ABSTRACT SUBMISSION GUIDELINES

I. Layout and Structure

1. All submitted abstracts should include the following:
a. Title [use capital letter for each word]
b. Name of author(s)
c. Institution/hospital where work was conducted or current institution/hospital
d. Email address[es] of the communicating author (mandatory)
2. The text of the abstract should be no more than 300 words (excluding title, name of
authors, institution and email address)
3. Abstracts submitted in the Clinical or Basic Science Research category should
include the following:
a. Background
b. Material/Methods [describing the experimental design and/or methods used]
c. Results [summary of results presented in sufficient detail to support the conclusion]
d. Discussion
e. Conclusion
4. Abstracts submitted in the Clinical Audit category should include the following:
a. Background
b. Methodology [describing the methods used to collect data e.g., prospective or
retrospective]
c. Results [summary of results presented in sufficient detail to support the conclusion]
d. Discussion
e. Conclusion
5. Abstracts submitted in the interesting and unique cases and case series should
include:
a. Background
b. Case study/Case report [to include presentation, clinical findings, investigations and
management]
c. Discussion
d. Conclusion
6. Abstracts submitted in the clinical innovations, patient-focused developments, and
innovation of medical devices category should include:
a. Background
b. Description of Innovation/Development
c. Discussion
d. Conclusion
7. Abstracts submitted for poster in the literature review category should include:

a. Background
b. Description of Review
c. Discussion
d. Conclusion
8. Abstracts should be submitted ONLY online in the template provided. No HTML, or
other web formats will be accepted
9. Tables or images should not be used.
10. Formatting is not required since the template will format it automatically.
II. Marking:
Your abstract will be reviewed by designated members of Doctors Academy, external
clinicians and consultants, basic scientists and invited patrons. They will review the
work based on the following criteria:
a. Quality of work
b. Originality and novelty
c. Ground-breaking or cutting edge research
d. Potential significance of the work to patient care and management, or clinical
practice
e. Clarity of writing and presentation
f. Completed or nearly completed research/study/audit
All abstracts will be scored against the above criteria and a pre-prepared marking
system. Ones with the highest marks will be considered for an oral presentation (30
presentations in each category) and those not making the cut for the oral presentation
will be considered for a 'poster' presentation. Thus all abstracts will, effectively, be
considered for poster presentation unless indicated otherwise. However, if you prefer to
have your work presented only as a poster, you may kindly do so during your
registration process and this will be considered.
III. Deadline:
The deadline for abstract submissions is at 23:59 hours on the 20th of April (Monday)
2015. All individuals who submit their abstracts will be notified of the committee's
decision by the 23.59 hours on the 18th of May 2015 (Monday) as to whether their
submission has been successful.
TERMS AND CONDITIONS
By submitting an abstract, applicants agree to the following terms and
conditions:

1. All abstracts should be submitted using our template form only. All sections of the
personal details and selection of category must be completed. This information will be
used strictly by the administrative staff and organisers only. It will not be send to the
judges. Only the text of the abstract form will be sent to the judges for scoring. Your
personal details will be kept anonymous from the judges. Abstracts not complying with
the specifications or incomplete abstracts will not be accepted.
2. All abstracts must be original and should not have been presented in another
International Conference. It could however have been presented at a
local/hospital/regional meeting or conference. It could also have been presented in a
student society conference or similar events.
3. The work being presented on the day should not have been published in an indexed
medical or scientific journal. However, we will accept abstract/work that has been
published in a hospital newsletter/local magazine/online journal or is being considered
for publication [not published] in an indexed medical or scientific journal
4. All abstracts must be submitted by 23:59 hours on the 20th of April (Monday) 2015
5. You will be informed by 23:59 hours on the 18th of May 2015 (Monday) as to
whether your abstract is successful or not.
6. If your abstract is accepted either for an oral or poster presentation, you should
register for the conference by 23.59 hours on the 1st of June 2015 (Monday) at the
very latest to secure a place to present your work and for your abstract(s) to be included
in the conference manual.
7. If for any reason you wish to withdraw your abstract at any point, you should inform
us immediately as a matter of professional courtesy.
8. All abstracts submitted are subject to review by designated members of Doctors
Academy, external clinicians and consultants, basic scientists and invited patrons. This
committee reserves the right to accept, reject and allocate abstracts for inclusion in the
conference programme.
9. All abstracts selected for presentation will be published in the World Journal of
Medical Education and Research [WJMER} [www.wjmer.com].
10. The publication of the abstract in WJMER will not affect future submission or
publication in any other medical or scientific journal.
11. Abstracts may also be published in the Final Programme and Book of Abstracts, the
Conference website, and CD-ROM. The conference organisers reserve the right to
reformat abstracts to ensure publication uniformity.
12. If you do not wish for your abstract to be published in the journal or the abstract

book, then kindly inform us by email [abstracts@doctorsacademy.org.uk] and we will be

happy to oblige.
13. Acceptance of an abstract does not mean automatic entry into the conference. You
will still have to register and pay for the conference in the usual manner.
14. All presenters are responsible for their own expenses, including registration, travel,
hotel and any other costs incurred by attending/presenting in the conference.
15. Presenters must be available in the room during the allotted session time as
sessions cannot be scheduled per individual requests.
16. Presenters should be attend the conference for the entire day to be eligible for
receiving the appropriate certificate. Presenters coming for less than the full day will not
receive a certificate.
17. Presenting authors are responsible for the transport and storage of their
presentation materials.
18. It is the responsibility of the presenting author to ensure accuracy of content,
spelling and presentation of the presentation as abstracts will be published as
submitted, subject to reformatting by the conference committee.
19. The authors will retain the complete copyright for their work at all times.
20. Conference delegates must be made aware of any affiliation or financial interest that
may affect the speaker's presentation(s). All speakers must provide information on any
conflict of interest. Disclosure statements must be provided by speakers to delegates at
the conference