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TIME MANAGEMENT AND PRODUCTIVITY

One man gets only a weeks value out of a year while another man gets
a full years value out of a week. Charles Richards

n this chapter, you are going to learn about something really crucial
that most people dont seem to talk about: time management and
productivity.

TIME - Your Greatest Money Making Asset

The greatest money-making asset, apart from the right knowledge, is time. When
most people think about time, they think in terms of absolute measurements. The
second, the minute, the hour, the day. Looked at from this perspective, we can
all agree that time is a constant. We are all given the same sixty minutes in every
hour; the same twenty-four hours in every day. What we do with our time, however, is what makes the difference between a life of health, wealth, and lifestyle
versus one of constant slogging and undue stress without the desired success
and financial reward.
Yet if we think of time as a constant, we face a dilemma. When we have this
fixed view of time, we always feel the frustration of time racing by, faster as
we get older and often with less value in each passing moment. When we
see time the way most people see iteven how most thinking people see
itthen we feel like we are in a race against it; however, heres the raw truth:
its a race we can never win. Eventually we will be on our deathbed, thinking
about all the things we could have done and should have done, had we had
more time.

Fabian Lim
Time doesnt have to be our master. Indeed, we can and should learn to
master it.
Think about it. When I question people Why arent you doing this? nine times
out of ten, Id get I have no time as the answer. Lets get real. Most people do not
suffer from the issue of lack of time. Rather, they just simply run out of time.

Are You Really Making Full Use of Your Time?

Just take a good look around you and youll see people frequently squandering
their time away on the Internet, playing games and responding to social requests
on Facebook. Others spend hours on the couch watching TV and yet others
spend their after-office hours at a pub or nearby coffee shop. So, do we really
have no time? We all have twenty-four hours a day; you, I, Warren Buffet, and the
president of the United States of America. You get the point.
So, what really matters is not the lack of time, but rather what we do with it. Well,
first, it depends on your personal and financial goals. I accept the fact that not
everyone wishes to pursue more wealth at the expense of quality family time. But
why must it be either the pursuit of wealth or quality time with the family? Why
cant it be both?
Whatever your trend of thought right now, I can tell you one thing for sure: you
run out of time, you run out of the ability to generate new wealth because, at the
very least, you need time to think about your wealth creation strategy. So, run out
of time and itll be game over!

Practical Time Management Strategy

If you are serious about improving your time management, heres a three-step
strategy you can use:
Step #1 Perform a time audit and proactive time management.
Step #2 Minimize distractions.
Step #3 Eliminate inbox clutter.

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Lets examine each step in greater detail.

Step #1 - Perform a Time Audit and Proactive Time

Management
Before you can free up more time to pursue the more important things in your
life, you should first audit how you spend your time each day. A time audit can be
accomplished in one of three ways:
1. Manually:
Use this approach if you do not spend your productive time in front of a
computer.
2. Semi-automatically:
Use this approach if some of your productive time is spent away and some
in front of a computer.
3. Automatically:
Use this approach if more than 80% of your productive time is spent in front
of a computer.
If you are an offline person and spend very little time in front of the computer,
Ive devised a simple way for you to perform a manual time audit. Please refer
to instructions detailed under The 5 Steps to Earning Twice as Much for Every Hour
You Work.
If your time is divided between being away from and in front of a computer or if
you spend more than 80% of your time on a computer, you should consider using
either or both of these tools: RescueTime or TimeDoctor to help you with your
time audit and time management. In fact, I use both RescueTime and TimeDoctor
daily to keep me focused and highly productive!

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Time Management with RescueTime

Description:
RescueTime is a time-management and analytics tool that allows easy time-tracking that requires no data entry. It works on both Windows and Mac and comes in
both Free and Pro versions. Youll be able to track the time you spend on applications, websites, and mobile apps with either version. Youll also be able to see
your efficiency and attention trends over time.
The good thing about RescueTime is that it is designed to run in the background
and out of sight. So you never have to fiddle with complicated software settings.
It just works!
Fabians Tips:
The Pro version offers additional features that allow you to block distracting websites temporarily, track offline time such as meetings and phone calls, and also

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offer more detailed analytics and near real-time stats. I subscribed to RescueTimes
Pro plan (only $6/month paid annually) and, as a result, have been able to significantly improve my own time management and productivity.
RescueTime offers a free two-week trial for the Pro plan; however, if you only
require the basic features and can live with delayed stats, the Free version will
suffice.
For more information: http://www.TryRescueTime.com

Time Management with TimeDoctor

Description:
TimeDoctor is a sophisticated time-management, time-monitoring, and
analytics-service designed mainly for businesses; however, you can also use
TimeDoctor to manage your personal time.

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Unlike RescueTime, which automaticaly starts up and runs in the background
when you power up your computer, TimeDoctor is designed to only track tasks
that you are actively working on.
If you run a business with staff based in multiple locations, e.g. home and office,
TimeDoctor will allow you to track and monitor time accrued by each staff and
by each project easily. The manner in which TimeDoctor tracks time and tasks is
robust enough such that the information can be used for timesheet recording
purposes.
TimeDoctor uses a proprietary algorithm to determine situations where you
could potentially be distracted and prompts you to find out whether you are still
working on your task. For example, browse social media sites like Facebook or
YouTube for longer than a few minutes, and TimeDoctor will ask you whether
your browsing is related to the task. If you click no, TimeDoctor will stop recording time to that task.
TimeDoctor also offers a very useful screenshot-recording feature that takes
screenshots of the computer screen every few minutes; extremely effective for
managing remote teams and hourly hires.
Fabians Tips:
I use TimeDoctor to manage my remote hires as well as to manage my own time.
In fact, I compensate my remote hires based on the amount of time they accrue
to a project in TimeDoctor. It is a win-win solution because this allows them to
complete their work whenever and wherever they want, with full mobility; and I
dont need to worry about monitoring their work productivity.
Interestingly, TimeDoctor has an iPad app so you are able to track your time even
when using the iPad.
I highly recommend you give TimeDoctor a go if you want to improve your
personal productivity and the productivity of your entire business team.
For more information: http://www.TimeDoctor.com

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Step #2 - Minimize Distractions

A quick and easy way to minimize distractions while on a computer is by reducing
the amount of non-productive time spent on your favorite sites and social media
websites. Easier said than done? Not really. Here are several free online tools you can
use to intentionally block your computer browser from accessing specific websites.

Minimize Distractions with FocalFilter for PC

Description:
FocalFilter is a PC-only free software that helps you stay focused on important
tasks by temporarily blocking access to websites you specify. It works with multiple browsers and is extremely simple to setup and use.
Fabians Tips:
To access the blocked sites, wait for the timer to run out. If you need to access the
blocked sites earlier, rebooting your computer will remove the block.
For more information: http://www.FocalFilter.com

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Minimize Distractions with SelfControlApp for Mac

Description:
Similar to FocalFilter, SelfControlApp is a Mac-only free software that helps you
stay focused on important tasks by temporarily blocking access to websites you
specify.
Fabians Tips:
Unlike FocalFilter, rebooting your computer will not remove the block to websites, so be warned. You will be able to access the websites again after the timer
runs out.
For more information: http://www.SelfControlApp.com

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Step #3 - Eliminate Inbox Clutter

Accordingly to numerous workplace productivity surveys, employees spend anywhere between 25 to 50% of their time reading and managing emails. We are
talking anywhere between two to four hours lost each day due to that. So, if you
spend a lot of time on emails, learning how to reduce and eliminate inbox clutter
will help you regain precious time that would otherwise be lost.
The daily emails we receive can be classified into one of three types:
Transactional (i.e., discounts, offers, bank statements, receipts,
subscription updates).
Business (i.e., work related).
Personal (i.e., non-work related).
The good news is several strategies exist to deal with inbox clutter. Lets first deal
with transactional emails first. Here is a free solution to organize them using a free
email service called ZigMail.

