl ir-rz }urEa r r r a gc D

a nE{r-l nL zglu }L6v lL_l hl uC ffrrnArAl aJ. m
i l rogmi lhLaUr q
ght Di t r f y n A
lJvruu I/vrluJ l/l YurlEr o L+ lL- thl o
L nt rr (osost L- it nl tnv
of September 18 with a statement of the background and most recent
cvents leadinq ho this proposed policy.
The meeting adjourned at B:57 p.m.
Respcctfully submi tted,
*J;I +/-
/'. - / ,; ..
i'. r?' lt t{ r,
L ;v \.L. t t2' (4-, . f /' .r (, ,' / - t -
+\e /
trtrnomtn I Q J - a m n
vuu'rrtJv!, a r uQgount rLaLl q
>Lr tJt
August 28, l9B5 -2

tft/rr
PROPOSEDPOLICY ON OUTSIDE CLUB PRESENTATIONS
Definition of terms: Although it is just a question of semantics,

since l.iestern St.ar Dancers does not have an esLablished requl-arly
practicinqr qroup for exhibition purposes, alI activities of an
exhibition or demonstration nature wiII be refemed to as "Presenta-
tions".
Requests for WSD Presentations: All requests for participation

of WSD at an event must be submitted to the Board of Directors.
The Board will determine the most suitable type of presenLation
and shall appoint one or more Board members who shall be responsible
for the presentation. The Board retains the right to decline an
invitation if it deemed to be in the best interest of the Club.
Proposals for participat,ion should be presented to the General
Membership for their input and for finalization of the proposal.
Other Considerations:
1. Wherever possible, the Board should plan for a teachinqr type
of presentation.
2. Dependinq on the leadtime avaiLable, the Board and the General
Membership should expecL to handle these matters on a Wednesday
CIub niqht with or without prior notice.
AGENDA
General Membership Meeting

Wednesday, September lB, 1985
l. Importance of arm bands.
2. Tagging-In policy.
3. Proposed policy on outside Club presentations (see

reverse).
4. Noise fevel at class.
5- Drscussionr/evaluation of policy of requesting repeat

of class.
6. Announcement of new Board members.

rfr/tr
PROPOSEDPOLICY ON OUTSIDE CLUB PRESENTATIONS
Definition of terms: Although it is just a question of semantics,

since Western St,ar Dancers does not have an established regularly
practicinql group for exhibition purposes, aIl activities of an
exhibition or demonstration nature wiII be refemed to as "Presenta-
tions".
Requests for WSD PresenLations: AlL requests for participation

of WSD at an event must be submit,ted to the Board of Directors.
The Board will determine the most suitable type of presentation
and shall appoint one or more Board members who shall be responsible
for the presentation. The Board retains the right to decline an
invitation if it deemed to be in the best interest of the CIub.
Proposals for participation should be presented to the General
Membership for their input and for finalization of the proposal.
Other Considerat,ions :
1. Wherever possible, the Board should plan for a teaching type
of presentation.
2- Depending on the leadtime available, the Board and the General
Membership should expect to handle these matters on a Wednesday
CIub niqht with or without prior notice-
BOARD OF DIR.ECTORS
AGENDA
Tuesday, September 24, l9B5

7:30 p.m.
at
Chris Anderson and Bob Bellville's home
1. Welcome to new Board menibers
2. Approval of Minutes of August L2 meeting as distributed earlj-er
3. Treasurer's Report
4. Deter:mination of termination date of outgoing Board members
5. ConIidential ity issue
6. Appointments
a. Officers: Administrator, Secretdyy , Treasurer
b. trx-Officio membcrs: Treasurer, 2 Archangels, Space Manager
c. IAGSDC representative (.rnd possibJy assistant representativc)
1. Space af ter Decenrber 31, 19B5
B. Cazadero follow-up
a. Cla,ire' s thanks
b. Women's reaction
9. Graduation and currerrt class schedule
10. Calendar: Halloween
ll. Member applications
L2. Pending matters (not necessarily for discusssion but to at

least chronicle for the new Board)
a. Literature display case
b. Star Staff
c. BenevoJ ency po I icy
d. Caller Apprentlces policy
e. Legal status
13. IAGSDC Report
I4. Other Business
L5. Next Board meetinq

M]NUTES
BOARD OF DIRECTORS
Tuesday, September 24, l9B5
PRESENT: Chris Anderson, Darrell Anderson, Bob Bellville,

Keith Bishop, Scott Carey, Bryan Finch, Wref I'ulton,
Bitl Habeck, CIaire Meiscl, James Ozanich,
Freeman Stamper
ABSENT: None
ATTENDING EX-OFFICTO: Jim Blevins, Charles Thomas
WELCOMENEW BOARD MEMBERS
The new Board members were welcomed to their term ln
office, enrphasizinq the incresinq complcxity of the role o.t the
Board of Directors. It was noted that when the Club was small, the
job of the Board was simple; as the Club has grown, the job of the
Directors has grown more difficult.
APPROVAL OF MTNUTES
The Minutes of the August 12,1985, meeting of the Boarcl
of Directors, ds distributed earlier, were approved upon motion
duly made and seconded.
IBE4qUBqBT-BEPAB!
The written reports of the Treasurer for July and Auqust
were presented. It was noted that the September report will be a
better picture of the financial sltuatlon of the Club, dS it will
reflect the income from the Cazadero retrear.
At this point, it was presented to the Board that there
had been five Cazader:o cancellations after the guarantee number had
been given to the Camp. There was at least one refund requestf and
the question of refunds was presented to the Board, since there had
lreen n.) qnec j f i n ra€rrnrl n a 1 i 6 ' 1 . s l _a f e d i n the diStribUted CaZaderO

