CTS User Manual

User Manual of Centralized Treasury System
CMC Limited
iFMS-West Bengal
Confidential
Date: 07/04/2014
Page 1 of 194
Version No: 1.0
Centralized Treasury System
CMC Limited
iFMS-West Bengal
Confidential
Date: 07/04/2014
Page 2 of 194
Version No: 1.0
1 Contents
2
Master Maintenance .................................................................................................................................. 6

2.1
General Master Maintenance: ............................................................................................................. 6
2.1.1
State Master:............................................................................................................................... 6
2.1.2
District Master:............................................................................................................................ 8
2.1.3
Treasury Master: ....................................................................................................................... 10
2.1.4
Section Master .......................................................................................................................... 12
2.1.5
MICR Master ............................................................................................................................. 14
2.2
Bank.................................................................................................................................................. 16
2.2.1
Bank Master .............................................................................................................................. 16
2.2.2
Branch Master ........................................................................................................................... 18
2.3
Payment Master Maintenance .......................................................................................................... 23
2.4
Head Distribution .............................................................................................................................. 23
2.4.1
Bill Type Master......................................................................................................................... 29
2.4.2
Rejection Master ....................................................................................................................... 33
2.4.3
Objection Master....................................................................................................................... 34
2.4.4
By Transfer Head ....................................................................................................................... 35
2.4.5
AG Bill Type Master ................................................................................................................... 36
2.5
GISS Master ...................................................................................................................................... 38
2.6
Institute master ................................................................................................................................ 39
2.7
Stamp Master ................................................................................................................................... 40
2.7.1
Stamp Label............................................................................................................................... 41
2.7.2
Stamp Category ......................................................................................................................... 42
2.7.3
Stamp Type (Denomination) ...................................................................................................... 43
2.7.4
Stamp Combination ................................................................................................................... 43
2.7.5
Vendor ...................................................................................................................................... 45
2.7.6
Discount Details......................................................................................................................... 46
2.7.7
Articles ...................................................................................................................................... 47
2.8
Local Fund......................................................................................................................................... 47
2.8.1
Scheme ..................................................................................................................................... 48
2.8.2
Deposit Type ............................................................................................................................. 49
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2.9
2.9.1
Pension Category....................................................................................................................... 50
2.9.2
Component ............................................................................................................................... 53
2.9.3
Component Rate ....................................................................................................................... 55
2.9.4
Classification ............................................................................................................................. 56
2.9.5
Certification Type ...................................................................................................................... 58
Payment ................................................................................................................................................... 59
3.1
Front Office ....................................................................................................................................... 59
3.1.1
Bill Receiving ............................................................................................................................. 59
3.1.2
COSA Bill Receiving .................................................................................................................... 65
3.1.3
Cheque Delivery ........................................................................................................................ 70
3.1.4
Return Memo Delivery .............................................................................................................. 73
3.1.5
Deliver Nil Statement................................................................................................................. 74
3.2
Back Office ........................................................................................................................................ 79
3.2.1
BT Modify .................................................................................................................................. 79
3.2.2
Bill Checking .............................................................................................................................. 81
3.2.3
Bill Redistribution ...................................................................................................................... 97
3.2.4
Bill Delete .................................................................................................................................. 98
3.3
Pension ............................................................................................................................................. 50
Bill Deliverables............................................................................................................................... 100
3.3.1
Nil Bill Statement..................................................................................................................... 100
3.3.2
Cheque .................................................................................................................................... 107
3.3.3
Return Memo .......................................................................................................................... 113
3.3.4
Local Advice List ...................................................................................................................... 115
3.3.5
Approve Local Advice List ........................................................................................................ 116
3.3.6
Debit Scroll .............................................................................................................................. 118
3.3.7
Cheque Distribution................................................................................................................. 120
Receipt ................................................................................................................................................... 123