Eliminate Inbox Clutter with ZigMail.com

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Description:
ZigMail is really simple to use and requires just three simple steps to setup:
Step #1 E nter your email address and password of your existing email
account.
Step #2 Identify which emails are transactional in nature.
Step #3 Confirm to start the transfer process.
You can repeat the three-step process for as many email accounts as you wish.
Those emails managed by ZigMail will then no longer appear in your inbox. Youll
instead receive a daily digest containing a summary of emails received during the
past twenty four hours, organized by the following categories:
Notice and alerts.
Time-sensitive offers.
Shopping and catalogs.
Personal interests.
Receipts and records.
Miscellaneous.
Fabians Tips:
Give ZigMail a try. Its free to use and will help you reclaim at least fifteen to thirty
minutes of time each day!
For more information: http://www.ZigMail.com

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Eliminate Inbox Clutter with MailStrom.co

Description:
MailStrom is another new-kid-on-the-block email productivity service, currently
available on an unlimited free trial basis. Based on the Inbox Zero concept by
Merlin Mann, creator of 43folders.com, Inbox Zero system involves getting your
inbox processed to zero whenever you check your emailby deciding on one of
the follow-up actions for each email:
Delete (or archive).
Delegate.
Respond.
Defer.
Do.
MailStrom helps you achieve Inbox Zero by allowing you to bulk-delete (or
archive) emails in your inbox quickly and easily. MailStrom works with multiple
email accounts and services including Gmail, Apple, AOL, Yahoo, and any email
service that supports IMAP.

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Fabians Tips:
MailStrom also allows you to bulk-move and file emails into appropriate folders
and automatically create rules for similar future action. This rule creation feature
alone will save you hours of precious time. Use it!
For more information: http://www.MailStrom.co

Eliminate Inbox Clutter with Emailga.me

Description:
Heres a fun email productivity service I recommend you check out. Its called
The Email Game by Baydin.com, the creators of Boomerang for Gmail. The Email
Game currently works for Gmail and Google Apps email accounts only.

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It offers a timer, an animated smiley face, and several action buttons to help you
decide what to do with each email.
Fabians Tips:
The Email Game is a quick and fun way to go through your inbox. Why take life so
seriously? Go play The Email Game. Highly recommended!
For more information: http://www.Emailga.me

Disable Social Media Notifications

Another way to claim back lost time is to disable social media notifications that
are sent to your inbox by default.

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Disable Social Media Notifications with

NotifyMeNot.com

Description:
NotifyMeNot shows you how to disable email notifications for popular social
media websites like Facebook, Twitter, LinkedIn, FourSquare, Pinterest, etc. This
way, you wont get distracted unnecessarily by social media notification emails.
Fabians Tips:
For sure, you should learn how to switch off those game requests notifications.
They are annoying and very distracting; ditto, with friend requests and photo tag
notifications.
For more information: http://www.NotifyMeNot.com

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The 5 Steps to Earning Twice as Much for

Every Hour You Work
1. Start recording how you use your time; start today. Record each activity
that you do during the course of the day, as well as how much money it
makes you or how many dollars per hour it is worth. If you dont know an
exact figure, use your best guesstimate. The number you should use is
either How much you could pay someone else to do the activity for you?
or How much profit you make when you do that particular activity?
2. Complete one of the worksheets on the following pages for each day you
work in the next week.
3. Once youve finished one weeks worth of daily worksheets, go to the
Weekly Summary sheet at the end of this section and list all your activities
for the week in the appropriate categories, along with how many hours you
spent doing them.
4. Then complete the section titled Summary of My Time.
5. I promise you, this is one of the most importantand most
enlighteningexercises youll ever do.

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Today s Date:
Time

What I Did

Dollars Per Hour

This Activity is Worth

7:00-7:30 am

7:30-8:00

8:00-8:30

8:30-9:00

9:00-9:30

9:30-10:00

10:00-10:30

10:30-11:00

11:00-11:30

11:30-12:00

12:00-12:30

12:30-1:00 pm

1:00-1:30

1:30-2:00

2:00-2:30

2:30-3:00

3:00-3:30

3:30-4:00

4:00-4:30

4:30-5:00

5:00-5:30

5:30-6:00

6:00-6:30

6:30-7:00

7:00-7:30

7:30-8:00

8:00-8:30

8:30-9:00

9:00-9:30

9:30-10:00

After 10 pm

$______________

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The Highest Value and Best Use of

My Time Weekly Summary
For The Week of ___________

List the $0-$15/hr

activities you did
this week:

List the $20-$50/hr

activities you did
this week:

List the $55-$90/hr

activities you did
this week:

List the $100+/hr

activities you did
this week:

This week, I spent ___ hours working on $0-$15/hr activities.

This week, I spent ___ hours working on $20-$50/hr activities.
This week, I spent ___ hours working on $55-$90/hr activities.
This week, I spent ___ hours working on $100+/hr activities.

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A. My target income for the next twelve months is $________.
B. Id like to work ____ hours per week and only work ____ weeks out of the
year.
C. This means my total annual working hours would be _____ hours.
(Multiply the number of hours you work each week times the
number of weeks you want to work to get the total number of hours youll
work in the entire year.)
D. Divide your answer on Line A by your answer on Line C. Write your answer
here:
To reach my target income and target working hours,
I must average $____ per hour.
Compare your answer to Line D with what you actually did this weekare you
doing enough high profit activities to give yourself a chance at reaching your
goal income? Which activities can you replace with a different, more profitable
activity? Once you have a clear picture of how youre spending your time, youre
ready to move on to the next level.

Work Anytime, Live Anywhere!

One of the things I love most about being an Internet entrepreneur is the joy
of absolute mobility. Mobility is important because it allows me to literally work
anytime and live anywhere. To achieve true mobility, one needs to adopt a mobile
lifestyle, i.e., not be shackled to our desk or bound to a physical location to make
a living.
But, how can true mobility be achieved? The secret to true mobility is in being able
to systemize your work process. Next, implement automation where possible.
And, finally, outsource all remaining tasks.
So the process flow is as follows: Systemize > Automate > Outsource. Now, lets
examine each step in detail.

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Systemize
Systemization simply means determining a set way of doing things every time.
The benefit of systemization is it allows us to better streamline business processes
and activities so that we can achieve consistent and predictable results. The secret
to profitably expanding your business and decreasing stress is by implementing
systems; its about determining how things are executed in your business and
turning them into a series of flow charts, blueprints, and checklists.
In order to successfully systemize, you first need to identify specific activities and
processes required to complete a specific task. Next, you need to document these
activities and processes. I use two online services to help with business documentation: Gliffy (to document process flows) and ScreenSteps Live (to document processes and activities within my organization). Once completed and updated, these
documents also serve as our internal knowledgebase within the organization.

Document Process Flows with Gliffy

For more information: http://www.Gliffy.com

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Document Processes and Activities with

ScreenSteps Live

For more information: http://www.BlueMangoLearning.com/ScreenStepsLive

As a business owner, it is important to ensure that an organization is not dependent on just a handful of key individuals to run the business. Anyone in the
organization can be trained to take over anothers role should the need arise.
Another major benefit of a well-developed and documented system is that new
employees can easily get up to speed on specific tasks and roles quickly and
hence are able to contribute productively to the organization more quickly.
The big payoff: You, the business owner, can take vacations without fear of total
breakdown in your absence. The reality is, successful businessesboth large and
smallincorporate systemization in their businesses. For example, take a look
at any McDonalds operations. Their French fries, for example, are made from a
specific type of potato and cooked in a specific type of oil for a specific length of
time. The end result is French fries that are made with the same level of consistency (most of the time, at least), regardless of which McDonalds outlet you visit.