t/vflv-1
literature. There was a lenqthv discussion as to whether there
should be any refurrds and, if so, in what amount. A motion was
made that a refund of $40 be authorized, charging a $l-0 processing
fee. That motion was amended to add that the refund would be qranted
if j-t were requested. The motion as amended was seconcled but failed
to carry on a vote of 5 for, 4 opposed, and I abstention.
A motion was then made that a refund of S40 be authorized
+n rl I f i-'o êop1e
_v' who had cancelled, recyardl-ess of the reason.
The motion was seconded and carried.
The meeting returnecl to the Treasurerrs Report. It was
noted that the checkbook balance was about $2,500 and that there
was about $1,000 to be deposited. cazadero is paid for except for
a broken window which will cost about $f00. In orcler to facilitate

hanlz rlonncil-c, Charles Thomas suqgested that the Club obtain a
rn ri ol hyl r_ r L duasn ln,c\i /l -- ! L bog, and agreed Lo pick up and retLrrn the empty bag
to the Treasurer. It was agreed that we would do it.
Upon motion made and seconded, the Treasur:er's Report was
accepted and is attached to these Minutes.
TERMTNATTON DATE OF OUTGOTNG BOARD MEMBERS
The By-Laws state that, after the annual election of the
Board of Direel-orq ]_ho nlrl and new Boarcl members will overlap for
a two-month period. The guestion has been raised, ds again this
year, what constituted two months. From alf the possible interpre-
tati-ons of the time period, it was the consensus of the Board that
September 24, 1985 -2

the intention of the By-Laws was that the overlap would occur for
the first two consecutive regularly scheduled Board meetinqs folfow-
ing the election of the new Board of Directors.
CONF]DENTIALITY ISSUE
It was noted that historically discussj-ons hel-d durinq
meetings of the Board are considered confidential for two major
reasons: (l) many times discussion of issues can be resolved onlv
by discussiong specifics, particularly when people are invorved,
and (2) to keep "politics" to a minimum so that issues are resolved
at the Board. rf there is to be a change in this policy, the
change should wait untir December to alrow the outgoi_ng Board
members to proceed as in the past. rt was noted that the most
r- il' ,- t^ p
^-+-^+
ur uarrL cr>p€ct of the conf j-dentiality issue is the matter of
or scret.l-on .
APPOINTMENTS
Treas*urer. on motion duly made, seconded, and carried,
Jim Blevins was appointed as the Treasurer for the cominq year:.
Seg-r.e!!tY- I'reeman Stamper requested that a new Secretary
be appointed by the next Board meeting, since no one present was

willinq to accept the appointment. It was determined to go to the
general membership to ask for volunteers and to put a notice in the
newsletter "
The Board asked to be officially recorded as

expressinq its deep appreciation for Freeman's work as Secretary.
gqryf!f9!,Le!.91. On motlon duty made and seconded, Chris

Anderson was nominated to serve as Administrator. A secret ballot
September 24, 1985 -3

was taken and the motion carried.
The Board asked to be officially recorded as express-
ing its deepest appreciation f,or Scott Carey's many years of day-
to-day administration of the Club.
It was decided that the appointment of the new
Administration was effectir.o immarli:l_aIrr- thus, Chris Anderson
began his reign at 9:55 p.m.
Spags_Serre_ger. The need f or the Space Ivlanager to
be an ex-officio member of the Board was discussed in liqht of
regularly on-going responsibifities. On motion duly made, seconded,
and carried, the position of Space Manager was removed as an
ex-officio member of the Board.
at_q!qlgg-!. A motj-on was made that archangels be
retained as ex-officio members only for tl-re duration of a class.
The motion was seconded and carried.
Treasur_er__Les_g5,rff!-rl. On motion duly made,
seconded and carried, the position of Treasurer was retai-necl as an
ex-officio member.
I A _ G S Q ! _3 _ e g l g t g n l a t i v e . A motion was made, seconded.
and carried that James Ozanich be appointed to serve as the Western
Star TAGSDCRepresentative unti-l the conclusion of the 1986
Convention. ISecretary's note: The recent]y approved policy which
defines this positlon stipulates that the position is considered
an ex-officio Board member. I
GRADUATION AND CURRENT CLASS SCHEDULE
rt was noted that the current Basics class still does
September 24, l9B5 -4

not have permanent class badges and this needed to be resolved.
Arr:ncomonf q r^/efe made. It WaS alSO nota.l f hrf = oi ^nif iCant ngm-
ber of class members had expressed concerns about the instructor
lecturing too much. Chris Anderson is to discuss this with 8i11.
On motron duly made, seconded, and carried it was decided
that the current Mainstream class would qraduate on October I7.
After further discussion of the Baslcs class schedule, another
motion was made, seconded, and carried that the current Mainstream
class would graduate on October 10, instead of the l7th.
After discussion of the potential space problems by
January l, a motion was made that at1 efforts be made to graduate
the current Basics class fronr mainstream on December t9. The
motron was seconded and carried. rt was the consensus of the
Board that the $35 fee for the Mainstream portj-on of class would
be due on Thursdav, November 7.
The Roard approved Russ King's proposal of september 24,
attached hereto and incorporated in these Minutes.
A motion was made that all Western Star Mainstream cfass

graduates be allowed to dance free on Club night for the j-mmediate
first four club nights after that graduation, and that this be a
yn aer m! ri nLaLn 'qF r r e t , - yn n-l - r c y . The motj-on was seconded and carried.
SPACE
It was announced that the CIub wilt be Iosinq the Central

YMCA on wednesday nights after December 31. A committee of
D e t l t t+
Qanf ar-
L a r- ê. ,y , Ir l a m o n S m i t h , Bryan Finch and Keith Bishop was authorj-zed
to immediately seek solutions to this problem.

