MM BBP For Sap Is Retail Implementation

SAP IS-RETAIL IMPLEMENTATION
PURCHASING
AND
SUPPLY CHAIN MANAGEMENT
TO-BE BUSINESS PROCESS SCRIPTS
LOCATION: GURGAON
FINAL BBP MM ISSUED TO ANKITA (PWC) FOR SOLMAN UPLOAD PURPOSE DATED -31st JULY
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PRHPL
Name
Signature
PwC
Date
Name
Asheem Rath
Anirban Bose
Manish Goel
Tilak Mendiratta
Signature
Shriti Malhotra
Date
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CONTENTS
1
BUSINESS REVIEW OF PLANET RETAIL HOLDINGS PRIVATE LIMITED ........................................................................................... 14

1.1
PLANET RETAIL HOLDINGS-CONCEPTS: ........................................................................................................................................... 15
1.2
PLANET RETAIL HOLDING BRANDS ................................................................................................................................................... 16
ORGANIZATION STRUCTURE ...................................................................................................................................................................... 20

2.1
CLIENT ........................................................................................................................................................................................................ 20
2.2
COMPANY .................................................................................................................................................................................................. 23
2.3
SITE .............................................................................................................................................................................................................. 23
2.4
STORAGE LOCATION .............................................................................................................................................................................. 33
2.5
PURCHASING ORGANIZATION ............................................................................................................................................................. 35
2.6
PURCHASING GROUP .............................................................................................................................................................................. 36
MASTERS .......................................................................................................................................................................................................... 38
3.1
ARTICLE MASTER .................................................................................................................................................................................... 38
3.1.1
3.1.2
3.1.3
3.1.4
DEFINITION ......................................................................................................................................................................................... 38
INTEGRATION IN SAP ....................................................................................................................................................................... 39
ARTICLE TYPE .................................................................................................................................................................................... 40
ARTICLE MASTER VIEW: ................................................................................................................................................................. 43
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3.1.5 BASIC DATA ........................................................................................................................................................................................ 43

3.1.6 LISTING ................................................................................................................................................................................................ 43
3.1.7 PURCHASING ...................................................................................................................................................................................... 44
3.1.8 SALES: .................................................................................................................................................................................................. 44
3.1.9 LOGISTICS DC..................................................................................................................................................................................... 44
3.1.10 LOGISTICS STORE: ............................................................................................................................................................................. 44
3.1.11 POS ........................................................................................................................................................................................................ 44
3.1.12 ARTICLE NUMBER............................................................................................................................................................................. 46
3.1.13 ARTICLE DESCRIPTION .................................................................................................................................................................... 46
3.1.14 UNIT OF MEASURE: ........................................................................................................................................................................... 46
3.1.14.1.1 BASE UNIT OF MEASURE (BUN) ........................................................................................................................................ 46
3.1.14.1.2 ORDER UNIT OF MEASURE (OUN): ..................................................................................................................................... 46
3.1.14.1.3 SALES UNIT OF MEASURE (SUN): ....................................................................................................................................... 47
3.1.14.1.4 DELIVERY/ISSUE UNIT OF MEASURE (D/I): ...................................................................................................................... 47
3.1.15 EUROPEAN ARTICLE NUMBER ...................................................................................................................................................... 48
3.1.16
VALUATION CLASS ....................................................................................................................................................................... 49
3.1.17 PRICE CONTROL INDICATOR ......................................................................................................................................................... 51
3.1.17.1.1 STANDARD PRICE (S)............................................................................................................................................................ 52
3.1.17.1.2 MOVING AVERAGE PRICE ................................................................................................................................................... 52
3.1.18 PURCHASING VALUE KEY .............................................................................................................................................................. 53
3.1.19 OLD ARTICLE NUMBER ................................................................................................................................................................... 53
3.1.20 EXTERNAL MERCHANDISE GROUP .............................................................................................................................................. 53
3.1.21 PRODUCT HIERARCHY..................................................................................................................................................................... 54
3.1.22 SIZE & DIMENSION............................................................................................................................................................................ 54
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3.1.23 RP TYPE................................................................................................................................................................................................ 54
3.1.24 LOT SIZE .............................................................................................................................................................................................. 55
3.1.25 RE-ORDER POINT ............................................................................................................................................................................... 55
3.1.26 MAXIMUM STOCK LEVEL ............................................................................................................................................................... 55
3.1.27 RP CONTROLLER ............................................................................................................................................................................... 56
3.1.28 VALUATION CATEGORY ................................................................................................................................................................. 56
3.1.29 ARTICLE CATEGORY ........................................................................................................................................................................ 57
3.1.29.1.1 SINGLE ARTICLE ................................................................................................................................................................... 57
3.1.29.1.2 GENERIC ARTICLES ............................................................................................................................................................... 58
3.1.29.1.3 EMPTIES & FULL PRODUCTS ............................................................................................................................................... 58
3.1.29.1.4 STRUCTURED ARTICLES ...................................................................................................................................................... 59
3.1.30 MERCHANDISE CATEGORY (MC): ................................................................................................................................................. 60
3.1.31 MERCHANDISE CATEGORY HIERARCHIES ................................................................................................................................ 60
3.2 BATCH MANAGEMENT ........................................................................................................................................................................... 64
3.2.1 BATCH LEVEL .................................................................................................................................................................................... 64
3.2.1.1.1 SITE LEVEL ................................................................................................................................................................................ 64
3.2.1.1.2 ARTICLE LEVEL ........................................................................................................................................................................ 65
3.2.1.1.3 CLIENT LEVEL ........................................................................................................................................................................... 65
3.2.2 BATCH NO ........................................................................................................................................................................................... 66
3.3 ASSORTMENT PLANNING: ..................................................................................................................................................................... 66
3.3.1 DEFINITION ......................................................................................................................................................................................... 66
3.4 VENDOR MASTER .................................................................................................................................................................................... 66
3.4.1
VENDOR ACCOUNT GROUP ............................................................................................................................................................ 67
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3.4.2 TITLE .................................................................................................................................................................................................... 69

3.4.3 VENDOR NAME .................................................................................................................................................................................. 69
3.4.4 VENDOR SEARCH TERM .................................................................................................................................................................. 69
3.4.5 VENDOR STREET ADDRESS ............................................................................................................................................................ 69
3.4.6 VENDOR COMMUNICATION ........................................................................................................................................................... 69
3.4.7 VENDOR RECONCILIATION ACCOUNT ........................................................................................................................................ 69
3.4.8 VENDOR HEAD OFFICE ACCOUNT NUMBER.............................................................................................................................. 70
3.4.9 VENDOR PAYMENT TERMS ............................................................................................................................................................ 71
3.4.10 CHECK FLAG FOR DOUBLE INVOICES OR CREDIT MEMOS ................................................................................................... 71
3.4.11 VENDOR PAYMENT METHOD ........................................................................................................................................................ 71
3.4.12 VENDOR HOUSE BANK .................................................................................................................................................................... 72
3.4.13 VENDOR PURCHASE ORDER CURRENCY.................................................................................................................................... 72
3.4.14 VENDOR INCO TERMS ...................................................................................................................................................................... 72
3.4.15 SCHEMA GROUP, VENDOR .............................................................................................................................................................. 73
3.4.16 PRICING DATE CATEGORY (CONTROLS DATE OF PRICE DETERMINATION) .................................................................... 73
3.4.17 GR-BASED INVOICE VERIFICATION INDICATOR ...................................................................................................................... 74
3.4.18 SERVICE-BASED INVOICE VERIFICATION INDICATOR ........................................................................................................... 74
3.5 INFO RECORD ............................................................................................................................................................................................ 75
3.5.1 DEFINITION ......................................................................................................................................................................................... 75
3.5.2 INFO CATEGORY ............................................................................................................................................................................... 76
3.5.2.1.1 STANDARD ................................................................................................................................................................................ 76
3.5.2.1.2 SUBCONTRACTING ................................................................................................................................................................. 76
3.5.2.1.3 PIPELINE .................................................................................................................................................................................... 76
3.5.2.1.4 CONSIGNMENT ........................................................................................................................................................................ 76
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3.6
SOURCE LIST ............................................................................................................................................................................................. 77
3.7
QUOTA ARRANGEMENT......................................................................................................................................................................... 77
3.8
TAX CODE .................................................................................................................................................................................................. 77
3.9
SERVICE MASTER .................................................................................................................................................................................... 79
3.9.1 DEFINITION ......................................................................................................................................................................................... 79

3.9.2 SERVICE MASTER RECORDS .......................................................................................................................................................... 79
3.9.3 AS PLANNED SERVICES WITH DESCRIPTION, QUANTITY, AND PRICE ............................................................................... 80
3.9.4 AS UNPLANNED SERVICES WITH THE SETTING OF A VALUE LIMIT ONLY. ..................................................................... 80
3.10 PURCHASING SCHEMA........................................................................................................................................................................ 81
3.10.1 DEFINITION ......................................................................................................................................................................................... 81
3.10.2 CONDITION TYPES ............................................................................................................................................................................ 81
3.10.3 GROUP CONDITION ........................................................................................................................................................................... 82
3.10.4 CONDITION TABLES ......................................................................................................................................................................... 82
3.10.5 ACCESS SEQUENCE........................................................................................................................................................................... 82
3.10.6 PURCHASE DOMESTIC SCHEMA.................................................................................................................................................... 83
3.10.7 PURCHASE DOMESTIC SCHEMA WITH MRP ............................................................................................................................... 83
3.10.8 PURCHASE IMPORT SCHEMA ......................................................................................................................................................... 84
3.10.9 PURCHASE IMPORT SCHEMA WITH MRP .................................................................................................................................... 85
3.10.10 STOCK TRANSPORT ORDER ........................................................................................................................................................ 85
3.11 TAX PROCEDURE .................................................................................................................................................................................. 86
3.12
CONSIGNMENT STOCK ........................................................................................................................................................................ 87
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3.12.1 CONSIGNMENT RECEIPT ................................................................................................................................................................. 87

3.12.2 ISSUE OF CONSIGNMENT STOCK .................................................................................................................................................. 87
3.12.3 TRANSFERRING CONSIGNMENT STOCK TO OWN STOCK ...................................................................................................... 88
3.12.4 SETTLING CONSIGNMENT LIABILITIES ...................................................................................................................................... 88
3.12.5 AFTER SALES ...................................................................................................................................................................................... 89
PLANET RETAIL PROCESSES FLOW CHARTS .......................................................................................................................................... 90
4.1
PURCHASE TO PAY CYCLE (DOMESTIC)_WITH PURCHASE REQUISITION ............................................................................... 90
4.2
PURCHASE TO PAY CYCLE (DOMESTIC)_WITHOUT PURCHASE REQUISITION ....................................................................... 90
4.3
PURCHASE TO PAY CYCLE (IMPORTS)_WITH PURCHASE REQUISITION .................................................................................. 90
4.4
PURCHASE TO PAY CYCLE (IMPORTS)_WITHOUT PURCHASE REQUISITION .......................................................................... 90
4.5
SUB-CONTRACTING CYCLE .................................................................................................................................................................. 90
4.6
STOCK TRANSFER FROM DC/STORE TO STORE ............................................................................................................................... 90
4.7
EXTERNAL SERVICE MANAGEMENT.................................................................................................................................................. 90
4.8
GOODS MOVEMENT ................................................................................................................................................................................ 90
4.9
MATERIAL RETURN TO THE VENDOR ................................................................................................................................................ 90
4.10
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PHYSICAL INVENTORY ....................................................................................................................................................................... 90
IMPORTANT TERMS IN PURCHASING ..................................................................................................................................................... 102

5.1
PURCHASING REQUISITION ................................................................................................................................................................ 102
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5.2
PURCHASE ORDER ................................................................................................................................................................................. 103
5.3
SCHEDULING AGREEMENT ................................................................................................................................................................. 107
5.4
INVOICE VERIFICATION ....................................................................................................................................................................... 109
PROCESSES FOR PLANET RETAIL ............................................................................................................................................................ 110

6.1
CREATION OF PURCHASE REQUISITION .......................................................................................................................................... 110
6.1.1 PURCHASE REQUISITION WITH ARTICLE CODE (NON MERCHANDISE) ........................................................................... 111
6.1.2 PURCHASE REQUISITION WITHOUT ARTICLE CODE (MERCHANDISE CODE) ............................................................... 111
6.2 CREATION OF PURCHASE ORDER ..................................................................................................................................................... 112
6.2.1 CREATION OF PURCHASE ORDER FOR ARTICLE / MERCHANDISE .................................................................................... 112
6.2.2 CREATION OF PURCHASE ORDER FOR CONSUMABLES ....................................................................................................... 113
6.2.3 CREATION OF PURCHASE ORDER FOR CONSUMABLES WITH ARTICLE CODE .............................................................. 113
6.2.4 CREATION OF PURCHASE ORDER FOR CONSUMABLES WITHOUT ARTICLE CODE ...................................................... 114
6.2.5 CREATION OF PURCHASE ORDER FOR SERVICES .................................................................................................................. 115
6.2.6 CREATION OF PURCHASE ORDER FOR SERVICES WITH SERVICE MASTER .................................................................... 115
6.2.7 CREATION OF PURCHASE ORDER FOR SERVICES WITHOUT SERVICE MASTER ........................................................... 116
6.2.8 CREATION OF PURCHASE ORDER FOR SUBCONTRACTING ................................................................................................ 117
6.2.9 CREATION OF PURCHASE ORDER FOR ASSETS ...................................................................................................................... 118
6.3 CREATION OF SCHEDULING AGREEMENTS OF ARTICLE ........................................................................................................... 119
6.3.1 CREATION OF SCHEDULING AGREEMENTS OF CONSUMABLES ........................................................................................ 120
6.4 DATA CAPTURING AT SECURITY GATE ........................................................................................................................................... 121
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6.5
GOODS RECEIPTS PROCESS ................................................................................................................................................................. 122
6.6
CANCELLATION OF GR ......................................................................................................................................................................... 124
6.7
SERVICE ENTRY SHEET ........................................................................................................................................................................ 124
6.8
CANCELLATION OF SERVICE ENTRY SHEET .................................................................................................................................. 126
6.9
IMPORT CYCLE ....................................................................................................................................................................................... 126
6.9.1 PROCESS FLOW (AS PER AS-IS)_IMPORTS_MERCHANDISE ................................................................................................. 126

6.9.2 PROCESS FLOW (AS PER AS-IS)_IMPORTS_NON MERCHANDISE ........................................................................................ 128
6.10 TRANSFER OF GOODS FROM SITE TO SITE .................................................................................................................................. 129
6.10.1 ONE STEP ........................................................................................................................................................................................... 129
6.10.2 TWO STEP .......................................................................................................................................................................................... 129
6.11 TRANSFER OF GOODS FROM STORAGE LOCATION TO STORAGE LOCATION WITHIN SITE .......................................... 130
6.12
ISSUE OF GOODS TO COST CENTRE ............................................................................................................................................... 131
6.13
REVERSAL OF GOODS FROM COST CENTRE ............................................................................................................................... 131
6.14
TRANSFER OF GOODS FROM ARTICLE TO ARTICLE ................................................................................................................. 131
6.15
TRANSFER OF GOODS FROM SITE TO SUBCONTRACTOR ....................................................................................................... 131
6.16
PHYSICAL INVENTORY VERIFICATION (STOCK TAKE)............................................................................................................ 132
6.17
ARTICLE RETURN TO VENDOR ....................................................................................................................................................... 134
6.18
RP FOR CONSUMABLES .................................................................................................................................................................... 134
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GOODS IN TRANSIT ............................................................................................................................................................................ 135
6.19.1 ARTICLE FROM EXTERNAL SUPPLIER TO DC/STORE ............................................................................................................ 135

6.19.2 ARTICLE FROM SITE/STORE TO SITE/STORE THROUGH STO .............................................................................................. 136
6.20 RELEASE STRATEGY ......................................................................................................................................................................... 136
6.20.1 GAP: .................................................................................................................................................................................................... 137
6.21 RESERVATION ..................................................................................................................................................................................... 137
6.22
COSTING OF GOODS RECIEVED (IMPORTS) ................................................................................................................................. 138
6.22.1 PROCESS FLOW AS PER AS-IS ...................................................................................................................................................... 138