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Unfortunately, when it comes to systemization, each business is different, so
there is no one-size-fits-all solution or blueprint. However heres an easy way to
get started:
Step #1 - Identify all critical tasks that need to be accomplished in your
business or work area.
Step #2 Identify all subtasks and processes required for each task identified
in Step #1, with a focus on proper sequence and timing for each
subtask and process.
Step #3 Document the steps in a Word document or use an online tool like
ScreenStepsLive and map out your business process flows using Gliffy.
If you want to learn how to systemize your business, I highly recommend you read
Sam Carpenters book entitled Work The System. Comprising over two hundred
eighty pages of practical advice, Work The System: The Simple Mechanics of Making
More and Working Less shows business owners how to refine internal systems on
a micro level in order to maximize profits, create client loyalty, and develop autonomous employees. It is available in hardcopy version from Amazon.com, but
you can download a PDF version of the book directly from Sams website for free:

Work The System by Sam Carpenter

Download a free copy of Sam Carpenters Work The System in PDF format:
http://www.WorkTheSystemBook.com

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Automate
Automation is the process of using tools and systems to accomplish tasks that
would otherwise have to be performed manually and repeatedly. A major advantage of an online business versus an offline business is that you can automate a
large percentage of your online business with minimal cost and minimal effort.
A common automation tool we use for our online business is known as an email
autoresponder. An email autoresponder is a follow-up system that allows business owners to build a mailing list and create special online forms that capture a
prospects contact information such as their name and email address.
A unique feature of an autoresponder system is its ability to send email messages
on a time-release basis, so you can literally use email to follow-up with prospects
and customers automatically.

E-mail Marketing with GetResponse

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GetResponse is an autoresponder service that is professionally designed to
ensure that your emails get delivered successfullyand on time. Dont use
Gmail or Outlook to send out mass emails. Dont even attempt to build your own
autoresponder system as youll end up with email deliverability issues.
Here are some reasons and benefits why you should use an autoresponder service
like GetResponse, in your business:
Capture visitor name and email automatically and send them relevant information automatically.
Automatically send prospects a free report for opting to receive your
newsletter.
Automatically follow-up with prospects and convert them into customers.
Automatically send customers a thank you email and download link
immediately after a purchase.
Automatically send follow-up offers to your customers.
Automatically deliver an online e-course.
Personalise emails to increase conversion rates.
Send your mailing list special offers and promotions.
GetResponse offers a free 30-day trial. I recommend you start using professional
email autoresponders in your business if you havent already done so.
For more information on GetResponse: http://www.TryGetResponse.com
Another example of online automation exists in the form of marketing automation tools. These tools combine the power of email autoresponders with
marketing automation to supercharge your online and offline marketing.
Heres an example of how I use marketing automation in one of my businesses.
One of my websites, http://www.AsiaSearchEngineAcademy.com, offers information on search engine optimization certification training courses and accepts
inquiries via our online contact form.

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SEO Certification Training with Asia Search Engine Academy

Targeted prospects looking for SEO training find our website on page one in
Google.com via any of the following search terms:
seo course singapore
seo course malaysia
seo course indonesia
seo course philippines
seo training singapore
seo training malaysia
seo training indonesia
seo training philippines
seo certification singapore
seo certification malaysia
seo certification indonesia
seo certification philippines

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Asia Search Engine Academy currently offers SEO certification training courses in
Singapore, Malaysia, Indonesia, and the Philippines. The training dates and pricing differ by country. As such, we need to respond to an inquiry based on the
country of interest and thereafter craft a customized response via email.
Previously, when an inquiry came through our online form on the website, one
of my staff would review the inquiry and forward it to the appropriate country
representative for follow-up.
But when a representative gets overloaded with other tasks, they sometimes forget to respond to the inquiry promptly, resulting in missed opportunities and
sales; however, ever since we started using a marketing automation service called
Infusionsoft, we were able to completely automate this entire process.

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Complete Marketing Automation with Infusionsoft

For more information: http://www.GetInfusionsoft.co

Heres how we automated the entire marketing process described above:
when a prospect fills up the online contact form at AsiaSearchengine
Academy.com, Infusionsoft will automatically forward the contact persons
details via email to the appropriate country representative, based on the contact persons country input.

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So, if the contact person was from Singapore, that inquiry would be forwarded to
our Singapore representative for follow-up.
At the same time, we defined a specific process flow for each country as follows:

Once a prospect completes our online contact form, Infusionsoft will:

1. Apply a tag on this persons record (e.g. ASEO Prospect SG).
2. Create an opportunity and assign a sales person to this opportunity.
3. Create a task on the sales persons task list.
4. Notify the sales person via email with prospects contact details for
follow-up.
5. Wait at least thirty minutes, then automatically email the prospect relevant
course details like date, time, and pricing information.

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This entire marketing process is completely automated, allowing our country
representatives to focus on other areas of the business.
Customer support is another area that can benefit from automation. Heres how:
Develop and display a comprehensive FAQ list on your website.
Implement a help desk/ticketing system.
Desk.com offers a complete help desk and ticketing system for free for one user
for life!

Help Desk and Ticketing System with Desk.com

Desk.com offers an amazing array of help-desk features like a modern interface,

business insights, analytics, and mobile apps so you can manage your customer support while on the move and at a price that cant be beaten, i.e., free!
For more information: http://www.Desk.com

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I setup Desk.com and used it during the launch of one of my online businesses,
SharesXPert.com, a trend trading system.

SharesXPert.com Frequently Asked Questions (FAQs)

What we did was turn questions frequently asked by prospects and customers
into both canned replies, and frequently asked questions (FAQs). Canned replies
allow us to reply frequently asked questions quickly via email with one-click ease,
while FAQs were listed and updated frequently on our website.
The net impact? A 43% reduction in customer support time!
Another automation service I highly recommend you check out is Zapier.com

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Simple Web Automation with Zapier

Zapier is a web automation service that connects two online services and
automates tasks between them. No custom programming is required on the part
of the user.
It currently integrates with over two hundred web services, including popular
services like Facebook, Twitter, YouTube, Gmail, PayPal, and Salesforce.
I use Zapier, for example, to connect two of my online project management tools:
TeamworkPM and Trello (both are described in greater detail in the next section).
TeamworkPM is the main project management tool that I use to manage several
of my online projects. Trello, on the other hand, makes it easy to visually monitor the progress of specific projects, thanks to its kanban-based features using
boards, lists, and cards.

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One of my automation goals is to have tasks created in TeamworkPM be
dynamically created in Trello as well. This way Im able to better manage my
projects using the two best-of-breed project management tools.
Without Zapier, Ill have to hire a developer to connect both services via API
(Application Programming Interface), and the developer would have to code
each automation task individually. With the use of Zapier, all this can be achieved
with point-and-click simplicity. No custom coding required.
Heres how it works: the first step is to identify the two services you want to connect, then select a pre-made recipe known as a Zap.

The next step is to provide the login information to both services, and identify
the specific tasks you wish to automate. Finally, name this custom Zap you just
created, click the Make Zap Live button and you are all set!

Zapier offers both free and paid plans. The free plan allows you to create up to
five Zaps and run up to a hundred tasks monthly. Unless you are a heavy user, the
free plan will suffice.
For more information: http://www.Zapier.com

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Outsource
Lastly, what you cant automate, you should outsource. Outsourcing means getting other people to do stuff that you otherwise would have done yourself. One
of the biggest fears business owners have when it comes to outsourcing is how
to manage people remotely and make sure theyre workingwhen you cant see
them. Whats ironic, however, is that many online tools that exist today can facilitate the monitoring of remote workforce or outsourced hires.
oDesk.com, an online outsourcing platform, for example offers an online tool
known as Work Diary.

oDesk.com: Work Diary

Whenever time is charged to a project, oDesk will take six random screenshots
of the outsourced workers computer every hour. These screenshots are instantly
available to the hirer for review. Such technology is useful for hirers of hourlyrated outsourced workers, since it allows the hirer to visually confirm through the
screenshots that the time charged is actually relevant and related to the project.

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Other ways to track progress include the use of dashboard and business metrics, collectively known as business intelligence tools. Business intelligence (BI)
tools allow the business owner to focus on performance-oriented and bottomline results rather than on tasks and effort. In the next section, Ill share the BI
tools I use to manage the operational and financial performance of my businesses. In addition, I will share with you my detailed outsourcing strategies in
the next chapter.
The bottom line is: Learn to systemize, automate, and outsource. Systemize, automate, and outsource. (Yes, its that important!)

