QUALITY AUDIT CHECKLIST

Client:

Title:

Audit No:

Auditor:

Date:

Auditee:

QA/QC AUDIT

Contract No:
Audit Scope:

PRESERVATION + MATERIAL
CONTROL

Location:
Item
No

Reference
Document

Question

Compliance
Yes
No

Comments / Findings / Observation /

Objective Evidence

Material Control Procedure (Doc No. Rev )

Verify that the Material Control Procedure in use is the current
version.
(Verify area of reference).
Who is responsible for controlling all materials from:
Acceptance;
Identification;
Storage;
Handling;
Traceability.
Is there any clear criteria established for material receiving
inspection?

Who is responsible for conducting MIR inspection?

Verify receipt acceptance and record of issue.
Trace through system to material register, receipt date, MMR
No. & issue date etc.
Is material inspection performed to ensure that materials and
products received:
meets the description / specification;
have the required markings (HT #, B/No, etc.);
have the required documentation;
free from damage.
Are all materials and products identified to facilitate traceability
to applicable documentation from source to pint of use?
Are materials received stored in accordance with the
manufacturer's instructions / recommendations? In particular,

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Date:

how are the following materials stored and preserved:

Welding consumables;
Carbon Steel Piping Fittings;
Stainless Steel Piping Fittings;
Gaskets, stud bolts, plugs (pipe threads), etc.
Confirm that the documents used as reference codes/standards
(defined in section xx of the procedure) for the realization of
OCO fabrication activities are available, controlled and
maintained.
Are storage areas and stores clearly sign-posted?

Are materials stored in the store tagged or marked for easy

identification?
Does the Materials Controller maintain appropriate stock cards
to monitor in/out of materials?
How are Overage, Shortage and Damaged materials reported?
Are all mechanical materials / components (piping fittings)
stored in a manner that will protect them from ingress of
rainwater and/or heat?
Are welding consumables (electrodes & wire rods) stored in
sealed containers and stamped with date of receipt and stacked
in such a way as to facilitate first-in-first-out (FIFO) issue?
Are welding electrodes baked, controlled and stored in
accordance with manufacturer's recommendations?

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10
11
12

Are records of baking and holding maintained to assure

compliance to heating requirements?
Are paint and thinners materials stored in accordance with
manufacturers recommendations
Are MSDS, product data sheets available at product and
chemical storage locations?
Are non-conforming items identified and documented?

13

14

Are non-conforming items quarantined and/or segregated?

Verify the process of issuance of consumable (welding
consumables) materials to project sites?
Is FIFO procedure being followed?

15

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Date:

16

Verify the process of delivery, receipt, handling, storage, and

preservation of Client supplied materials?
Are surplus materials records maintained and reported to
Client?
Are applicable piping materials, welding consumables and
painting materials certificates and batch analysis records
documented and available?
Have Material Mill Certificates records been compiled?
Check and verify records of the batch analysis and/or material
certificate numbers.
Are records such as shipping, delivery, receipt, material
inspection, stock cards, etc, available and up-to-date?
Hazardous Material Control:
Verify the process of hazardous material control (paints &
thinners), from receipt to issuance?
Who is responsible for receiving inspection, handling / storage,
issuance and security of paints?
Are paint materials stored in designated, dry well-ventilated and
secured location/area?
Are all MSDS, product data sheets and certificates of analysis?

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19

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21

22
23
24

How is paint materials handled and controlled?

Is there any provision for quarantine area and Hold 'tag' on the
paint storage door post?
Confirm availability of Material Preservation Procedure /
requirements for the following (ref Doc No. OCO-xxx--xx-x):
Pipes (carbon steel / stainless steel);
Piping Fittings (carbon steel);
Piping Fittings (stainless steel);
Welding consumables (stick electrodes & wire rods);
Valves and instruments
Gaskets, stud bolts, pipe threads, etc. etc.
Inspection tools and equipment;
Is there a preservation schedule for equipment and materials;
and is the schedule being implemented / used for monitoring
and carrying out preservation during storage and construction?
Does OCO have an assigned personnel responsible for
scheduled preservation activities and follow-up

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Date:

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Are preservation and protection provided for equipment and

materials to prevent corrosion & deterioration from the effects
of environment conditions (rain, high humidity, splashing water,
sunlight, mildew, moisture) adequate
Is preservation provided for both internals and externally
exposed materials
Verify that all storage areas have suitable fire protection,
security from damage, theft and vandalization?
Are hazardous chemicals (paints), solvents (thinners), spent
chemicals stored in well ventilated areas? How is spent paint
waste controlled and disposed of?
Verify the availability of spillage kit / gadget and/or emergency
response plan?
Are welding machines, electrode ovens and quivers properly
maintained?
Are maintenance records documented?

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31

32

33

Is there a documented preservation procedure for coated electrodes?

34

Are equipment and fabrication materials protected from construction

debris (e.g. blast grit etc), rough handling jolting and impact?
Is there a checklist developed for pipes and other piping fittings /
materials in storage?

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36

How is the material preservation program managed? Is there a

scheduled (weekly or monthly) preservation report?

37

Is there a preservation procedure record?

Are the prescribed preservation and protection of all equipment and
materials documentation being completed as required?
Is there a working document by OCO to direct and record the
preservation actions taken?
Are these records verified by MPN Rep?

Signature

AUDITOR:

Page 4 of 4

AUDITEE:

Date: