FORM H

PREAMBLE TO BILL OF QUANTITIES

1.0

Introduction
(1) Application

a. The relevant clause of this Preamble shall be deemed to apply equally to work
subsequently ordered for execution by the Contractor.

b. In the Bill of Quantities, the sub-headings and item descriptions identify the
construction work of permanent components including the necessary temporary
works. However, it does not state the tasks, either basic or incidental, required to
be carried out by the Contractor nor do they comprehensively register all the
materials required. The exact nature and extent of the work to be performed shall
be confirmed by referring to the Drawings, Specifications, and Conditions of
Contract, as the case may be, and read in conjunction with the matters listed
against the relevant heading and item description as described in the Bill of
Quantities.

c. Differences in the method of billing and in the expression used in various parts of
the Bill of Quantities will not be recognized as a basis of any claim for an
increase in the Contract Price.

d. No additional items shall be inserted into, nor any alterations made to, the Bill of
Quantities.

e. All Bidders shall accomplish the Bill of Quantities, as attached herein by

tabulating the amount in figures for each item provided. The amounts shall
represent true breakdown of bid price for the unit cost and lump sum bid.

f. The forms for Unit Cost Derivation and Lump Sum Breakdown as attached
herein are for bidders reference. The bidders may follow the format or modify to
suit for the bidders method of computing the unit cost and lump sum cost.
(2) Method of Measurement

a. All items of work specified and/or shown on the drawings shall be measured as
indicated in the Bill of Quantities. All items in the Bill of Quantities cover all
costs that will be incurred by the Contractor in fulfillment of his obligations
under the Contract.

b. The net measurement or weight of the finished work in place will always be
taken, and, except where otherwise stated, or where separate items are provided,
no allowance will be made for cutting, wastage, working space, overlaps, circular
work, etc., and no deductions will be made for grout nicks, rounded arises,
bulking or shrinkage and the like.
(3) Units and Extension of Bill of Quantities

a. All sizes and quantities entered in the Bill of Quantities are in metric units. The
abbreviation are as follows:

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FORM H
Legend:
l.s. or ls
mos.
l.m. or lm
sq.m. or m2
cu.m or m3
k.g. or kg

lump sum
month/months
linear meter
square meter
cubic meter
kilogram

b. The format of the Bill of Quantities in such that it allows the Bidder to insert rates
in the local currency of Philippine Peso (Php) components for each item
(including the rate for customs duty etc., where relevant) that will be the contract
rate for the item.
(4) Rates and Sums to be used for Work Complete

a. Notwithstanding any limits which may be implied by the wording of the

individual items and/or explanation in this preamble, it is to be clearly understood
by the Contractor that the rates and sums which are entered in the Bill of
Quantities shall be the full inclusive value for the work, finished complete in
every respect, whether separately or specifically described in the Contract
Documents or not. The Contractor shall be deemed to have taken full account of
all requirements and obligations, whether express or implied, covered by all parts
of this Contract, and to have priced the items herein accordingly. The rates and
sum must include for all incidental and contingent expenses and risks of every
kind necessary to construct, complete and maintain the whole of works in
accordance with the Contract. Full allowance shall be made in the rates and/or
sums, inter alliance, which are referred to and/or specified herein:

payment of fees and giving notice to authorities;

payment of all patent rights and royalties;
all site investigations which may be necessary;
all setting out and survey work;
safety precautions and all measures to prevent and suppress fire and other
hazards;
interference to the works by persons, vehicles, vessels and the like using the
existing land and water facilities;
full maintenance of access to the existing roads in motorable condition and
waterways during the period of construction;
works in connection with the protection and safety of adjacent structures;
maintaining public roads and footpaths and maintaining access upon existing
roads or recognized routes;
temporary fencing, watching, and lighting;
supporting faces of excavation, temporary or permanent shoring,
shuttering & scaffolding etc;
dewatering, if required, and working in the dry except where
otherwisepermitted by the specification;
supply, inspection, sampling, and testing of materials and of the Worksunder
construction, including the provision and use of equipment;
except where separate items are provided for bringing plant to the siteand
removing on completion, for providing, transporting to site, settingto work,
operating (including all fuel and consumable stores),maintaining and
removing from the site upon completion all construction plant and equipment
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FORM H

necessary for the execution of the work, including the cost of all tests and
other requirements in respect to such plant and equipment;
the recruitment, bringing to and from the site, accommodating and
feeding and all incidental costs and expenses involved in the provision of all
necessary skilled and unskilled labor and supervision;
supplying, maintaining and removing on completion the Contractors own
accommodation, offices, stores, workshops, transport, welfare services
and all charges in connection therewith;
reinstatement of the site to the satisfaction of the Engineer;
all costs of design, drawings, and related data for materials, pipe-work and
equipment;
all costs arising out of inspection and testing at manufacturers works before
dispatch of materials, pipe-work and equipment;
all ancillary parts, minor fittings, bolts, nuts, gaskets, washers, fixings, etc.
joining materials, protective coatings and sleevings and other items not
specifically listed, but necessary for the proper installation of the materials,
pipe-work and equipment;
all costs of packaging and protection for export and storage for materials,
pipe-work and equipment;
all costs of freight, insurance and related documentation for shipment to site
for materials, pipe-work and equipment;
all costs of custom duty, levy, surcharges and excise duty etc for
materials, pipe-work and equipment;
all costs of unloading at the port, road transport, offloading, stacking and
storage in temporary sheds or whether proof sheds etc. and double
handling as required at site for materials, pipe-work and equipment;
drawings and reports required during the execution of the works;
as-built drawings, operation and maintenance manuals and close out reports.

b. No claim will be considered for further payment in respect of any work or

method of execution, which may be described in the Contract or is inherent in the
construction of the work and detailed on the drawings on account of:

items omitted from the Bill of Quantities, but depicted on the drawings.
any omission from the wording of the items or from a clause in the Preamble,
or
no mention of such work or method of execution having been in the
Preamble.

c. Each item in the Bill of Quantities is to be priced. Items against which no rates or
sums are entered by the Contractor, without concern that quantities are stated or
not, will not be paid for when executed, but will be regarded as covered by rates
and sums set against other items in the Bill of Quantities.

d. The quantities set out in the Bill of Quantities are the estimated quantities of the
work and they shall not be taken as the actual and correct quantities of the works
to be executed by the Contractor in fulfillment of his obligations under the
Contract.

e. The Contractor shall be deemed to have taken into account all of the following in
his Bid prices and his construction programs:

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FORM H

All recognized holidays, festivals, religious and other customs;

Any stoppage of work or delays due to adverse weather conditions.

(5) Rates and Sums to Bear Proper Relation to Work Described

a. The rates and sums entered by the Contractor against all items in the Bill of
Quantities shall bear a proper relationship to the cost of carrying out the work
described in the Contract. All on-costs and similar charges which are applicable
to the Contract as a whole are to be spread over all the rates in the Bill of
Quantities, whilst those which are applicable only to particular sections of the
Contract are only to be spread over items to which those sections refer.
(6) Payment of Lump Sum

a. Lump Sum items, and where the Bid includes additional items for complying
with the General Conditions etc., will be paid on the basis of a proportion of the
respective lump sum in the same ratio as the value of the work completed that
bears to the total value of the Contract.

b. Lump sum items which are related to specific work will be paid on the basis of
the proportion of actual work done to the total work of that specific item as
assessed by the Engineer.

c. Items with quantities and units will be paid against number of units used and/or
incorporated in the works.
(7) Protection of Completed Work and Clearing upon Completion
The Contractor shall allow in his rates for protecting completed work from
subsequent operations, making good all damage to complete work, for clearing away
all rubbish as it accumulates, and leaving the site in a tidy condition to the satisfaction
of the Engineer.
(8) Preparation of Unit Pricing and Lump sum or Lot Items Pricing
All bidders shall submit Bidders Unit Cost Derivation forms for the Unit Price bid
items. The Unit Cost Derivation forms are required to show the actual calculations of
the Materials, Labor and Plant/Equipment costs for the works, the build-up of
assumed percentage for VAT, Profit and Overheads and any other allowances used to
arrive at the Bid Unit Price.
For the Lump Sum or Lot bid items, all bidders shall submit cost estimation forms for
estimating the quantities and costs of labor, materials, and equipment. The cost
estimation forms for Lump Sum or Lot items are required to show the actual
calculations of the Materials, Labor and Plant/Equipment costs for the works, the
build-up of assumed percentage for VAT, Profit and Overheads and any other
allowances used to arrive at the Lump Sum or Lot item Price.
The Unit Cost Derivation and cost estimation forms for Lump Sum or Lot items shall
be submitted together with Bill of Quantities and shall form part of the Bid Form.
Unless specific items have been provided for in the Bill of Quantities no separate
measurement shall be made in respect of such items, whether specified or not,
requiring mortar/sealant; assembling, building-in or fixing to block work, concrete,

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FORM H
metalwork or timber; painting and protective treatment; welding; drilling; bolting
inclusive of bolts, nuts and washers; screws, nails and plugs; jointing and joint
materials; boxing out and filling thereof; grouting; packing; bedding; insulation
between different metals, making good; conduits and fittings; cutting; waste; labor;
materials; and all incidental work to the items concerned and their surroundings.
2.0

General Requirement
(1) Mobilization/Demobilization

a. Mobilization shall include transportation to the site of Contractors plant,

materials, field engineers and other field personnel along with all necessary heavy
and light equipment, and furnish materials needed for temporary facilities.

b. Demobilization shall include dismantlement and removal from the site of

Contractors plant, materials and equipment and all temporary facilities.
Demobilization shall also include clean up of the site after completion of the
Contract Work as approved by the Engineer and transportation from the site of
Contractors employees.

c. Lump sum items shall be provided for the provision of the mobilization and
demobilization. Measurement of payment includes the mobilization and
demobilization of personnel, equipment, materials, clean up of the site and other
incidentals necessary to complete the item of work and shall be paid based on the
payment schedule to be provided by the Contractor and approved by the
Engineer.
(2) Maintenance of Temporary Facilities

a. The Contractor must consider renting a stockyard for about Four (4)months or
less per construction site and shall provide and maintain within the stockyard
such offices, stores, workshops, latrines, housing and mess hall, and other
temporary facilities for every site of the project, as deemed necessary for their
own use. The location, detailed dimensions and layout of all facilities and places
shall be subject to the approval of the Engineer. In every temporary site-office of
contractor, the contractor shall provide twelve (12) square meter space with
oneset of table and chair for the Engineer use. The Contractor will not be
permitted to erect temporary buildings, or structures on the site without
thespecific permission in writing from the Engineer including approval of the
dimensions of such buildings or structures. Before the commencement of the
work and the Period of Maintenance, the Contractor shall fence off
theContractors storages area from the rest of the Site. At the end of the Period of
Maintenance, the Contractor shall remove this fence and all buildings shall
becleared and the area shall be graded and cleaned as required by the Engineer.

b. Payment for the provision of contractors temporary facilities shall be the number
of sites with maximum of Four (4) months duration at each site. Measurement of
payment includes the stockyard/office rental, temporary facilities, electric bills,
water bills, telephone bills, utility, drivers, securities and other incidentals
necessary to complete the item work. No separate measurement for payment of
maintenance shall be made, the cost thereof shall be deemed to be included in the
unit cost.

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FORM H

(3) Project Photographs

a. During the construction stage of the site, the Contractor shall provide record of
progress photographs at intervals of not more than one month. It is particularly
required that the photographs taken show the existing conditions prior to the
commencement of the work and show each of the on-going activities, completed
works/facilities, delivered materials on site and other item of works that needs to
be shown to support project status reports and billings to every sub-project. The
photographs shall be sufficient in number and location to record the exact
progress of the Works. The Contractor shall provide one proof print of each
photograph taken for each site, the CD and ten (10) colored copies, of any of
these photographs selected as progress photographs for every site by the
Engineer. The Contractor shall supply approved albums to accommodate the
remaining photographs.

b. Payment for the provision of progress photograph shall be the number of months.
Measurement of payment includes the camera, printing, re-copy of progress
photograph and other incidental expenses necessary to complete the item of work.
(4) Supply and Installation of Sign Board
The Contractor shall furnish and erect for the project site one (1) project signboard
made of approximately 1.20 m x 2.40 m painted G.I. sheet plain, mounted on 4.5 m
signboard structure. Painted angle bar frame should be 1.80 m x 2.40 m on a painted
B.I. Pipe structure of 4.50 m x 2.40 m supported with Class A concrete footing for
outdoor display, and shall be set up as soon as the award has been made and project
started. It shall also bear the project name, the implementing agencies, source of fund,
contractor, date of start of construction and the target completion date. The signboards
shall be installed in conspicuous places where the project sites are situated and it shall
be visible and does not obstruct the people.
(5) Provision of Material Testing

a. All construction materials, before these will be delivered to sites shall be

subjected to testing to avoid sub-standard materials delivered and used at sites.
Compressive strength for concrete and tensile stress for steel bars shall also be
done.

b. All material tests required under the various divisions of the Specification shall
be undertaken by an independent testing laboratory designated and approved by
the Engineer. All tests shall be undertaken in the project site unless otherwise
directed by the Engineer that a particular test be made in a laboratory. The cost of
tests shall be borne by the Contractor.

c. Lump sum items shall be provided for the provision of the material testing.
Measurement of payment includes the samples of material, technician, and
transportation of Engineer going to certain laboratory, laboratory fees and other
incidental necessary to complete the item of work.

d. Prior to the start of construction works, a seminar to be attended by the

Contractors field engineers and foremen, will be held at the JICA-CPO office for
2 days to discuss the quality of construction works. The Contractors will have to

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FORM H
estimate travel and accommodation expenses to participate. Attendance is
mandatory and will be paid in the appropriate item under the General
Requirements.
(6) Safety and Health Program

a. The Contractor shall produce a comprehensive Health and Safety Program for the
Project, incorporating its companys own health and safety policy. Within seven
days of award of Contract, the Health and Safety Program shall be submitted to
the Engineer for his approval.

b. The safety program shall detail policies, procedures, and plans, which the
Contractor intends to implement to insure the safety and health of his employees.
It shall comply with the safety requirements of the following bodies and/ or
documents:
-

Safety Organization of the Philippines

Bureau of Mines
Bureau of Labor
Construction Safety Standard

c. It shall be the Contractor's responsibility to investigate and comply with all

applicable laws and regulations relating to pollution and contamination with
particular regard to the water discharged on site, and airborne dust and noise
which would cause a hazard to other Contractors or nuisance to adjacent persons
and properties.

d. The Contractor shall designate a competent engineer especially trained and

experienced, to act as Safety Officer, who will administer and be responsible for
the implementation of the Safety Program. He shall carry out frequent and regular
safety inspections on the working areas, materials and equipment.

e. The Contractor shall be responsible for enforcement of the health and safety
provisions by his subcontractors, if any, to be employed at the site. The
Contractor shall provide its personnel and visitors with appropriate safety
equipment, such as helmets, safety footwear, gloves, waterproof clothing, dust
masks and safety belts. Emergency equipment such as gas masks, signaling
devices, flashlights in good working condition, etc. shall be stored in the
Contractors office.

f. The Contractor shall provide, maintain, and operate sufficient mess rooms,
sanitary facilities, medical services, drainage, fire control, service concessions,
and all utility services (potable water, power, lighting, sewerage treatment and
disposal, garbage collection and disposal, etc.), large enough to accommodate the
peak work force.

g. The Contractor shall provide emergency medical services and staff, to be

available and fully operational, within fourteen (14) calendar days from the date
of receipt of Notice to Proceed, on a full working day basis throughout the
duration of the Work.

h. Medical services shall be under the direction of a part-time licensed

physician/surgeon who shall be required to provide medical care for all persons

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FORM H
engaged in the Work. Philippine laws and health standards shall be fully complied
with.

i. Treatment facilities and care of seriously ill or injured patients shall be on an

emergency basis until their transfer is made to an established hospital. The
Contractor and the nearest general hospital shall make standing arrangements to
this effect and the Engineer shall be notified of the arrangement.

j. In addition to the above, first aid facilities shall be provided at the job site and
within the Contractors and the Engineers offices.

k. Lump sum items shall be provided for the provision of the safety and health
program. Measurement of payment includes the safety and emergency equipment,
medicine, first aid facilities, medical personnel and other incidental necessary to
complete the item of work.

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FORM H

BILL OF QUANTITIES
Pay
Item No.

Pay Item Description

Unit

Page 9 of 9

Quantity

Unit Cost

Total Amount
(Php)