The New Rich Lifestyle

Many people today desire to live what we call the New Rich lifestyle: a unique
lifestyle that gives the freedom of movement and the freedom to work anywhere,
anytime.
The New Rich is an often misunderstood concept. Many believe the main goal is
to make more money. Nothing could be further from the truth.
In reality, the New Rich disconnect work from money. There is no direct link.
The New Rich instead:
1) Try to improve ratio of time spent on things they do best versus things they
dont do well.
2) Reduce the ratio of repetitive work versus creative work.
3) Shift the ratio of money that comes from direct work towards money that
comes from value-creation.
4) Focus on mobility and living a mobile, carefree lifestyle.
In other words, the New Rich focus on total wellbeing and personal freedom
rather than financial wellbeing alone. Today, in this Internet Age, it is easy for anyone to achieve the New Rich lifestylethanks to the advent of mobile devices
like smart phones and tablet devices.

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If you want to live a truly mobile lifestyle, first ask yourself whether you can get
work done just using an iPad or tablet device. Fantasy? Not really. Its a reality;
a reality to some peoplethat, includes mewho have systemized, automated,
and outsourced a large part of their businesses.

Whats In My Laptop?
In this section, I share with you my personal rolodex of essential business and productivity tools I use to manage my multiple businesses. This is not a list of every
tool out there but my personal list of tools that I use on a daily basis to manage
my multiple businesses. Of course, it is important for me to highlight that, to this
day, after having started over ten businesses, I dont work in an office, i.e., I still
work from home! I own a nice car, but have clocked a mere 15,000 miles over the
last four years because I dont have to drive to work.
Yes, the Internet has allowed me to manage my businesses from the comfort
of my home. No worrying about traffic jams, parking, or public transport. My
day starts when I fire up my laptop at home. My business and productivity
tools help me to manage my business more effectively and efficiently. As
a result, I have absolute mobility and I am able to travel whenever I want,
wherever I want.
Friend this is the lifestyle freedom I wish for you to have!

Productivity: The Time Catalyst

In this modern Internet Age, whether you are an employee or entrepreneur, there
are certain activities that are generally unavoidable, like checking and responding to emails and managing various projects and task responsibilities. What we
can do, however, is accomplish these tasks more efficiently and effectively so that
we can squeeze out more time to do other things, like grow our wealth. In other
words, we should strive to be more productive in accomplishing our daily tasks.
The more productive we are, the more time well be able to squeeze out of our
daily schedule to embark on wealth-creation activities (and/or spend more time
with the family).

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The bottom line is simple: improve your work productivity and youll end up having more time to create more wealth and enjoy a better quality of life.
Im sharing my personal tools list with you in hope that you too will be able to
experience the same lifestyle freedom that greets me every morning!
So lets get started, shall we?
Ill first list the tools that I use based on broad classifications and then elaborate on the purpose and advantages of each of them. Most of the tools listed
are available for free (yes, there are actually free lunches offered on the
Internet), while a handful of them require either a one-time payment or a
monthly subscription.

My Essential Business and Productivity Tools

Data Protection and Security
Anti-Theft Security PreyProject
Online Backup SugarSync
Password Management 1Password

Productivity
Task Management Producteev
Organize Schedule Google Calendar
Note and Document Management Evernote
File Sharing DropBox
Mobile Document Editing Quickoffice
Remote Access LogMeIn
Project Management Trello
Project Management TeamworkPM
Mockups & Wireframes - myBalsamiq
Speech Recognition Dragon Dictate
Expense Management Expensify

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Communication
Corporate Collaboration Yammer
Instant Messaging HipChat
Web Conferencing GotoWebinar
Video Broadcasting LiveStream
Call Management TollFreeForwarding

Business Intelligence
Web Analytics - Google Analytics
Real-Time Analytics Woopra
Website Monitoring Pingdom
Mobile Business Intelligence RoamBI
Real-Time KPI Dashboard GeckoBoard

Data Protection and Security Tools

Implement Anti-Theft Security with PreyProject

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Description:
In a paperless society like today, our laptop computer holds an increasing amount
of confidential business information, while our mobile phone holds critical
business and personal contact information. As such, the question we need to ask
ourselves is What happens if either device is lost or stolen?
Fortunately, there is an answer: PreyProject.
With PreyProject, youll be able to register and remotely monitor up to three devices under the Free plan. In the event your device is lost or stolen, youll be able
to log in to your PreyProject to report the device as missing and trigger a number of related actions, including:
Alarm (that will sound for thirty seconds so you can find the device if nearby).
Alert (to let the thief know hes being tracked by showing him an alert
message).
Lock (to prevent the computer from being accessed until a password is correctly entered).
Secure (hides email(s), deletes cookies, and stored passwords for all
accounts).
Fabians Tips:
PreyProject also allows you to remotely connect the computer to an open Wi-Fi
signal and take a snapshot of the screen, as well as a snapshot of the user via
webcam. I highly recommend you start installing PreyProject on your devices as
soon as possible!
For more information: http://www.PreyProject.com

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Backup Files Online with SugarSync

Description:
SugarSync is a cloud-based backup and file storage service. Once installed on
your computer, SugarSync runs in real-time in the background to upload and
sync your files and folders to the cloud. You wont have to worry about losing your
documents even if your laptop crashes or in the event you lose your laptop because all your documents are backed up securely and in real-time by SugarSync.
The good news is, you will be able to access your files and folders once they are
synced online via SugarSyncs mobile app. This offers you improved mobility; you
can leave your laptop in the office or at home and just carry a tablet device like an
iPad whilst on the move.
Should you need to retrieve a file, simply download the file via SugarSyncs mobile app and youll be able to complete your work remotely!

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SugarSync is free to sign up and you get 5GB of free online cloud storage to get
you started!
SugarSync also offers free apps for iPhone, iPad, and Android devices that allow
you to share and download files anytime, anywhere.
Fabians Tips:
Its one thing to lose your laptop; its another to lose the contents in your laptop.
For example, what if your laptop experiences a hard disk failure or is lost or
stolen? Do you have a way to retrieve the contents in your laptop? I think you get
my point. Hence, SugarSync tops my list of must-haves. Highly recommended!
For more information on SugarSync: http://www.FreeSugarSync.com

Manage Passwords with 1Password

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Description:
1Password is a multi-platform password manager. With 1Password installed on
your computer, all you have to do is search the website you want to log on to,
then, with just a single click, 1Password will enter the URL on the browser as well
as enter your username and password on your behalf; it will even click submit for
you. It all happens very quickly and automatically. 1Password is available for Mac,
Windows, iPhone, iPad, and Android.
Fabians Tips:
Password management is one of the most time consuming, yet overlooked,
strategies in the online world. In this day and age, you should not be manually
entering usernames and passwords on the Internet. Ever. Whether for an email
account, online bank account, or membership website.
It is a pure waste of precious time to be keying in usernames and passwords over
and over again, each and every day. Besides, it is good practice to change passwords every ninety days and only use strong passwords that hackers cant decipher easily; one thats impossible to easily type in manually. If someone is able to
guess your password, it means you are using a password which is too simple and
easy-to-break. From a security perspective, that would mean you are at risk.
For more information on 1Password: http://www.1Password.com

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Productivity Tools
Task and To-Do List Management with Producteev

Description:
One of the most important productivity tools that will keep you organized
daily, is a task and to-do-list manager. And, being a productivity nerd, Ive tried
and tested almost every single task and to-do-list manager availableboth
free and paid.
In the end, Im sticking with Producteev. Why? For one, its free for personal use.
But the major feature I really like in Producteev is the ability to add and update
tasks and to-dos via email.
Fabians Tips:
I rely on email communication to communicate with the external ecosystem,
i.e., partners, vendors, customers, etc. So being able to add or update a task in
Producteev via email is a Godsend feature. When a task is due, Producteev will

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send me an email notification. When Ive completed the task, I can simply reply to
the email with done and Producteev will mark the task as complete!
Here are the various actions that can be accomplished with Producteev via e-mail:
Add a note to the task by replying to this email (the first line will be the
note).
Complete the task by replying done.
Assign priority with a number of stars (*3 will give the task three stars).
Assign the task to a colleague, e.g. @ml (Michael Lewis).
Label the task like this: #marketing.
Modify the deadline with tomorrow, tomorrow 9am, next week, 09/27...
Move the task to another project with /ProjectName.
Cool, eh? Give Producteev a go. Im sure youll take a liking to it pretty quickly!
For more information: http://www.Producteev.com