CAZADERO FOLLOW_UP
Claj-re Meisel thanked everyone for their work and help
in makinq the retreat such a success.
There was a very lengthy discussion about the visablity
of drag and the entertainment that was offerecl at Cazadero. Some
women have exnraccorl ^^n^6rlt about drag, but other comments seemed
to revolve around the timj-ng of the entertainment. Since comments
are from men and women, there seemed to be a biqqer issue than the
mere presence of drag. This seemed to be a correct analysis slnce
the quality of entertainment and its implications towards women
could not be defined.
rt was noted tl-rat western star has no dress code, and
that was to be construed in its broadest terms. As a square dance
club, Western Star ntust maintain a strong dance program. The biqqer
issue is one of compromise. Because of t -h a . . ) m n t o . z i l - y o f the gay
society and the complete freedom that Western Star must provide its
members, there ntust always be an element of compromise between
tolerance for drag if it is an unacceptable activity to one and
tem]rerance in exposing drag to others if it is acceptabre you.
to
A motion was duly macre, seconded, and carried to (r)
reconfirm the policy that ttre Club has no d.ress code, (2) reconfirm
our By-Laws that the Club is open to all people, and (3) adopt a
policy when schedulinq all non-clance actrvities that they be
scheduled so that alL may ha,ve a complete choice partj-cipation.
of
HOLLOWEEN
The fol lowing dec isions were made: (l) Wednesday,

October 30, wi 11 have a Hal Loween theme, (2) cancel Basics class
September 24, I9B5 6-

on October 31 to allow members to attend the 1986 Convention
benefit at the Rawhide II, and (3) invite the class to Club night
on October 30 to dance free. Doug Clark is already booked for
October 30, and BilI Hanzel has indicated a willingness to caII
that evening. After discussion, it was determined to invite BilI
to call on October 30, paying Doug his full fee and neg'otiating a
reduced fee for: Bill.
MEMBERSHIPAPPLICATIONS
Chrls Anderson is to conLact the three persons whose
a
* rnr n l ^ i r - a f i o n q v7^ro nreconf arl fOf membef Sh.i n annrrl\/;)l 1_O diSCUSS the
Cl-ub's policy on "regular" attendance at Cf ub nigtrt.
PENDING MATTERS
Several matlers were presented which are currently pend-
itg, but for which thcre were no reports: literature display case/
Star Sta[-[, bcnevo.]ency policy, and cafler apprentices policy.
!eqaf_q!q!_ge. Freeman Stamper announced that new
Articles of rncorporation had been filed with the secretary of
State to be in conformity with the State Franchise Tax Board's
consideration of our application for State tax exemption. All
documents were submrt.ted in a timery manner, so we must iust wait
for the Tax Board's decision.
IAGSDC REPORT
Ir'lr-l rAna)ri \r7Aa nroqon1-orl

r\'TI-]F D IfIIq. TL L I\TFq. (-
u v e t l v J
1. Voting_Resul-ts. A question had been raised as to
whether or not specifics of the Board election results should be
open to the membership. It was determined that the specific results
are available to any member who requests the information, but that
they wil I not be pubJished.
2. "Star Thru" Ijenef it. The benef it at the Rawhide TI
on October 31 for the f9B6 IAGSDC Convention entitled "star Thru
the Golden Gate" was announced. Western Star is to encourage its
meml-rers fo srrnnorl fhe e\/el'IL.
3. Food Bank. Contributions to the AIDS Foundation Food
Rank throrrch Western Star arc d rnnrli nn n[f . We are to contrnue to
cncoura(Je cveryone Lo parLicipate by givin,l even small amounts.
4. Commendation. As an outqoincr Board member and as
the first woman Board member and currently most-active woman Club
member, Claire MeiseL was commended for her sfrono efforls to the
Club in general and her specific efforts to enhance the Western
St.ir environment for other women.
NEXT BOARD MtrETING
The nexL reqular meeting of the Board of Directors will
be Tuesday, October 29, 7: 30 p.m. at the home of Claire Meiset.
Respectful ly submi tted ,
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S e p t e m b e r2 4 , 1 9 8 5
To the Board:
Per chrisrs suggestion at the generar meeting last wednesday, r've been
giving some thought to organizing a few workshop sessions for the class
that w111 shortly be graduating. one possibllity that occurred to ne
was to try to include in these workshops some of the class "back-sliders"--
people who paid for the Mainstream session but who haven't been coming
regularly during the last few weeks. Attendance has definitely been off
lately' partly due to problems with the location, partly due to the vacation
season. rfd like to try and contact these people, by mail or phone, and
see if any of them would be i-nterested in doing a quick catch-up in order
to graduate. The workshops would therefore serve a dual function: additional
review for those who have been coming regularly, and relatively intense
instruction for the "backsliders."
I feel that this suggestion needs board approval, since there may be some
Postage costs involved (probably no more than $5.00), and since it could
amount to a vraiver of the class-attendance requirement for graduation in
some cases. I think the advantages outweigh the disadvantages, however.
If we got even one addltional club member as a result of the effort, it would
more than pay for itself. As to attendance, I would make sure that all the
required cal1s were taught, and that response time was reasonably good. I do
not anticipate objections from the class members who have been arrenriino
regularly; most have expressed disappoinrmenr .; ;;; fft;i;; ;;;-;;;i;, t
think, be glad of a chance to get their friends back in the action. It would
also make it easier to get a ful1 square to the workshops, considering the
small pool of dancers we are dealing with here.
One piece of information that I would need before proceeding is the date for
graduation; hopefully this will be decided tonight. Having a date to shoot for
would help to re-motivate some of the class members, I think. Several class
members Irve talked to have expressed displeasure at the uncertainty of the date,
and feel as though they are drifting; I think this has been a factor in the
attrition rate. Time perrnitting, I'd schedule 2 or 3 workshops prior to the
graduation date and a couple more afterwards, to help people deal with whatever
problems they may have encountered on regular club nights and to ease the
assimilation process. If anyone has any further questions, I expect to be in
al1 evening tonlght, nursing a s11ght cold, so gi-ve me a call (863-0990) if you
1ike, as long as it's before 11:00 p.m.
A related suggestion: for future classes, including the present basic one, I
think it would be a good idea to set the dates for basic and mainstream graduation
as far ahead as possible, preferably by the time the class begins, so that both
the instructor and class members can pace themselves accordlngly, and have a
sense that there really is a light at the end of the tunnel. Although the dates
may occasionally have to be modified due to unforseen circumstances, v/etve been
offering classes long enough now to give reasonable estimates of the time required
to finish basic and mainstream; it will be to everyonets advantage if we tighten
up our scheduling procedures.
Have a productive and cooperative meetingl A"-t-

