REQUEST FOR PROPOSAL

Proposal must be submitted to:

PrinTech Corporation Sdn Bhd
Mr. Ali Bin Ahmad, Director of Communication
ali_printech@gmail.com
Printech Background
PrinTech corporation is a private company established in year 2000. Our company provide
printing services especially for students. We offer to print variety of document such as word
document, poster, banner, flyers and many more in special price. PrinTech corporation is 100%
managed by Malaysians.

Objective/Purpose
PrinTech Corporation wants to find a programming and networking expert to develop our system
in order to improve company print service for student. The main purpose to develop this system
is to easier students print their assignment online and automatically pay for the service, student
dont need cash to pay because the payment is done using top up card.

Statement Of Work
This system is a new improvement in printing. PrinTech Corporation mounting a high
expectation on developing this system because it will make many people print their work easily.
This system will be connecting with printer using network and it complicated to do it. Thats why
we need programming and networking expertise because this system must combine with network
in order it work properly as we wanted it function. We hope the developer using software that
support on Windows 7 and above when developing this system. All the hardware will be
provided by company. Developer must follow our due date and budget that have we stated to
make sure development of the system work smoothly.

Customer Requirements
Prepaid Printing System is designed to provide access to the faculty public printers for all
students in Faculty of Technology and Information Science. The following features are musthaves in the system:

Only students that registered in Faculty of Technology and Information Science can use this
system.
Students can use printers without print quota
The system able to show unit price of each printing type which means Black & White Or
Colours and total up the unit price with pages printed.
The printed documents must be sorted correctly according to the owner ID meaning that it
must not mistakenly picked up by someone else
Students can reload card using kiosk so that students no need to wait for person-in-charge if
the he/she is not around at the faculty.
Facility to print documents from personal computer via print client used to verify user's
identity.

General Scope of Work

PrinTech required services which include project implementation and maintenance. Each vendor
should define the services to be offered, and how these services would be used to PrinTech
advantage. Moreover, must convince that the system provided to PrinTech is a professional and
high quality services.

Vendor Responsibilities
Vendor must meet the responsibility of the following:

Develop a printing system that user-friendly , secure and low cost.

Propose the process of this system will be designed.
Propose a solution so that student can reload via online payment as the second option in
relative to kiosk method to cut-down cost.
Give the best number and justification on how many printers we should buy to implement
this system.
Provide manuals for the Administrator and Users.
Give training technician to manage and maintain the printer system.

Evaluation Criteria

Criteria

Description

Score

Maximum

Technical solution Solution addresses all technical aspects of the

project as identified in the RFP.
Solution proposed open-standard, is flexible and
scalable.
Solution is cost-effective to maintain.

20

Team composition
Has experience with similar printing based project.
Has good programmer on the team with
and experience
appropriate skills.
Balance of team project management-technicalmaintenance.

20

Project
management
methodology

Management structure within their organization.

Quality accreditation standards and/or practices
re-testing and debugging.

20

Understanding
our needs

of
Understanding of our organization needs and
content of system.
Value-added propositions and recommendations

20

Communication
skills

Clarity and readability of written proposal.

Portrays enthusiasm for the project
demonstrates a professional approach.

10

Quality
references

of
Question to ask referees. Was the tenderer: value
of money, collaborative, willing and cooperative
after-sales service, professional, able to add value
to the project, understanding of our business, easy
to negotiate with before and during the project?
Total

and

10
100

Comments : ___________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Evaluated by : ____________________________
Project Timeline

Date : ______________________________

This project has the following projected dates. Please note that all of these dates are subject that
can be change if required.
RFP Due

20 March 2015

Project Begins

06 April 2015

Desired System Launch Date

28 August 2015

Point of Contact
All correspondence regarding this RFP should be directed to:
PrinTech Corporation Sdn Bhd
Mr. Ali Bin Ahmad, Director of Communication
ali_printech@gmail.com
Please note that email communication is preferred, when appropriate. Vendors should not contact
any other PrinTech staff in regards to this RFP. Vendors failing to adhere to this requirement may
be disqualified.