6.23 CLAIMS PROCESS ............................................................................................................................................................................... 139
6.23.1 PROCESS FLOW AS PER AS-IS _ CLAIMS FROM SUPPLIER.................................................................................................... 139

6.23.1.1.1 SHORTAGE / DEFECTIVES IN IMPORTS.......................................................................................................................... 139
6.23.1.1.2 SHORTAGE/DEFECTIVES IN DOMESTIC SUPPLIES ..................................................................................................... 139
6.23.2 INSURANCE CLAIMS....................................................................................................................................................................... 140
6.23.2.1.1 FOR DAMAGES/SHORTAGES (BOTH FOR IMPORTS AND DOMESTICS) ................................................................. 140
LIST OF GAPS ................................................................................................................................................................................................. 140
DATA MIGRATION STRATEGY .................................................................................................................................................................. 141

8.1
INTRODUCTION ...................................................................................................................................................................................... 141
8.2
DATA MIGRATION SOLUTIONS ALLOW US TO .............................................................................................................................. 141
8.2.1
8.2.2
REDUCE RISK ................................................................................................................................................................................... 141

LOWER OPEX .................................................................................................................................................................................... 142
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8.2.3 IMPROVE DATA QUALITY ............................................................................................................................................................. 142

8.2.4 MIGRATE SEAMLESSLY................................................................................................................................................................. 142
8.3 THE STEPS TO BE FOLLOWED ............................................................................................................................................................ 142
8.4
DATA MIGRATION PROCESS INCLUDES .......................................................................................................................................... 143
8.5
LIST OF TOOLS ........................................................................................................................................................................................ 143
8.6
LIST OF DATA MIGRATION TEMPLATES FOR PLANET RETAIL ................................................................................................. 143
8.7
DATA MIGRATION TEAM ..................................................................................................................................................................... 144
LIST OF DATA MIGRATION TOOLS PERTAINING TO PURCHASING AND SCM ............................................................................. 144
10
LIST OF MODULE POOLS ......................................................................................................................................................................... 145
11
LIST OF REPORTS AS PER AS-IS ............................................................................................................................................................. 145
11.1
PRINT OF PURCHASE ORDER (DOMESTIC / IMPORTS / THIRD PARTY) ................................................................................. 145
11.2
ALLOCATION REPORT: INPUT FIELD- ALLOCATION NO. (STO NUMBER)/ ALLOCATION DATE (STO DATE) ............. 145
11.3
GRN REPORT ........................................................................................................................................................................................ 146
11.4
LANDED COST REPORT ..................................................................................................................................................................... 148
11.5
LTI REPORT/ INWARD REPORT AT THE STORE END ................................................................................................................. 149
11.6
LTO REPORT/OUTBOUND DELIVERY REPORT ............................................................................................................................ 149
11.7
PURCHASE ORDER REPORT ............................................................................................................................................................. 150
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11.8
STOCK REPORT ................................................................................................................................................................................... 151
11.9
STOCK REPORT ................................................................................................................................................................................... 152
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OVERVIEW OF SCM FUNCTIONS ........................................................................................................................................................... 154
12.1
ALLOCATION ....................................................................................................................................................................................... 154
12.1.1 AS IS .................................................................................................................................................................................................. 154

12.1.2 TO-BE .................................................................................................................................................................................................. 155
12.1.3 ALLOCATION RULES ...................................................................................................................................................................... 155
12.1.4 ALLOCATION TABLES .................................................................................................................................................................... 155
12.1.5 GENERATION OF FOLLOW-ON DOCUMENTS ........................................................................................................................... 156
13
SAP COMMENTS......................................................................................................................................................................................... 158
14
CAPTAINS COMMENTS ............................................................................................................................................................................ 158
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BUSINESS REVIEW OF PLANET RETAIL HOLDINGS PRIVATE LIMITED
Planet Retail is Indias leading lifestyle retail group offering premium and famous international retail options to the Indian consumer.
Planet Retail Holdings Pvt. Ltd. formerly known as Planet Sports Pvt. Ltd. is the leading lifestyle retailer in India today offering premium and
famous international retail options to Indian consumers.
Currently Planet Retail Holdings Pvt. Ltd. brings to India famous fashion brands like Marks & Spencer, Guess, Next, etc. catering to Fashion/
Lifestyle retailing segment. The company has recently forayed into Department stores through Debenhams and the Health and Beauty segment
with the launch of The Body Shop.
Planet Retail has over 70 stores of various concepts spread across India with a total retail space of over 1 Lac sq. ft. It employs more than 700
people across its offices and stores.
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1.1 PLANET RETAIL HOLDINGS-CONCEPTS:

PLANET RETAIL
PLANET RETAIL HOLDINGS

PRIVATE LIMITED
GUESS
MARCIANO
NEXT
ACCESORIZE
DEBENHAMS
FASHION CUBE
SUPREME TRADELINKS
PRIVATE LIMITED
MARKS & SPENCER
QUEST RETAIL
PRIVATE LIMITED
THE BODY SHOP

SOLE EFFECT
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Planet Retail Holdings as a corporate group has the following companies:

PLANET RETAIL HOLDINGS PRIVATE LIMITED
SUPREME TRADELINKS PRIVATE LIMITED (100% subsidiary of Planet Retail Holdings private limited.)
QUEST RETAIL PRIVATE LIMITED
1.2 PLANET RETAIL HOLDING BRANDS
GUESS: Established in 2005, GUESS began as a jeans company and has since successfully grown into a global lifestyle brand. Today
GUESS designs, markets and distributes full collections of womens, mens and childrens apparel as well as accessories. GUESS is
distributed throughout the United States and Canada in fine department and specialty stores, its retail and factory stores, and on its online
store GUESS.com. GUESS has licensees and distributors in South America, Europe, Asia, Africa, Australia and the Middle East. It has
been launched in 2005.
MARCIANO: Marciano is the new runway-inspired collection designed for the contemporary "it girl." Marciano represents pure
glamour in everyday fashion. From intricately detailed tops, to body conscious party dresses and well-constructed slacks and coats, the
collection offers a trend-setting variety of mix-and-match pieces that will take one from morning meeting to cocktail hour in style.
Marciano accessories, including boldly-coloured leather handbags, stunningly sexy footwear, and attention demanding jewellery, are a
key element of this A-leister lifestyle. It has been launched in 2007.
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Pairing the highest quality construction and intricate craftsmanship with the most luxurious fabrics, the Marciano collection is
unmistakably sumptuous. Elegant silk chiffons, soft cashmeres, and finely decorated jacquards add sensual femininity to this decadent
line. As distinguished through such elements as delicate beading and beautiful jewelled button accents, great detail and care go into the
design of each piece. Designer denim in the latest washes and figure flattering silhouettes also plays a key role in the Marciano line. The
first brand extension from GUESS, Inc., Marciano follows suit in true GUESS style with apparel and accessories that are on the edge of
the fashion forefront.
NEXT: Next is a UK based retailer offering stylish, good quality products in clothing, footwear, accessories and home products. It has
ACCESSORIZE: In the early 1980's Monsoon started to sell a small collection of accessories which became so popular that the idea for
the innovative new store format Accessorize was born. The first Accessorize store opened in London's Covent Garden Piazza in 1984
and the second in Carnaby Street in 1986. 1992 saw the first Accessorize store outside London with a store opening in Manchester. In the
same year the first airport store was opened at Gatwick South terminal. Building on the company's phenomenal success, a store opening
programme began, averaging 16 new stores each year. It has been launched in 2006.
Today there are more than 240 Accessorize stores in the UK and a blossoming international operation of over 300 stores.
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See a list of all Accessorize stores throughout the UK and the world here.
With its own in-house design team, Accessorize holds a unique position on the high street with its inspirational, globally sourced, wellpriced and good quality collection of fashion accessories. Displayed in an original and impactful colour-bay design, the constantly
changing range includes every kind of accessory imaginable; bags, purses, jewellery, belts, hats, scarves, flip flops, gloves, hair
accessories and cosmetics.
DEBENHAMS: Planet Retails latest concept, Debenhams, is targeted at style conscious customers. Tagged as 'Britain's Favourite
Department Store', Debenhams delivers its own brand of style, comfort, and practicality in its product offering.
Debenhams has made its debut at Ambience Mall, Gurgaon. This lifestyle department store concept from the UK offers shoppers over 20
British brands under one roof - with an offering ranging from exclusive designer fashion to modern, contemporary home-ware. It has
FASHION CUBE: It is the factory-outlet kind of concept from Planet Retail Holdings from which the other brands are sold. It has been
launched in 2007.
MARKS & SPENCERS: This brand has over 600 stores located throughout the UK, this includes our largest store at Marble Arch,
London. In addition, the Company has 240 stores worldwide, including over 219 franchise businesses, operating in 34 countries. First
established in the UK in 1884, M&S now trades across 30 countries, employing over 60,000 people with a turnover in excess of USD 15
billion. It has been launched in 2007.
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THE BODY SHOP: The Body Shop International plc is a global manufacturer and retailer of naturally inspired, ethically produced
beauty and cosmetics products. Founded in the UK in 1976 by Dame Anita Roddick, it has over 2,100 stores in 55 countries, with a
range of over 1,200 products, all animal cruelty free, and many with fairly traded natural ingredients. It has been launched in 2006.
SOLE EFFECT: This format deals brings famous footwear brands nearer to the customers. It has been launched in 2007.
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ORGANIZATION STRUCTURE
2.1 CLIENT
A client is in organizational terms, an independent unit in the system. Clients have their own data environment and therefore their own master
and transaction data, assigned user master record and chart of accounts and specific customizing parameters. The Client is the top-level of
organization structure. Several company codes can be assigned to one single client.
Planet Retail Scenario:
PRD (Clients: 100, 110, 120)
PRQ (Client: 200)
XID (Clients: 400, 410)
XIQ (Client: 500)
PRP (Clients: 300)
XIP (Clients: 600)
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Naming Conventions:
Every SAP system within a landscape must have a unique system ID called SID. Additionally SAP recommends that all systems across all
landscapes have a unique SID so as to avoid potential naming conflicts when configuring remote connections between the three component
landscapes and also among the users, administrators and SAP team.
Although some systems do not yet physically exist it is important to establish a naming convention in order that future systems can still be
identified and incorporated within the transport strategy.
Accordingly, the following naming conventions are recommended:
SID: XYZ
Where XY represents the Landscape
PR: PLANET RETAIL IS Retail systems
XI: PLANET RETAIL XI System
Where Z represents the role of the system

D: Development
Q: Quality / Test
P: Production
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PRD: Planet Retail Development

100
Golden Client
110
Configuration Client
120
Sand Box
PRQ: Planet Retail Quality

200
Quality / Testing Client
PRP: Planet Retail Production

300
Production Client
XID: XI Development
400
Golden Client
410
Configuration Client
XIQ: XI Quality
500
Quality / Test Client
XIP: XI Production
600
Production Client
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2.2 COMPANY
A company is an organizational unit in accounting which represents a business organization according to the requirements of commercial law in
a particular country.

There are 3 company codes in Planet Retail which are listed below:
Company Code: 1000: PLANET RETAIL HOLDINGS PRIVATE LIMITED
1100: SUPREME TRADELINKS PRIVATE LIMITED.
2000: QUEST RETAIL PRIVATE LIMITED
2.3 SITE
A site is an organizational unit. Sites are used to manage inventory at storage location level and to map the relevant business processes such as
goods receipts, physical inventory and goods issues. A site can be a store or a distribution centre..
Store: It is a type of site in which goods are presented and sold to consumers.
Distribution Centre: A distribution centre (DC) is supplied with merchandise by an external vendor. A distribution centre also supplies
other sites and external customers with merchandise. The DC is different from the store as it performs the additional function of being a
vendor to the store.
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The site is assigned to a single company code. A company code can have several sites. A site has the following attributes:
A site has an address.
A site has a language.
A site belongs to a country.

In Planet Retail, currently, there are three company codes i e Planet Retail Holdings Pvt Limited, Supreme Trade Links Pvt Limited and Quest
Retail Pvt. Limited.
Under above three company codes, there are 95 sites which are listed below.
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TOTAL SITES: 95
COMPANY CODE: 1000
COMPANY NAME: PLANET RETAIL HOLDINGS PRIVATE LIMITED
CONCEPT: GUESS
There are 21 stores in GUESS under company code 1000 (Planet Retail Holdings Pvt. Limited)
STORE CODE
G001
G002
G003
G004
G005
G006
G007
G008
G009
G010
G011
G012
G013
G014
G015
G016
LOCATION
GUESS?? MALAD
GUESS?? PHOENIX
GUESS?? - MGF MALL
GUESS?? - ANSAL PLAZA
GUESS?? BANGALORE
GUESS?? - HYD. CENTRAL
GUESS?? - VAMA PEDDER ROAD
GUESS?? CHENNAI
GUESS?? LUCKNOW
GUESS?? - ATRIA THE MILLENNIUM MALL
GUESS?? - KAKADE MALL PUNE
GUESS?? - WESTGATE MALL DELHI
GUESS?? - ELITE LUDHIANA
GUESS?? AVANI HEIGHTS KOLKATA
GUESS?? LIDO MALL BANGALORE
GUESS?? - HIMALAYA MALL AHMEDABAD
SEARCH TERM
MIGU
MPGU
GMGU
DAGU
BGGU
HCGU
MVGU
CSGU
LSGU
MAGU
PKGU
DWGU
LEGU
KAGU
BLGU
AHGU
CITY
MUMBAI
MUMBAI
GURGAON
DELHI
BANGALORE
HYDERABAD
MUMBAI
CHENNAI
LUCKNOW
MUMBAI
PUNE
DELHI
LUDHIANA
KOLKATA
BANGALORE
AHMEDABAD
PURCHASING
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G017
G018
G019
G020
G021
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GUESS?? NOIDA
GUESS?? AMBI MALL GURGAON
GUESS?? - SELECT CITY WALK SAKET DELHI
GUESS?? - SOUTH CITY MALL KOLKATA
GUESS?? AMBI MALL (SOLE EFFECT_SIS) GURGAON
NGGU
GAGU
DSGU
KSGU
GAS1
NOIDA
GURGAON
DELHI
KOLKATA
GURGAON
CONCEPT: MARCIANO
There is a store in Marciano under company code 1000 (Planet Retail Holdings Pvt. Limited)
STORE CODE
G900
LOCATION
MARCIANO AMBI MALL GURGAON
SEARCH TERM
GAMA
CITY
GURGAON
CONCEPT: NEXT
There are eleven stores in Next under company code 1000 (Planet Retail Holdings Pvt. Limited).
STORE CODE
N001
N002
N003
N004
N005
LOCATION
NEXT - WESTGATE MALL DELHI
NEXT - KAKADE MAGNUM MALL PUNE
NEXT - AVANI HEIGHTS KOLKATA
NEXT - LIDO MALL BANGALORE
NEXT - AMBI MALL GURGAON
SEARCH TERM
DWNX
PKNX
KANX
BLNX
GANX
CITY
DELHI
PUNE
KOLKATA
BANGALORE
GURGAON
PURCHASING
AND
LOCATION: GURGAON
N006
N007
N008
N009
N010
N011
NEXT - SOUTH CITY MALL KOLKATA

NEXT - SELECT CITY WALK SAKET DELHI
NEXT ANSAL PLAZA NEW DELHI
NEXT - PHOENIX MALL MUMBAI
NEXT - OBEROI MALL MUMBAI
NEXT DEV ARCADE AHMEDABAD
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PAGE 27
KSNX
DSNX
DANX
MPNX
MONX
ADNX
KOLKATA
DELHI
DELHI
MUMBAI
MUMBAI
AHMEDABAD
CONCEPT: ACCESSORIZE
There are six stores in Accessorize under company code 1000 (Planet Retail Holdings Pvt. Limited).
STORE CODE
A001
A002
A003
A004
A005
A006
LOCATION
ACCESSORIZE - AVANI HEIGHT KOLKATA
ACCESSORIZE AMBI MALL GURGAON
ACCESSORIZE DISTRICT CENTRE SAKET
ACCESSORIZE OBEROI MALL MUMBAI
ACCESSORIZE LIFESTYLE OASIS
CENTRE BANGALORE
ACCESSORIZE LIDO MALL BANGALORE
SEARCH TERM
KAAC
GAAC
DSAC
MOAC
CITY
KOLKATA
GURGAON
DELHI
MUMBAI
BOAC
BLAC
BANGALORE
BANGALORE
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CONCEPT: DEBENHAMS
There is a store in Debenhams under company code 1000 (Planet Retail Holdings Pvt. Limited).
STORE CODE
D001
LOCATION
DEBENHAMS AMBI MALL GURGAON
SEARCH TERM
GADB
CITY
GURGAON
CONCEPT: FASHION CUBE

There is a store in Fashion Cube under company code 1000 (Planet Retail Holdings Pvt. Limited).
STORE CODE
F001
LOCATION
FASHION CUBE - MEGA MALL_PRHPL
SEARCH TERM
GMFP
CITY
GURGAON
There is a store in Fashion Cube under company code 1100 (Supreme Trade links Pvt. Limited).
STORE CODE
F002
LOCATION
FASHION CUBE - MEGA MALL_STPL
SEARCH TERM
GMFS
CITY
GURGAON
There is a store in Fashion Cube under company code 2000 (Quest Retail Pvt. Limited).
STORE CODE
F003
LOCATION
FASHION CUBE - MEGA MALL_QRPL
SEARCH TERM
GMFQ
CITY
GURGAON
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NOTE: THREE CASH COUNTERS ARE RUNNING AT ONE STORE FOR ALL THE THREE COMPANIES RESPECTIVELY.
COMPANY CODE: 1100
COMPANY NAME: SUPREME TRADELINKS PRIVATE LIMITED.
CONCEPT: MARKS & SPENCER

There are fourteen stores in Marks & Spencer under company code 1100 (Supreme Trade links Pvt. Limited).
STORE CODE
M001
M002
M003
M004
M005
M006
M007
M008
M009
M010
M011
M012
M013
M014
LOCATION
M & S ANSAL PLAZA DELHI
M & S METROPLOITAN GURGAON
M & S PHOENIX MUMBAI
M & S MALAD MUMBAI
M & S CENTRAL HYDERABAD
M & S GARUDA MALL BANGALORE
M & S CHENNAI
MARKS & SPENCER MAGUM MALL PUNE
MARKS & SPENCER WEST GATE MALL DELHI
MARKS & SPENCER AVANI HEIGHTS KOLKATA
MARKS & SPENCER LEDO MALL BANGALORE
MARKS & SPENCER GREAT INDIA MALL NOIDA
MARKS & SPENCER AMBI MALL GURGAON
M & S SOUTH CITY MALL KOLKATA
SEARCH TERM
DAMS
GMMS
MPMS
MIMS
HCMS
BGMS
CHMS
PMMS
DWMS
KAMS
BLMS
NGMS
GAMS
KSMS
CITY
DELHI
GURGAON
MUMBAI
MUMBAI
HYDERABAD
BANGALORE
CHENNAI
PUNE
DELHI
KOLKATA
BANGALORE
NOIDA
GURGAON
KOLKATA
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COMPANY CODE: 2000
PAGE 30
COMPANY NAME: QUEST RETAIL PRIVATE LIMITED.
CONCEPT: THE BODY SHOP

There are twenty two stores in The Body Shop under company code 2000 (Quest Retail Pvt. Limited).
STORE CODE
B001
B002
B003
B004
B005
B006
B007
B008
B009
B010
B011
B012
B013
B014
B015
B016
B017
B018
LOCATION
THE BODY SHOP - INORBIT MALL
THE BODY SHOP - GK DELHI
THE BODY SHOP WEST GATE MALL DELHI
THE BODY SHOP ELITE LUDHIANA
THE BODY SHOP - KAKADE MAGNUM MALL PUNE
THE BODY SHOP - MGF GURGAON
THE BODY SHOP - CITY PULSE JAIPUR
THE BODY SHOP - ORCHID CENTER MUMBAI CENTRAL
THE BODY SHOP - AVANI HEIGHTS KOLKATA
THE BODY SHOP - LEDO MALL BANGALORE
THE BODY SHOP VAMA MUMBAI
THE BODY SHOP MATRIX MALL BANGALORE
THE BODY SHOP - GREAT INDIA MALL
THE BODY SHOP KHAN MARKET
THE BODY SHOP - ANSAL PLAZA DELHI
THE BODY SHOP - SAKET DELHI
THE BODY SHOP (SIS) DEBENHAMS GURGAON
THE BODY SHOP - AMBI MALL GURGAON
SEARCH TERM
MIBS
DGBS
DWBS
LEBS
PKBS
GMBS
JCBS
MCBS
KABS
BLBS
MVBS
BMBS
NGBS
DKBS
DABS
DSBS
GDBS
GABS
CITY
MUMBAI
DELHI
DELHI
LUDHIANA
PUNE
GURGAON
JAIPUR
MUMBAI
KOLKATA
BANGALORE
MUMBAI
BANGALORE
NOIDA
DELHI
DELHI
DELHI
GURGAON
GURGAON
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B019
B020
B021
B022
PAGE 31
THE BODY SHOP- SOUTH CITY MALL, KOLKATA

THE BODY SHOP- PHOENIX MUMBAI
THE BODY SHOP- OBEROI MALL MUMBAI
THE BODY SHOP - SHALIMAR BAGH DELHI
KSBS
MPBS
MOBS
DCBS
KOLKATA
MUMBAI
MUMBAI
DELHI
CONCEPT: SOLE EFFECT

There is one store in SOLE EFFECT under company code 2000 (Quest Retail Pvt. Limited).
STORE CODE
S001
LOCATION
SOLE EFFECT- AMBI MALL GURGAON
SEARCH TERM
GAS2
CITY
GURGAON
DISTRIBUTION CENTRES
There are four Distribution Centres under company code 1000 (Planet Retail Holdings Pvt. Limited).
DC CODE
DC01
DC51
DC54
DC57
LOCATION
CENTRAL WAREHOUSE_PRHPL
PLANET RETAIL MUMBAI WAREHOUSE_PRHPL
PLANET RETAIL KOLKATA WAREHOUSE_PRHPL
PLANET RETAIL BANGALORE WAREHOUSE_PRHPL
SEARCH TERM
CWH_PRHPL
MWH_PRHPL
KWH_PRHPL
BWH_PRPHL
There are four Distribution Centres under company code 1100 (Supreme Trade links Pvt. Limited).
CITY
DELHI
MUMBAI
KOLKATA
BANGALORE
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DC CODE
DC02
DC52
DC55
DC58
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LOCATION
CENTRAL WAREHOUSE_STPL
PLANET RETAIL MUMBAI WAREHOUSE_STPL
PLANET RETAIL KOLKATA WAREHOUSE_STPL
PLANET RETAIL BANGALORE WAREHOUSE_STPL
SEARCH TERM
CWH_STPL
MWH_STPL
KWH_STPL
BWH_STPL
CITY
DELHI
MUMBAI
KOLKATA
BANGALORE
SEARCH TERM
CWH_QRPL
MWH_QRPL
KWH_QRPL
BWH_QRPL
CITY
DELHI
MUMBAI
KOLKATA
BANGALORE
SEARCH TERM
HOPR
CITY
GURGAON
There are four Distribution Centres under company code 2000 (Quest Retail Pvt. Limited).
DC CODE
LOCATION
DC03
CENTRAL WAREHOUSE_QRPL
DC53
PLANET RETAIL MUMBAI WAREHOUSE_QRPL
DC56
PLANET RETAIL KOLKATA WAREHOUSE_QRPL
DC59
PLANET RETAILS BANGALORE WAREHOUSE_QRPL
HEAD OFFICES
There is one Head Office under company code 1000 (Planet Retail Holdings Pvt. Limited).
HO CODE
HO10
LOCATION
HEAD OFFICE_PRHPL
There is one Head Office under company code 1100 (Supreme Trade links Pvt. Limited)
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HO CODE
HO11
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LOCATION
HEAD OFFICE_STPL
SEARCH TERM
HOST
CITY
GURGAON
SEARCH TERM
HOQR
CITY
GURGAON
There is one Head Office under company code 2000 (Quest Retail Pvt. Limited)
HO CODE
HO20
LOCATION
HEAD OFFICE_QRPL
2.4 STORAGE LOCATION

A storage location is a stock-keeping unit with its own inventory management. The stocks located in a site can be managed separately in
different storage locations. It allows the differentiation of Article stocks within a site.
A storage location has the following attributes:
There may be one or more storage locations within a site. One storage location is normally assigned to a single store.
A storage location has a description and at least one address.
It is possible to store article data specific to a storage location.
Stocks are managed only on a quantity basis and not on a value basis at storage location level.
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Physical inventories are carried out at storage location level.

There are maximum 12 storage locations in a site. Each storage location is assigned to a site.
STORAGE LOCATION
SS01
BR01
NM01
QC01
RS01
IC01
DG01
FA01
FS01
SCRP
SE01
EL01
STORAGE LOCATION DESCRIPTION

SALEABLE STOCK
BACK ROOM STOCK
NON MERCHANDISE STOCK
QUALITY CHECKING
REJECTED STOCKS
INSURANCE CLAIM
DAMAGED GOODS
FIXED ASSET LOCATION
FIXED ASSET SCRAP LOCATION
SCRAP STORE
SHORT EXPIRY LOCATION
EXPIRED LOCATION
Maximum location per Site / Store: 12NOS.
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2.5 PURCHASING ORGANIZATION

The purchasing organization is responsible for all purchasing activities (including the purchase requisitions, processing of requests for quotations
and purchase orders for Merchandising and Non Merchandising). The purchasing organization is integrated within the organizational structure
as follows:
A purchasing organization can be assigned to several company codes. (= Corporate-group-wide purchasing).
A purchasing organization can be assigned to one company code. (= Company-specific purchasing).
A purchasing organization can also exist without being assigned to a company code and assigned to site. Since each site must be
assigned to a company code.
A purchasing organization must be assigned to one or more sites. (= Site-specific purchasing).
A purchasing organization can be linked to one or more other purchasing organizations. (= reference purchasing organization)
A purchasing organization can be divided into several purchasing groups that are responsible for different operational areas.
Each purchasing organization has its own info records and conditions for pricing.
Each purchasing organization has its own vendor master data.
Authorizations for processing purchasing transactions can be assigned to each purchasing organization.
All items of an external purchasing document, that is, request for quotation, purchase order, contract, or scheduling agreement,
belong to a purchasing organization.
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The purchasing organization is the highest level of aggregation (after the organizational unit "client") for purchasing statistics.
The purchasing organization serves as the selection criterion for lists of all purchasing documents like Purchase Order and Purchase
Requisition.
In Planet Retail, three Purchasing Organisations have been suggested in relevant to company codes which are listed below.
PURCHASING
ORGANIZATION
1000
1100
2000
2.6
PURCHASING ORGANIZATION
DESCRIPTION
PRHPL PURCHASE ORG
STPL PURCHASE ORG
QRPL PURCHASE ORG
ASSIGNED TO COMPANY CODE

PRHPL (1000)
STPL (1100)
QRPL (2000)
PURCHASING GROUP
A purchasing group corresponds to a buyer or group of buyers who perform the following purchasing activities:
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Procuring certain articles or merchandise categories

Acting as the contact for vendors
The purchasing group is also responsible for the day-to-day planning of requirements and ordering of merchandise. This includes creating
purchase orders, allocation tables and promotions. It can also send vendors requests for quotation or create purchase requisitions.
In Planet Retail, Purchasing Groups have been suggested on the basis of Brands/concepts which are listed below.
PURCHASING GROUP
PGU
PMA
PNX
PAC
PDB
PFC
PMS
PBS
PSE
PCN
PAD
PCA
PURCHASING GROUP DESCRIPTION

GUESS PUR GRP
MARCIANO PUR GRP
NEXT PUR GRP
ACCESSORIZE PUR GRP
DEBENHAMS PUR GRP
FASHN CUBE PUR GRP
M&S PUR GRP
BODY SHOP PUR GRP
SOLE EFFCT PUR GRP
CENTRAL PUR GRP
ADMIN PUR GRP
CARTER PUR GRP
PURCHASING
AND

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POB
OSH KOSH BGHOSH PUR GRP
Logic:
1st Character as P
stands for Purchasing Group
2nd & 3rd Characters stand for Brands / Concepts
MASTERS
Master data contains all the most important information on sites, vendors, and customers as well as on all the articles involved. This information
also includes pricing and cycle control data and is stored in the system for retrieval when the user processes business transactions. When master
data is consistently maintained, the time required to process transactions can be drastically reduced, as the system can then automatically default
the business transactions in the relevant fields.
3.1
ARTICLE MASTER
3.1.1 Definition
The article master is an identification of an article. An article is the smallest unit that can be ordered independently and that cannot be split into
smaller units. Articles are generally ordered for a site and sold.
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An article master record contains the data required to manage an article. This data can be categorized as follows:
Data of a descriptive nature such as description, size and weight, EAN No, Long text,
Data with a control function such as the article type
Besides this data, which can be directly maintained by the user, an article master record contains data that is automatically updated by the system
such as stock levels and moving average price.
It contains article-relevant data and data from other areas of the system such as Finance, Warehouse management and Sales & Distribution that
may be relevant for articles. These areas are called user departments in the article master. Unnecessary data storage is reduced when all data is
stored in a single database object.]
[Article: An article is the smallest unit that can be ordered independently and that cannot be spilt further into smaller units. Articles are, however,
not always sold in the form in which they were purchased. The single article is the standard article that is sold to the customer; it is the classic
SAP article.]
3.1.2 Integration in SAP
The article master is used by all components in the SAP Logistics System. The integration of all Article data in a single database object
eliminates redundant data storage. In the SAP Logistics System, the data contained in the article master is required, for the following
functions:
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In Purchasing for ordering like purchase requisition, purchase order, info record and source list.
In Inventory Management for goods movement postings and physical inventory
In Sales and Distribution for sales order processing
3.1.3 Article Type
Article type groups articles together with the same attributes. When you create an article master record, you must assign it to a single
article type. It is a key factor in article master.
The article type you choose determines:
Whether the article number can be assigned internally by the system or externally by the user
Number range interval to which the article number belongs
Whether the stocks are managed on a value basis and/or on a quantity basis
Field Selection / Subsequent Screens
Account Determination
Standard Article Types:
Raw Articles (ROH)
Semi-finished products (HALB)
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Finished products (FERT)
Trading goods (HAWA)
Non stock Materials (NLAG)
Beverages (FGTR)

In Planet Retail the article type will be based upon the brand / concepts. The following has been suggested as the article types with their
internal number ranges.
Number Range
100000000-109999999
110000000-119999999
120000000-129999999
130000000-139999999
140000000-149999999
150000000-159999999
160000000-169999999
170000000-179999999
300000000-309999999
ARTICLE TYPE
ZHGU
ZHMA
ZHNX
ZHAC
ZHMS
ZHBS
ZHOB
ZHCT
ZHDB
Reference Article Type

HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
ARTICLE TYPES DESCRIPTION

GUESS
MARCIANO
NEXT
ACCESSORIZE
MARKS & SPENCERS
BODY SHOP
OSHKOSH BGOSH
CARTERS
DEBENHAMS
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310000000-310029999
310030000-310059999
310060000-310089999
310090000-320019999
320020000-320049999
320050000-320079999
320080000-320109999
320110000-320139999
320140000-320169999
320170000-320199999
320200000-320229999
320230000-320259999
320260000-320289999
320290000-320319999
320320000-320349999
320350000-320379999
320380000-320409999
320410000-320439999
320440000-320469999
320470000-320499999
900000000-909999999
910000000-919999999
911000000-929999999
920000000-939999999
PAGE 42
ZHBT
ZHBL
ZHBO
ZHBV
ZHCH
ZHCK
ZHCL
ZHDD
ZHDH
ZHGY
ZHGC
ZHHG
ZHIM
ZHJG
ZHLC
ZHMC
ZHMH
ZHMB
ZHYS
ZHVS
ZRNS
ZRPM
ZRPS
ZRPI
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
HAWA
ROH
ROH
ROH
ROH
BIOTHERM
BURBERRY LONDON
BOSS
BVLGARI
CAROLINA HERRERA
CALVIN KLEIN
CLINIQUE
DAVIDOFF
DUNHILL
GIVENCHY
GUCCI
HUGO
ISSEY MIYAKE
JEAN PAUL GAULTIER
LANCOME
MAC
MAISHAA
MONT BLANC
YSL
VERSACE
NON SALES ARTICLES
PACKING ARTICLE
PRINTING & STATIONARY
PROJECT ITEMS
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940000000-949999999
990000000-999999999
PAGE 43
ZRRM
ZNNS
ROH
NLAG
RAW MATERIAL
NON STOCK_CONSUMABLES
Logic for Article Type:

1st Character as Z
stands for Customised
2nd Character as H /R/N
stands for first digit of Reference Article Type
3rd & 4th Character
stands for Brand / Concept
3.1.4 Article Master View:

3.1.5
Basic Data
It contains all the details like article number, article description, base unit of measure, order unit of measure, delivery unit
of measure, sale unit of measure, International/European article no (EAN), merchandise category (MC), article type,
division, tax class, transportation group, loading group, colour and size.
3.1.6
Listing
It consists of the details related to listing like assortment and distribution chain (for listing), sales organization, distribution
channel, assortment grade, listing procedure, listing period (for both Distribution centre and the Store).
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3.1.7 Purchasing
This view has the details of data that are related to purchasing like vendor code, purchasing organization, purchasing
group, purchasing info record, net price, effective price etc.
3.1.8
Sales:
This view has the details of data that are related to sales like sales organization, distribution channel, sales unit, sales price,
mark up etc.
3.1.9 Logistics DC
It contains the parameters relevant for the distribution channel in which the article is listed, viz. RP parameters like RP
type, general control parameters like availability check etc.
3.1.10 Logistics Store:
This view consists the parameters relevant for the store in which the article is listed, viz. RP parameters like RP type,
general control parameters like availability check etc.
3.1.11 POS
It contains the details regarding POS control for each distribution chain/site, POS selling period etc.
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Article Master Views
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3.1.12 Article Number

This is an alphanumeric key containing maximum 18 characters that uniquely identifying the article (substance or object that is traded, or used,
consumed, served or created in production).
3.1.13 Article Description
This is text field containing up to 40 characters that describes the article in more detail.
3.1.14 Unit of Measure:

3.1.14.1.1
Base Unit of measure (Bun)

The base unit of measure is the unit of measure used in the inventory management of the article. The base unit of measure
is normally the smallest possible unit in which article can be sold. If a different unit of measure is used in inventory
management, logistical variants must be created for the article.
3.1.14.1.2
Order Unit of measure (OUn):

The order unit is the unit of measure in which an article is normally ordered. The order unit is copied to the purchasing
info record, where it can be changed for each vendor. Subsequent changes to the order unit have no effect on the
purchasing info records.
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3.1.14.1.3
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Sales Unit of measure (Sun):

Identifies a unit of measure for a Article as the sales unit. It is used when the article is sold to the customer. The sales unit
is adopted when sales data for the article is created. However it can be changed for each distribution chain.
3.1.14.1.4
Delivery/Issue Unit of measure (D/I):

The delivery unit of measure is created when articles are delivered from the warehouse. It is maintained for each site.
Identifies a unit of measure for the Article as the delivery unit or issue unit. When one creates sales data for the Article,
the delivery unit or issue unit is adopted. However, one can change it for each distribution chain.
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Various Units of Measure
3.1.15 European Article Number

A European Article Number (EAN) is a bar-coding standard which is a superset of the original 12-digit Universal Product Code (UPC)
system developed in North America. The EAN-13 barcode is defined by the standards organisation GS1. It is also called a Japanese Article
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Number (JAN) in Japan. UPC, EAN, and JAN numbers are collectively called Global Trade Item Numbers (GTIN), though they can be
expressed in different types of barcodes.
In Planet Retail, we are using both EAN (13digits, 8digits) and UPC (12 digits) coding.
3.1.16 Valuation Class
Default value for the valuation class for valuated stocks of this Article. The valuation class has the following functions:
o Allows the stock values of Articles of the same Article type to be posted to different G/L accounts.
o Allows the stock values of Articles of different Article types to be posted to the same G/L account.
o Determines together with other factors the G/L accounts updated for a valuation-relevant transaction (such as a goods movement).
In Planet Retail, Valuation classes have been defined wrt Article types (imports and domestic separately) which are listed below.
Valuation Class
3000
6000
Article Type
ZHGU
ZHGU
Class Description
GUESS_IMPORTS
GUESS_DOMESTIC
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3010
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ZHMA
ZHMA
ZHNX
ZHNX
MARCIANO_IMPORTS
MARCIANO_DOMESTIC
NEXT_IMPORTS
NEXT_DOMESTIC
3030
ZHAC
6030
ZHAC
ACCESSORIZE_IMPORTS
ACCESSORIZE_DOMESTIC
3040
ZHFC
FASHION CUBE_IMPORTS
6040
ZHFC
3050
ZHMS
FASHION CUBE_DOMESTIC
MARKS & SPENCERS_IMPORTS
6050
ZHMS
3060
ZHBS
MARKS & SPENCERS_DOMESTIC

BODY SHOP_IMPORTS
6060
3070
6070
3080
6080
ZHBS
ZHOB
ZHOB
ZHCT
ZHCT
BODY SHOP_DOMESTIC
OSHKOSH BGOSH_IMPORTS
OSHKOSH BGOSH_DOMESTICS
CARTERS_IMPORTS
CARTERS_DOMESTICS
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3090
6090
3100
6100
3110
6110
3120
6120
3130
6130
3140
6140
3150
ZHDB
ZHBT
ZRNS
ZRNS
ZRPM
ZRPM
ZRPI
ZRPI
ZRCS
ZRCS
ZNCS
ZNCS
ZHFC
6150
ZHFC
DEBENHAMS_IMPORTS
DEBH_DOMESTICS
NON SALES ARTICLES_IMPORTS
NON SALES ARTICLES_DOMESTICS
PACKING ARTICLE_IMPORTS
PACKING ARTICLE_DOMESTIC
PROJECT ITEMS_IMPORTS
PROJECT ITEMS_DOMESTICS
RAW MATERIAL_IMPORTS
RAW MATERIAL_DOMESTICS
NON STOCK_CONSUMABLES_IMPORTS
NON STOCK_CONSUMABLES_DOMESTIC
FASHION CUBE_IMPORTS
3160
6160
9000
9010
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ZHSE
ZHSE
ZRPS
FASHION CUBE_DOMESTICS
SOLE EFFCT_IMPORTS
SOLE EFFCT_DOMESTIC
PRINTING & STATIONARY
SERVICES
3.1.17 Price control indicator
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Price Control Indicator indicates the price control used to valuate the stock of an article. One has the following options:
o Standard price (S)
o Moving average price (V)
3.1.17.1.1
Standard price (S)
The valuation of Article stocks at standard prices means that all goods movements are valuated at the same price over an extended period. Price
variances (for example, purchase price higher than standard price) upon goods receipt or invoice receipt are posted by the system to price
difference accounts. It does not affect the standard price.
3.1.17.1.2
Moving Average Price
The system calculates the moving average price automatically by dividing the Article value in the stock account by the total of all storage
location stocks in the Site concerned. It changes the price with each valuation-relevant movement.

Moving Average Price i e V has been suggested.
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3.1.18 Purchasing Value Key

Purchasing Value Key (field) defines the underage and overage tolerance limits gives the percentage of under- and over delivery allowed for the material
by your firm.
Example: Article Master: ABC

Tolerance Limit is +20%
Order Qty is 100nos.
System will allow creating GRN for maximum of 120nos.
In Planet Retail, one purchase value key has been suggested ie listed below.
01: +/- 2% (UPPER /LOWER TOLERANCES)
3.1.19 Old Article Number
Number under which one has managed the Article so far (Legacy System) or still manages it.
3.1.20 External Merchandise Group
External Merchandise group defines that one can use to assign the Article to an external Article group or to an Article group determined
according to external Systematic.
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Not used in Planet Retail.

3.1.21 Product Hierarchy
Alphanumeric character string for grouping together Articles by combining different characteristics. It is used for analyses and price
determination.
It will used for BIW , will be explained in BBP of BIW in phase-2.
3.1.22 Size & Dimension
It is used for maintaining additional data like Size and Dimension of the article. It is also used for calculating the storage coverage and
volume of an articles.
Not used in Planet Retail.
3.1.23 RP Type
Requirement planning type determines whether and how the article is planned. RP type is site specific. One has the following options:
o manual reorder point planning
o automatic reorder point planning
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o forecast-based planning
VB: Manual Reorder point planning
Re-order based planning will be used initially for low value items like consumables, stationary etc. For merchandising material planning will
be done through MAP tool i e in phase II.
PwC will also show a demo of forecast based planning during unit testing. Planet will take final call after demo.
3.1.24 Lot Size
It is site specific, serve to calculate the procurement quantities, that is, the purchase order and production quantities.
Lot Size determines which lot-sizing procedure the system uses within Articles planning to calculate the quantity to be procured or produced.

HB
REPLENISH TO MAXIMUM STOCK LEVEL
3.1.25 Re-order Point

If the stock falls below this quantity, the system flags the Article for requirements planning by creating a planning file entry. It is site specific.
3.1.26 Maximum Stock Level
Quantity of the Article in this Site that may not be exceeded. It is site specific.
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3.1.27 RP controller
Requirement Planning Controller specifies the person or group of persons who are responsible for an Article planning. It is site specific.
RP GROUP
RGU
RMA
RNX
RAC
RDB
RFC
RMS
RBS
RSE
RAD
ROT
RP GROUP DESCRIPTION
GUESS RP GRP
MARCIANO RP GRP
NEXT RP GRP
ACCESSORIZE RP GRP
DEBENHAMS RP GRP
FASHN CUBE RP GRP
M&S RP GRP
BODY SHOP RP GRP
SOLE EFFCT RP GRP
ADMIN RP GRP
OTHERS
3.1.28 Valuation Category

Valuation Category determines whether stocks of the Articles are valuated together or separately. Spilt valuation is required to get the
reporting of Domestic as well as imported inventory separately of same Articles.
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Split valuation will be activated but it will be applicable in DC only.
3.1.29 Article Category
Article Category is grouping together of articles by attributes. The following article categories are defined in the standard SAP Retail System :
Single articles
Generic articles
Variants
Empties and full products
Structured articles
3.1.29.1.1
Single Article
Standard article as sold to the consumer, for example, a 250 g packet of chocolate chip cookies.
When creating a single article, be sure to assign the correct article category to it. In the standard SAP Retail System, this is article category 00. It
is not possible to turn a single article into a generic article, or vice versa.
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3.1.29.1.2 Generic Articles
Variants are articles that differ only in certain characteristics such as colour, size, or flavour. They are grouped together as a generic article.
Defining a generic article simplifies the maintenance of variants since you need enter data that is the same for all variants only once for the
generic article. Generic articles themselves are not sold, only their variants (for example, the generic article "mens shirt" may have variants in
different size-colour combinations).
A generic article can have variant-creating characteristics. Characteristics defining the attributes of a variant are described as variant-creating
characteristics. One can restrict the characteristic values for the generic article, particularly the variant-creating characteristics. Only the
restricted characteristic values are then allowed for defining variants. In the following table, the two variant-creating characteristics (which will
be used in PRHPL) result in 5 variants:
Size
Size
Size
Size
Colour
34
36
38
40
Red
White
3.1.29.1.3 Empties & Full Products
Empties are a type of returnable transport packaging or sales packaging that is normally subject to a deposit. Empties are assigned to a full
product (for example, a crate containing 24 empty bottles is assigned to the full product lemonade).
Empties consist of several components that are summarized in a bill of material for empties. The full product and the unit of measure make up
the bill of material header. The unit of measure of the empties must be one of the units of measure permitted for the full product.
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The individual components in the bill of material and the full product itself each have their own article master record.
3.1.29.1.4 Structured articles
Article comprising several components structured as a bill of material, for example:

Sets
Displays
Pre-packs
A structured article always has the following:
BOM header article
Components
Generic Article : Articles with Style, colour & size Examples : Apparels
Single Article : No combination of variants Example :Watches
Structured Article : Kitting Example : Pack of different articles combinations
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PwC will provide a detail demo during configuration/unit testing in DEV server. Planet will take final decision after demo.
3.1.30 Merchandise Category (MC):
Merchandise Category is a grouping together of articles and services by with the same attributes. Every article is assigned to a single
merchandise category across a whole company. It allows you to classify and structure the entire range of goods offered for sale by company
(breadth and depth).

PwC will attach the list of merchandise categories during configuration in DEV server.
3.1.31 Merchandise Category Hierarchies
Each article is assigned to only one merchandise category. This assignment is valid throughout the company. Merchandise categories can be
grouped into merchandise category hierarchy levels. Merchandise category hierarchy levels can, in turn, be assigned to higher hierarchy levels.
The result is a merchandise category hierarchy. This structure makes it easier to monitor and control the activities of your company and reduces
the volume of data (for example, condition data) that has to be maintained. In addition, the merchandise category hierarchy structure enables
descriptive and variant-creating characteristics (for example, color or size) to be inherited by subordinate levels from superior levels.
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Planet Retail Scenarios:

Company: It has already explained in Organisation structure.
Brand: It identifies which Brand does the article belong (eg Debenhams, Guess etc)
SubBrand: This attribute defines the various brands within a Brand (Eg.- BARND = MARKS & SPENCER & SUB BRAND =
BLUE HARBOUR)
Agency / Non Agency: This code defines if an article is agency or non agency (For Eg. A1 --- AGENCY STOCK (IMPORT),
ANYTHING LICENCE, A2 -- NON AGENCY (LOCAL))
Group: Defines which group does the article belongs (eg Apparel, Accessories, Footwear etc)
Category: Defines a specific category within the group (eg Division - Apparel, Category- Menswear)
Sub-Category: Defines a specific sub-category within the group (eg Division - Apparel, Category- Menswear, Subcategory- Shirts )
Department: 001
Product Code: 100%Cotton(C01)
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Season: This attribute defines which season does the article belong to.(Every Brand has different season identifications. Eg Debenhams
season-6, season-9, for other brands SS08,AW08 etc)
Gender: This attribute defines the gender of the article (e.g. M=mens, W=womens)
SKU No: Either a unique no. or (Article no +colour +size) (as a part of article master, not required)
Style : Defines the specific style for the article (as a part of article master, not required)
Colour: Defines the specific colour for the article (as a part of article master, not required)
Size: Defines the specific size for the article (as a part of article master, not required)
The above hierarchy will be maintained in system. But the same can be used in BIW.
As per detailed discussions, it is observed that multiple reports are required on the basis of above hierarchy level on zero day after GoLive. PwC will do either of the following to achieve the above for time being.
Changing the fields names which are not in use of Planet
Adding multiple characters tics
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However the changing the field names are not recommended by SAP. But it is being done for time being to meet zero day requirements.
After activating BIW in phase-2, above changed fields will be disused through Mass Change in Article master.
Identified Fields (needs for changing the field names)
Document Number (DZEINR) (Max Character :22)
Document Type (DZEIAR) (Max Character: 3)
Document Version (DZEIVR) (Max Character:2)
Page No (BLATT) (Max Character:3)
Document Change No (AESZN) (Max Character:6)
Page Format No (ZEIFO) (Max Character : 4)
No. of Sheets (BALNZ) (Max Character : 3)
Industry Standard Description (NORMT) (Max Character:18)
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Laboratory (LABOR) (Max Character : 3)

Basic Article (WRKST) (Max Character : 48)
In Planet Retail, Article masters will not be created manually; it will be uploaded through BDC. PwC will provide respective
tools for uploading of Article masters. But as such there is no release strategy available for creation of Article Masters. It
can be controlled through Authorizations.
3.2 Batch Management
Batch is the quantity or partial quantity of a certain Article or product that has been produced according to the same recipe, and represents
one homogenous, non- reproducible unit with unique specifications.
3.2.1 Batch Level
Batch can be assigned at three levels.
Site Level
Article Level
Client Level
3.2.1.1.1
Site Level
The batch number is unique in connection with the Site and Article.
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The batch number is only known in the Site in which it was created if the stock is transferred to another Site, the batch is unknown in the
recipient Site and the system does not adopt any data. One has to recreate and specify the batch in the receiving Site; that is, the same
batch number may have different specifications in several Sites.
3.2.1.1.2
Article level
The batch number is unique in all Sites in connection with the Article.
The same batch number has the same meaning for the Article in all Sites. One batch number cannot have different specifications in
different Sites. During stock transfer to another Site, the specification of the batch is known in the destination Site even if the batch is
placed into storage in that Site for the first time.
3.2.1.1.3
Client level
the batch number is unique in the whole client. A batch number can only be assigned once in the client. One cannot assign the same
batch number for different Articles.
The batch number is only unique at the chosen level.
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Please note that Batch Management cannot change back from a higher level to Site level in the standard system. However, one
can change the batch level from client level back to Article level.
3.2.2 Batch No
Batch no. can be assigned manually or automatically through system.
In Planet Retail, Batch will be maintained at Article Level.
PwC will provide a detail demo during configuration/unit testing in DEV server. Planet will take final decision after demo.
3.3 Assortment Planning:
3.3.1 Definition
An assortment is an object in SAP retail to which articles are assigned. Articles are assigned to an assortment. Assortments are assigned to a site
through assortment modules. The store can therefore order and sell articles belonging to an assortment. It has been elaborated in SD module.
3.4 VENDOR MASTER
The vendor is a business partner from whom Articles or services can be procured. Vendor master are respective to Company & Purchase
organisation.
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3.4.1 Vendor Account Group

Vendor can be categorized by vendor account group. The account group is a classifying feature within vendor master records. The account
group determines:
o the number interval for the account number of the vendor,
o whether the number is assigned by the user or by the system,
o which specifications are necessary and/or possible in the master record.

