Baker Hughes Modular Hotel RFP

Property Basic
(1) Property Code
(Assigned by client or RFP management company. Buyers use this code to link modules.)
(2) Internal Hotel Reference Code
(Assigned by hotel chain. May be left blank. Buyers do not use to link modules.)
(3) Property Name:
(4) Property Address:
(5) Additional Address:
(6) City:
(7) State/Province:
(8) Region:
(9) Country:
(10) Postal Code:
(11) County:
(12) Phone Country Code:
(13) City/Area Code:
(14) Phone Number:
(15) Fax Country Code:
(16) City/Area Code:
(17) Fax Number:
(18) Latitude of hotel property location:
(19) Longitude of hotel property location:
(20) Unit of measure for distance related questions throughout profile. Miles (MI). Kilometers (KM)
(21) Hotel Website (URL Address):
(22) Property sales general email address :
(23) Is hotel Full or Limited Service? F or L
(24) Is hotel Extended Stay/Residential Apartment? Yes No
(25) Which of the following market tier/price segments classifies your hotel Acceptable answers:
L = Luxury
UU
= Upper Upscale
U = Upscale
MFB = Mid-scale w/ F&B
M = Mid-scale w/o
F&B; E = Economy
NA
(26) AAA Diamond Rating 1 2 3 4 5 NA
(27) Official Hotel Guide (OHG) rating:
(28) Year the property was built
(29) Year of last complete guest room renovation:
(30) Total number of rooms/suites:
(31) Number of non-smoking rooms/suites:
(32) Number of floors
(33) Name of the hotel's management company:
(34) Name of the hotel's ownership company:
(35) Property location D=Downtown, A=Airport, S=Suburb, R=Rural, T=Resort
(36) Please provide a brief property overview:
Facilities for the Physically Challenged
(37) Yes No Are facilities/public areas accessible by physically challenged/disabled/handicapped people
(38) Yes No Total number of rooms for the physically challenged/handicapped
(39) Yes No Does the hotel has handicap parking
Credit Cards accepted:
(40) American Express:
(41) Diners:

(42) MasterCard:
(43) VISA:
(44) Other:

Propertys GDS Chain and Property Codes:

Amadeus
Apollo/Galileo

Chain Code
(45) __________
(47) __________

Property Code
(46) __________
(48) __________

Sabre
Worldspan
Master Chain Code (Links all brands together)

(49) __________
(51) __________
(53) __________

(50) __________
(52) __________
(Leave blank if not applicable)

Baker Hughes Modular Hotel RFP

Client Specific
(1) Property Code _______ (Assigned by client or RFP management company. Buyers use this code to link modules.)
(2) Internal Hotel Reference Code ____ (Assigned by hotel chain. May be left blank. Buyers do not use to link modules.)
(54) Name of client these rates are being offered to:
Local Client Office Address:
(55) Enter name of nearest client office from property:
(56) Distance to local client office: ______________ (For Unit of Measure see field 20 on Property Basic module.)
(57) Client office street address:
(58) Client office city:
(59) Client office state or province:
(60) Client office country:
(61) Client office postal code:
(62) Is negotiated rate based on a room night target? Yes No
(63) If yes, state annual room night expectation: _________________________________
(64) Client room nights produced at property from January 1 through August 31 of 2008 ____________________
(65) 3-letter IMF Currency Code used throughout pricing profile when quoting rates/charges: ___________________
(66) Define room type 1 for your property
(67) Number of room type 1 included in negotiated rate: _________
(68) Define room type 2 for your property
(69) Number of room type 2 included in negotiated rate:
(70) If Dynamic pricing is requested, what is the percent discount taken from Best Available Corporate Other
NA):
(71) If Dynamic pricing is requested, what is percentage discount: _________________ (or 0 (zero) if not applicable)
Rack or Dynamic
Cap*
Season 1
Start
(72)

End
(73)

Season 2
Start
(90)

End
(91)

Room
Type
1
2
Room
Type
1
2

Single

Corporate

Single Double

Double

Client Negotiated
LRA **
Single

Double

Client Negotiated
Non LRA**
Single

Double

(74)

(75)

(78)

(79)

(82)

(83)

(86)

(87)

(76)

(77)

(80)

(81)

(84)

(85)