I
MINLIES
BOAFD OF DIRECTORS MEEIII|G
TUESDAy, FtCnR 29, 1985
PRESSIT: Chris Arderson, Darrell Arderson, Bob Bellville, Keith Bishop, Scott Carey
Bqfdn Finch, hlref F\rlton, Bill Habeck, Clajre l€isel, Janes Ozanich,
FYeernan Stanper
ABSEDTT: tibre
AffiS{DING D€FFICIO: Jim Blevins
108501: APPRC'VALOF MINt-l1tES

Ttre nrinutes of tlre Septenber 24, 1985 reeting of the Board of Directors \êre approved
upon nrrtion duly nnde and seqcnded.
108502: APPOINI!{EI\I OF SERSIART

On nption duly rnade, secorded ard approved by acclanation Scott Carey was appointed
as the Secretarl for ttre cqrLirrq year.
108503: TREASURER'SREPOFT
The i.vritten reports of the TYeasr:rer fo4beptenber and for tlre fuarter fdirq 9-30-85
werc.presented. It was rroted that the profit for the Cazadero Retreat anrcr.rntedto $385.00
and tJre profit for Cazadero T-shirts anounted to S105.00. It was fi:rther noted to
everTone's satisfaction that the current balanc-e is atrproximately $2,000.00. Or:t of
tlnt figiure nmst be paid outstanding Iegal fees of approxirnately $250.00 as r^,e1l as
tle day to day ruuing of ttre club thru the end of Decsnber. IJpon nrction duly nade
arrd seconded, tle lteasurer's Report was accepted and is attached to tlrese rninutes.
108504: IACTSE REFOFtr

Janes Ozanictr, I3C€rc representative, reviewed the response for tlre IAC.SE newsletter
t^rttich was fornulated by himself , Scott Carey and DarreII Arderson. ScfiE discrrssion
follcrrrred: On the question of stlrling for "\€alie the ring", there was agreenent thrat
tlre stated trrcsition "Ttrerefore, it is ttre opilion of Western Star ttnt tlre call "t€)av€)
tle ring" be dore by usirq tle c'Allerlab defilition, erhidl is "a right ard left grard
withor:t touchi-ng hards.'vras the npst correct ard practical approactr to the problan
of stardarizittg stylirq at futr:re Conventions. The response to Article II section 2
of ttre prcposed By-laws rsas clarified as ccnc€rning ttre phrase "enhancing tlre image
of Gay people" vttlictt ttris club vier.m as a positirre satsrent of pr:rpose. The response
to Article IlI sestior 1 of the proposed By-1aws was clarified as concerning tlre need
for all cl:bs to serd a representative to tlre annr.nl nreeting in order to be considered
as a firll rerber of the Association, vtrictt again ttris club srJpports enttrusiastically.
It was tbe:,@nsenslts of the Board tiat tie response be approved. The foloring action
was also approvedr
lgllgl; that the IA@C tilqrsletters, our responses ard the ISGSE By-Ians are
to be kep't. intbirder, in a ccnphrehensive rnanner, ard rnade available
for the gereral. renbership at eactr Cld] ni$rt. Jares Ozanich is to
handle ttris action.
-2-
108505: GAY GAIvIES

Scott Carey revieved a forrnal invitation vfiich was rec.eived frcrn tlre Gay Ganes for
our particitrntion in the closilg cererncnies of tlre C,ay C,anes ttris cuning Augnrst.
A nction was rnade that the cl,rb enthusiastically accept this invitation witi an
offer to help coordirnte with all of the square dance cl:bs as rniell as with all square
danc-ers who rnay be he.re for tlre IAGSrc Convention in order to present a large,
colorful, cohesive ard energetic pictr:re of square dancing. Ttre nrction was secorrded
ard carried. The follovrirrg aetion was approved:
Action; Sc€tt Carey, Freenan Stanper, Keittr Bishop, Darrell Anderson ard Bob
Bellvi1le r,vere autlrorized on betralf of the Board, to negotiate wittr
the pertinent parties to zut said nption il operation.
108506: SPACE
Scott Carey and Chris Anderson reviered recent ilfornration that the YICA is willing
to offer us the tleater space for botJ: Club ard Class nights at a startilg tine of
approxirnately B:15. It was also noted ttrat St. Boniface's new ccnmunity space will
not be available until at least mid sr-unrer. Discussion folloraied vihich focused on tLe
favorable aspects of the YICA such as the storage of equipnrent with the resulting
freedcrn frcrn havilg to transport eqiprrent, the lcrar price, the continuity, and the
prospects for possiJ:ly regaining or.rr earlier startilg tjne irr the future. ltre follovring
decisions raere rnade:
1. To stay at the YICA with a later starting tjrre and a later closing tine.
2. rc nrrve the next class back to the YI,CA.
3. Tto request a written contract with the YICA for the forthccrnilg year.
In order to put these decisions into operation, the follovsing action was approved:
4g!tgl; Ctrris Anderson and Scott Carey in conjunction wittr Ranpn Sniti and
Roland St. Pierre are to @in negot-ations with the YI4CA.
It was fi:rther agreed to hold an all day Board neeting in tJ:e near future il order
to develope our ccnphrehensive program for 1986.
108507: CALB{DAR
Keith Bishop revievred the calendar for the npnths of }trovenrber and Decenrber. Tlre
follouring decisions rtere nade:
1. Tlo host a party at Plus night Novernber 8, 1985 to honor our recent Plus class
giraduates.
2. b rnake an annor:ncqrent seefirrg willing party hosts for Thlarksgiving, Ctrristmas
ard possi-bly New Years celebrations. WSD wiII support tlrese events to scne extent.
3. Declined an invitation to perform at an upccrning Dignity event due to or:r hoedcrrn
of Novenrber 16 scheduled on sare date.
4. Agreed to take a tlro \.Eek CIub vacation dr-ring the Christmas holidays.
lg!_igli Scott Carey to coordinate parby for PIus Graduates on l.lov. 8. Chris
Anderson to nrake announcerrEnts requestilg hosts for this Holiday
season's parties.
l-08508: DAIG PASS