Number Range
Vendor Account Group Description
Control GL Account description
External No. Range

Trade Domestic Vendors
Sundry Creditor-Trade-Domestic
External No. Range

Non-trade Domestic Vendors
Sundry Creditor - Non-Trade-Domestic
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External No. Range

Trade Import Vendors
Sundry Creditor - Trade - Import
External No. Range

Non-trade Import Vendors
Sundry Creditor - Non Trade - Import
External No. Range

CAPEX Domestic Vendors
Sundry CreditorDomesticCapital Goods
External No. Range

Sundry Creditor Import- Capital Goods
CAPEX Import Vendors
External No. Range

Service Vendors
Sundry Creditor - Non Trade - Services
External No. Range

Sundry Creditor Non Trade Rental
Rental Vendors
External No. Range

Trade - Group Companies
Sundry Creditor - Trade - Group Co
External No. Range

Non Trade - Group Companies
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Sundry Creditor - Non Trade - Group Co
External No. Range

Employee Vendors
Sundry Creditor - Non Trade - Employees
One Time Vendors
Sundry Creditor - Trade - Domestic
External No. Range
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External Number Range has been decided for Planet Retail.

3.4.2 Title
Title consists of Company / Mr / Mr. & Mrs. / Ms
3.4.3 Vendor Name
Name consists of Vendors / Suppliers name.
3.4.4 Vendor Search Term
This is short description field containing up to 20 characters for search helps. Only capital letters are saved in this field. All entries are therefore
automatically converted into capital letters.
3.4.5 Vendor Street Address
It consists of address of Vendor / Supplier. Maximum characters are 20. It also consists of Postal Address, City, Country & region.
3.4.6 Vendor Communication
It consists of Language, Phone no, Fax no, Mobile no, E-mail etc.
3.4.7 Vendor Reconciliation Account
The reconciliation account in G/L accounting is the account which is updated parallel to the sub ledger account for normal postings (for
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Example, invoice or payment).

For special postings (for example, down payment or bill of exchange), this account is replaced by another account (for example, 'down
payments received' instead of 'receivables').The replacement takes place due to the special G/L indicator which one must specify for these
types of postings. The reconciliation account in G/L accounting is the account which is updated parallel to the sub ledger account for normal
postings (for example, invoice or payment). It has been elaborated in FI.
3.4.8 Vendor Head office account number
This field contains the account number of the master record for the head office account. It is used for those vendors who have multiple
supplying locations.
One specifies this account number only for branch accounts. Items that one post using the branch account number is automatically posted to
the head office account. The system records the branch account number in the line items. Neither transactions nor balances are kept in the
branch account.
Planet Retail Scenario
Above field will be used in group companies only.
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3.4.9 Vendor Payment Terms

It defines payment period in SAP.
List awaited from Planet Retail
3.4.10 Check Flag for Double Invoices or Credit Memos
Check flag for double invoice verification means that incoming invoices and credit memos are checked for double entries at the time of
entry.
Tick Mandatory is suggested.
3.4.11 Vendor Payment Method
It defines the list of payment methods which may be used in payment transactions with this customer/vendor.
List of Payment Methods in SAP
Cheque
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Letter of Credit
(Elaborated in FI)
3.4.12 Vendor House Bank
Vendor house bank is used if the customer/vendor is always to be paid by the same house bank.
(Elaborated in FI)
3.4.13 Vendor Purchase order currency
Vendor Purchase Order currency on which a purchase order is to be placed on vendor.
3.4.14 Vendor Inco Terms
Vendor Inco terms defines International Commercial Terms. It consists of different types of Inco-terms.
List of Inco Terms:
Ex-Works
Ex-Vendors Godown
Ex-Port
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3.4.15 Schema group, vendor

Determines which calculation schema (pricing procedure) is to be used in purchasing documents containing this vendor number.

Domestic
01
Domestic with MRP
02
Imports
03
Imports with MRP
04
3.4.16 Pricing date category (controls date of price determination)

Pricing date category determines which date is to be used for price determination (pricing) purposes.
In Planet Retail, Price category is on Date of Purchase Order.
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3.4.17 GR-based invoice verification indicator

Indicator specifying that provision has been made for goods-receipt-based invoice verification for a purchase order item or invoice item
Tick Mandatory is suggested.
3.4.18 Service-based invoice verification indicator
Indicator specifying that provision has been made for service based for a purchase order item or invoice item.
Tick Mandatory is suggested
In Planet Retail, Vendor masters will not be created manually; it will be uploaded through BDC. PwC will provide
respective tools for uploading of Vendor masters. But as such there is no release strategy available for creation of Vendor
Masters. It can be controlled through Authorizations.
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3.5 Info Record

3.5.1 Definition
Info record is short for information record. The info record contains concise information about a vendor and a Article that Purchasing
already procures from that vendor. An info record thus represents a Article-vendor relationship.
For example, the info record indicates the units of measure in which Articles are ordered from the vendor, and the applicable reminder
levels. It also shows price changes affecting the Article in question. This information can be useful in the process of evaluating quotations to
determine the successful bidder.
Info records are created automatically when one orders an Article. One can also create, change, and delete info records.
The info record allows buyers to quickly determine:
Which Articles have been supplied by a specific vendor & which vendors have supplied a specific Article.
An info record can apply to the following organizational levels:
Purchasing organization
Site
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3.5.2 Info Category

3.5.2.1.1 Standard
A standard info record contains information for standard purchase orders. The info records can be created for Articles and services with and
without master records.
3.5.2.1.2 Subcontracting
A subcontractor info record contains ordering information for subcontract orders. For example, if one subcontracts the assembly of a
component, the subcontractor info record would include the vendor's (subcontractors) price for assembling the component.
3.5.2.1.3 Pipeline
A pipeline info record contains information on a vendors commodity that is supplied through a pipeline or pipes (for example, oil or water)
or by similar means (for example, electricity through the mains). The info record contains the vendors price for the consumption of such
commodities by the buyer ("pipeline withdrawals"). One can store withdrawal/usage prices for different validity periods.
3.5.2.1.4 Consignment
A consignment info record contains information on an article that vendors keep available at their own cost on the orderers premises. The
info record contains the vendors price for withdrawals by the order from consignment stock. As in the case of the pipeline info record, one
can store prices for different validity periods.
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Info record will be maintained for Consignment Purchase and Non Merchandise Category purchases with standard number range. It will be
uploaded through BDCs.
3.6 Source List
A source list specifies the possible sources of supply for an Article over a given period of time. It shows the time period in which a Article
may be ordered from a given vendor or under a certain long-term purchase agreement (Scheduling Agreement)
The source list supports the user in answering the question: "Which vendors or internal suppliers can supply a Article at a given point in
time?"
3.7 Quota Arrangement
A quota arrangement is a mechanism for determining the source of supply to which a Article requirement is assigned. It enables one to
determine which is the valid source for the procurement of the Article covered by a purchase requisition at any given time. Setting quotas
allows one to automatically apportion the total requirement of a Article over a period among a number of different sources of supply.
3.8 Tax Code
Tax code is used to determine tax calculation in Purchase Order.
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Different type of tax code will be created based on Vat and service tax percentage for different category. The tax code is maintained in
article purchase info record which will be called while Purchase order management.
The tax master will be maintained using tax code at from state TO destination State level (Source and destination).
The tax calculation is determine in Purchase order from tax code maintained in article Purchase info record and tax master (Vendor State
(Source) Delivery site State (Destination).
Service tax will be applicable for Procuring services.
CST will be applicable for inter state purchasing
LST/VAT will be applicable for intra state purchasing
Tax codes will be in reference to following:
CST
VAT
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Service Tax
List awaited from Planet.
Tax codes will be vendor specific. It will maintain through masters.
3.9 Service Master
3.9.1 Definition
It has been defined as External Services Management (ESM). It provides a basic process for the procurement of externally performed
services. This basic process comprises the following functionality:
3.9.2 Service master records
in which descriptions of all services that may need to be procured can be stored.
A separate set of service specifications can be created for each concrete procurement project. Example AMC,
In the respective documents, one can enter items with Articles in addition to those with external services (or complete sets of service
specifications).
MM External Services Management offers two basic ways of specifying services:
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3.9.3 As planned services with description, quantity, and price

By planned services we mean services whose nature and scope is known to one at the start of a procurement project or transaction.
At the time the services are requested, the individual specifications are entered either with the aid of a service master record or directly as
short and long texts. Price and quantity are specified in both cases.
3.9.4 As unplanned services with the setting of a value limit only.
By unplanned services, we mean services that cannot be specified in detail because their precise nature and scope are not initially known, or
services which - for various reasons - one does not wish to plan. Unplanned services therefore have no descriptions.
They are entered in the form of maximum values in the relevant currency. Services may be performed up to a value not exceeding these
value limits. This ensures an element of cost control.
One can analyze data already available in the system in order to find suitable sources of supply for certain services.
One can also carry out a bid invitation process and evaluate the bids submitted in response using the price comparison list function. One can
then award a contract to (or place an order with) the desired vendor.
During the phase of service performance (execution of work), various lists and totals displays enable one to retain an up-to-date overview of
ones service specifications, the progress of the work, and the costs being incurred.
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One can record the performance of services or work in service entry sheets.
One can indicate ones acceptance of the work set out in the entry sheets in various ways.
Following acceptance, the vendors invoice can be verified and released for payment.
The service master range can be either internally or externally.
PwC will show a proper demo of External Service Management. PR will take final call after Demo.
3.10 Purchasing Schema
3.10.1 Definition
The purchase price calculation schema is used to calculate the purchase price for article procured from an external supplier. It consists of all
conditions types, group conditions condition table and access sequences.
3.10.2 Condition Types
Condition types represent price factors in the system. There are condition types for absolute and percentage discounts, freight costs, customs
duties, or taxes, for example. Via the condition type, one specifies how the price factor is calculated (e.g. percentage or absolute amount).
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3.10.3 Group Condition

We can define a condition type as a group condition. If the same condition occurs in different document items, the item values are added up
and the result used as the basis for determining the scale level. If the condition type is entered at header level, the value is apportioned
among the items.
3.10.4 Condition Tables
A condition table consists of one or more condition keys and a data part. The data part contains a number that references a record in another
table. The latter table contains the condition records.
3.10.5 Access Sequence
An access sequence is a search strategy by means of which the system searches for valid records in various condition tables. It consists of
one or more accesses. The sequence of accesses controls the priority of the individual condition records among each other. Through the
accesses, the system is told where to look first and where to look next for a valid condition record in each case.
Purchase Domestic Schema
Purchase Domestic Schema with MRP
Purchase Import Schema
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Stock transport Order

3.10.6 Purchase Domestic Schema
Basic (Unit)Price
Discount (%age / per Quantity / Absolute)
Freight (%age / per Quantity / Absolute)
Loading Charges (%age / per Quantity / Absolute)
Unloading Charges (%age / per Quantity / Absolute)
Other Charges (%age / per Quantity / Absolute)
Octroi
Entry Tax
Net Price
3.10.7 Purchase Domestic Schema with MRP

MRP
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Loading Charges (%age / per Quantity / Absolute)
Unloading Charges (%age / per Quantity / Absolute)
Octroi
Entry Tax
Net Price
3.10.8 Purchase Import Schema
Basic (Unit) Price
All Duties like BCD, CVD, Cess & H S Cess on BCD and CVD, ADC
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Insurance
3.10.9 Purchase Import Schema with MRP
MRP
All Duties like BCD, CVD, Cess & H S Cess on BCD and CVD, ADC
Insurance
3.10.10
Stock Transport Order

Valuated Price (MAP) / Transfer Price
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As per Planet Retail requirement for default values of purchasing conditions, PwC will create multiple access sequences & feed their respective
values in condition tables to enable them to create the purchase orders with default purchasing conditions. Authorizations for changing the
condition values will be restricted.
PwC will provide tables to feed transfer price from DC/Site to Site for Stock Transport Order. It has been confirmed that accounting entries will
be generated on the basis of moving average price.
All purchase conditions will be on %age basis.
List of final Purchase Conditions and Access Sequences will be updated during configuration.
3.11 Tax Procedure
A calculation procedure is defined for each country, each containing the specifications required to calculate and post tax on sales/purchases.
Each calculation procedure contains several tax types, which are called condition types in the procedure.
The condition type (such as input or output tax) specifies the base amount on which the tax is calculated and the account key that is used to post
the tax. The specifications necessary for calculating and posting tax have been defined for the condition type and account key.
As per SAP there are two tax procedures.
TAXINJ (Formula Based) : TAXINJ is a tax calculation procedure for country version India and it supports formula-based excise
determination.
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TAXINN (Condition Based) : TAXINN is a tax calculation procedure for country version India and it supports condition-based excise
determination.
Tax procedure as TAXINN (Condition Based) has been suggested.
3.12 Consignment Stock

3.12.1 Consignment Receipt
Consignment stocks can be received with reference to a purchase order. The consignment prices for the vendor must be maintained in the
purchase info record. The price maintained here is required for PO. When consignment stock is received, it is not valuated as it is not the
companys stock. It remains physically in the store, but is the property of the vendor. Therefore on receipt there is no implication on books
of account.
3.12.2 Issue of Consignment stock
Consignment Sales/Issue refers to sales of articles from the vendors consignment stock. Since the articles are located in the premises of the
company they will be managed by the company, will not be valuated in the companys book of accounts. In case of vendors consignment
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the vendors account will be debited only after the articles are sold. Consignment sales will also be carried out at the POS system for endconsumers.
When articles are sold from the consignment stock at the POS, it posts a negative quantity in the unrestricted-use stock of the article. The
sales revenue is booked. The daily sales entry, based on actual selling price, shall be passed together for entire sales for that store.
3.12.3 Transferring consignment stock to own stock

The consignment stock is then transferred to unrestricted use stock to the extent of the negative quantity posted unrestricted-use stock.
Accounting entry:
Cost of Goods Sold a/c Dr
To Liability from consignment stock
3.12.4 Settling Consignment Liabilities
The settlement can be handled in two ways;
Consignment to own
Removing material from consignment stores or transferring material to companys own stock results in liabilities towards the vendor. Retailer
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settle these liabilities at regular intervals.