4.1
Challan............................................................................................................................................ 123
4.1.1
General ................................................................................................................................... 123
4.1.2
Deposit Challan ....................................................................................................................... 129
4.1.3
GISS/School PF ........................................................................................................................ 134
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4.1.4
Query ...................................................................................................................................... 135
4.1.5
Pension Challan ....................................................................................................................... 136
PL Deposit............................................................................................................................................... 137
5.1
5.1.1
PL Balance Capture .................................................................................................................. 137
5.1.2
PL Balance Modify ................................................................................................................... 141
5.2
Cheque ........................................................................................................................................... 142
5.2.1
Receive.................................................................................................................................... 142
5.2.2
Approval by TO/ATO ................................................................................................................ 144
5.2.3
Cheque Delivery ...................................................................................................................... 147
5.2.4
Advice List ............................................................................................................................... 147
5.2.5
Cheque Cancel......................................................................................................................... 149
5.3
Cheque Transfer To Operator .......................................................................................................... 152
5.3.1
Entry ....................................................................................................................................... 152
5.3.2
Approval.................................................................................................................................. 153
5.4
PL Balance....................................................................................................................................... 137
Cheque Transfer To BT Head ........................................................................................................... 155
5.4.1
Entry ....................................................................................................................................... 155
5.4.2
Approval.................................................................................................................................. 157
Pension................................................................................................................................................... 159
6.1
Pension Process .............................................................................................................................. 159
6.1.1
PPO ......................................................................................................................................... 159
6.1.2
Pensioner Details ..................................................................................................................... 176
6.1.3
Pension Bill .............................................................................................................................. 183
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2 Master Maintenance
Master Maintenance module is designed to insert the master data about various variables to be used in
different types of forms and functionalities of Centralized Treasury System (CTS). In this module you
can enter data about numerous variables, e.g., from District, Treasury, Department, DDO, and Section
to Banks, Branches, GISS, Institute etc.
2.1 General Master Maintenance :

You can enter Master data about the followings in General category of Master Maintenance.
2.1.1
State
District
Treasury
Department
DDO
Section
MICR
State Master:
To enter master data about State
1. Click General under Master Maintenance from the left hand side menu links. The Submenus
under General appear under it.
Submenus under General
Figure 1: Left Hand Side Menu Tree

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2. Click State under General menu link. The State Details form opens on the right hand side as
follows:
State
Master
State
Details
Master
form
Insert
button
Save
button
Figure 2: State Master Maintenance
3. Click Insert button to add new state with its code to the existing list. The following form opens
when you click Insert button.
State ID and
Name fields
Save button
Figure 3: Insert State ID and Name form
4. Enter numeric code used to indicate states in State ID field and the name of the State in the
State Name field.
5. Click Save. It shows a success message as follows:
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Success
message
Figure 4: Success message after State Master Entry
6. Click Modify icon/ button to edit any state row. The row changes to editable format as shown
in the following image:
Modify
Icon
Editable
format
of the
State
row
Figure 5: Editable State Details table row
7. Click Save at the bottom of the page when done modifying the row input. A success message
appears on the top.
2.1.2
District Master:
Similar to the State Master data entry you can also enter the Master Data entry for the District. To
enter District Master data:
1. Click District under General from the left hand side menu tree. The District Details form opens
as follows:
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District
Submenu
Search
button
Modify
Icon
District
Details
Table
Insert
Button
Save
Figure 6: District Details form
2. Click on the LOV button next to State Name field. It opens a pop up window. Select the State
name from the pop up window and click Search to search the districts under the selected state.
The result displays under it. Here the selected state is by default West Bengal. Therefore, the
District Details table displays the data about West Bengal.
3. Click Insert Button. The following form opens:
District
Code
and
Name
Insert
fields
Save
button
Figure 7: District Details Insert function
4. Enter two letter abbreviated code in the District code field and full name of the district in the
District Name field.
5. Click Save. A success message appears as shown below:
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Success
message
Figure 8: Success message after District Master Entry

2.1.3
Treasury Master:
In Treasury Master you can enter details of a Treasury Officer. To enter Master data of a Treasury
Officer
1. Click Treasury under General from the left hand side menu tree.
Figure 9: Treasury Master Entry

2. Click the LOV button next to the District Code and Name field. A pop up window appears as
follows:
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District
Code
and
Name
Figure 10: District Code and Name Pop Up
3. Select the district from the pop up window, either double click on it or click Select button. The
District Code and Name field gets updated with the selected value.
4. Similarly, click Treasury Code and Name LOV button to select the same from the associated
pop up window as shown below:
Search
button
Treasury
Code and
Name pop
up window
Insert
Button
Figure 11: Treasury Code and Name Pop Up
5. Click Search. If any TO information already exists it appears in the Additional Details Section
below.
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6. Click Insert button. The Additional Details section becomes editable.
Editable
Additional
Details
Save button
Figure 12: Treasury Code and Name pop up window

7. Enter the details such as the Officer Name, Postal Address, Pin Code, Phone No, Fax No, E-mail
Addresses in the form and Click Save. A success message appears on top.
Figure 13: Success Message

8. Click Modify to alter the details of the Treasury Officer (TO) if any existing Treasury Officer
details appear upon searching a selected District and Treasury code and name.
9. Click Save after the modification. A success message appears on top as shown in Figure 13.
2.1.4
Section Master
In Sections Master you can change the details of different sections and map them to user.
To enter Section Master
1. Click Section under General of Master Maintenance. Section Master form appears on the right
side of the screen.
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Section
Master
form
Insert
Button
Section
Master
Menu
Figure 14: Section Master
2. Click on the Insert button to enter about a new section. A row adds to the bottom of the Section
Details table as shown below:
Save
button
Delete
icon
Newly
Added
row
Add
row
link
Figure 15: Section Master Insert
3. Write the Section name in the blank space, and click Save. The new section by default is Active.
4. Click on the
icon to delete the added section row.
5. Click Modify if you want to make any section from Active to inactive and uncheck the Active check
box.
6. Click User Mapping radio button of a row that you want to map and the User Mapping button to
map the user with a section. A confirmation dialog box appears.
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OK button
Figure 16: User Mapping Confirmation dialog box