Organize Your Schedule with Google Calendar

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Description:
Google Calendar is arguably one of the best and most popular free calendar
products on the web. It allows you to manage and maintain different calendars
separately and it offers the ability to view multiple calendars in a single view. With
Google Calendar, you can update and share appointments, meetings, and schedules with co-workers, family, and friends.
The main advantage of using Google Calendar is its seamless integration with PC
and Mac calendar software like Microsoft Outlook and Apple iCal, as well as iOS,
BlackBerry, and Android devices. Last but not least, Google Calendar can be used
to track and manage RSVP guest invitations to your meetings and events.
Fabians Tips:
I use Google Calendar to organize all my personal and business schedules. With
Google Calendar, Im able to have a central birds eye view of the daily activities
and monthly schedules of my various businesses. Also, all my staff is able to
determine my availability and whereabouts easily by referring to our Google
Calendar. It simply does everything a calendar service should do and more!
For more information: http://www.Google.com/calendar

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Organize Your Notes with Evernote

Description:
Evernote is the ultimate all-in-one note-organizer and more. With Evernote, you
can capture and store almost anything: text, images, audio, video, PDFs, etc.
One of Evernotes most useful features is the ability to capture and save web objects, from full web pages to text snippets and graphics. In this regard, Evernote
also functions as a bookmark manager. Another powerful feature of Evernote is
its search function. You can search by keyword, tag, or even printed text or text
in images. Notes stored in Evernote are synced and therefore can be retrieved
across all your devices online and via mobile apps.
Evernote comes in Free and Premium versions.

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Fabians Tips:
One of the more compelling reasons to upgrade to the Premium version is the
offline notebooks feature, which allows you to access all your notes offline when
there is no Internet connection; another reason being its PDF and document
search feature, available only to premium users.
Bottomline: Evernote is the only note organizer youll ever need!
For more information: http://www.Evernote.com

Share Files and Folders with Dropbox

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Description:
Dropbox is one of the most popular file hosting services on the web today. Its
popularity stems from its it-just-works simplicity. The free version of Dropbox
comes with 5GB of storage, while the Pro version comes with 100GB, 200GB, and
500GB of storage at various monthly fees.
Fabians Tips:
Unlike SugarSync, which I use as a cloud backup for my entire computer files and
folders, I use Dropbox to store documents that I need frequent access to. I also
use it for file-and-folder-sharing purposes.
For more information: http://www.Dropbox.com

Mobile Document Editing with Quickoffice

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Description:
In order to achieve true mobility, one has to consider using a tablet like an iPad as
a serious alternative to the laptop. If we were to consider the fact that most people use their laptops to check emails and edit documentsthe former already
made possible with a mobile deviceall that remains is sourcing for an app that
will allow us to edit Office documents while on the move.
Quickoffice, a product recently acquired by Google, allows us to do just that, i.e.,
edit Office documents (Word, Excel, PowerPoint) as well as view PDFs on a mobile
device.
Fabians Tips:
Heres the workflow I adopt and recommend that you follow:
1. Create a folder in your Dropbox account and name it Briefcase. Place
documents that require edits or need to be reviewed in this folder.
2. Using Quickoffices Dropbox integration, link your Dropbox account with
Quickoffice.
3. Once this one-time integration is completed, you can review and edit Office
documents in Dropbox via Quickoffice.
4. Edits to Office documents made in Quickoffice are saved and updated in
the Dropbox version of the documents.
In summary, with a Dropbox account and Quickoffice app, you can literally leave
your laptop at home and do work directly on your iPad or tablet!
For more information: http://www.Quickoffice.com

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Remote Access with LogMeIn

Description:
LogMeIn offers a variety of free and paid remote access tools. The main benefit of
using a remote access service is the ability to leave your laptop at home or in the office and still be able to access important files and folders in your computer. Remote
access technology also allows you to run software or applications on your computer remotely. Finally, you can go on a vacation and truly enjoy yourself without
lugging your laptop around. In the event of needing to work from your tablet or
iPad, you can remotely connect with your laptop using LogMeIn if really necessary.
Fabians Tips:
Without a doubt, if you want to enjoy your personal freedom without having to
sacrifice work productivity, LogMeIn is one of the most important mobility tools
available out there.
For more information: http://www.LogMeIn.com

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Project Management with Trello

Description:
Trello is a free web-based project management tool that is really simple to use,
but highly effective. Trello is designed after the Japanese just-in-time system
known as Kaban, which employs the use of boards, lists and cards to monitor
project progress.
Trello also has collaboration features that make it possible for everyone on your
team to get ongoing communication about whats new. You can also add checklists whenever you want to, include activities, add group members, and much,
much more. Trello projects can be shared, printed, and exported.
Trello can be used for a wide variety of tasks and projects. For example, each time
someone on your team comes up with a new feature idea, use Trello to categorize the idea along with other tasks such as whats coming next, pending jobs,

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progress of testing, and other issues. After youve completed a particular task, all
it takes is a series of simple drag-and-drop actions to update the task status.
Fabians Tips:
As the co-founder of SharesXPert Trend Trading System at SharesXPert.com, one
of my roles involves software development and testing. In order to track the
development of each new feature for SharesXPert, we set up a typical software
development workflow using Trello as follows:
Ice Box > Ideas > Next Up > In Progress > Testing > Known Issues > Live
At each stage, we create one card to represent one feature we plan on developing.

Example use of Trello for software development project management

When a feature has progressed to the next stage, we simply move the card to the
next List. In this way, we are able to visually monitor the progress of our product
development.
Trello recently released an iPad app. So you can now easily monitor the progress
of your various projects while on the move.
For more information: http://www.Trello.com

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Project Management with TeamworkPM

Description:
TeamworkPM is another project management tool that I use. It offers a plethora
of project management features like task management, task assignment and reminder, milestone tracking, internal messaging, file management, and version
control. TeamworkPM allows me to manage multiple projects and users on a
single platform. It offers a beautiful and feature-rich iPad app that allows you to
manage all your projects and tasks using the iPad.
Compared to Trello, the only feature TeamworkPM does not seem to have is the
visual boards, lists and cards kanban system that Trello replicates so well.
The good news is TeamworkPM offers a free plan that comes with full-functionality
and allows you to manage up to two projects. You can always upgrade to a paid
account starting at $12/month if you need to manage more than two projects.

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Fabians Tips:
Use Zapier.com to seamlessly integrate TeamworkPM and Trello systems and
youll end up with a best-of-breed project management system.
For more information: http://www.TeamworkPM.net

Mockups and Wireframes with myBalsamiq

Description:
myBalsamiq is a web-based visual mockup and wireframe tool. If you are into
software development, app building, or website development, myBalsamiq is the
perfect tool to help you create mockups and wireframes at lightning speed.
It features a simple and very intuitive drag-and-drop web-based user interface
this makes it extremely user-friendly. It also offers you the ability to collaborate
with external users, so that you can conveniently solicit feedback and comments
from project stakeholders.

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Heres an example of a website interface wireframe I created for one of my online
projects using myBalsamiq:

myBalsamiq pricing plan starts at $12/month for up to 3 projects for unlimited

users. If you prefer a one-time-fee solution, you can check out their desktop
version which retails at $79 and comes with free lifetime updates.
Fabians Tips:
Dont use Microsoft Word or Powerpoint to create mockups and wireframes.
They were not designed for these purposes. myBalsalmiq is web-based, easy to
use, and allows you to literally create visual mockups and wireframes in minutes.
Highly recommended.
For more information: http://www.myBalsamiq.com

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Speech Recognition with Dragon Dictate

Description:
If you hate or are slow at typing but need to create and edit documents or reply
to tons of emails, I have good news for you. Theres a tool that can help you
accomplish these tasks without the need to type. Dragon Naturally Speaking
for Windows and Dragon Dictate for Mac are both speech recognition software
that use your voice to create and edit documents or emails. You talk, it types.
It can even activate an Internet browser by following your voice command! You
can teach the software to recognize your voice and it even guides you through a
training process that will improve its voice recognition accuracy.
Fabians Tips:
If you are a lazy, busy entrepreneur who hates typing like me, this is definitely a
great software thats worth every single dollar. To get started, all you need is a
headset microphone that connects to a USB slot on your computer. Activate the
software; simply start speaking into the microphone and let the software do its
magic for you!
For more information on Nuance: http://www.Nuance.com

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Expense Management with Expensify

Description:
Expensify is a free expense manager that helps you manage your receipts
and expenses in a central location. Whats neat about Expensify is its mobile
and web integration. When you scan a receipt using your mobile phone,
the scanned receipt is automatically uploaded together with the details
you enter, to your online Expensify account. Expensify also integrates with
popular US banks, credit cards, and PayPal, allowing you to import your
bank statement directly to the web for you to easily manage your expenses.
Alternatively, you can upload your bank statement if its in XLS, CSV, OFX, or
QFX format.