Consignment materials invoices are verified without the vendor issuing an invoice, as the vendor company is unable to track withdrawals
directly. The vendor can only manage its consignment stock by taking deliveries and payments into account.
Retailer can initiate payment for consignment withdrawals using the Logistics Invoice Verification application component.
3.12.5 After Sales
Based on Sales documents, system will create Liability automatically in the system.
The vendor pays only a commission for the sales made at the POS for the consignment articles. Removal of articles from consignment stores and
transferring it to companys stock, results in a liabilities towards the vendor. The settlement may be performed periodically in the background.
The following documents can be involved: Invoices, credit memos. The purchase price has to be checked with the sales price for the article, and
ensure negotiated margins are not breached.
Accounting entry:
Liability from consignment
To vendor a/c
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(Elaborated in SD)
4
4.1
PLANET RETAIL PROCESSES FLOW CHARTS

PURCHASE TO PAY CYCLE (DOMESTIC)_WITH PURCHASE REQUISITION
4.2 PURCHASE TO PAY CYCLE (DOMESTIC)_WITHOUT PURCHASE REQUISITION

4.3 PURCHASE TO PAY CYCLE (IMPORTS)_WITH PURCHASE REQUISITION
4.4 PURCHASE TO PAY CYCLE (IMPORTS)_WITHOUT PURCHASE REQUISITION
4.5 SUB-CONTRACTING CYCLE
4.6 STOCK TRANSFER FROM DC/STORE TO STORE
4.7 EXTERNAL SERVICE MANAGEMENT
4.8 GOODS MOVEMENT
4.9 MATERIAL RETURN TO THE VENDOR
4.10 PHYSICAL INVENTORY
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PURCHASE TO PAY DOMESTIC (WITH PURCHASE

REQUISITION)
Create Purchase Requisition ( ME51N)
Purchase Requisition Approval(ME54N)
Create Request for

Quotation(RFQ)(ME41)
Create Entry for Goods(ZMGE)
Goods Receipts at Stores(MIGO)
Invoice Posting for Planned Delivery

costs(MIRO)
Enter the Quotations(ME47)

Invoice Posting for Goods
Receipt(MIRO)
Comparison of Quotations(RFQ)(ME49)
Create Purchase Order(ME21N)
PO Approval (ME29N)
PO Printing (ME23N)
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PURCHASE TO PAY _ DOMESTICS W/OUT PR
Create Purchase Order

(ME21N)
Invoice Verification for

Planned Delivery Cost
Purchase Order
Approval(ME29N)
Purchase Order Printing
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Supplier
Gate Entry (ZMGE)
Goods Receipt (MIGO)
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PROCURE TO PAY -IMPORTS(WITH PURCHASE

REQUISITIONS)
Create Entry for Goods(ZMGE)
Goods Receipts at Stores against

(MIGO)
Create Request for

Quotation(RFQ)(ME41)
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Invoice Posting for Customs(MIRO)
Enter the Quotations(ME47)

Invoice Posting for Goods
Receipt(MIRO)
Comparison of Quotations(RFQ)(ME49)
Invoice Posting for Planned Delivery
Costs (MIRO)
PO Approval (ME29N)
PO Printing (ME23N)
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PURCHASE TO PAY _ IMPORTS W/OUT PR

Planned Delivery Cost
Create Purchase Order

(ME21N)
Purchase Order
Approval(ME29N)
Gate Entry (ZMGE)
Purchase Order Printing

Supplier

Customs
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SUBCONTRACTING PROCESS
Create Sub-contracting PO (ME21N)
Goods Issue to Vendor against PO

(MB1B Mvt. 541)
Returned as it is
Material
Receipt
After Job Work

Create Gate Entry (ZMGE)
Goods Receipt (MIGO Mvt.101)
Perform Transfer Posting (MB1B

Mvt.542)
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STOCK TRANSFER PROCESS
1-Step Process
2-Step Process
Create PO in favor of Supplying site / DC

(ME21N Doc.Type: STO)
Stock at Site A
Allocation
Stock Transfer to Site B(MB1B

Mvt.301)
Release PO in Supplying Site(ME29N)
Create Delivery against PO in Supplying

Site (VL10B)
Gate Entry at Receiving Site(ZMGE)
Goods Issue against outbound delivery

(VL02N)
Goods Receipt against Outbound

Delivery in Receiving Site (MIGO)
Create Performa Invoice in Supplying

Site (VF01)
Invoice Verification for Freight if

required (MIRO)
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EXTERNAL SERVICE MANAGEMENT (WITH PURCHASE

REQUISITION)
Create Service Master for Planned Cost
(AC03)
Unplanned Services (Costs with Limits)
Create Purchase Requisition (ME51N)
Gate Entry if Required(ZMGE)
Purchase Requisition Approval( ME54N)
Create Service Entry Sheet(ML81N)
Approve Service Entry Sheet (ML81N)
Purchase Order Approval (ME29N)
Invoice Posting(MIRO)
Purchase Order Printing ( ME23N)
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GOODS MOVEMENTS
1.Goods Receipt
MIGO Mvt.101
1.1 Goods Receipt against PO
Article
1.2 Initial Stock Upload
Article
1.3 Goods Receipt against

Subcontractor PO
Article
Article @ Store
MIGO Mvt.561
Article @ Store
MIGO Mvt.101
Article @ Store
MIGO Mvt.543
(automatic for Subcontracting
material
2.Goods Issue
MIGO Mvt.201
2.1 Goods Issue against Cost

Centre
Article
Article @ Store
MIGO Mvt.241
2.2 Goods Issue against Asset
Article
2.3 Goods Issue for Scrap
Article
Article @ Store
MIGO Mvt.551
Article @ Store
3.Transfer Posting
3.1 From One Storage location
to Other(One step)
MIGO Mvt.311
Article
Article @ Store
MIGO Mvt.309
3.2 From one Article to other

Article
Article
3.3 From DC/Site to

Subcontracting Vendor
Article
3.4 From Subcontracting

Vendor to Site
Article
Article @ Store
MB1B Mvt.541
Article @ Store
MB1B Mvt.542
Article @ Store
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RETURN TO VENDOR
Reject
Accept?
Accept
Unrestricted Stock
Create Return Delivery

Against Material Document
(MIGO -Mvt.122)
PO quantity
will be
automatically
Updated
Perform Invoice verification

against Material Document
if IV already processed
(MIRO)
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IMPORTANT TERMS IN PURCHASING
5.1
PURCHASING REQUISITION
A purchase requisition is a request or instruction to Purchasing to procure a certain quantity of a Article or a service so that it is available
at a certain point in time.
A purchase requisition consists of a number of items, for each of which a procurement type is defined. The following procurement types exist:
Standard
Subcontracting
Stock transfer
External service
An item of a requisition contains the quantity and delivery date of the Article to be supplied or the quantity of the service to be performed.
For items to be supplied by subcontractors, one can specify the necessary input Articles or components that are to be provided to the
subcontractor for assembly or processing in respect of each delivery date stipulated.
A purchase requisition can be fulfilled through purchase orders or longer-term purchase agreements.
It is an internal document: it is not used outside the enterprise.
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Authorization Considerations:
Company Code
Purchasing Organisation
Purchasing Group
Document Type
Site
Document Types for Purchase Requisitions:
IN Planet Retail, Purchase Requisitions process will be used for Non merchandising and services.
Document Type
N10
N11
Document Type Description

Consumables
Non Merchandise Items
Number Ranges
1000000000-1099999999
1100000000-1199999999
5.2 PURCHASE ORDER

Formal request or instruction from a purchasing organization to a vendor or a Site to supply or provide a certain quantity of goods or services at
and by a certain point in time with reference to purchasing schema attached in vendor masters.
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Structure
A purchase order consists of a document header and a number of items.
The information shown in the header relates to the entire purchase order For example, the terms of payment and the delivery terms are defined in
the header.
A procurement type is defined for each of the document items. The following procurement types exist:
Standard
Subcontracting
Stock transfer
External service
Conditions can apply at various levels:
to the entire purchase order
At item level, to the Article to be supplied or to the set of service specifications in the case of services
At service line level for individual services (tasks or activities).

In the purchase order, each item is destined for a certain site. Each site belongs to a company code, to which the vendors (creditors)
invoice is directed.
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Company Code
Purchasing Group
Document Type
Site

Document Types for Purchase Order:
In Planet Retail, Document types for Purchase orders have been suggested on the basis of Brand / concept.
Whereas I stands for Imports and D stands for Domestics
Document Type
IGU
DGU
IMA
DMA
INX
DNX
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GUESS_IMPORTS
GUESS_DOMESTICS
MARCIANO_IMPORTS
MARCIANO_DOMESTICS
NEXT_IMPORTS
NEXT_DOMESTICS
Number Ranges
7100000000-7199999999
2100000000-2199999999
7200000000-7299999999
2200000000-2299999999
7200000000-7399999999
2300000000-2399999999
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IAC
DAC
IDB
DDB
IFC
DFC
IMS
DMS
IBS
DBS
ISE
DSE
INS
DNS
IPA
DPA
IPS
DPS
IPI
DPI
UDS
USS
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ACCESSORIZE_IMPORTS
ACCESSORIZE_DOMESTICS
DEBENHAMS_IMPORTS
DEBENHAMS_DOMESTICS
FASHN CUBE_IMPORTS
FASHN CUBE_DOMESTICS
MARKS & SPENCERS_IMPORTS
MARKS & SPENCERS_DOMESTICS
BODY SHOP_IMPORTS
BODY SHOP_DOMESTICS
SOLE EFFCT_IMPORTS
SOLE EFFCT_DOMESTICS
NON SALES ARTICLES_IMPORTS
NON SALES ARTICLES_DOMESTICS
PACKING ARTICLE_IMPORTS
PACKING ARTICLE_DOMESTICS
PRINTING & STATIONARY_IMPORTS
PRINTING & STATIONARY_DOMESTIC
PROJECT ITEMS_IMPORTS
PROJECT ITEMS_DOMESTICS
STO-DC TO STORES
STO-STORES TO STORES
7400000000-7499999999
2400000000-2499999999
7500000000-7599999999
2500000000-2599999999
7600000000-7699999999
2600000000-2699999999
7700000000-7799999999
2700000000-2799999999
7800000000-7899999999
2800000000-2899999999
7900000000-7999999999
2900000000-2999999999
8000000000-8099999999
3000000000-3099999999
8100000000-8199999999
3100000000-3199999999
8200000000-8299999999
3200000000-3299999999
830000000-83999999999
330000000-33999999999
910000000-91999999999
920000000-92999999999
Kindly take a note that Open to Buy (OTB) will be covered in Phase 2.
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SCHEDULING AGREEMENT
An outline purchase agreement is a longer-term agreement between a purchasing organization and a vendor regarding the supply of
Articles or the performance of services within a certain period according to predefined terms and conditions.
Scheduling Agreement is a form of outline purchase agreement under which Articles are procured on predetermined dates within a certain
time period.
Company Code
Purchasing Group
Document Type
Site
PLANET RETAIL SCENARIO:
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Doc Types for Scheduling Agreement:

In Planet Retail, There are two types of documents in Scheduling Agreements.
Document Type
LCS
LRL
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SA_CONSUMABLES
SA_Re Order Level
No. Range
6100000000-6199999999
6200000000-6299999999
Scheduling Agreement will be used for low value items initially like consumables, stationary items etc.
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INVOICE VERIFICATION
Invoice Verification is the process by which the liability towards the vendor is booked based on the goods, services received.
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Logistics Invoice Verification is handled against the PO and the Goods Receipt. During the processing of an invoice document the system
match the data (such as quantities and values) against the related PO and GR and necessary corrections can be made accordingly. After
which the invoice can be posted and processed for payment.
Invoice Verification is situated at the end of the logistics supply chain that includes Purchasing, Inventory Management, and Invoice
Verification. It is in Logistics Invoice Verification that incoming invoices are verified in terms of their content, prices and arithmetic.
When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Articles
Management and Financial Accounting.
Invoice Verification is closely integrated with the components Financial Accounting (FI) and Controlling (CO). It passes on the relevant
information about payments or invoice analyses to these components.
6
PROCESSES FOR PLANET RETAIL
6.1
CREATION OF PURCHASE REQUISITION
T Code:
Create
ME51N
Change
ME52N
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ME53N
Purchase Requisition can be created either with Article code or without Article Code.
6.1.1 Purchase Requisition with Article Code (Non Merchandise)
Following are prerequisites for creation of Purchase Requisition with Article Code.
Article Code
Required Quantity
Site Code
Conditions
Document Type
6.1.2 Purchase Requisition without Article Code (Merchandise Code)

If the requested article has no master record and is to be ordered for direct usage or consumption, one can specify which consumption
account is to be charged. This process is termed account assignment. K has to be put in account assignment category. K stands for Cost
Centre.
Following are prerequisites for creation of Purchase Requisition without Article Code.
Document Type
Article short text (short description)
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6.2
Purchasing group
Cost Center
G L Code
Requested quantity
Unit of measurement
Merchandise Group
Receiving Site
Valuation Price (approx.)
CREATION OF PURCHASE ORDER
6.2.1 CREATION OF PURCHASE ORDER FOR ARTICLE / MERCHANDISE

T Code:
Create
ME21N
Change
ME22N
Display
ME23N
Following are prerequisites for creation of Purchase Order.

Document Type
Vendor Code
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6.2.2
Purchasing Group
Company Code
Article Code
Required Quantity
Price
Site Code
Conditions
CREATION OF PURCHASE ORDER FOR CONSUMABLES
Purchase Order for Consumables can be created with or without Article code.
6.2.3 Creation of Purchase Order for Consumables with Article Code
Following are prerequisites for creation of above Purchase Order.
Document Type
Vendor Code
Purchasing Group
Company Code
Article Code
Required Quantity
Price
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Site Code
Conditions
Cost Centre
G L Code
6.2.4 Creation of Purchase Order for Consumables without Article Code

Following are prerequisites for creation of above Purchase Order.
Document Type
Vendor Code
Purchasing Group
Company Code
Article short text (Description)
Required Quantity
Article Group
Unit of Measurement
Price
Site Code
Conditions
Cost Centre
G L Code
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CREATION OF PURCHASE ORDER FOR SERVICES
Purchase order for services can be created either with service master or without service master.
6.2.6 Creation of Purchase Order for services with Service Master
Initially service master is to be created.
T Code: AC03
Following are prerequisites for creation of Service Master.
Activity Number
Description of Activity
Service Category
Base Unit of Measure
Service Group
Valuation Class
After creation of service master, a purchase order is to be created. Following are the prerequisites for creation of purchase order for
services with service master.
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Document Type
Vendor Code
Purchasing Group
Company Code
Account Assignment Category (Either U & K)
Item Category as D
Short Text
Site Code
Service Master
Quantity
Gross Price
Cost Center
6.2.7 Creation of Purchase Order for services without Service Master

Whenever services / services gross prices are not fixed & in order to make provision for unplanned services in the planning phase,
value limits in purchasing documents can be set. Instead of containing service descriptions or quantities, the documents need only
contain maximum values up to which any services may be performed. When services actually performed are entered, the system
checks these value limits and allows the services to be recorded only if the limits are not exceeded.
Following are the prerequisites for creation of purchase order for services without service master.
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Document Type
Vendor Code
Purchasing Group
Company Code
Account Assignment Category (Either U & K)
Item Category as D
Short Text
Site Code
Overall Limit
Expected Value
Cost Centre
CREATION OF PURCHASE ORDER FOR SUBCONTRACTING
In subcontract order processing, the vendor receives Articles (components) with which it produces the end product. The following are involved:
One orders the end product using a subcontract order. The components that the vendor needs to manufacture the end product are
specified in the purchase order.
In Inventory Management, the components are posted to the stock of Article provided to vendor. The components are then supplied to
the vendor.
The vendor performs its service and delivers the ordered Article (the end product). The consumption of the components is posted.
The vendor charges for his or her service. The invoice is posted in Invoice Verification.
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Following are the prerequisites for creation of purchase order for subcontracting.
Document Type
Vendor Code
Purchasing Group
Company Code
Item Category as L
Article Code
Site Code
Required Quantity
Price
BOM of required Article Master
6.2.9 CREATION OF PURCHASE ORDER FOR ASSETS

For creation of Purchase order for Assets, initially asset master is to be created. Creation of asset master will be covered in FI. Following
are the prerequisites for creation of purchase order for Assets.
Document Type
Vendor Code
Purchasing Group
Company Code
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Account Assignment as A
Article Description
Article Group
Unit of Measurement
Site Code
Required Quantity
Price
Asset Master
6.3 CREATION OF SCHEDULING AGREEMENTS OF ARTICLE

As described earlier Scheduling agreements are open agreements between Supplier & Organization.
T Code:
VERSION NO 2.0
Create
: ME31L
Change
: ME32L
Display
: ME33L
Following are the prerequisites for creation of Scheduling Agreements of Raw Article.
Agreement Type
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Vendor Code
Agreement Date
Purchasing Group
Site Code
Validity End
Article Code
Target Quantity
Price
Conditions
Tax Code
6.3.1 CREATION OF SCHEDULING AGREEMENTS OF CONSUMABLES

