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CHAPTER 5

LANDS, HOUSING & PHYSICAL PLANNING


INTRODUCTION
This report covers the period between July, 2013 to June, 2014 and it forms the
annual report for 2013/2014 financial year. It covers activities carried out by
Lands, Housing and Physical Planning department of Uasin Gishu County.
Key Development Challenges
Considering that the department is still young, it faced a number of challenges
which include the following: In adequate vehicles for transport- the department has only two running
vehicles to be shared among sections and headquarters.
In adequate personnel-especially in physical planning department.
Inadequate capacities in some areas such as ICT, GIS, Accountants,
Procurement and Land Valuation etc
Inadequate funding
Inadequate office space
Scope
This report covers activities undertaken by the following sections for the period
under review.
1)
2)
3)
4)

Physical Planning
Housing
Survey
Lands

Structure of the Report


This report is structured into the following sub-sections
Introduction
Policy review
Implementation progress
Main findings of the review and discussion on challenges and
constraints
Conclusions and recommendations.

POLICY REVIEW

The department has done a number of cabinet papers among them are:1) Exemption of rates payment by religious and charitable organizations
2) Extension of valuation Roll for Eldoret and permission to do valuation Roll
for Burnt Forest, Turbo and Mois Bridge towns
3) Paper on Street naming and management of billboards and
advertisements
4) Valuation for rating Bill
5) Termination of tenancy in Kodhek estate
6) Draft Rating Bill
7) Draft Housing Corporation Bill
8) Draft County Physical Planning Bill
1. The department has also formulated development standards to guide
subdivision and other development applications. These standards were
subjected to public participation and have been presented to the cabinet
and awaiting presentation to the assembly for final approval.
2. The department has also finalized preparation of departmental
organization structure and forwarded it to County Public Service Board for
adoption.
3. The department has formed adhoc committees to assist in discharging
various responsibilities. Among them include:

Lands Committee
Housing Committee
Plan approval and development control committee
Committee on religious and charitable organization
Committee on street naming and management of billboards and
advertisements

Outcomes and outputs from CIDP Implementation


The department has been able to achieve the following from implementation of
CIDP
1.
2.
3.
4.
5.
6.

Document public land (Draft report ready)


Fencing of public utility land 5No.
Registration of public utility land 4No.
Preparation of physical development plans (5No.)
Preparation of TORS for preparation of county spatial plan
Settlement of Turbo squatters in Turbo forest (Manzini) public participation
on EIA report
7. Survey of public utility plots
8. Procurement of survey equipment

9. Purchase of land for public utilities i.e proposed High altitude training centre
in Chagaiya and proposed Youth polytechnic in Langas
10. Repair of county houses 4No.
11. Development of planning standards to guide urban and rural
development

IMPLEMENTATION PROGRESS
Consolidated Implementation Matrix
1

Targets
Development control in urban
areas

2. Securance/safeguarding of
public utility plots

3. Renovation of county houses


4. Carry out planning of urban
centres
5. Preparation of county spatial
plan
6. Land Banking
7. Improve survey services

Outputs
Development of
standards to guide
development
-Inventory of public
utility land
-Survey of public utility
plots
-Registration of public
utility plots
-Fencing of public utility
land
Renovated 2 No.
county houses

costs
510,000

Prepared 4 No. of local


physical development
plans
Preparation of TORS
and budget for county
spatial plan
Purchase of land for
public use
Procurement of survey
equipment

200,000

PROGRESS REPORT FROM DEPARTMENTAL SECTIONS


Physical planning

65,000
200,000
200,000

750,000

130,000
7,800,000
6,000,000

Preparation of inventory of public land which is ongoing (This was a team work
under the leadership of physical planning section)

Preparation of draft planning and development standards for Eldoret Town


and the sub urban zone and subjected them to public participation

Preparation of Ziwa Local Physical Development Plan

Preparation of draft TORs for County Spatial Plan

No
.

Activity

Total

1.

Building plans

672

2.

Change/Extension of users

30

3.

Subdivisions

77

4.

Issuance of Certificate of
Compliance

18

Extension of Leases

31

6.

Sale of maps

Comments on EIA

Survey Section
No
.

Activity

Total

1.

Court orders
implemented/attended

24

2.

Boundary disputes attended

60

3.

Survey of plots

19

4.

Mutations presented for processing 1664

5.

RIM Retraced

36

7.

Sale of Registration maps

110

On top of what is indicated above the section also gives advisory services to
both members of the public and government agencies. The department also
participates in county management meetings.
Housing

Refurbishment of county houses as an ongoing activity


Maintenance of housing records
Dissemination of new housing technologies
Management of allocation of county houses
Implementation of County Finance Act 2013 in adjustment of house rents
Identification of land for construction of ABT centre at Ainabkoi

Lands
Solving of boundary disputes (60No.)