the follo,ring rnction was nade htrich rcdified a previous Board decision regardilg
the application of tlre Dance Pass vis-a-vis the nor calendar year ard ttre paynent of
1986 Club dues:
-3-
108508: DANG PASS (contj-nued)
For those that rene$/ their nenrbership, or for those wtro initially apply for nernbership,
for calendar year 1986 (dues payable by January 31, 1986): Credit will be given for
ttre unused portion of the 1985 DAIICE PASS, e.g. if there are 5 unused slots on the 1985
pass, ttren tlre bearer will be issued a new 1986 DAlffi PASS will L1 punctres and 5
urrused slots, subject to the paynent of 1986 dues. Ttris process can begin as early as
Decernber 1, 1985 , but in no case ecterd past January 31, 1986.
For those that do not renew nenrbership for calendar yeerr 1986: The 1985 DA|{E PA.SS can
be utilized thn: January 31, 1985 but il no case can be used after thrat date.
Effective Decernber 1,1985 tJlru January 31, 1986 the front desk will issue eitlrer
1985 DAI@ PASSBS to those wlro are not renevring their nernbership at that tine, or
1986 DAI'ICEPASSES to those that are paying for their nenrbership. Both passes can
be utilized during this tirre period. Effective February 1, 1986 only 1986 DAI{G PASSES
will be sold or punched and no credit will be given for 1985 DAI{CE PASSES.
After discussion which clarified the above nrction in light of previous Board decisions,
the notion was seconded and carried.
Mditionally, ttre follc,wing actions r.riere agreed to:

Action; 1. The 1986 DAIICE PA.SSis to be designed by Tcrn Kernkanp and should
include pertilent rules concerning its use.
2. Information concerning the 1986 DAIICE PASS as vell as the renewing
of nembership ard the palnent of calendar year 1986 dues should be
presented to the general nenbership as soon as possiJcle.
108509: RE1IIEWOF THE I{ATVER OF 1985 DUES FOR THE RtrENT CADIjATES
At a recent Club night, a quorum of the Board approved of a waiver of 1985 dues for
our recent Mainstream class grraduates. Freenan Stanper reguested that his concern
with this decision be noted for the record. Hi-s concern is due primarily to the fact
tJ:e Club's application form states that pa.ynent of dues is payable at the tirre of
application and fi:rther, that the recent practice and precedence of the Club, based
on B<rard decisions, has been to collect those dues irregardless of any free dancing
tijre that is granted. He pointed out the inportance of nailtaining continuity wittr
pa.st decisions. Others discussed concern about ttre decision as being overly generous,
or ttr,at it did not take ilto accrount that pynent of dues does seal the social contract
nade wlren joininq any ch:Jc. Chris Anderson brought up sone poilts to shcn,r tlre decision
did have scne precedence ard that in any case it had been duly decided for ttris
particular case by a quorum of the Board. Ttrere \,rere no nptions nnde to recind th,at
decision. Darrell Anderson noted the need for written policies so ttrat ner.r Board
rrernbers as well as the general nenrbership are better inforned.
108510: CLUB CALLER.
BilI Hanzel has requestedrinforrnally,ttrat he be given a badge as hlSDClub Ca1ler.

After scne d.iscussion as to what "Club Caller" actually neant ard as to our current
poliqf of scheduling many different callers, a rurtion was nade, secorded ard passed
that the Club check with eill Hanzel as to tLre o<act nature of his reguest. To tlat
erd, tle follcwing action was approved:
Aqlfgq; Scott Carey is to crcntact Bill Hanzel regarding this question.
-4-
108511: I'SQUARE
DAIG hiHERE'rADVERIIZING
A questi-on was raised as to wtrether advertizing in "Sguare Danc-eWhere" was filancially
a good idea. Various Board nernbers pojlted out that although ttre ads did not attract
enough dancers frcm tlre larger cunnrnity to pay for tlre ads, they did shcw ttr,at the
C-ay Square 6ance lbvenent was viable ard that. WSDwas here to stay, ard ttr,at ttrey
I,vrerean aid to attracting new callers as rdell as possi-ble new rembers. Considerilg
the larrge potential, tlte c€nsensus was that it is rrpney itell spent.
108512: CLUBBADGE
Claire llbisel recrcnnended that the Ch:lc Badge be sized dcnrn. She felt tlr,at the
crrrrent size is acl<uard. Otlrers errpressed similar feelilgs and noted that the corners
should be rounded to keep the badge frcm being torn off. t4ost felt that the lettering
sj-ze for the nanes, hcrrever, should be retained.
Astion; Soctt Carey is to contact the Badgemaster with a view tcnrards irrplenenting
the above.
108513: APPOI]WI'IEDTT
OF ASSISTA]iT TREASURffi.
On notion duly rnade, seconded and passed, Bill Habeck was aplninted as the Assistant
Tteasr:rer as uell as oc-signator for all checks, for ttre ccnLing year retroactive to
Septernber 24, 1985.
108514 : FOJORARYMEMBERSHIPS
Freernan Stanper ncrni-nated Helen Scnrrers ard Fblqp Dickey, of Helens' FoIk Design
as honorarl nenrbers due to the support and frierfthip they have shourn l,tSD during
the pa.st year in giving us gift certificates for hoedovms, keeping their store
open for shopping sprees and for referrilg interested dancers to the club. Tfris
nption passedrbased on the requirenents of our Honorary lGrnbers policy, by a sinple
rnajority: 6 YES, 1 I'lo, 4 Abstentions. 4g!lqn; Freernan Stanper to handle.
108515: CALIFCIRNIAIOTrERlr
Irlref F\rlton reccnnended that rryrecontinue to utilize a Cal-ifornia lottery ticket as
part of our 50/50 due to substantial interest.
4g!]9!; Chris Arderson to crcordjlate with Fred Crusius
.
108516: I'ISDPOLICY STAIEI,IENITS
Bob Bel1ville requested that Freernan Stanper nrake ccpies of all WSDPolicies available
to all Board rernbers.
Action; Fresnan to handle
108517: BOARDMEMBffi.CCI,I{ENDa{IICbI
AI1 outgtoiry Board nernbers rere ccnnended for tlreir dedicatiog, hard rnork ard tireless
efforts drrring tlre past year.
108518: NH{I MEHII}CS