(88)

(89)

Single

Single Double

Double

Single

Double

Single

Double

(92)

(93)

(96)

(97)

(100)

(101)

(104)

(105)

(94)

(95)

(98)

(99)

(102)

(103)

(106)

(107)

* These fields will default to Rack rates. If Dynamic pricing is requested, these fields will default to Cap/Ceiling rates. If
Dynamic pricing is requested and there is NO Cap/Ceiling rate, please enter 0 (zero) as the rate in these fields.
**These columns are intended for the negotiated rate you are offering to this client. LRA is an agreement between the
client and hotel(s)
whereby all client negotiated rates associated with a room category are available at the negotiated rate up to and including
the last room to

be sold in that room category. This inventory must be available through all distribution channels used by the hotel(s) to
sell their
Corporate and Rack rates. This definition does not address block space agreements or minimum stay restrictions.

Baker Hughes Modular Hotel RFP

Client Specific
(108) Are negotiated rates listed above commissionable? Yes No
(109) If yes, to above question, what is the negotiated rate commission percent? ________%
(110) If hotel rates are accepted, will hotel load negotiated rates in specified GDS? Yes No
Blackout Date(s)/Fair Date(s):
(Use Date format MM/DD/YYYY); if blackout is single date, use the same start and end date)
Start Date
End Date
(111) _______________________ (114) _______________________
(112) _______________________ (115) _______________________
(113) _______________________ (116) _______________________
Oversold Policy
In the event that your hotel is oversold, please indicate how the property will respond:
Yes No
(117) Property will arrange accommodations at a comparable hotel
(118) Property will pay for one night room and tax at a comparable hotel
(119) Traveler will be provided with free transportation to new hotel
(120) Traveler will be reimbursed for at least one phone call to home or office
Fees and Taxes
(121 What is hotel's cancellation policy for reservation that has been guaranteed for late arrival:
Examples: 4:00 PM,
6:00 PM, 24 Hours, 48 Hours 72 Hours, 7 day, etc: ____________
Fees: If any of the following are not applicable, enter 0 in cost and check No.
(122) Early Check Out Fee Yes No
(123) Standard Cost:________________
(124) Pct Fixed Amount
Taxes: If any of the following are not applicable, check no and put 0 in amount column
Tax Description Included in the negotiated rate?
If no, state amount
Percent or Fixed Amount
VAT/GST
(126)
(125) Yes No
(127) Pct Amt
Lodging tax
(129)
(128) Yes No
(130) Pct Amt
Occupancy tax
(132)
(131) Yes No
(133) Pct Amt
State-City Tax
(135)
(134) Yes No
(136) Pct Amt
Service Fee
(138)
(137) Yes No
(139) Pct Amt
Other tax
(141)
(140) Yes No
(142) Pct Amt

Complimentary Amenities: If any of the following are not applicable check no and put 0 in amount column
Item Description
Included in the
State amount
Other
nego
(ent
tiate
er
d
amt
rate
whet
?
her
incl.
or
not)
Daily parking
(144)
(143)Yes No
(145)Self or Valet
Breakfast
(146) Yes No (147) Average cost (148) Type:
for C, B, or F:
Continental
Buffet
Full American
Toll free/calling card access charges
(149) Yes No
Transportation to/from airport
(152) (Description)
(150) Yes No (151)
Transportation to/from local offices
(155) (Description)
(153) Yes No (154)
On-site fitness center
(156) Yes No (157)
Off-site fitness center
(158) Yes No (159)
Local phone call
(160) Yes No
Wired High Speed Internet Access
(161) Yes No (162)
Wireless High Speed Internet Access (163) Yes No (164)
Incoming fax
(165) Yes No
Outgoing fax
(166) Yes No
Client negotiated rates are available to:
Yes
No
(167)
Subsidiary employees with proper identification.
(168)
Client employee personal use with proper identification.
(169)
Client employed contractors and/or consultants with proper identification.
(170)
Client retirees with proper identification.
(171)
By checking yes to this box, the property/chain representative submits that information here is correct
and binding for the length of the agreement.
Property Sales Contact Information assigned to Client:
(172) Sales Representative Name:
(173) Title:
(174) Phone Country code:____ (175) City/Area code____ (176) Phone Number:
(177) Fax Country code _____ (178) City/Area code ____ (179) Fax Number:
(180) E-mail:_______________________
Proposal submitted by:
(181) Hotel/Chain Representative Name:
(182) Title:
(183) Phone Country code_________ (184) City/Area code_______ (185) Phone Number:
(186) E-mail:______________________
(187) Date submitted (MM/DD/YYYY):