Remarks

QuarterAchieveme
nts

2013/2014Annual
target

IndicatorsMonitoring

Expected
date of
completion

Date
Started

cost Ksh.Estimated
project

Activities

Project
Name

S/NO

DEVELOPMENT PROJECTS

Securanc
e/safegua
rding of
public
utility
plots

Inventory
of public
land
-Survey
of public
land
Registrati
on of
public
land
-Fencing
of public
land

6,000,0
00

Jan,2014

Continuo
us

-No. of
surveyed
public
plots
-No. of
registere
d plots
-No. of
plots
fenced

-8 No. of
public
plots to
be
surveyed
-10 No. of
public
plots to
be
registere
d
-5No. of
plots to
be
fenced

-Draft
inventory
-Surveyed
9No. of
public plots
-Registered
4No. of
public plots
registered
-Bqs for
fencing on
going

-Not much
was
achieved
because of
teething
problems

3.

Renovatio
n of
county
houses

preparati
on of Bqs
Tendering

10,000,
000

Dec.,201
3

June,
2014

-No of
houses
renovate
d

-5No. of
houses to
be
renovate
d

2No. of
houses
renovations

-There was
no clear
budget line
for
refurbishm

4TH

1.

Monitorin
g and
evaluatio
n

4.

Preparati
on of
local
physical
developm
ent plans

-Issuing
2,500,0
of
00
intention
Reconnai
ssance
survey
-Data
collection
-Data
analysis
-Plan
drafting
Stakehold
er
meetings
Plan
amendme
nts
-Plan

Sept.
2013

June,201
4

No. of
plans
prepared

4No. of
plans to
be
prepared

4No. of
plans
prepared

ent of
houses in
2013/2014
F/Y
-During
supplement
ary budget
money
which could
have been
used for
this activity
was
reallocated
-Acute
shortage of
planners
and
inadequate
transport

approval
Preparati
on of
TORs,
Budget
and
adverts

5.

Preparati
on of
county
spatial
plan

6.

Procurem Tender
ent of
awards
survey
equipmen
t

300,000

February
,2014

June,201
4

6,000,0
00

March,20 June,201
14
4

-TORs
-Draft
Budget
Tendering
of project

-TORs to
be
finalized
in july,
2014
-Draft
budget
and
preparati
on of
tender
documen
ts to be
complete
d in
August,2
014
-Tender
floating
Procurem
-Awarding ent of
of tender survey
-Supply of equipme
equipmen nt
t

-Draft TORs
ready
-Draft
Budget
ready

Procuremen
t of spatial
planning
services is
new in the
county
since this is
a new plan

-Tender
award

Equipment
have not
been
supplied by
the close of
F/Y but
supplied in
2014/2015
F/Y

7.

Land
Banking

Tendering

7,800,0 March,20 June,201


00 and
14
4
others
to be
met by
user
departm
ents

8.

Valuation
Roll for
Moisbrid
ge town

Tendering

4,000,0
00

March,20 June,
14
2014

Tendering
-Award of
tender
-Purchase
of land
Registrati
on of land
-Floating
of tender
-Awarding
of tender

10 acres
Tender
was
awards
procured
at Langas
and
Chagaiya
areas

This is a
continuous
exercise as
the need
arises

Tendering Tender
complete awarded.

Valuation
was
formerly
done
through the
lands min.

MAIN FINDINGS
The main findings of this report are as follows:

There is a big shortage of personnel in critical areas like planning,


Surveillance, Technical staff in GIS and Drafting.

There is need to integrate the staff from national and the staff
from former local authorities for smooth operations and improved
service delivery

Recruitment of Directors to head various sections should be fast


tracked for smooth operations

Underperformance in some sections of the department is due to


lack of means of transport. This is very critical for those sections
which their activities are field oriented like survey and physical
planning.

Despite the above challenges the department met the set targets
for the period under review.

CONCLUSION AND RECOMMENDATIONS


In conclusion, it can be noted that the department has made a lot of
progress within a very short period. Notwithstanding the above
achievements, the department still has a lot to do in order to improve
service delivery. Among the areas which needs more focus in
2014/2015 financial year are:

Development of service charters

Development of SMART targets and implementation of performance


appraisals

Deployment and redistribution of staff

Preparation of Departmental strategic plan

Preparation of sectoral plans (County spatial plan)

Setting up of GIS labs

Setting up of accounting and procurement units in the department


so that it can manage its resources independently

Automation of land records we can prioritize land records for


former Eldoret Municipal council, Wareng county council and Burnt
Forest town council

Update valuation roll for Eldoret town and do valuation roll for three
other centres

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