Surday, Novernber 24, 1985 9-5PM to discuss 1986 sctredule including Class and Plus as
tvell as a budget for tlre upc€nLing year.
lresday Decernber 3,1985 7:30PM 0 Tcrn ard Jaresr - libxt regular Board of Directors lrbeting.
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34
:
IITINUTES
BOARD OF DTRECTORS MEETING
F R I D A Y , N O V E M B E R8 , 1985
P R E S E N T : ( Q U O R U I ' I )K E I T H B I S H O P , D A R R E L L A N D E R S O N , C H R I S A N D E R S O N ,
BILL HABECK, SCOTT CAREY
ALSO ATTENDING: BRYAN FINCH
SB110801: This special meeting was called by Chris in order to

discuss a Ietter of concern received by Russ King which requested
a reply prior to Nov. L4,1985. Russ was concerned about the
requirement that the I'lainstream class pay $35.00 for a very short,
and probably inadequate, class period covering the l,lainstream calls.
(letter attached)
After discussion of the issue at hand and related matters such as

extending the class beyond the target date of Dec. 19,1985, Chris
recommended that the Board think about it over the weekend and that
we meet again on Wednesday Nov. 13, 1985 to make a decision. Whereupon
all were in agreement and the meeting was adjourned.
November 8, 1985
To the WSD Board--
Several club members had a discussion at last nightfs basic/mainstream

class over the issue of whether lt is appropriate to charge this class
$35.00 for the mainstream section, which will begin next week and is
scheduled to graduate on December 19, which means a total of five more
class nights, including I'grad (The club members taking
night" ltself.
part in this discussion, which I initiated, were Charles Thomas, Bryan
Finch, Bill Habeck and Michael Albert.) T h e c o n s e n s u s r ^ 7 a st h a t w e
should not charge for the remainder of the year, and I would therefore
like to request the Board to re-open discussion on this matter, and
make a final decision prior to next Thursdayts session.
I don't believe, when the lnitial decision was made to charge for a fu1l
class schedule, that anyone realized that it was going to have to be quite
as accelerated as it now appears. This class is not yet solid on the
last few basic calls (trades, runs, circulates, etc.--especially circulates),
and there is no way they can learn mainstream at the rate of five new calls
a week wlthout a considerable sacrifice in the quality of their instruction.
Charles will be co-ordinating a workshop in my dining room on November 16,
and hopes to schedule additional ones, but even so, it is going to take
considerable pluck on the new dancersr part, and considerable patience on
the clubrs part, to bring them up to club level in the near future. The
class has been further harnpereC, since the lasi grad night, by an abser-.ce
of angels (end-of-year burn-out has taken its tol1 on the club), and (until
last night) arm-bands and attendance lists, among other things. So, to charge
$35.00 for this session would be quite unfair, i,n my opinion; these people,
through an unfortunate combination of circumstances that rea1ly isntt anyonets
fault in particular (and relates primarily to t h i s y e a r ' s e x p e r i m e n t h r ith
split sessions and our housing problems), are not getting full value for rnoney.
Further, both Charles and I are afraid that if we charge an addltional fee at
this point, we may lose a significant number of dancers. Since wetre talking
about a class that now musters three squares (including a few angels) on a
good night, we need every body there we can get. If the club were in financial
difficulty (which I hear is not the case), we might be justified in charging
something on the order of $10.00 to $f5.00, but if the club can absorb it, my
suggestion would be to charge no more this year. I think we should explain
to the class next week that we do normally charge separately for the mainstream
session, but due to scheduling;d housing problems beyond our control we have
put them on a heavily accelerated timetable, and beg their indulgence; we should
also reassure them that we wl11, if necessary, provide additional workshops and/or
class nights to solidify their mainstream if things haven't come together by
December 19th.
If anyone wants to discuss this or any related matters with me before next
Wednesday, feel free to give me a ring.
F-*
Best regards,
/
tl t
t
/ wESTERN .-srAR DANcERS
!,TINUTES
BOARD OF DIRECTORS I,IEETING
WEDNESDAY NOVEIIBER 13, 1985
PRESENT: CHRIS ANDERSON, JAI{ES OZANICH, BILL HABECK, KEITH BISHOP,