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Fabians Tips:
When I was working in Deloitte, submitting timesheet and expenses was a fortnightly routine that I continued for six and a half years straight. Expenses had to
be scanned, detailed, and manually entered. Do I dislike such paperwork? I sure
do; however, Expensify makes expense management less tedious for sure.
Now remember, the New Rich lifestyle is all about mobility and independence, so
you dont have to hire a personal assistant to manage and handle your expenses.
Let Expensify help you out here!
For more information: http://www.Expensify.com

Communication
Private Network Social Collaboration with Yammer

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Description:
If you are running a business and need to communicate with your co-workers or
teammates, Yammer will help you improve collaboration within your organization.
I collaborate with my internal and external associates from my various businesses
using Yammer. It works very similarly to Facebook, but is designed for company
collaboration, internal communication, and file sharing. With Yammer, you can
now say goodbye to email for internal communication. The I didnt receive your
email excuse is now a thing of the past.
By the way, Yammer can also be used to communicate and collaborate with
external parties like suppliers, vendors, or consultants. You dont have to be
logged in to Yammer to receive notifications because, just like Facebook, it notifies you via email each time a new message or a new file is added. You can
reply to the message via email and your reply is archived in the conversation
in Yammer.
Fabians Tips:
Yammer counts as one of my top three productivity enhancement tools. Being
able to collaborate effectively is one of the most important organizational goals.
To this end, Yammer is a truly must-use service.
For more information on Yammer: http://www.Yammer.com

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Instant Messaging with HipChat

Description:
There may be a host of free instant-messaging services out there like Skype, Yahoo Messenger, and so on. But if you want a professional system for communicating with your colleagues and business associates, give HipChat a try! You cant
make a phone call through it like on Skype, but HipChat gets more done when it
comes to business and team collaboration.
HipChat also offers convenient drag-and-drop file-sharing functionality. You can
install HipChat on your computer (both PC and Mac), iPad, iPhone, or Android
device. If your team member needs to contact you urgently without sending an
email, they can just do a HipChat and an instant message from them will be received on your device.

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Fabians Tips:
HipChat functions like a business chat room because it allows you to communicate instantly during situations where a chat conversation is more effective than
email or SMS. It offers multiple rooms that allow you to selectively communicate with relevant groups in the organization. And when you are offline, you can
choose to receive SMS notification if theres a message that requires your reply.
Needless to say, all chat history is stored securely online for future reference or
retrieval.
The good news is, HipChat is free for up to five users! For more than five users, the
cost is a mere $2/person/month.
For more information: http://www.HipChat.com

Web Conferencing with GotoWebinar

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Description:
GotoWebinar is an industry leader in web conferencing service. With
GotoWebinar, you will be able to host a web conference for up to 1,000 users
simultaneously. With GotoWebinar, your audience is able to see your entire desktop including slides, web browser, and anything you choose to displayand, of
course, they could listen to you via their computer speakers.
The latest version of GotoWebinar even has an on-board recording feature
that allows you to make both video and audio recordings of the entire session.
GotoWebinar is also available as an iPad app so users can participate in a webinar
even when they are on the move.
Setting up GotoWebinar is as easy as it gets; just specify the webinar topic as well
as date and time. GotoWebinar then creates a registration page for your users to
fill-up. Users are then provided a special link to access the webinar on the given
date and time.
Fabians Tips:
Online webinars are a great way to share and deliver your knowledge to a
Worldwide audience. Ive been a loyal GotoWebinar customer since 2008 and
this service has helped me to deliver my monthly online coaching program to
my students all over the World easily and reliably. I record the entire webinar
session and provide my students the webinar slides in PDF format as well as the
video recording in MP4 format for them to review at their convenience after the
session.
With GotoWebinar, a great way to get feedback from your audience is by creating
a quick online poll. Once the webinar is over, you can review their responses by
downloading the webinar report.
GotoWebinar offers a free 30-day trial, so you can try out this system without
any risk.
For more information: http://www.GotoWebinarTrial.com

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Video Broadcasting with LiveStream

Description:
LiveStream is a video-streaming service that allows users to broadcast their live
event in high definition (HD) video format. It offers both free and paid plans and
also sells special video hardware and software to users who wish to broadcast
their video in higher quality HD video format. Besides video, text and images can
be added to the broadcast as well. In addition, users also have the option to push
real-time text updates to their audience.
LiveStream is easy to set up and use. Each live event page is laid out in blog-style
layout to allow maximum social interaction and social sharing.
Fabians Tips:
Check out LiveStreams Broadcaster hardware. It connects to a video camera via
HDMI input. Once connected to the web via wireless Internet, LiveStream Broadcaster will stream your video and audio online in HD format directly from your
video camera, eliminating the need for a computer.

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Such real-time video streaming technology allows video bloggers, adventurers,
educators, coaches, trainers, and experts to easily share information with the rest
of the world in high-definition video format.
I highly recommend you give LiveStream a go.
For more information: http://www.LiveStream.com

Call Management with TollFreeForwarding

Description:
TollFreeForwarding is a powerful call management service that offers US and international toll-free phone numbers for businesses. Using their services, you are
able to purchase toll-free phone numbers in specific countries and forward calls
to either local or international phone numbers of your choice.
All call settings are controlled via an online dashboard, and any settings you edit,
including adding new phone numbers, are instantly updated in the system.

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Fabians Tips:
What I like best about TollFreeForwarding is its time-of-day call routing and its
call recording features. With time-of-day call routing, you are able to forward calls
to any phone number based on timing. For example, during the day, calls are
forwarded to an office phone number while after-hours calls are forwarded to a
mobile number. Using the call recording feature, you are able to listen in on all
calls made to the toll-free number, not just voicemails. This is one great way to
find out how customer phone inquiries are being handled, making it very useful
for staff-training purposes.
For more information: http://www.TollFreeForwarding.com

Business Intelligence
Web Analytics with Google Analytics

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Description:
Google Analytics is a free web analytics service that helps you gain valuable
insights on visitors to your website. It not only gives you fresh insights on how
visitors discovered your site, where they came from, which browsers are most
popular, etc., but it also allows you to measure online sales and conversions by
settings goals.
Some of its latest features include:
Real-time analytics: view live visitor analytics like where they came from, which
content are they viewing, the impact of a live social media campaign, etc.
Social conversion reports: measure the value of your social interactions and
social sharing like Google+1s and Facebook likes.
Mobile analytics: gain insight into the effectiveness of your mobile sites,
apps, and ads.
Fabians Tips:
Some of the key web analytics metrics I recommend you pay attention to include:
Page views.
Unique visitors.
Pages/visit.
Average time onsite.
Bounce rate.
New versus returning visitors.
Direct versus referral versus search traffic.
Top entry and exit pages.
Top browsers.
Top mobile devices.
In addition, learn to use the Advance Segments feature. This allows you to segment
(i.e., isolate) subsets of your traffic so that you can analyze specific behaviors of
the segment. For example, do visitors who arrive via Google Paid Search Ads
convert better than visitors from other Paid Ads sites?
You can gain more insight on Google Analytics by subscribing to the Google
Analytics YouTube Channel: http://www.YouTube.com/user/GoogleAnalytics
For more information: http://www.Google.com/Analytics

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Real-Time Web Analytics with Woopra