T Code:
VERSION NO 2.0
Create
: ME31L
Change
: ME32L
Display
: ME33L
Following are the prerequisites for creation of Scheduling Agreements of Consumables

Agreement Type
Vendor Code
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Agreement Date
Purchasing Group
Site Code
Account Assignment Category
Validity End
Article Code
Target Quantity
Price
Conditions
Tax Code
Cost Center
G L Code
6.4 DATA CAPTURING AT SECURITY GATE

T Code: ZMGE
It is a complete customised program which is mapped in SAP. It is used to capture invoice related information as Vendor Code, Invoice
No. Invoice Date, Invoice Amount, TP no. Mode of transport, other necessary information etc. in SAP instead of in manual register. After
feeding above information in system, system will generate a number & that no. is to be captured while performing MIGO.
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By using above system, one can determine invoices which are physically received but pending for MIGO.
6.5 GOODS RECEIPTS PROCESS
T CODE: MIGO
In PLANET RETAIL, Goods will be received in SAP with reference to Purchase Order / Scheduling Agreement .The purchase order
number has to be on the delivery note, which is attached to the ordered goods and passed on by the vendor to the goods receiving point.
If the purchase order number is not on the delivery note, one can search in the system for the purchase order that initiated the delivery
using the Article number or vendor number
If one has received the delivery note from the vendor, and he has verified that the delivery was based on a purchase order, he can enter the
goods receipt in the SAP System.
Before performing MIGO, we will have to decide either to transfer the goods directly to Unrestricted or in Block storage. The movement
types used for directly transferring to Unrestricting & Block storage are 101 & 103 respectively. If we are using movement type 103,
initially goods will be transfer to Block storage & then movement type 105 is used to remove the Article from Block to unrestricting. In
conclusion if movement type 101 is being used, then GR will be performed in one step & if movement type 103 & 105 are being used,
then GR will be performed in 2 stages.
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Following are prerequisite for MIGO.
Goods Receipts
Purchase Order
Movement Type
Invoice No
Invoice Date
Security Register No.
Qty. as per Invoice
Received Qty.
Batch Code (if applicable)
Accounting Entries
While performing MIGO,
Stock will be debited
GR/IR will be credited.
MIGO in one step i.e. with movement type 101
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6.6 CANCELLATION OF GR
After performing MIGO, if any one wants to cancel the GR. He will have to use a T-code as MIGO. For cancellation of MIGO the
movement type is being used as 102.
Following are prerequisite for cancellation of MIGO.
Cancellation
Article Document No.
Please note that GR once made cannot be modified, it can be cancelled only. And if an invoice has been verified, then GR can not be
cancelled unless & until Invoice verification has not been cancelled.
6.7 SERVICE ENTRY SHEET

A list of services performed by a vendor on the basis of a purchase order, containing service descriptions and details of quantities and
values.
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The descriptions of planned services deriving from the purchase order are used as default descriptions in the service entry sheet.
Unplanned services that were entered in the purchase order without descriptions using value limits are precisely specified in the entry
sheet.
T Code: ML81N
Service Entry sheet is solely dependent on Purchase Order. If purchase order is containing service master then it will be treated as
planned cost & if purchase order is containing Limit / value, then it will be treated as unplanned cost.
Following are the prerequisite for Service Entry Sheet with Service Master
Purchase Order
Service master
Required Quantity
Cost Centre
G L Code
Following are the prerequisite for Service Entry Sheet without Service Master
Purchase Order
Required Limit
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Cost Centre
G L Code
6.8 CANCELLATION OF SERVICE ENTRY SHEET

T Code: ML81N
Following are pre-requisites for cancellation of service entry sheet.
Service entry sheet no
Please note that if MM period is closed, the service entry sheet can not be deleted in previous period.
6.9 Import Cycle
DESCRIPTIONIt involves confirmation of import order by supplier to receipt of shipment at warehouse.

6.9.1 PROCESS FLOW (AS PER AS-IS)_IMPORTS_MERCHANDISE
Confirmation of Order by supplier on the basis of PO in case of pull catalogue and invoice details sent (Out of SAP)
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In case of push catalogue direct invoice is received from supplier (Out of SAP).
Invoice details intimated to merchandising / IT / MIS team(can be incorporated in customised development)
Po created by merchandising based on invoice/packing list(with in SAP)
Po approved by imports department (only for qty and value) (with in SAP)
TERMS OF PAYMENT FOR IMPORTS: (with in SAP)
LC
ADVANCE TT
CREDIT TERMS & PAYMENT BY TT
Details of Freight forwarder informed to supplier (by imports)(can be incorporated in PO)
Supplier hands over the shipment to Freight forwarder (Out of SAP).
Freight forwarder checks with imports PRH for mode of shipment (air /sea) (Out of SAP).
Imports confirms with merchandising @ HO and confirms Freight forwarder (Out of SAP).
Shipping documents received via e-mail from supplier / Freight forwarder (Out of SAP).
ETD & ETA details given by Freight forwarder (can be incorporated in customised development)
Arrival of shipment-manifestation given by Freight forwarder(Out of SAP).
Merchandising gives the gender and MRP details to Imports for filing BOE. (SAP can provide).
Bill of entry filed by imports(Out of SAP).
Bill of entry assessed by customs dept(Out of SAP).
Duty paid as per BOE confirmed by customs dept(Out of SAP).
Handling charges / miscellaneous charges paid to CWC / AAI(Out of SAP).
Clearing agent releases the shipment after all duties are paid(Out of SAP).
Clearing agent hands over the shipment at warehouse(Out of SAP).
Warehouse receives the shipment and all documentation from the clearing agent((with in SAP)
Warehouse inwards the shipment based on the PO(with in SAP)
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Shipping log is maintained for all shipments by HO. (with in SAP)

Costing process done at HO by imports. (with in SAP)
Planet retail is going for external software i e GCI for Imports.
6.9.2
PROCESS FLOW (AS PER AS-IS)_IMPORTS_NON MERCHANDISE

On completion of the ordering process (Out of SAP)
The proforma invoice is issued by the supplier. (Out of SAP)
In case of advance payment necessary payments along with PI is submitted to the bank. (Out of SAP)
The payment advice is communicated to the supplier to release the shipment(Out of SAP)
On confirmation of the supplier the shipment is handed over to the Freight forwarder by the supplier.(with in SAP)
No PO is created from PRH. (PwC recommends that Planet Retail should create a formal Purchase Order either with value or FOC
components also and perform GRN with reference to Purchase Order (if PR wants to keep the track of free samples)).Imports receives
the ETD & ETA details(with in SAP)
On arrival of the shipment at port necessary shipping documents and custom duty are paid to release the shipment. (Out of SAP)
Import department informs well I advance the ETD & ETA of the goods to the concerned brand team and warehouse. (Out of SAP)
On receipt of goods at the warehouse the goods are checked against copies of the documents received along with the Shipment (with in
SAP GRN is in wrt Purchase Order only)
No GRN is made in the system for imported fixtures / non merchandise. (GRN is in wrt Purchase Order only).
In case of other than advance Payment is processed after receiving invoices. (with in SAP)
Before processing the payment the Imports team checks with the brand team and the warehouse/store for confirmation of receipt. (Out of
SAP)
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PLANET RETAIL will place a purchase order on supplier with basic price in respective currency with freight & duties like Basic Custom Duty,
Counter Veiling Duty, Cess, Higher Sec Cess, and Additional Duty of Customs. (T-code: ME21N)
After placing the order, release of Purchase order is required.
Perform Goods receipts against Purchase Order (T Code: MIGO)
Execute Invoice verification with respect to Purchase Order for Goods, Planned Delivery Cost as well as Customs.
6.10 TRANSFER OF GOODS FROM SITE TO SITE
The transfer of goods from Site to Site can be achieved by 2 ways.
One Step
Two Steps
6.10.1 ONE STEP
Whenever the Article movement is from Site to Site, but there is no requirement of any document. Article can be transferred in one step using T
Code as MB1B & Movement type as 301.
6.10.2 TWO STEP
Whenever the Article movement is from Site to Site & there is requirement of documents also. Article can be transferred by following steps.
Receiving Site will create a Stock transport Order with required quantity, defined conditions in favour of Supplying Site.
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Supplying Site will create delivery with reference to above purchase order.
Supplying Site will create PGI (post goods issue). After PGI, stocks will be depleted from supplying Site.
Supplying Site will create necessary documents wrt above delivery number.
Receiving Site will create MIGO against above outbound delivery.
Stocks will be updated in Receiving Site.
Kindly take a note that STO will be created on the basis of Moving Average Price only.
6.11 TRANSFER OF GOODS FROM STORAGE LOCATION TO STORAGE LOCATION WITHIN SITE
Whenever Stores representative will perform MIGO, the stocks will be generated in respective Site & respective storage location.
Whenever there is requirement of transfer of goods from one storage location to another with in Site, the same can be achieved by using
T Code as MB1B & Movement type as 311.
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6.12 ISSUE OF GOODS TO COST CENTRE

Whenever Stores representative will perform MIGO, the stocks will be generated in respective Site & respective storage location.
Whenever there is requirement of issue of goods from one storage location to Cost centre, the same can be achieved by using T Code as
MB1A & Movement type as 201.
While creation of purchase order, if buyer knows the consumption cost center, He can put as K in account assignment category,
respective cost centre & G L Code in purchase order. While performing MIGO, the stocks will be debited directly to respective cost
centre.
6.13 REVERSAL OF GOODS FROM COST CENTRE
The above can be achieved by using T-Code as MB1A & movement type as 202.
6.14 TRANSFER OF GOODS FROM ARTICLE TO ARTICLE
The above requirement can be achieved by using MB1B & movement type as 309.
Please note that the above subject to be used only in emergency not as a regular practice.
6.15 TRANSFER OF GOODS FROM SITE TO SUBCONTRACTOR
The base of issuing the goods to subcontractor is Purchase Order. The bill of Article as well as input, output relation has been defined in
purchase order. The above requirement can be achieved by using T Code as MB1B & movement type as 541.
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The stocks will be updated at vendors end & depleted from Stores.
The reversal of same can be achieved by using movement type as 542.
After necessary job work, supplier will send back the Article, when the stores person will perform MIGO , the stocks of raw Article at
suppliers end will be depleted against movement type 543.
6.16 PHYSICAL INVENTORY VERIFICATION (STOCK TAKE)
Regardless of the physical inventory method, the process of physical inventory can be divided into three phases:
1. Physical Inventory Preparation
Create a physical inventory document.
Blocking Articles for Posting
Print and distribute the physical inventory document.
2. Physical Inventory Count
Counting stocks
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Entering the result of the count on the physical inventory document printout
3. Physical Inventory Analysis
Entering the result of the count into the system
Initiating a recount, if necessary
Posting inventory differences
When one posts the inventory differences, the system adjusts the book inventory values and book values so that they correspond with the actual
stocks and stock values against movement type 701 / 702.
Document Creation T Code:MI01
Feed the Article codes for those physical inventory to be taken.
A document no will be generated.
Feed above document no in T Code: MI04
Feed the actual stock in count.
Run T Code MI07
Post the document. After posting stocks will be updated.
MI20 can also be used for posting difference in stocks. In this screen book as well as count stock can be seen.
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Planet Retail Strategy:

Planet Retail will go for physical stock taking of 100% articles in stores on Quarterly basis.
Posting of Inventory (differences) will be done after getting the formal approval from Finance on Site.
6.17 ARTICLE RETURN TO VENDOR

Reason for Return:
Stores Defect
Customer Defect
Excess Stock
If any Article gets rejected after taking the same in stock & the same Article is required to sent back to supplier. The same can be achieved
through T Code MIGO. In MIGO choose RETURN DELIVERY & against Article Document (Movement Type : 122).
6.18 RP FOR CONSUMABLES
It is a good practice. For achieving the same, following are the pre-requisite.
Article Master: RP View: VB & HB in RP type & Lot size respectively. Also define Re-order point.
Scheduling Agreements
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Source List
RP can be run on daily basis in night to generate automatic schedules for consumables.
If source list is not maintained then system will generate the purchase requisitions.
RP in details have been covered in PP module.
PwC will show a proper demo for RP.
6.19 GOODS IN TRANSIT

GIT covers the following:
Article from External Supplier to DC / Store.
Article from Site/Store to Site/Store through Stock Transport (Transfer) Order.
6.19.1 Article from External Supplier to DC/Store
It is not a standard application of SAP. But the same can be achieved through customization development. We can create a module pool
(depends on approval).We can incorporate the P O No, Date, Supplier Invoice No, Invoice Date, Transportation Details, Container No,
LC No, LC date, Invoice Quantity, Invoice Value, EDA at destination etc as per PRs format. And subsequent report can be generated to
get the details of Articles in transit.
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6.19.2 Article from Site/Store to Site/Store through STO

Whenever any article is being despatched from Site to Site through STO. It appears in standard report as T code as MB5T until
receiving site will not create the GRN of subjective outbound delivery.
6.20 RELEASE STRATEGY
All purchasing documents and requisitions can be put thorough release procedure. When a document is created, a release strategy is assigned
automatically based on certain conditions (e.g. its value or document type). The strategy determines which person, departments or other
organizational units must release the document in which sequence. After each of these involved parties has released the document, it can be
processed further. The person responsible sees the document in the system and designates it as approved by person of legal authority.
Release strategy means the approval of Purchase requisition & Purchase order.
System will not allow for printing of Purchase Order / GR (MIGO) until approval of Purchase Order.
Strategy for Planet Retail:

Release strategy has been defined at document level as well as value in both the cases. If any changes will occur in PR / PO, system will require
further release.
In case of Non Merchandise / Services:
Value based
Finance Controller
10000/-
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above 10000/-
In case of Merchandise:
L1
Merchandiser
L2
Brand Head
6.20.1 GAP:
While releasing the Purchase Order, the system should give indication in case of major differ in costing and existing weighted average rate.
PwC Recommendations: As per Standard SAP practice, it is not possible.
While creation of Purchase order, System will give indicate the previous price as warning message. But while releasing, it is not possible. if it is
required , user has to refer the standard report in other session.
6.21 RESERVATION
Whenever any Article is required by any department from Stores, User can create reservation by using T Code: MB21. Movement type, Site
code, Cost center, G L Code, Article Code, Quantity & storage locations are to be fed by user. Save the document. System will give reservation
no. Stores person can issue the Article against the reservation.
Benefit: If reservation process is used, the chances of mistakes for wrong GL Code, Cost center are very less.
T code for Change & Display of Reservation is MB22 & MB23 respectively.
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6.22 COSTING OF GOODS RECIEVED (IMPORTS)

This business process takes care of deriving the landed cost of merchandise received, taking into considering the FOB value, Duties paid &
Expenses incurred on the shipment.
6.22.1 PROCESS FLOW AS PER AS-IS

(COVERED IN CO MODULE)
GRN data is received from the warehouse
The below costs are calculated by Imports manually
Custom Duty (as per actual paid for the whole shipment)
Freight
Forwarding and Clearing charges
CWC / AAI charges
Royalty (if the Royalty is based on the purchase value)
Demurrage (if any)
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Marine insurance/ Air insurance

All costs for the particular Invoice are fed into the system at a header level of the GRN.
Article wise landed cost is derived in the system by apportionment of the total cost to each article based on the weighted average method.
Kindly take a note that Demurrage will not load on inventory.
6.23 CLAIMS PROCESS
All shipment received is inspected randomly for verification of quantity and quality (in terms of damages, defectives etc).
6.23.1 PROCESS FLOW AS PER AS-IS _ CLAIMS FROM SUPPLIER
6.23.1.1.1 SHORTAGE / DEFECTIVES IN IMPORTS
On completion of GRN , invoice vs GRN is checked (qty & value) at ho by imports(with in SAP)
In case of any variation from invoiced qty, supplier in informed (via email)(out of SAP)
On acceptance of variation by supplier the shortage is claimed back to the supplier(out of SAP)
The amount of claim is deducted in case the payment is by TT after delivery, in case of LC payments the debit note is issued for
claims(with in SAP through JV)
6.23.1.1.2
SHORTAGE/DEFECTIVES IN DOMESTIC SUPPLIES
On completion of GRN , invoice vs GRN is checked (qty & value)

The invoice is attached to the grn copy and sends to ho.(out of SAP)
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Any variation is reported by mail (out of SAP)

All payments are processed as per GRN qty.
Defective Goods will be retuned to Supplier against Article Documents through Movement type 122.
Kindly take a note that since we are not going for Quality Module, we can check for Quantity only.
6.23.2 INSURANCE CLAIMS
6.23.2.1.1
FOR DAMAGES/SHORTAGES (BOTH FOR IMPORTS AND DOMESTICS)
Imports/ warehouse report the qty and value of damaged/short merchandise to legal/finance dept.(OUT OF SAP)
Intimation is send to insurer for survey .(OUT OF SAP)
Cost freight is requested to carriers/transporter .(OUT OF SAP)
Supporting documents are collected for all concerned departments.(OUT OF SAP)
Claim form and claim bill is submitted to the insurer.(OUT OF SAP)
In case of further query, additional documents are sent to the insurer/surveyor. .(OUT OF SAP)
After all verification is done by surveyor/insurer the claim amount is received. .(OUT OF SAP)
PwC will develop a module pool depends on Planet Retails requirement/ approval to incorporate all details like Invoice No. Date, Short qty,
Supplier Code, PO No, Surveyor information, claim status etc. Subsequent reports depends on users requirements can be developed with
reference to above module pool.
7 LIST OF GAPS
While releasing the Purchase Order, the system should give indication in case of major differ in costing and existing moving average rate.
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PwC Recommendations: As per Standard SAP practice, it is not possible.