DARRELL ANDERSON, SCOTT CAREY,
ATTENDING EX OFFICIO: CHARLES THOMAS
58111301 (S811.0801): MAINSTREAI{ CLASS GRADUATION DATE AND CLASS FEES
Charles Thomas reconrmended that the class be extended due to the fact
that the dancers would not be very solid in the ability if we adhered
to the Target date of Dec. L9, 1985. Keith mentioned that there was
/ some strong concern in the club that postponment of the graduation
date might result in some class members dropping out. Charles felt
that the majority would be willing to stay. Darrell suggested that
the issue be discussed with the class. On motionsduly made, seconded and
approved unanimously, it was agreed to extend the class through
January, that the specific Araduation date would be decided after the
.. Holidays, and that the fee would be $35.00.
Aqllgn; That Scott Carey would rePresent the Board at the class
meeting of Nov. 14, 1985 and, aE per the recomnendation
of Darrell Anderson, call for a general meeting of the
class in order to discuss the above decision.
ir
MINUTES
SPECIAT BOARD OF DIRECTORS MEETING
SUNDAY NOVEI4BER 24, 1985
PRESENT: CHRIS ANDERSON, DARRELL ANDERSON, KEITH BISHOP, SCOTT CAREY

WREF FULTON, BILL HABECK, JAMES OZANICH
ABSENT: NONE
ATTENDING EX OFFICIO: NONE
S811240L: SPACE
RESOLVED:
1. Club and Class dance schedule to run from B:15 to 10:15 as a result
of new requirements from the YMCA
2. Club to secure a written agreement from the Y|4CA covering the
calendar year 1986.
3. Check with the YMCA about the back lot parking situation.
4. Obtain extra set of keys for the closet as well as for the
secured speakers.
5. Attempt to move 1986 Hoedowns to outside halls.
6. Begin the process of looking into joint space with the other
local square dance clubs.
SBl12402: DANCE PASS

RESOLVED:
I. Publish all pertinent rules and requlations covering the Dance Pass
in the Newsletter and publish for display at Club Night as weII
instead of printing on the back of the Dance Pass itself. This
action reverses an earlier Board decision.
SettZaO:t DRESS CODE

RESOLVED:
1. It was agreed that while the CIub has no dress code, this should not
imply that "good taste" in the context of the social setting does
not apply.
58112404: DANCE LEVELS AT HOEDOWNS

RESOLVED:
I. At hoedovrns, where three levels are desired (Basic, l.[S a Plus),
the schedule will be Basic alternating with US and then Plus
reserved for the end of the evening. It was noted that alternating
three levels throughout the evening is difficult and confusing for
the caller and thus does not give the dancers the best dancing
experience possible.
SB1I2405: CLASS
RESOLVED:
I. PLUS CLASS: Per Russ Kingr s request, approved moving the plus class
to the YMCA. Club to check with Y for possible spaee other than the
Theater, with possiblity of holding classes on Thursday concurrent
with the Basic/tuls class. The price of PIus would have Lo increase
to $2.00 per personr/per night to cover the additional rental costs.
2 . G U R R E N TM S : G r a d u a t i o n t o b e h e l d o n J a n . 3 0 , 1 9 9 5 . A f t e r t h e
Ho1idays, the class will resume on Jan 2,L985 with Bob Bellville
calling that night sj-nce BiIl Hanzel will be on vacation. The class
will be returning to the YMCAand starting at g:I5.
3 . F U T U R EC L A S S E S : T h e r e w i l l be two new classes in 1986, the first
in February and the second in September as follows:
"Learn How to Dance Dance" Jan. 18
Free Nights Feb. 6 and 13
Payment Due Feb. 20
*Tentative "Learn How to Dance Dance" on Feb. 8
"Learn How to Dance Dance" Sept. t3

Free Nights Sept. 18 and 25
sB1I2406: Archan Handbook

RESOLVED:
To strengthen the position of the Archangel, duties and responsibilities,
it was agreed to develop a "Handbook" for the use of the arthangel.
A committee was formed to produce this handhook, pr€ferably before
the start of the next class r €ls follows;
Wref, Scott, James and Bill
SB112407: CLUB NIGHT

. It was agreed to retain the current format.
SB112408: PLUS NIGHT

It was agreed to retain the current format, with the addition of
occasional third. Friday plus Nights with a different caller than Vicki
Woods.
58112408 : CAZADERORETREAT
RESOLVED:
To hold another Cazadero Retreat the Last weekend of September.
S8112409: O T H E RS P E C T A L E V E N T S
RESOLVED:
l. "La Star" to be held April 12,1985
2. Fourth Anniversary Dance to be held March 22,L985
3. WSD to sponsor a fund raiser for "Star Thru"
SBlI2410: FTNANCES
RESOLVED:
1. To add 2 more authorizing signatures to checking account.
2. BilI Habeck authorized to make deposits.
3. Established a finance Committee to work on Budget Activities:
DarreII Anderon, Keith Bishop and Jirn Blevins to be this Cmttee.
SBII2411: SOCIAL ACTIVITIES

RESOLVED:
To treat social activities as a vital and intregal part of the Club's
activities, with the possibility of appointed a future social director.
SBI124l2z R E Q U E S TF R O M P A M M c K E E V E R
A request was received from Pam McKeever to call for the club. The
secretary is to respond to Pam stating that while we are supportive
and appreciative of the work she is doing thoughout the countryr w€
must decline her request due to the fact that she calls in a tradj-tional
f o r m a t w h i l e I ^ I S Di s v e r y s t r o n g l y a Modern Western CIub.
SB112413: ORGANIZATION
RESOLVED:
That the Board will make efforts this year to fully organize the
oroced.ures, rul-es and policies of the Club.
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36
MlNUTES
REGULAR BOARD OF DIRECTORS MEETING
Tuesday December 3, 1985
PRESENT: Chtis Anderson, Bitl Habeck, James Ozanich, Wref FuIton,

Keith Bishop, Darrell Anderson, Scott Carey
ABSENT: None
ATTENDING EX OFFICIO: None
120301: A P P R O V A LO F M I N U T E S
The minutes of the October 29, 1985 Regular Board of Directors