7. Click OK in the dialog box to map the user. A new window/form opens to perform the user
mapping.
Figure 17: User Mapping Window

2.1.5
MICR Master
All the banks have unique MICR number associated with it. These MICR numbers are important for
treasury related fund transfer work. To create MICR master
1. Click MICR master from the left hand side menu tree. MICR number form appears on the right
hand side.
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MICR
Master
menu
Insert
button
Figure 18: MICR Master

2. Click Insert button to enter a new MICR number. The following form appears on the right hand
side.
MICR
number
column
Description
field
Save button
Figure 19: MICR Master Insert

3.
4.
5.
6.
Enter the number in the MICR Number column in the appropriate format.
Enter the name of the bank in the Description field.
Click Save. The MICR number of the bank successfully adds to the existing list.
Click Add Row link to add more rows of MICR numbers.
7. Click
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2.2 Bank
2.2.1
Bank Master
Bank Master includes the information of all the banks in the CTS system. You can enter Master input
about the banks to be involved in the transactions of CTS system.
1. Click Bank from Master Maintenance menu. The submenu under it appears.
Search
button
Bank
Details
form
Bank
submenu
Figure 20: Bank Master

2. Click on Bank submenu. The Bank Details form appears on the right hand side of the screen.
3. Click on the Search button. A list appears showing the names of the banks entered in the
system.
Master
List of the
Banks
Insert
button
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4. Click Insert button to enter a Bank name in the Master. A table appears below the Search field:
Bank
Details
Master
Insert
table
5. Enter the name of the Bank in the designated field.
6. Click Save. A success message appears on top.
Success
message
Figure 23: Success message
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2.2.2
Branch Master
You can enter the branch information of a bank in the Branch Master maintenance submenu. To enter Branch
Master
1. Click Branch submenu under Bank. Bank Branch Details form appears on the right side of
the screen.
Bank ID LOV
Branch ID LOV
Branch
Submenu
Insert button
Figure 24: Branch Master

2. Click Bank ID LOV button. A pop up window appears showing the names and IDs of the Banks as shown
in the image below:
Bank ID and Name LOV
Select button
Figure 25: Bank ID LOV
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3. Select the Bank ID and Name and click on the Select button. The Pop up window closes and
the Bank ID and Name display the selected value.
Bank ID
and
Name
updated
Figure 26: Bank Branch Details

4. Click on the Branch Code LOV button. A pop up window appears showing the names and
IDs of the Banks as shown in the image below:
Figure 27: Branch ID LOV

5. Select the Branch from the LOV window and click on the Select button. The selected branch code
appears in the designated field.
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Search
button
Figure 28: Selected bank and branch codes

6. Click on the Search button. A table appears displaying the details of the searched branch.
Figure 29: Bank Branch Details

7. Click on the Modify button to enter any changed data in the fields and click Save.
8. Click Insert (as shown in Figure 25) to enter new bank branch in the Master. Following screen
appears on the right hand side of the screen.
Bank ID
LOV
IFSC
code
Save
button
Figure 30: Branch Master Insert
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9. Click on the Bank Id LOV button. A pop up window appears.
Select button
Figure 31: Bank ID LOV pop up window
10. Select the Bank from the pop up window. The pop up window closes and the Bank ID and name
fields get updated with the selected value.
Figure 32: Selected Bank ID and Name

11. Enter the IFSC code in the IFS code field. A dialog box opens as shown below:
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OK
button
Figure 33: Dialog box for IFS Code Alert
12. Click OK button in the dialog box. The Address field gets updated with the address of the
given IFS code of the bank.
Address
field
updated
Figure 34: Updated Address of the Branch

13. Provide other details like Pin Code, E-mail, Phone No etc. in the designated fields.
Updated Pin Code,

E-Mail, Phone No
Figure 35: Updated fields of Bank Brach Details form

14. Click Save. A success message appears on the top of the Bank Branch Details form.
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Success
message
Figure 36: Success Message of Bank Branch Master Creation
2.3 Payment Master Maintenance

In Payment Master Maintenance you can create Master on the following forms:
Head Distribution
Bill Type
Rejection
Objection
By Transfer Head
AG Bill Type
2.4 Head Distribution

In the Head Distribution Master you can enter master data about Major Head and Detailed Head wise
DDO type and DDO code.
To enter Head Distribution Master
1. Click Head Distribution from the left hand side menu tree. Head Distribution form appears on
the right hand side.
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Head Distribution Menu
Figure 37: Menu Tree showing Payment Master

The Head Distribution form appears as follows on the right hand side:
Section
Code LOV
Dealing
Assistant
LOV
Figure 38: Head Distribution form
2. Click on the Section Code LOV button. A pop up window appears showing list of codes as
shown below:
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Figure 39: Section Code LOV Pop up window

3. Click on the Dealing ID LOV button. A pop up window appears as shown below:
Figure 40: Dealing ID LOV Pop-up Window

4. Click on the Search button. A table appears showing the details as follows:
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Modify
icon
Search
Result
Details
Insert
button
Figure 41: Head Distribution Search result
5. Click on the Modify
shown below:
icon to update the row of master data from the table. A pop up window opens as
Major Head
LOV button
DDO Code LOV

button
Detailed Head
LOV button
Update button
Figure 42: Head Distribution Update pop up window

6. Click on the Major Head LOV button. A pop up window appears. Select value from the pop up window to
change Major Head.
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Figure 43: Major Head LOV pop up window

7. Select the DDO Code similarly from the list of values from a pop up window that appears when you click on
the associated LOV button.
Figure 44: DDO Code LOV pop up window

8. Similarly, select the value of Detailed Head from the associated pop up window as shown in the following
figure:
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Figure 45: Detailed Head LOV pop up

9. Click on the Update button. A success message appears on the top of the Head Distribution form.

To enter value for the Head Distribution Master
1. Click on the Major Head LOV button and select the value from the pop up window (as
shown in Figure 40).
2. Select the value for DDO from the associated drop down menu.
Figure 47: DDO drop down menu

3. Select value from the DDO Code LOV pop up window (as shown in Figure 41).
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4. Select the value for Detail from the associated drop down menu.
5. Also select the Detail Head from the LOV pop up window (as shown in Figure 42).
Selected
Values of
Major
Head,
Detailed
Head and
DDO
Figure 48: Head Distribution Master Entry

2.4.1 Bill Type Master

You can create different Bill Types with the help of Bill Type master. You can also view and modify Bill Type
master with this functionality.
To enter Bill Type Master
1. Click Bill Type from the left hand side menu tree.
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Figure 50: Bill Type submenu in the Menu Tree

Bill Type Details form appears on the right hand side. If there is pre-existing Bill Type Master data, it appears on
Modify
Icon
Figure 51: Bill Type Details Master Form

Click on the Modify
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Figure 52: Modify Bill Type Master

Scroll down and click on the Save button. A success message appears on the top of the Bill Type Details form.
To enter Bill Type Master

1. Click on the Insert button. The Insert button appears at the bottom of the Bill Type Details
Master form.
Insert
button
Figure 54: Enter Bill Type Master
2. Bill Type Details entry form opens.
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Figure 55: Bill Type Details Master Entry

3. Select the Module type from the associated drop drown menu.
Figure 56: Module Type

4. Enter the Bill Type in the associated column.
5. Provide Description against the Bill type entered in the appropriate column.
Save
button
Figure 57: Bill Type Master Entry
6. Click Save. A success message appears.
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2.4.2 Rejection Master

You can enter various clauses for Rejection in the Rejection Master to use in Payment Module.
To enter into Rejection Master,
1. Click Rejection under Payment Master from the left hand side menu tree. The Rejection Details
form opens on the right hand side.
Rejection
Sub-menu
Rejection
Details form
Figure 59: Rejection Details Master

2. Scroll down to the bottom of the form and click on the Insert button. It opens a form that lets
you enter the Description for Rejection.
Enter the
Rejection
Description
Save button
Figure 60: Enter Rejection Details

3. Click on the Save button once done entering the description. A success message appears on the
top.
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2.4.3
Objection Master
You can enter the description of Objection in the Objection Master form.
To enter Objection in the Objection Master
1. Click on the Objection from the left hand side menu tree. Objection Master opens on the right
hand side.
Objection
Search
Objection
Type LOV
Insert
Button
Figure 61: Objection Type Master
2. Click on the Objection Type Id LOV button. A pop up window opens to let you select the
Objection types.
3. Click on the Search button. A table appears showing the description of the Objection under the
selected Objection type.
Objection
Description
Table
Figure 62: Objection Type table

4.
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Description
Save
button
Figure 63: Objection Type Master Entry
5. Enter the Objection description in the table and click on the Save button. A success message
appears on the top.
2.4.4
By Transfer Head
You can enter By Transfer head details in this Master form. To enter By Transfer head Master
1. Click on the By Transfer submenu from the left hand side menu tree. By-Transfer Head Master
form opens on the right hand side.
Major
Head LOV
Search
button
By-Transfer
Submenu
Figure 64: By-Transfer Head Master Entry Form

2. Click on the Major Head LOV button. A pop up window opens. Select a value of Major Head
from the pop up window and Click on the Search button. A table appears showing the details of
the By-Transfer Head under the selected Major Head.
3. Click on the Insert button to enter the By Transfer Head details. A table appears as shown
below:
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Figure 65: By Transfer Head master

4. Click on the Major Head, Major-Sub-Minor, Scheme, and Detail LOV buttons to select the
values from the respective popup windows.
5. Enter the Description in the given field.
6. Select BT Type from the associated drop-down menu.
7. Select the checkbox AG BT.
8. Click Save. A success message appears on the top of the BY-Transfer Head Master form.
2.4.5
AG Bill Type Master
You can enter the AG Bill Type by the AG Bill Type Master. To enter the details of AG Bill Type Master
1. Click on the AG Bill Type. AG Bill Type Master form appears.
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AG Bill
Type
Bill Type
LOV
Search
Button
Insert
button
Figure 66: AG Bill Type Master
2. Click on the Bill Type LOV button. A pop up window opens. Select value from the popup
window and click on the Search button. A table containing the details of the selected Bill Type
appears.
Figure 67: AG Bill Type Master Table

3. Click on the Insert button. A table appears to let you enter the details.
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Description
field
Save
button
Figure 68: AG Bill Type Master Entry table
6. Enter the Description of the Bill Type in the Description field provided and click on the Save
button. A success message appears on the top.
2.5 GISS Master

GISS Master form is designed for entering the GISS details like GIS Rate Capture. To enter into the GISS
Master.
1. Click GISS submenu under the Master Maintenance menu from the left hand side menu tree.
GISS Rate Capture form appears on the right hand side.
GISS Master
Menu
Insert
button
Figure 69: GISS Rate Capture form
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2. Click on the Insert button to enter GISS Master Details.
Save button
Figure 70: GISS Rate Capture Entry form
3. Select the Scheme Name, Fund Type and Category Code from the respective dropdown menu.
4. Enter the numeric value in the Rate column.
5. Click Save. A success message appears.
2.6 Institute master

To enter the details of the Institute
1. Click on the Institute sub menu under Master Maintenance from the left hand side menu tree.
Institute Master form appears on the right hand side.
Institute
Submenu
Month
and Year
dropdown
Search
button
Insert
button
Figure 71: Institute master form
2. Select the Month and Year from the associated dropdown menu and click on the Search
button.
A table appears if a master data on the selected month and year exists.
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Figure 72: Institute Details Master Table

3. Click on the Insert button. A table appears to let you add the information row about the
Institute.
4.
5.
6.
7.
Figure 73: Institute Master Entry Table

Enter the School Name, Account Number manually in the respective columns.
Select Branch ID from the popup window that appears when you click on the associated LOV
button.
Enter the Opening Balance, Provisional Opening Balance in the associated columns.
Click Save button. A success message appears on top.
2.7 Stamp Master

Under the Stamp master menu there will be some Submenus as listed below:
Stamp Label
Stamp Category
Stamp Subcategory
Stamp Type (Denomination)
Stamp Combination
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Vendor
Discount Details
Articles
2.7.1
Stamp Label
With this functionality you can enter the label of Stamps with the no. of label per sheet.
To enter Stamp Label master
1. Click on the Stamp Label submenu under the Master Maintenance from the left hand side
menu tree. The Stamp label Master appears on the right hand side.
Stamp
Label
Submenu
Figure 74: Stamp Label Master

The data saved under the Stamp label Master appears in a table form.
2. Scroll to the bottom of the screen and click on the Insert button. Details Entry table appears as
shown below:
Figure 75: Stamp Label Master Entry

3. Enter the No of label per sheet in the appropriate column.
4. Click Save. The Label Serial No will be automatically calculated and will appear in the newly
added row of the Master Table.
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2.7.2 Stamp Category

You can enter the Category of Stamp in the Stamp Category Master.
To enter Stamp Category
1. Click on the Stamp Category sub menu. The Stamp Category Master form appears on the right
hand side of the screen.
Stamp
Category
menu
Insert
button
Figure 76: Stamp Category Master
The existing Stamp Category master data appear in a tabular form.
2. Click Insert button to enter new Stamp Category. The Stamp Category details entry form
appears.
Figure 77: Stamp Category Master Entry

3. Enter the Stamp Category and Description in the respective columns.
4. Click Save. The Category ID is auto-generated and added to the respective column of the newly
entered row when added in the Master table.
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2.7.3
Stamp Type (Denomination)

Stamp Type (Denomination) master is designed to enter the Stamp denomination. To enter the Stamp
Denomination
1. Click Stamp Type (Denomination) submenu from the left hand side menu tree. The Stamp
Type Master opens on the right hand side.
Stamp Type Sub
menu
Figure 78: Stamp Type Master

2. Scroll down to the bottom of the screen and click on the Insert button. It opens a Stamp Type
Entry form.
Figure 79: Stamp Type Denomination Entry form

3. Enter the Denomination in the respective column.
4. Click on Save. The success message appears on the top. The Serial no is auto generated and
appears on the newly added row of the Master table.
2.7.4
Stamp Combination
Stamp Combination is for associating Stamp Category, Subcategory, with Denomination, Label/Sheet
and Active Status. To create Stamp Combination
1. Click on the Stamp Combination submenu under Stamp from the left hand side menu tree.
Stamp Combination form appears on the right hand side.
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Stamp
Combination
Insert
button
Figure 80: Stamp Combination Master form
Already created combinations appear in a table.
2. Click on the Insert button to create new combination. A form appears to let you enter the new
combination.
Figure 81: Stamp Combination Master Entry form

3. Click on the Stamp Subcategory, Denomination and Label/Sheet LOV buttons and select
relevant values from the respective popup windows.
4. Click Save. A success message appears on top of the Master form. Also, Category ID is autogenerated and appears on the newly added row of the Stamp Combination Master table.
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2.7.5
Vendor
Stamp module is also accessible by Stamp vendors. You can enter the details of the vendor in the
Vendor Master Details.
To enter the Vendor details
1. Click on the Vendor submenu under Stamp from the left hand side menu tree. Stamp Vendor
Master appears on the right hand side.
Vendor
Submenu
Figure 82: Stamp Vendor Master Details

2. Click on the Insert button to enter vendor details in the Vendor Master Entry form.
3.
4.
5.
6.
7.
Figure 83: Vendor Master Entry form

Enter the Vendor Name, License No, Address, Phone No, Pan No manually in the respective
fields.
Select the Vendor Type from the given dropdown menu.
Select the Effective From date and Effective To from the respective calendars given in those
fields.
Click on Add row to add more Vendor rows.
Click Save. A success message appears.
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2.7.6
Discount Details
The Stamps Vendors enjoy discounts for buying Stamps. To enter the details of the Discounts the vendors
would receive
1. Click on the Discount Details submenu under Stamp. Stamp Discount Details Master form
appears on the right hand side.
Discount
Details
submenu
Figure 85: Stamp Discount Details Master

The form would display the already existing list of discount existing in the Master.
2. Click Insert button to enter new Discount details.
3.
4.
5.
6.
7.
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Figure 86: Stamp Discount Details Master Entry

Select the Vendor Type from the dropdown menu.
Select the Stamp Category and Sub Category from the popup window that appears clicking
the Sub Category LOV button.
Select the Denomination From and Denomination To from the respective LOVs.
Enter manually the Discount (%) amount.
Click Save. A success message appears on top of the Master form.
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2.7.7
Articles
To enter the Articles Master
1. Click on the Articles submenu under the Stamp Master from the left hand side menu tree.
Stamp Article Master form appears on the right hand side.
Article
Submenu
Figure 87: Stamp Article Master

Already existing data appears in table format.
2. Click on the Insert button to enter new Article master.
Figure 88: Stamp Article Master Entry form

3. Enter the description of the Article in the given field.
4. Enter the Deposit period in No of years.
5. Click Save. The Article ID is auto-generated on saving the Article Master entry.
2.8 Local Fund

Local fund has the following submenu.
PL Operator
Scheme
Deposit Type
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2.8.1 Scheme
To enter scheme details in the Scheme Master
1. Click on the Scheme submenu under Local Fund Master Maintenance menu. Scheme Details Master
opens on the right hand side.
Scheme
Submenu
Insert
button
2. Click on the Insert button to enter new Scheme details.
Scheme
Description

3. Enter the Scheme Description in the Description field.
4. Click Save. A success message appears and the Scheme Id gets automatically generated.
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2.8.2 Deposit Type

To enter different types of deposits in Deposit Type Master
1. Click on the Deposit Type submenu under Local Fund Master Maintenance from the left hand side
menu tree. Deposit Type Master form appears on the right hand side. It displays already existing
deposit types in the system.
Deposit Type
Submenu
Insert button
Figure 91: Deposit Type Master
2. Click Insert button to enter the details of deposits.
Deposit
Code
HOA LOV
Description
Save
button
Figure 92: Deposit Type Entry Form
3. Enter Deposit Code and Description manually.
4. Click on the Head of Account LOV button to select the heads of accounts.
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2.9 Pension
Pension Master Maintenance has the following submenus
Pension Category
o Primary
o Sub Category
Component
Component Rate
Classification
Certification Type
2.9.1 Pension Category
The categories of Pension can be entered through the Pension Category Master.
To enter Pension Category
1. Click on the Pension Category Master from the left hand side menu tree. The Pension Tertiary
Category Details Master appears on the right hand side. It displays the existing Pension Categories in a
table.
Pension Category
Insert button
Figure 93: Pension Category
2. Click on the Insert button to enter Pension Category. The form opens as below:
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Primary Category
LOV
Sub Category ID
LOV
Category ID LOV
Sub Category
Description
Category
Description
Figure 94: Pension Category Entry form
3. Select the Primary Category ID, Sub Category ID and Category ID (for Conversion to Family) from the
respective LOVs.
4. Enter manually the Description for Category and Sub Category in the respective fields.
Figure: Success Message
2.9.1.1 Primary
To enter the Primary category Master
1. Click on the Primary Submenu under Pension Category Master menu. The Pension Primary Category
Details Master form appears on the right hand side. The form displays the ecisting Primary Category in
a table.
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Primary
Submenu
Insert button
Figure 95: Primary Category Submenu
2. Click on the Insert button to enter the new Primary Category and its description. The form is as
follows:
HOA LOV
Description
Save button
Figure 96: Pension Primary Detail Entry form
3. Select the Head of Account from the LOV.
5. Click Save. A success message appears on the top.
2.9.1.2 Sub Category
To enter the Master details of Sub Category
1. Click on the Sub Category Submenu from the left hand side menu tree. Pension Subcategory Details
Master appears on the right hand side. It lists down the existing Sub Categories in atable format.
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Sub
Category
Submenu
Insert
button
Figure 97: Sub Category Details Master

2. Click on the Insert button to enter about new Sub Category. A form appears on the right hand side as
shown below:
Description
field
Save
button
Figure 98: Pension Sub Category Details
3. Enter the Description of the Sub Category manually in the given field.
4. Click Save. A success message appears on the top and also the Sub Category ID is automatically
generated and adds to the newly added row of Sub Category Master table.
2.9.2 Component
Pension has several components in it. To enter the details of the component you need to use Component
Master. To enter the Component details
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1. Click Component submenu from the left hand side menu tree. Pension Component Details Master
opens ion the right hand side. It displays the lists of Pension Sub Categories with description in a table
format.
Component
Submenu
Insert
button
Figure 99: Pension Component Master Details
2. Click on the Insert button to enter new component details. A new form appears as below to let you
enter the details:
Description
field
Radio
buttons
Save
button
Figure 100: Pension Component Master Entry Form
3. Enter the Description of the Component in the given field.
4. Select either Payment or Deduction radio button.
5. Select the checkbox to choose for Relief Allowed.
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6. Click Save. A success message appears and the Break UP Id is automatically generated.
2.9.3 Component Rate
To enter the Component rate in Pension Master
1. Click on the Component Rate submenu under Pension Master Maintenance. Pension Component Rate
Details Master form opens in the right hand side. The following form appears.
Component
Submenu
Radio
buttons
Search
button
Pension
Category LOV
Insert button
2.
3.
4.
5.
Figure 101: Component Rate Details Master

Select the Pension ID & Description from the LOV pop up window.
Select the Current Rate or All Pension Rates radio button.
Click Search. If any record exists, a table appears under Component Details section.
Click on the Insert button to enter new data. A form appears as shown below:
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Break Up ID
LOV
Description
Effective
From date
Radio
buttons
Value,
Minimum &
Maximum
Figure 102: Component Rate Details Master Entry form
6.
7.
8.
9.
10.
Save button
Select the Break UP ID from the LOV.

Enter the Description manually.
Select date from Calendar from Effective From field.
Enter Value, Minimum Value, and Maximum Value in the respective columns.
Click on the Save button. A success message appears above the Details table. And Sl No is generated
and added to the added row.
2.9.4 Classification
To enter the different classes of Pension
1. Click on the Classification submenu under Pension Master Maintenance from the left hand side menu
tree. The Pension Classification Details Master form appears on the right hand side.
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Classification
submenu
Insert button
Figure 103: Pension Classification Details Master
2. Click on the Insert button to enter the classification. The Pension Classification Details Master Entry
form appears.
Description
Head Of
Account
LOV
Radio
buttons
Save
button
3.
4.
5.
6.
7.
8.
Figure 104: Pension Classification Details Master Entry

Enter the Description in the given field.
Select the value from the Demand No LOV.
Select the Head of Account from the LOV.
Select the Classification Flag, Due Draw from the given radio buttons.
Select the CVP flag checkbox.
Click Save. A success message appears with the auto-generated Classification ID.
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2.9.5 Certification Type

