After you've spent a great deal of time and energy reviewing and documenting

business procedures, preparing a quality manual and assessing your company's quality
management system, you've reached the point where you must select an auditor -which also means selecting a registrar. It's not enough simply to select someone on the
strength of an advertisement in a trade magazine or a company's listing in a registrar
directory. It's critical that you conduct a thorough evaluation process to find the best
auditor to register your quality management system.
There is a reason -- probably many reasons -- why your organization has decided to go
through the registration process, whether for ISO 9000, ISO 14001, QS-9000 or
AS9000 registration. Your company may be pursuing registration to streamline its
processes and increase productivity, to provide better quality products and services to
customers, to meet its customers' mandated requirements or to use the registration as a
marketing tool. For whatever reason, registering your quality management system can
add value to your organization. Therefore, selecting an auditor who also will add
value to your organization is key.
An auditor carries out an independent assessment of an organization's quality
management system, checking the system's conformity to the relevant standard and
ensuring that the company's declared procedures work in practice as well as in theory.
For this job, you need someone who knows what to do and understands your business
as well. Properly planned and conducted audits provide significant benefits by
objectively testing a quality management system's effectiveness and identifying the
deficiencies and opportunities for improvement.
The fact that many different companies are capable of registering your organization
complicates the auditor selection process. Moreover, registrars routinely assign
auditors to projects without first consulting with clients, so how do you, as the
customer, select the best auditors for your business? You must assess not only the
auditors but the registrars they represent. The following considerations will help you
during the evaluation process.
Practical concerns
Cost of the registration process -- When reviewing the costs of various registrars,
make sure you compare apples with apples. Be careful of those registrars that don't
include expenses in their pre-assessment, initial and continuing assessment fees. Find

a registrar that operates on a "no surprises" policy and whose costs fully include all
expenses. If costs are not fully inclusive, ask for the auditor's location and anticipated
costs.
Remember, too, that the goal for your registration is to add value to your organization,
not simply to receive a piece of paper certifying that your company is registered.
Make sure when you evaluate costs that you consider whether the registrar and auditor
will be long-term partners with your organization and help you build a better business
or whether they will take the money and run.
Locations of the auditor/registrar -- Hiring a registrar with an office near the site to
be audited is important. If the auditor must travel, expenses for the audit will
significantly increase. If you are planning on a multisite registration, costs will be
lower if the registrar has auditors near your multiple locations. Furthermore, if your
company plans to register divisions located in other countries, it's important to find a
registrar that can handle these multinational registrations. This also will significantly
decrease travel costs as well as time spent preparing for the audit. Having the same
registrar perform all your audits will foster consistency among all your locations.
Therefore, if you are a global company, select a local organization with a
multinational presence.
Pre-assessments-Auditors can't serve as consultants for the organization they are
assessing. However, some registrars offer pre-assessments, which can be very useful.
A pre-assessment identifies areas of major concern and exposes the organization to the
registrar's -- and thus, its auditors' -- assessment methods. The pre-assessment is, in
effect, a dry run of the formal assessment. This is a good way to establish whether
your system meets with the standard's requirements and provides confidence for the
formal assessment.
Pre-assessments have proven to be enormously beneficial, provided the company acts
on the resulting information. In my experience, the success rate for registering
companies on the first audit is in the 90 percent to 95 percent range when a preassessment is conducted.
Assessing quality value

Accreditation of the registrar -- A number of different accreditations may be earned

by a registrar and its auditors. The organization that oversees the competency of
registration bodies in the United States is the American National Standards Institute
and Registrar Accreditation Board. All registrars serving the United States should
obtain accreditation from the ANSI-RAB National Accreditation Program. Registrars
gain accreditation after a rigorous assessment of their practices. The ANSI-RAB audit
team witnesses a registrar's assessment and confirms its compliance with the
industry's recognized standards.
Although your selected registrar should have the appropriate accreditations in the
countries in which it serves, a registrar need not possess multiple
accreditations.
As registrars obtain accreditations, the process involves significant costs that
ultimately are borne by their clients -- including your organization. Therefore, more
accreditations don't necessarily benefit your organization.
The auditor's training and experience -- Although you actually are selecting a
registration organization, how can you ensure that the auditor assigned to your
company will be adequately trained, technically competent and suitably independent?
First things first: Find out whether the registrar has specific auditors for your industry.
Understanding your business's problems and processes is a key factor. Auditors who
have had hands-on experience in your industry, whether it's aerospace, chemical,
service or otherwise, will have an even greater understanding of your operations and
your quality management system.
Second, inquire about the registrar's training programs for its auditors. All auditors
should go through a comprehensive education and training process. New auditors will
observe audits, then conduct them under supervision to ensure proper training. These
auditors should then pass a final review by the registrar's internal quality group to
certify their capability to carry out audits on the registrar's behalf.
In addition, the registrar should require that individual auditors satisfy the national
requirements of the Institute for Quality Assurance or acceptable alternatives and be
registered with the International Register of Certified Auditors or ANSI-RAB. The
auditor's background also should be verified through the registrar and various auditor
certification bodies.