Meeting were approved upon motion duly made and seconded.
I2O3O2: T R E A S U R E R ' SR E P O R T
The Treasurer's Report for the Month Ending Oct.ober 31, 1985 and
t.he Income Statements for the 3 Months endins 3/31/85 and 6/30/85
were reviewed. Approval was postponed until additional copies
are provided the Board Members.
Action; The Treasurer is to provide the Board members with the

balance of the checking account for each regular meet,ing of the
Board -
120303: R E C O G N I T I O NO F B I L L H A N Z E L ' S S E R V I C E ST O T H E C L U B
Action; IL was agreed thaL the most suit.able recoqnition for

BiII Hanzel would be an "Instructor" bar to wear with his Club
badge. It was further agreed, that the Club would also purchase
for Bi1l Hanzel and for Vicki Woods as well. a "WSD" dangle to
wear with their Associatj.on Badge-
120304: C A L L E R S A P P R E N T I C E P R O G R A M /S T A N D A R DP O L I C Y & P R O C E D U R E S
IV1ANUAL
The "CaIlers Apprentice Program" as submitted by Scott Carey was

approved- Additionally, the Board aqreed to adopt a "Standard
Policy and Procedures Manual" and a committee was formed to begin
the initial work with such a manual. The commjLtee js ccmprised
of James, tlref , Kei.th and Scott.
120305: G E N E R A LM E E T I N G
The Agenda for the General Meeting was reviewed
120306: D I S T R I B U T I O NO F M I N U T E S
The Secretary and all Board Members are encouraqed to make a better
effort in the distribution and timely receipt of alI minutes.
I2O3O7: " S O U A R EW H E R E ? "
listings with "square Where?". It

\.ras also agreed to accept Jason Fontaine's
of fer of writing the CIub's monthly ne\îs for the same magazine.
It was requested that the Board review these submitions for the
first few times soley for the purpose of constructive help.
120308: T W OC O U P L ET A P E S
James brought up the desirability of having some two-couple hash

music on hand in the CIub's music 1i brary. The purchase of this
music was approved.
i20309: NEWSLETTER
It was agreed that the Board request the Newsletter Editors to

include definitions of some of the calls periodically in the
Newsletter as a helpful aid to the new dancers- It was also agreed
that the Quarterl ies should be regularly published as welI.
120310: PUBLICITY FOR THE NEXTCLASS
James offered to cord inate publicity for the next class. Wref
volunteered to assist in the effort. Both of f ers were accept,ed
by the Board-
120311: CALENDAR
It was agreed to hold cLass on January 2, 1986 al-though Bill Hanzel

wi]] not be able to be there; records and in-house resources will
be used instead- Jbhnny Kozal's trip to SF in January was reviewd
and the terms of the CaI ler's class brere discussed- t^lref of fered
to coordinate the annual Christmas qift exchange- There was a
discussion regardinq eh Christmas and New Years' parties fal-Iinq
thru, and it was agreed to make the Happy New Year Dance the party
for the holidav season- Plans for that dance were reviewed.
120412:. Next lleeting

nEsD *7 JA1J 7t t?Ee ? : 30 Pa, O eHais A{Da*aUS

1985 Board

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WESTERN STAR DA\]CERS

Tuesday, January 22, 1985

I Annrnrr:l Of i"{inutes as distributed earlier.

3. Legal Status Update. (Freeman)

4. Calfer Apprentice Program. (Scott)

5. Line Dance Recorcrs . (Claire )

6. BilI Davis Dance. (Scott)

7. Space for Class beginning in June, 1985. (Scott)

B. Review of temporary Policy No. 5, which expired

9. Rawhide Benefit on February 3. (James)

10. Insurance Update. (Freeman)

11. General l4eeting on January 30. (Scott)

L2. Other Business.

13. irlext Board Meeti-ng.

Note: These items are in this order in case James is held

Policy Statement No. 5

Tagging-in is a procedure which allows aII available dancers

The guidelines which follow should be acted upon with courtesy

l. Each club night and dance will have an announced general

2. Tagging-in is neither necessary nor desirable during tips

3. Dancers are encouraged, however, to voluntarily trade out

4. There may be only one or two higher-level star tips at

a. The cue square is not available for tagging-in unless

b. Up to three couples may tag into the same square.

c. AII couples, including those tagging-in, must be in

d. Individuals may tag in following the same rules as

DURATION OF THIS POLICY

This policy for tagging-in is considered a temporary policy in

APPROVED BY THE BOARD OF DIRECTORS

Tuesday, January 22, l9B5

PRESENT: Chris Anderson, Bob Bel1ville, scott carey, Bryan Finch,

ABSENT: Claire Meisel, Ken Mierow

A T T E N D T N GE X - O F F r c r o : Bill Habeck, Freeman stamper, Tom Tripp

The Minutes of the December 27, L984, meetinq of the

Chris Anderson, as assistant treasurer, stated that it was

LEGAL STATUS UPDATE

Freeman stamper reported that the paperwork for our

the draft Articres of rncorporation from the attorney, and. for

the revised By-Laws to meet minimum legar requirements for

incorporation, non-profit, and tax-exempt status.

Freeman presented the proposed language for changes to the

By-Laws of the Western Star Dancers be presented to the general member-

Freeman also pointed out that the tax-exempt application

to be discussed with Mark Planl< whether or not his $500 fee is to

cover both State and federal tax-exempt applications.

CALLER APPRENTICE PROGRAM

Scott Carey reported that he is combining the responses he

put together soon.

LINE DANCE RECORDS

Since Claire Meisel requested this agenda item and was

BILL DAVIS DANCE

for the Club in 1984 inviting them to make engagements in 1985. He

has received no responses vet.

BilI Davis is available for a dance on May lB. The Board

would be Basic, Mainstream, and a Plus star tip.

SPACE FOR CLASS

It was announced that the Central YMCA wants the theater

directed to have a written proposal for alternative space by the

next Board meetinq.

The Policy No. 5, Tagging-In, was temporary and expi-red

December 31, 1984. There was extensive discussion as to the need to

continue the policy statement. A motion was made, seconded, and

carried, that the tagging-in policy would remaj-n in effect with

as to the need for such a policy.