Description:
Woopra is a real-time customer analytics service that allows you to monitor your
website visitors in real-time. Woopra is similar to Google Analytics, but offers much
more powerful live-monitoring features. For example, its real-time visitor profiler
offers a single view of your website visitor and tracks all of the visitors interaction
with your website. This information can later be fed into your Customer Relationship Management (CRM) system for further follow-up and sales tracking.
Fabians Tips:
One of Woopras most powerful features is its Proactive Live Chat. Combined with
its visitor profiler feature, Woopra makes it easy for customer support to spot hot
opportunities, e.g. visitors who just clicked on the Add-to-Cart button and proactively
engage these visitors and guide them through the purchase process.
Being able to engage visitors in real-time while they are on your website really
helps to boost online revenues and reduce lost sales.
For more information: http://www.Woopra.com

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Website Monitoring with Pingdom

Description:
Pingdom is a free website-monitoring service that monitors and reports on the
uptime and performance of websites and alerts the user of downtime errors. In
the event of an outage, Pingdom can notify users by email or even SMS, so that
users are able to take immediate action to bring the affected websites back online as soon as possible. It also offers uptime and server performance reports in a
simple-to-understand graphical format.
Pingdom is also available as an app version that you can install to monitor your
websites on your iPhone, iPad, or Android device.
Fabians Tips:
As an online entrepreneur, it is important for me to know whenever my websites go
down because of an outage or traffic overload. If a website is not online, it is not going
to generate revenues. Thats why it is so important to monitor a websites uptime status.
I highly recommend you use Pingdom to monitor your websites online status!
For more information: http://www.Pingdom.com

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Mobile Business Intelligence with Roambi

Description:
Roambi is a mobile business intelligence dashboard service that turns boring
spreadsheet data into stunning graphical analytics visuals. With Roambi, you can
update data in a Google spreadsheet and Roambi will dynamically update charts
and tables on an iPad in real-time.
Roami is available in Lite and Pro versions. The Lite version is free while an annual
subscription to Roambi Pro costs $99/user/year.
Fabians Tips:
Roambi is a fantastic app that allows you to view financial spreadsheet data in a
visually appealing and easy-to-understand manner. I use Roambi to monitor sales
and revenues of my various businesses, as well as operating expenses and bank
account balances.

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For entrepreneurs with multiple businesses in multiple locations, Roambi allows
them to view the financial performance, for example, of multiple outlets in a
single view. In doing so, entrepreneurs can better monitor business statistics and
make better and more informed corporate decisions.
If you really want to manage your business professionally at a small investment,
take Roambi for a spin!
For more information: http://www.Roambi.com

Real-Time Business Dashboard with GeckoBoard

Description:
Geckoboard is a business dashboard that offers you the convenience of viewing
key business information, performance indicators, and stats related to your business in real-time. It lets you monitor everythingfrom server uptime (the measure of how long a web host has been up and running) to web analytics. You can
even share it on various devices and with specific users.

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Fabians Tips:
I hired a programmer to add custom widgets to my Geckoboard. A widget is
a small program that, when installed, lets you connect and extract data from
different systems.
The widgets I have installed on my Geckoboard include:
Google Analytics (for web analytics and sales conversions).
UserVoice (for customer support).
Pingdom (for website monitoring).
Chartbeat (for real-time visitor analytics).
I was even able to link my US bank account balance to Geckoboard using
Geckoboards API (Application Programming Interface). Every night, the API will
automatically pull the latest information on my bank account balance and display
it on Geckoboard.
If you are into visual stats like me, Geckoboard will definitely satisfy your cravings!
For more information: http://www.Geckoboard.com

Whats In My iPad?
As you know by now, I work from home and accomplish my day-to-day personal
and business tasks using my laptop. What I have not mentioned is whenever I
need to leave my house, Ill leave my laptop at home and bring only my iPad
with me.
I am able to work on my iPad and achieve a high level of productivity at the
same time because most of the online services and tools that I use to manage
my businesses are available as iPad applications. Two major benefits of mobile
applications are i) ease of access because we are not required to login every
time we wish to access the application and ii) increased productivity because
critical and updated business information is just one click away, even while we
are on-the-go.

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One of the best ways to boost mobile productivity is to use a real keyboard, as
compared to typing on the iPads virtual keyboard. This is especially useful when
working on emails and Word documents. Ive tried a number of iPad keyboards
and my personal favorite is Brydge iPad Bluetooth Keyboard.
Brydge keyboard transforms the iPad into a touch-screen laptop. You can literally place the iPad on your lap and work on it like a laptop. It comes with built-in
magnets that functions like Apples iPad Smart Cover; it automatically powers off
the iPad when folded shut. Brydge also comes in a Bluetooth speakers version.

iPad Bluetooth Keyboard with Brydge

For more information: http://www.TheBrydge.com

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My iPad Productivity Apps

Now Ill like to share with you a list comprising business and productivity apps
installed in my iPad. Do note that many of these apps are not only available on
iOS platforms; they are also available on Android.

My Essential iPad Business and Productivity Apps

Data Protection and Security
Anti-Theft Security PreyProject
Online Backup SugarSync
Password Management 1Password
Productivity
Task Management Producteev
Organize Schedule Informant Pro
Note and Document Management Evernote
File Sharing DropBox
Mobile Document Editing Quickoffice

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Remote Access LogMeIn Ignition
Project Management Trello
Project Management TeamworkPM
Speech Recognition Dragon Dictation
Expense Management Expensify
Communication
Corporate Collaboration Yammer
Instant Messaging HipChat
Web Conferencing GotoMeeting
Video Broadcasting LiveStream for Producers
Business Intelligence
Real-Time Analytics Woopra
Website Monitoring Pingdom
Mobile Business Intelligence RoamBI
Real-Time KPI Dashboard GeckoBoard

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APPENDIX A

For your convenience, here is the list of online resources mentioned in this book:

Online Market Research

Google AdWords Keyword Tool (http://www.FreeAdWordsTool.com)

Time Management
Time Management - RescueTime (http://www.TryRescueTime.com)
Time Management - TimeDoctor (http://www.TimeDoctor.com)
Minimize Distractions - FocalFilter for PC (http://www.FocalFilter.com)
Minimize Distractions - SelfControl App for Mac
(http://www.SelfControlApp.com)
Eliminate Inbox Clutter - ZigMail (http://www.ZigMail.com)
Eliminate Inbox Clutter - MailStrom (http://www.MailStrom.co)
Eliminate Inbox Clutter - Email Game (http://www.Emailga.me)
Disable Social Media Notifications - NotifyMeNot
(http://www.NotifyMeNot.com)

Systemization
Document Process Flows - Gliffy (http://www.Gliffy.com)
Document Processes and Activities - ScreenSteps Live
(http://www.BlueMangoLearning.com/ScreenStepsLive)
Work The System by Sam Carpenter (http://www.WorkTheSystemBook.com)

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Appendix B

Automation
E-mail Marketing - GetResponse (http://www.TryGetResponse.com)
Complete Marketing Automation - Infusionsoft (http://www.GetInfusionsoft.co)
Help Desk and Ticketing System - Desk (http://www.Desk.com)
Simple Web Automation - Zapier (http://www.Zapier.com)

Data Protection and Security

Anti-Theft Security PreyProject (http://www.PreyProject.com)
Online Backup SugarSync (http://www.FreeSugarSync.com)
Password Management 1Password (http://www.1Password.com)

Productivity
Task Management Producteev (http://www.Producteev.com)
Organize Schedule Google Calendar (http://www.Google.com/calendar)
Note and Document Management Evernote (http://www.Evernote.com)
File Sharing DropBox (http://www.Dropbox.com)
Mobile Document Editing Quickoffice (http://www.QuickOffice.com)
Remote Access LogMeIn (http://www.LogMeIn.com)
Project Management Trello (http://www.Trello.com)
Project Management TeamworkPM (http://www.TeamworkPM.net)
Mockups & Wireframes myBalsamiq (http://www.myBalsamiq.com)
Speech Recognition Dragon Dictate (http://www.Nuance.com)
Expense Management Expensify (http://www.Expensify.com)

Communication
Corporate Collaboration Yammer (http://www.Yammer.com)
Instant Messaging HipChat (http://www.HipChat.com)
Web Conferencing GotoWebinar (http://www.GotoWebinarTrial.com)
Video Broadcasting LiveStream (http://www.LiveStream.com)
Call Management TollFreeForwarding (http://www.TollFreeForwarding.com)

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Appendix B

Business Intelligence
Web Analytics - Google Analytics (http://www.Google.com/Analytics)
Real-Time Analytics Woopra (http://www.Woopra.com)
Website Monitoring - Pingdom (http://www.Pingdom.com)
Mobile Business Intelligence RoamBI (http://www.Roambi.com)
Real-Time KPI Dashboard GeckoBoard (http://www.Geckoboard.com)

Duplicate Content Checker

Copyscape (http://www.Copyscape.com)
Plagiarisma (http://www.Plagiarisma.net)

Outsourcing
Elance (http://www.Elance.com)
Guru (http://www.Guru.com)
GetAFreeLancer (http://www.GetAFreelancer.com)
ScriptLance (http://www.ScriptLance.com)
RentACoder (http://www.RentACoder.com)
Amazon Mechanical Turk (http://www.MTurk.com)
VirtualEmployee (http://www.VirtualEmployee.com)

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APPENDIX B

Here is a list of online businesses and related websites owned by Fabian Lim:

GetClickBook.com - Official Site for Click!