Baker Hughes Modular Hotel RFP

Services & Amenities
(1) Property Code _______ (Assigned by client or RFP management company. Buyers use this code to link modules.)
(2) Internal Hotel Reference Code ____(Assigned by hotel chain. May be left blank. Buyers do not use to link modules.)
Are the following facilities/services available on property?
Yes No
Service/Amenity
Yes No
Service/Amenity
(188)
Restaurant

(189) Concierge services
(190)
Cocktail lounge/bar

(191) Business center
(192)
Breakfast served in restaurant

(193) Indoor pool
(194)
Lunch served in restaurant

(195) Outdoor pool
(196)
Dinner served in restaurant

(197) Whirlpool
(198)
Room service
(199) If yes, list room service hours:______________
(200)
On-site parking

(201) Sauna
(202) Beverage reception
(203) Valet parking
(204) Gift shop
(205) Storage facilities fee
(206) Convenience store that sells food
(207) Parking fees set by property
(208) Grocery shopping service
(209) Storage facilities
(210) Laundry/dry cleaning services
(211) Safety deposit box at the front desk
(212) Self-service laundry
(213) Hours for self-service laundry:________
(214) On-site fitness center
(215) ATMs or cash machines

(216) Limited Extensive

(217) Year on-site fitness center equipment was most recently replaced :
(218) Describe on-site fitness center:
(219) Hours for on-site fitness center (use 24h clock):
(220) Off-site fitness center
(221) Limited Extensive
(222) Hours for off-site fitness center (use 24hr clock):
(223) Days of week for the evening Appetizers and/or beverage reception (Monday-Thursday):________
Are the following amenities available in standard guest rooms?
Yes No
Service/Amenity
Yes

No

Service/Amenity

(224)
(226)
(228)
(230)
(232)
(234)
(236)
(238)
(240)

Iron/Ironing board
(225) Microwave
Hairdryer
(227) Coffee/tea maker
Can In room safe hold a standard size laptop? (229) In room safe

TV Cable/satellite
(231) Minibar
Heating/coolingsystem self-controlled
(233) Air-conditioning
In-room movies
(235) Mini refrigerator
Work desk (348)
(237) Sofa-bed
DVD
(239) Private bath
Complimentary newspaper

Are the following extended stay amenities are available in standard guest rooms?
Yes No Service/Amenity
Yes No Service/Amenity
Yes No
(241) Stove
(242) Full size refrigerator

(244) Plates, glass/silverware

(245) Conventional oven

(247)
Daily housekeeping fee: (248) Pots/pans/serving dishes
(249) Housekeeping service: Daily Weekly
(250) Housekeeping service: Full Limited
(251) Front Desk hours (use 24h clock): From: _________ To: __________

Service/Amenity
(243) Toaster
(246) Dishwasher

Baker Hughes Modular Hotel RFP

Safety & Security
(1) Property Code _______ (Assigned by client or RFP management company. Buyers use this code to link modules.)
(2) Internal Hotel Reference Code _____(Assigned by hotel chain. May be left blank. Buyers do not use to link modules.)
Fire Safety
Yes No
Description
(252) Do all guest rooms have smoke detectors
(253) Does the hotel have visual alarms for the Deaf/Hard of Hearing in public areas
(254) Are hallways equipped with smoke detectors
(255) Does the hotel have audible smoke alarms in guest rooms
(256) Are public areas equipped with smoke detectors
(257) Does the hotel have audible smoke alarms in hallways
(258) Are smoke detectors hard-wired
(259) Does the hotel have audible smoke alarms in public areas
(260) Are hallways equipped with fire extinguishers
(261) Are all guest rooms equipped with sprinklers
(262) Does hotel have emergency lighting within hotel
(263) Are all hallways equipped with sprinklers
(264) Are hotel stairways ventilated
(265) Are all public areas equipped with sprinklers
(266) Does hotel have an emergency evacuation plan posted in public areas
(267) Do guest rooms have emergency information posted/available
(268) Does the hotel comply with all country/state/local fire laws
(269) Is hotel auto linked to fire station (alarm automatically notifies fire station)
(270) Does the hotel have visual alarms for the Deaf/Hard of Hearing in guest rooms

(271) Are there emergency exits for each floor

(272) Does the hotel have visual alarms for the Deaf/Hard of Hearing in hallways
(273) Does the hotel have auto recall elevators
Property Safety and Security Corporate Social Responsibility
Yes No
Description
(274)
Does the hotel have security on-site
(275)
If yes, what are the hours of operation (use 24h clock) __________
(276)
Do guest room doors have deadbolts and/or secondary locks
(277)
Does the hotel have a public address system
(278)
Are guest rooms accessed by interior entrance
(279)
Are there locking devices on windows that open. If the windows do not open, answer Y.
(280)
Does the building meets all current local, state and country building codes
(281)
Are guest room doors self-closing
(282)
Are there controlled access gates to enter the parking area
(283)
Are parking areas patrolled
(284)
Is the parking area equipped with lights
(285)
Is there video surveillance in public areas
(286)
Is there video surveillance of the exterior front entrance
(287)
Is there video surveillance of the parking areas
(288)
Is video surveillance recorded 24 hrs a day
(289)
Is video surveillance monitored 24 hrs a day

Baker Hughes Modular Hotel RFP

Safety & Security
Yes No Description
(290) Do guest rooms have viewports
(291) Are there emergency back-up generators
(292) Are alarms continuously monitored
(293) Do exterior doors (except lobby entrance) of the facility require key access at night or automatically lock
(294) Is the staff trained in first aid
(295) Is the staff trained in cardio pulmonary resuscitation (CPR)
(296) Is the staff Red Cross certified in CPR
(297) Is the staff trained in automated external defibrillator usage (AED)
(298) Is there basic medical equipment on site
(299) Is there an automated external defibrillator on site (AED)
(300) Please provide your top five (5) environmental programs (e.g. carbon offset) that are visible and actively
communicated to the guests, shareholders, vendors and the public?
(301) What current environmental certification program(s) do you participate in?
(302) Would you be willing to provide a copy of your certification upon request? Y or N
(303) Does your property have an active recycling program in place? Y or N
(304) Is your property utilizing environmentally responsible cleaners throughout the property (MSDS Health
Hazard Rating 1 or less)? Y or N
(305) Does your property have an active water conservation program in place such as a linen reuse option to
multiple night guests and/or water conservation fixtures? (Y or N)

(306) Which describes your parking situation. (Select all that apply.)
Parking Lot, Parking Deck, Valet Parking, Street side parking:

Baker Hughes Modular Hotel RFP

Geography & Transportation
(1) Property Code _______ (Assigned by client or RFP management company. Buyers use this code to link modules.)
(2) Internal Hotel Reference Code _____(Assigned by hotel chain. May be left blank. Buyers do not use to link modules.)
(307)Airport City Code for Metro Area ___
Area Airport 1 Information of Nearest Major Airport:
(308) 3-letter Airport code:
(309) Direction from Airport to Hotel (N, S, E, W, NW, NE, SW, and SE):
(310) Distance from Airport to Hotel:
(311) Complimentary Shuttle? Yes No
(312) Estimated Taxi Charge (one-way):
(313) Other public transportation available to and from airport? Yes No
(314) Type of public transportation provided to/ from airport: R=Rail, M=Metro, B=Bus, or NA
(315) Driving Directions:

Area Airport 2 Information Second Nearest Major Airport:

(316) 3-letter Airport code:
(317) Direction from Airport to Hotel (N, S, E, W, NW, NE, SW, and SE):
(318) Distance from Airport to Hotel:

(319) Complimentary Shuttle? Yes No

(320)Estimated Taxi Charge (one-way):
(321) Other public transportation available to and from airport? Yes No
(322) Type of public transportation provided to/ from airport: R=Rail, M=Metro, B=Bus, or NA
(323) Driving Directions:

Public Transportation Information

(324) Name of nearest train station:
(325) Distance from nearest train station to hotel:
(326) Name of nearest metro/bus/subway stop:
(327) Distance to nearest metro/bus/subway stop:
Local Shuttle Service Information
(328) Complimentary Transportation in local area? Yes No
(329) If Yes, what is the distance/radius covered by complimentary shuttle service?
Car Rental Information
(330) On-site car rental available at property? Yes No
(331) Name of car rental company/companies:

Baker Hughes Modular Hotel RFP

Communication & Technology
(1) Property Code _______ (Assigned by client or RFP management company. Buyers use this code to link modules.)
(2) Internal Hotel Reference Code ____ (Assigned by hotel chain. May be left blank. Buyers do not use to link modules.)
Standard Guest Amenities (Check all that apply.)
Yes No
(332) 2-line phone?
(333) Do you have voicemail?
(334) Direct dial phones in room?
(335) Speakerphone available in room?
(336) Cordless phone available in room?
(337) Spare electrical outlet available at desk?
(338) Electrical adapters for Intl guests available?
(339) Power converters for International guests available?
(340) If guest rooms have more than one phone line, can they be billed separately?
(341) How many telephones are in a standard room?________
Faxes

Charge for each additional page (local only,

exclude long distance charges)

Service Describe charges include Base fee/Access

charge/surcharge per minute or unit.

Incoming Fax
(342)
(343)
Outgoing Fax
(344)
(345)
Service
Describe Charges include Base fee/Access charge/ surcharge per minute unit
Local Call
(346)
Calling/Credit Card
(347)
Operator (collect, third party)
(348)
Toll Free
(349)
International
(350)
Note: use an average cost where a specific amount cannot be identified.
Data Connections in Guest Room
Available
# Rooms
Describe Charge
Internet browser on TV
(352)
(353)
(351)Yes No
Wired High Speed Ethernet Internet access (354)Yes No (355)
(356)
(Other than wireless and other than Internet
on TV )
Wireless High Speed Internet connection
(359)
(357)Yes No (358)
In-room computer
Data Connections in Business Center
Wired HighSpeed Internet access for laptop
Wireless High Speed Internet connection
Computer
Data Connections in Public Areas
Wired High Speed Ethernet Internet access
for laptop
Wireless High Speed Internet connection
Kiosk or computer

(360)Yes No
Available
(363)Yes No
(365)Yes No
(367 Yes No
Available
(369)Yes No

(361)
(362)
Describe Charge
(364)
(366)
(368)
Describe Charge
(370)

(371)Yes No
(373)Yes No

(372)
(374)

E-Services
(375) Yes No Individual folios available via e-mail or web?
(376) Yes No Hotel folio breakdown available to credit card company?

NBTA Modular Hotel RFP

Extended Stay
(1) Property Code _______ (Assigned by client or RFP management company. Buyers use this code to link modules.)
(2) Internal Hotel Reference Code _____(Assigned by hotel chain. May be left blank. Buyers do not use to link modules.)
Define your additional Length of Stay ranges below. (First of Stay minimum must be greater than 1.)
Second (1) Length of Stay range:
Third (2) Length of Stay range:
Fourth (3) Length of Stay range:

Season 1
Start
(383)

End
(384)

L Room
O Type
S
1
1
2
2
1

From: (377) _______ To: (378)_______

From: (379) _______ To: (380)_______
From: (381) _______ To: (382)_______

Rack or
Dynamic Cap
Single Double

Single

(385)
(387)
(389)

(397)
(399)
(401)

(386)
(388)
(390)

Corporate
Double

Client LRA
Negotiated
Single
Double

Client LRA NonNegotiated

Single
Double

(398)
(400)
(402)

(409)
(411)
(413)

(421)
(412)
(425)

(410)
(412)
(414)

(422)
(424)
(426)

2
1
2
L Room
O Type
S
1
1
2
1
2
2
1
3
2
3

Season 2
Start
(433)

End
(434)

(391)
(393)
(395)
Single

(392)
(394)
(396)
Double

(403)
(405)
(407)
Single

(404)
(406)
(408)
Double

(415)
(417)
(419)
Single

(416)
(418)
(420)
Double

(427)
(429)
(431)
Single

(428)
(430)
(432)
Double

(435)
(437)
(439)
(441)
(443)
(445)

(436)
(438)
(440)
(442)
(444)
(446)

(447)
(449)
(451)
(453)
(455)
(457)

(448)
(450)
(452)
(454)
(456)
(458)

(459)
(461)
(463)
(465)
(467)
(469)

(460)
(462)
(464)
(466)
(468)
(470)

(471)
(473)
(475)
(477)
(479)
(481)

(472)
(474)
(476)
(478)
(480)
(482)

Charge (if any) for each additional person over 2 persons in:
(483) Room type 1:
(484) Room type 2:
(485) Length of Stay required for occupancy tax exemption (Not applicable to non-US hotels):
(486) Notes regarding the quoted rate(s):
(487) Additional services / amenities / facilities on property:

NBTA Modular Hotel RFP

Group/Meetings Basic
(1) Property Code _______ (Assigned by client or RFP management company. Buyers use this code to link modules.)
(2) Internal Hotel Reference Code____ (Assigned by hotel chain. May be left blank. Buyers do not use to link modules.)
Group/Meeting Sales Contact
(488) Name of Group Sales Contact on Property
(489) Title of Group Sales Contact on Property
(490) Phone: Country Code ___ (491) City/Area Code ____ (492) Phone Number :
(493) Fax: Fax Number
(494) Email address for Group Sales Contact on Property
(495) Web address (URL) for viewing hotel meeting facilities and information.
Group/Meeting Space Information
(496) Unit of measure for size related questions in this module: Square Feet (SF) Square Meters (SM).
(497) Size of hotel's total meeting space: _________________
(498) Total number of meeting rooms: _________________
(499) Size of hotel's largest ballroom or meeting room: _________________
(500) Height of ceiling in hotel's largest ballroom or meeting room (0 if not applicable): _________________

(501) Lowest height of ceiling in hotel's meeting rooms: _________________

(502) Highest height of ceiling in hotel's meeting rooms: _________________
(503) Does hotel have a permanent boardroom set up? Yes No
(504) How many people does the permanent boardroom accommodate? (0 if not applicable) _________________
(505) Does hotel have dedicated exhibit space? Yes No
(506) What is the size of the exhibit space? :
(507) Distance to the area Convention Center (0 if not applicable):
(508) What is the Convention Center Name?
(509) What is the tax percentage on Food & Beverage charges? (0 if not applicable)
(510) What is the banquet service charge percent? (0 if not applicable):
(511) Are the banquet service charges taxed? Yes No
(512) Does hotel offer in-house audio visual services? Yes No
(513) How many meeting rooms contain high speed internet access? All Rooms Some Rooms None
(514) How many meeting rooms contain wireless high speed internet access? All Rooms Some Rooms None
(515) How many meeting rooms contain video conferencing? All Rooms Some Rooms None
Group/Meetings Billing and Payment information
(516) Does the hotel allow direct billing for groups and meetings? Yes No
(517) If so, what are the hotels payment terms, or how soon does hotel expect payment? :
(518) Is there a minimum amount of spend required for the hotel to direct bill?Yes No NA
(519) If so, what is the minimum amount ?:
(520) Is there a maximum amount of spend required for the hotel to direct bill? Yes No NA
(521) If so, what is the maximum amount?:
Credit card information for Group/Meetings
(522) American Express

(523) Diners

(524) Master Card

(525) Visa

(526) Does the hotel accept corporate Meetings Card credit card payments for Meetings/Groups? Yes No
(527) If Y will funds be held on the credit card? Yes No
(528) Is there a maximum amount the hotel will allow a group to charge on a credit card?Yes No
(529) If so, what is the maximum amount?

NBTA Modular Hotel RFP

Group/Meetings Client Specific
(1) Property Code _______ (Assigned by client or RFP management company. Buyers use this code to link modules.)
(2) Internal Hotel Reference Code _____(Assigned by hotel chain. May be left blank. Buyers do not use to link modules.)
Group/Meetings Client Rate information
(530) If hotel is in the clients preferred hotel program, will hotel honor the special negotiated transient rate as the highest
rate that the client will pay for group rooms? Yes No
(531) Will the hotel offer a discount off the Best Available Rate? Yes No
(532) If so, by how much? ___%
(533) Does the hotel offer CMP (Convention / Meeting Package) rates? Yes No
(534) Does the hotel offer Day Meeting Package rates? Yes No