Full-time or subcontracted auditors -- Another important consideration is whether

the registrar staffs full-time auditors or hires subcontractors to conduct quality
management system audits. Those organizations that staff subcontractors tend to be
more expensive and less consistent in their auditing methods. Selecting a registrar that
maintains a general policy against using subcontracted auditors is your best bet.
Sometimes, however, registrars will hire subcontractors for their specialist knowledge
or language skills. If your audit will require the registrar to bring in a subcontractor,
ensure that the registrar has extensive selection criteria for all its external assessors
and that you will be informed if a subcontractor is hired.
Continuous improvement -- The purpose of auditing your quality management
system is to add value to your organization. You are undergoing a significant
evaluation process; doesn't your organization want more than just a certificate to hang
on the wall? During your auditor selection process, consider the value that your
system's registration will bring. Select a registrar whose auditors will perform
continuing assessments of your system for at least two years after the registration date.
This will allow your organization to continually improve its processes, increasing
productivity and decreasing costs.
Evaluating integrity
Reputation of the auditor's registrar -- You should consider the registrar's reputation
as the most important aspect of the auditor selection process. Those registrars with
excellent reputations in the industry will be accredited by the necessary organizations.
The registrar should be committed to developing a long-term partnership with your
organization and helping you build a better business, thus strengthening your
competitive advantage.
How should you evaluate a registrar's reputation? First, look at the organization's
history. Select a registrar that has been in the quality standards industry for a
significant amount of time and is a leader in developing industry standards. The
longer the registrar has been in business and involved in the industry, the more
valuable will be the resources it will bring to your or-ganization.
Second, it's a good idea to obtain several references, from companies within your own
industry, that have gone through the auditing process with your potential auditor.

These references will provide you with insight on the registration process, how the
registrar's auditors operate and any precautions that should be taken.
Third, verify your potential registrar's financial status. You don't want to select a
company that might go out of business, thereby rendering your registration obsolete.
Reviewing the organization's annual report is a good start and so is ensuring that the
registrar has a policy to protect your registration if it does go out of business.
Finally, select an auditor whose registration sign or logo is recognized in your
industry. You want to make sure your customers and potential customers recognize the
registrar's logo as a symbol for quality products and services. This is especially critical
if your primary reason for becoming registered is for marketing purposes. The
combination of your organization's and the registrar's logos can be a powerful
marketing tool. Check with your registrar about any guidelines to follow when using
its logo. Most registrars will encourage you to use their symbols because it provides
them with an opportunity to market themselves. Typically, they will allow their logos
to appear on your company's letterhead, business cards, and marketing and
promotional materials.
Integrity of the auditor and registrar -- You are providing your auditor with the
nitty-gritty details of how your organization operates, and you must protect your
company's valuable or sensitive data. Therefore, verify that the registrar maintains a
nondisclosure policy. Integrity and confidentiality are the two essential aspects of your
partnership. Make sure the auditor will abide by the confidentiality agreements
established with your organization.
Conflicts of interest -- The industry requires that auditors not serve as consultants
for the organizations they are assessing. If a person provides consulting services to an
organization, they would then most likely be influenced during the auditing process.
Therefore, ensure that your auditor has no conflicts of interest.
In summary
Selecting an auditor is an important decision that should not be taken lightly.
Remember, your reputation for quality significantly depends on the reputations of
your auditor and registrar. Your auditor should help you to continually improve your
operations.

Many quality management system registrars are available, but not many meet the
necessary requirements to be a true, value-added registrar. By taking into
consideration the key factors discussed above, you can partner with a reputable
registrar that not only provides cost-effective services but also employs auditors who
are adequately trained, technically competent and suitably independent. Selecting an
auditor is an important decision -- take your time to find a quality organization to
audit your quality management system.

About the author

Nigel Withey is vice president and general manager of BSI Inc., the North American
division of BSI. He is a member of the Institute of Quality Assurance and a fully
qualified IRCA lead assessor. He can be reached by fax at (703) 437-9001 or by email at