While creation of Purchase order, System will give indicate the previous price as warning message. But while releasing, it is not possible. if it is
required , user has to refer the standard report in other session.
DATA MIGRATION STRATEGY
8.1 Introduction
Data Migration is the process of moving required (and most often very large) volumes of data from our clients existing systems to new systems.
Existing systems can be anything from custom-built IT infrastructures to spreadsheets and standalone databases.
Data Migration encompasses all the necessary steps to cleanse, correct and move the data into the new system.
8.2 Data Migration solutions allow us to

8.2.1 Reduce risk
Data being an organizations most critical business asset, it is essential that any manipulation is carried out without any disruption. PwC
uses its combined experience of large and/or mission critical projects to bring risks levels to a minimum. Field proven methods and tools
and carefully planned migration plans that leverage legacy data and break down migration complexity to manageable projects all ensure
that risks are mastered
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8.2.2 Lower OPEX

Data migration is a one-off activity triggered by point circumstances. PwC is there to reinforce our clients resources which can remain
focused on their ongoing continuous core activities
8.2.3 Improve data quality
Our cleansing and correction solutions ensure perfect data integrity after it has been migrated. From a user and development perspective,
the migrated data results completely optimized
8.2.4 Migrate seamlessly
Through the involvement of experienced resources, with repetitive hands-on experience and a mix of business and technical fluency
which ensures business operation criticality is addressed at all times.
8.3 The Steps to be followed
Identification of Source data: Source Data Dictionary
Identification of Target data requirement: Target Data Dictionary
Finalizing the technique of data loading
Mapping of source to target: Mapping document with gaps
Resolution of data gaps: By applying business rules
Preparation of test plan and data: To be used for unit testing
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Finalizing Validation and reconciliation strategy: Before uploading the data the data (count, sum of some specific field) should be checked against
some control file (reconciliation) and after uploading the data the data loaded into SAP tables should be validated against the source file.
Development: Data conversion program (BDC)
Integration Testing: Check for the completeness of the entire data flow
Volume testing: To check the performance
Transport into Production
8.4 Data Migration process includes

Extraction of data from the source system Transformation of the data to SAP format Loading of data into the corresponding SAP module
8.5 List of Tools

CATT (Computer Aided Test Tool)
LSMW (Legacy System Migration Workbench)
8.6 List of Data Migration Templates for Planet Retail

Creation of Article Master
Change of Article Master
Creation of Vendor Master
Creation of Customer Master
Transfer Price from DC/Store to Store
Creation of Info-Record (in case of consignment only)
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Stock Uploading with Batch

Stock Uploading without Batch
Creation of Purchase Order
Merchandising Hierarchy
Assortment Planning
8.7 Data Migration Team
Suvendu Sahu
Amit Mandahar
9
LIST OF DATA MIGRATION TOOLS PERTAINING TO PURCHASING AND SCM

Creation of Article Master
Creation of Vendor Master
Transfer Price in case of STO
Creation of Info Record (in case of consignment only)
Stock Upload with Batch
Stock Upload without Batch
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10 LIST OF MODULE POOLS

(Needs to be developed for tracking of following)
Goods in Transit from Supplier
Security Register (material received but GRN pending)
Insurance material tracking
PwC will start development after getting the formal approval from Planet Retail.
11 LIST OF REPORTS AS PER AS-IS
PwC will show standard reports to Planet Retail during configuration. If Planet team is not convinced with standard reports, PwC will go for
customised reports after formal approval of Planet Retail Team.
11.1 PRINT OF PURCHASE ORDER (DOMESTIC / IMPORTS / THIRD PARTY)
11.2 ALLOCATION REPORT: Input Field- Allocation No. (STO Number)/ Allocation Date (STO Date)
GROUP
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BRAND
CATEGORY
SUB-CATEGORY
LOCN-CODE
NAME
GENDER
SEASON
DATE
ALLOCATION NO
LTO NO/STO NO
STYLE CODE
NAME2
COLOR
SIZE
ALLOCATION QTY
MRP
ALLOCATION VALUE
11.3 GRN REPORT

Input Field- Vendor/ Article/Inward Date (GRN Date)
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SUPPLIER/VENDOR
GROUP
BRAND
CATEGORY
SUB-CATEGORY
LOCN-CODE
NAME
GENDER
SEASON
DATE
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Output Field
GRN NO
PO NO
STYLE CODE
NAME
COLOR
SIZE
QTY
MRP
VALUE
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11.4 LANDED COST REPORT

: Input Field- GRN No./Period
GROUP CODE
GROUP NAME
BRAND CODE
BRAND NAME
SUB-BRAND CODE
SUB-BRAND NAME
CATEGORY CODE
CATEGORY NAME
SUB-CATEGORY
CODE
SUB-CATEGORY
NAME
LOCATION CODE
LOCATION NAME
SEASON
STYLE CODE
NAME
UOM CODE
GENDER
COLOR
SIZE
GRN NO
DATE
QTY
VERSION NO 2.0
CURRENCY CODE
F.C COST / PCS
LANDED COST
LANDED COST/PCS
MRP
Output Field
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11.5 LTI REPORT/ INWARD REPORT AT THE STORE END

: Input Fields- Inward No/Inward Date/Receiving Site
LTI NO/GRN NO.
DATE
FROM LOCATION
TO LOCATION
STYLE CODE
COLOUR
SIZE
QTY
MRP
VERSION NO 2.0
Output Field
11.6 LTO REPORT/OUTBOUND DELIVERY REPORT

: Input Fields- LTO No (Outbound Delivery No.)/Delivery Date
SR. NO.
LTO NO.
DATE
FROM LOCATION
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COLOR
SIZE
QTY & MRP
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Output Field
11.7 PURCHASE ORDER REPORT

: Input Fields- Purchase Order No.
GROUP
BRAND
CATEGORY
SUB CATEGORY
GENDER
SEASON
BRAND TYPE
SUPPLIER CODE
SUPPLIER NAME
LOCATION CODE
LOCATION NAME
PO NO.
ITEM CODE
ITEM NAME
GRADE
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Output Field
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COLOUR
SIZE
PO QTY
MRP
PO VALUE
11.8 STOCK REPORT
Input Fields- Article no./Site

LOCN_CODE
LOCN_NAME
DIVN_CODE
DIVN_NAME
BRAND_CODE
BRAND_NAME
SUBBRAND_CODE
SUBBRAND_NAME
GRP_CODE
GRP_NAME
CATG_CODE
CATG_NAME
SCATG_CODE
SCATG_NAME
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CLR
SIZ
MRP
UOM
QTY
VAL
RESV_QTY
HOLD_QTY
FREE_STOCK
SKU_NO
Output Field
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GENDER_CODE
GENDER_NAME
SEASON_CODE
SEASON_NAME
RC_CODE
RC_NAME
ITEM
ITEM_NAME
11.9 STOCK REPORT

(With Last Inward Date) Input Fields-Article No./Site Code
RCVD_DT
LOCN
LOCN_NAME
DIVN
QTY
VAL
RESV_QT
HOLD_Q
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SUBBRAND
GRP_CODE
GRP
CATG_CODE
CATG
SCATG
GENDER
SEASON_CODE
SEASON
ITEM
ITEM_NAME
MRP
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GRADE
CLR
COLOR_N
SIZ
UOM
Output Field
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12 OVERVIEW OF SCM FUNCTIONS

The SCM function provides precise availability information based on real-time inventory from across the supply chain. The solution supports directstore delivery management, inventory management and transportation processes. It enables efficient shipment and delivery.
SCM function in PRHPL would consist of the following functions
Allocation of Merchandise to stores
Distribution of Merchandise to stores
12.1 ALLOCATION
12.1.1 As is
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R H - Merchandise
Planning.doc
12.1.2 TO-BE
Retailers have to centrally distribute merchandise among large number of stores. Allocation can be used to plan the distribution of merchandise &
trigger the necessary goods movement. The following steps are to be followed for using the allocation component.
12.1.3 ALLOCATION RULES
Allocation rule can be defined and used as a reference when subsequently creating allocation tables. An allocation rule can be valid for an article or for a
whole merchandise category. It contains the details of the respective stores and the proportion of the merchandise each is to receive. This information is
then used in the allocation table to calculate the quantity each store is to receive.
Allocation rules enable processing of allocation tables with a high degree of automation and standardization. This is required when stock of a particular
article is to be split up among certain stores or groups of stores in the same relative proportions. The allocation rule defines the stores or stores groups
among which stock is to be split. An allocation rule can also be assigned to a particular article or merchandise category or merchandise category
hierarchy level.
Using allocation rule stock can be divided amongst the stores but not within the store.
12.1.4
ALLOCATION TABLES
Allocation table is a tool used by head office to plan, monitor & control the distribution of merchandise stock among stores.
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Allocation Table is created to split up a specific quantity of merchandise based on the allocation rule. The allocation table contains all the important
information on the how the merchandise is to be distributed, such as the articles to be allocated, the recipients, the quantity each is to receive and the
delivery dates.
Item texts and notes pertaining to an article can be maintained in the allocation table. Notes are internal and are only displayed in the allocation table;
item texts, on the other hand, can be printed.
Allocation rules are used in allocation tables to split up the total quantity.
Allocation tables are changed if, for example, between creating purchase order & receiving the goods with a long lead time, new stores have been
opened or existing stores closed. Allocation table can be changed by
Changing or redistributing recipient quantity in the allocation table
Changing the delivery dates for the stores
Adding new stores to or deleting existing stores from the allocation table.
12.1.5 GENERATION OF FOLLOW-ON DOCUMENTS

After planning of merchandise distribution in an allocation table, subsequent document can automatically be generated for procuring or delivering the
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stock. The type of documents i.e. Purchase Order or Delivery Order depends on the type of goods movements planned.
This process allows you to generate document that follow on from the allocation table.
Follow-on document generation allows you to have the system create documents (directly or in the background) for the allocation out of distribution
centre stock.
Following follow-on documents can be created.
Purchase orders
Stock transfer orders
Outbound deliveries from distribution centre
PURCHASING
AND
LOCATION: GURGAON
13 SAP COMMENTS
SAP-MM-observation
s & Recommendations with PwC response
14 CAPTAINS COMMENTS
Captains_comments
& PwC Response
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MM BBP For Sap Is Retail Implementation

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SAP IS-RETAIL IMPLEMENTATION

SAP IS-RETAIL IMPLEMENTATION

SAP IS-RETAIL IMPLEMENTATION

BUSINESS REVIEW OF PLANET RETAIL HOLDINGS PRIVATE LIMITED ........................................................................................... 14

PLANET RETAIL HOLDINGS-CONCEPTS: ........................................................................................................................................... 15

PLANET RETAIL HOLDING BRANDS ................................................................................................................................................... 16

ORGANIZATION STRUCTURE ...................................................................................................................................................................... 20

STORAGE LOCATION .............................................................................................................................................................................. 33

PURCHASING ORGANIZATION ............................................................................................................................................................. 35

PURCHASING GROUP .............................................................................................................................................................................. 36

ARTICLE MASTER .................................................................................................................................................................................... 38

SAP IS-RETAIL IMPLEMENTATION

3.1.5 BASIC DATA ........................................................................................................................................................................................ 43

SAP IS-RETAIL IMPLEMENTATION

VENDOR ACCOUNT GROUP ............................................................................................................................................................ 67

SAP IS-RETAIL IMPLEMENTATION

3.4.2 TITLE .................................................................................................................................................................................................... 69

SAP IS-RETAIL IMPLEMENTATION

SOURCE LIST ............................................................................................................................................................................................. 77

TAX CODE .................................................................................................................................................................................................. 77

SERVICE MASTER .................................................................................................................................................................................... 79

3.9.1 DEFINITION ......................................................................................................................................................................................... 79

CONSIGNMENT STOCK ........................................................................................................................................................................ 87

SAP IS-RETAIL IMPLEMENTATION

3.12.1 CONSIGNMENT RECEIPT ................................................................................................................................................................. 87

PURCHASE TO PAY CYCLE (DOMESTIC)_WITH PURCHASE REQUISITION ............................................................................... 90

PURCHASE TO PAY CYCLE (DOMESTIC)_WITHOUT PURCHASE REQUISITION ....................................................................... 90

PURCHASE TO PAY CYCLE (IMPORTS)_WITH PURCHASE REQUISITION .................................................................................. 90

PURCHASE TO PAY CYCLE (IMPORTS)_WITHOUT PURCHASE REQUISITION .......................................................................... 90

SUB-CONTRACTING CYCLE .................................................................................................................................................................. 90

STOCK TRANSFER FROM DC/STORE TO STORE ............................................................................................................................... 90

EXTERNAL SERVICE MANAGEMENT.................................................................................................................................................. 90

GOODS MOVEMENT ................................................................................................................................................................................ 90

MATERIAL RETURN TO THE VENDOR ................................................................................................................................................ 90

PHYSICAL INVENTORY ....................................................................................................................................................................... 90

IMPORTANT TERMS IN PURCHASING ..................................................................................................................................................... 102

PURCHASING REQUISITION ................................................................................................................................................................ 102

SAP IS-RETAIL IMPLEMENTATION

PURCHASE ORDER ................................................................................................................................................................................. 103

SCHEDULING AGREEMENT ................................................................................................................................................................. 107

INVOICE VERIFICATION ....................................................................................................................................................................... 109

PROCESSES FOR PLANET RETAIL ............................................................................................................................................................ 110

CREATION OF PURCHASE REQUISITION .......................................................................................................................................... 110

SAP IS-RETAIL IMPLEMENTATION

GOODS RECEIPTS PROCESS ................................................................................................................................................................. 122

CANCELLATION OF GR ......................................................................................................................................................................... 124

SERVICE ENTRY SHEET ........................................................................................................................................................................ 124

CANCELLATION OF SERVICE ENTRY SHEET .................................................................................................................................. 126

IMPORT CYCLE ....................................................................................................................................................................................... 126

6.9.1 PROCESS FLOW (AS PER AS-IS)_IMPORTS_MERCHANDISE ................................................................................................. 126

ISSUE OF GOODS TO COST CENTRE ............................................................................................................................................... 131

REVERSAL OF GOODS FROM COST CENTRE ............................................................................................................................... 131

TRANSFER OF GOODS FROM ARTICLE TO ARTICLE ................................................................................................................. 131

TRANSFER OF GOODS FROM SITE TO SUBCONTRACTOR ....................................................................................................... 131

PHYSICAL INVENTORY VERIFICATION (STOCK TAKE)............................................................................................................ 132

ARTICLE RETURN TO VENDOR ....................................................................................................................................................... 134

RP FOR CONSUMABLES .................................................................................................................................................................... 134

SAP IS-RETAIL IMPLEMENTATION

GOODS IN TRANSIT ............................................................................................................................................................................ 135

6.19.1 ARTICLE FROM EXTERNAL SUPPLIER TO DC/STORE ............................................................................................................ 135

COSTING OF GOODS RECIEVED (IMPORTS) ................................................................................................................................. 138

6.22.1 PROCESS FLOW AS PER AS-IS ...................................................................................................................................................... 138