This is the official website for this book, Click! Work Anytime, Live Anywhere. Sign
up via this link to claim your free bonuses, including a Time Management Software ($97 value).
For more information:
http://www.GetClickBook.com/Bonus

Fabian Lims Internet Marketing Blog

This is Fabian Lims official blog. Subscribe to his free online newsletter on this
blog to receive free internet marketing video trainings personally created by
him.
For more information:
http://www.FabianLim.name

WIABook - Internet Marketing Social Network Community

With over 5,000 members and counting, WIAbook is the largest internet marketing social network in Asia. Started by Fabian Lim in 2009, it offers 100% free membership. Registered members get to browse over 10 hours of internet marketing
training videos and get assistance from fellow community members.
For more information:
http://www.WIABook.com

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Appendix C

World Internet Academy

World Internet Academy is a top internet marketing training resource founded
by Fabian Lim. It offers online marketing tips and strategies to help guide you to
online success.
For more information:
http://www.WorldInternetAcademy.com

Keyword Research Pro

Developed by Fabian Lim, Keyword Research Pro is one of the most powerful
keyword research software available in the marketplace today. Keyword Research
Pro allows you to research online market demand and competition using the
Google Keyword Tool and Google.com quickly and easily.
For more information:
http://www.KeywordSoft.com

Asia Internet Hosting - Domain Registration and

Web Hosting Services
Should you need to purchase a domain name for your business or require web
hosting services, check out Asia Internet Hosting for the lowest-priced domain
names and web hosting services.
For more information:
http://www.AsiaInternetHosting.com

SharesXPert Trend Trading System - Trend Trading Software

A trend trading system (also known as trend following system) uses mathematical algorithms to screen up and down trending stocks. In the case of SharesXPert,
its core algorithm is based entirely on price-action, hence, no further fundamental or technical input is required. SharesXPert generates a market-timed entry
signal when it recognizes the start of a trend and an exit signal when it identifies

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a potential trend reversal. A unique feature in SharesXPert is its ability to identify
persistent up and down trends, by generating multiple entry signals at markettimed intervals. However, when a stock starts to trend sideways, SharesXPert will
not trigger an entry.
To this end, SharesXPert is designed to help users identify potential up and down
trends with one-click ease, significantly increasing the chances of beating the
market!
For more information:
http://www.SharesXPert.com

Prizle.com - Contest and Giveaway Portal

Prizle.com is a web portal that offers free online contests and giveaways. It also
allows businesses to create online contests to increase visibility of their brand,
products and services. It is currently open to Singapore and Malaysia users.
For more information:
http://www.Prizle.com

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APPENDIX C

Here is the list of internet marketing training courses offered by Fabian Lim:

REAL Internet Secrets

This is Fabian Lims flagship entry-level internet marketing training that has
helped thousands of complete beginners learn how to start a profitable internet business, using Fabians proprietary 5-Step Internet Success System. Many
of his students now work from home, making over $10,000/month from their
internet business. (Visit Fabian Lims YouTube page to view video testimonials:
http://www.youtube.com/user/magicpilot).
Duration: Three full days, hands-on classroom training
Location: Singapore, Malaysia, Indonesia
For more information:
http://www.ClickEvents.com.sg (Singapore)
http://www.ClickEvents.com.my (Malaysia)
http://www.ClickEvents.co.id (Indonesia)

Online Coaching Program

This is Fabian Lims ongoing monthly online coaching program where he shares
his latest cutting-edge, profitable online strategies with over 700 attendees from
all over the world. This online coaching program is delivered using GotoWebinar.
Apart from being able to view his desktop and hear his voice like in a real classroom, attendees are able to ask questions during the training by typing their
questions into a question box. All online coaching sessions are recorded; students receive the video recordings in downloadable MP4 format and the notes
in PDF format.

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Duration: 2 hours, conducted once a month
Location: Online
For more information:
http://www.WorldInternetAcademy.com

SEO Certification
Asia Search Engine Academy is the only training organization offering accredited
training for search engine optimization certification in Asia. It offers a 5-day SEO
workshop where you get the chance to interact with industry experts and learn
the intricacies of search engine optimization. Enjoy step-by-step, hands-on instruction personally delivered by Asias foremost SEO expert, Fabian Lim.
Duration: Five full days, conducted once a year
Location: Singapore, Malaysia, Indonesia, Philippines, Hong Kong
For more information:
http://www.AsiaSearchEngineAcademy.com

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APPENDIX D

Internet Marketing Consultancy

Fabian Lim is founder of ClickMedia, a marketing consulting agency that adopts
an integrated approach to marketing. The company takes pride in helping businesses leverage the digital world effectively as part of their holistic marketing
and sales strategy. It strives towards a performance driven marketing model.
ClickMedias goal is to enable its clients to build better brands by delivering business results. It does so by combining first-rate leadership of the consulting world
with the leading capabilities of the marketing services industry.
ClickMedia offers a comprehensive suite of digital marketing solutions that includes Search Engine Optimization (SEO), Social Media Marketing (SMM), Search
Engine Marketing (SEM/PPC), Analytics, Inbound Marketing Lead Generation and
Marketing Automation to help businesses assess their digital marketing strategies in the competitive landscape. It aims to develop sound digital marketing
strategies and as a result help companies explore extraordinary opportunities,
manage and sustain growth, and maximize revenue.
Strategic planning by integrating the various digital marketing tools for customer acquisition, conversion and retention is what ClickMedia does best.
Exceptional results can be achieved through presenting its clients a holistic
view of their own brand and helping them create a special connection with
their targeted audience.
A thought leader in digital marketing, ClickMedia has been invited to speak
and moderate at various events and forums organized by Marketing Institute of
Singapore, Management Development of Singapore, Nanyang Business School,
Search Engine Expo (SMX), and featured in Marketing Magazine.

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In 2011, ClickMedia was voted finalist in Marketing Magazines Digital Agency of
the Year.
ClickMedia has offices in Singapore, Malaysia and Indonesia.
For more information:
http://www.ClickMedia.com.sg (Singapore)
http://www.ClickMedia.com.my (Malaysia)
http://www.ClickMedia.co.id (Indonesia)

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APPENDIX E

If you wish to connect with Fabian Lim, you may do so via any one of the
following channels:
Blog - http://www.fabianlim.name

Facebook - http://www.facebook.com/fabianlimpage

LinkedIn - http://sg.linkedin.com/in/fabianlim

Google+ - http://gplus.to/fabianlim

Twitter - http://www.twitter.com/fabianlim

YouTube - http://www.youtube.com/user/magicpilot

If you wish to contact Fabian Lim for business and corporate advisory, speaking
engagements or press-related inquiries, please feel free to contact any of his offices:
ClickEvents.com.sg Pte Ltd

ClickEvents Sdn Bhd

51, Cuppage Road.

GTower, Level 18, Suite 18-14,

#06-03.

199, Jalan Tun Razak,

Singapore 229469

50400 Kuala Lumpur, Malaysia

Tel: (65) 6733-1268

Tel: (60) 12-2751-258

support@clickevents.com.sg

support@clickevents.com.my

http://www.ClickEvents.com.sg

http://www.ClickEvents.com.my

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