To enter into the Certification Types Master
1. Click on Certification Type submenu under Pension Master Maintenance from the left hand side.
Pension Certification Type Details Master form appears on the right hand side. It displays the existing
lists of Certificates in the system.
Certificate
Type
Submenu
Insert button
Figure 105: Pension Certification Type Details Master Entry
2. Click on the Insert button to enter nee certificate type. Pension Certification Type Details Master entry
form appears on the right hand side.
4. Click Save. The Certificate ID is automatically generated and appears in the newly added row. A success
message appears.
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3 Payment
3.1 Front Office
3.1.1 Bill Receiving
The front Office clerks in Treasury Office receive Bills prepared by the DDOs in e-Billing module. Until the eBilling module is active, treasury front office clerks can manually enter the bills after receiving the physical bills
from the DDO messengers.
To receive bill
1. Click on the Bill Receiving submenu under Front Office which is under Payment menu from the left
hand side menu tree. Bill Receive from appears on the right hand side.
Bill
Receiving
Select
DDO Code
Select
Reference
Id
Figure 106: Bill Receiving form

2. Click the Select DDO Code LOV button. A popup window appears. Select the DDO Code from the
popup.
3. Click on the Select Reference ID LOV button. A popup window appears. Select the reference ID from
the popup window.
The selected DDO Code and Reference No appear in the respective fields and also Bill No and Date update as
shown below:
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Selected
DDO
Code and
Referenc
e No
Updated
Bill No
Search
button
Figure 107: Bill Search
4. Click on the Search button. Bill Receive form updates and displays the relevant details of the searched
Bill.
Modify
button
Figure 108: Bill Receive form Modify and Save
5. Click on the Modify button. The form becomes active for modification.
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Save button
Figure 109: Modify Received Bill
6. Modify the sections you want to and click Save. A success message appears on the top as shown below:

A Token Number is generated. The system displays a Token Slip Receipt in a popup window as shown below:
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Token Number and

Date
Figure 111: Token Slip Receipt

After the Bill is received the bill becomes available at the Dealing Clerks login.
Before the e-billing module is active, Treasury front office clerk can enter the Bill Details manually after the
DDO messenger hands them over the bill. To enter the Bill details the clerk can click on the Bill receiving menu.
The Bill Receive form appears as shown below:
Insert
button
Figure 112: Bill Receive
Note that the Insert button becomes active in this case.
1. Click on the Insert button to enter the details of the Bill. The form appears as editable.
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Bill No and
Date
DDO Code
LOV
Head of A/C
LOV
Save button
Figure 113: Bill Receiving Entry

2. Enter the Bill No manually in the designated field and select Date from the calendar.
3. Click on the Bill Type and Description LOV button and select the relevant value from the popup
window.
4. Click also Bill Sub Type LOV button and select the relevant value from the popup window.
5. Click on the DDO Details and Designation LOV button and select the DDO from the popup window.
6. Similarly select the relevant Department from the Payee Department popup window that appears
when you click on the Payee Department LOV button.
7. Select multiple times the Head of A/C LOV button to select all the fields of the Head of A/C.
8. Click Save. A success message appears on top.

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Also a pop up window appears to let you print the token receipt.
Figure 115: Token Slip Receipt

The Bill Receive form also displays Generate PDF link at the bottom of the form to generate the PDF of the
Token receipt.
Success
Message
Generate
PDF link
Figure 116: Success Message after Bill Receive

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Bill Receiving process is similar for the ECS mo0de of Bill payment. The Bill submitted at the e-Pradan module
with ECS mode of payment selected is received at the Treasury Bill Receiving section. Similar to the previous
explained process after bill is modified and saved a Token No is generated.
3.1.2
COSA Bill Receiving
Front Office Clerk may also receive Bills related to COSA.

To receive COSA Bills
1. Click on the COSA Bill Receiving from the left hand side menu tree.
COSA Bill Receive
Figure 117: COSA Bill Receive

Bill Receive from opens on the right hand side as shown below:
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Upload
Files
button
Figure 118: Bill Receive Form

2. Click on the Upload Files button. It opens a popup window as shown below:
Browse button
Attach File(s)
Figure 119: Upload Files

A Browse window opens as popup to let you select the file from directory as shown below:
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Select COSA and Personnel files
Open button
Figure 120: Browse pop up

3. Select the file to upload from the window and click on the Open button.
4. Click on the Attach Files button. After attaching it displays the following message :
Success Message
OK
Figure 121: Attach File popup
5. Click OK button in the popup window. The popup window closes.
6. Click View button in the Bill Receive form. It displays the details as given below:
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Sub-Detailed Details
By Transfer Details
GISS Details
Payorder Details
Figure 122: Bill Receive Form

7. Click on
symbols preceding to the Subdetailed Details, By Transfer Details, GISS Details,
Payorder Details links. Each section displays further details under them as given below:
Save button
Figure 123: SubDetailed Details expanded
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Figure 124: By Transfer, GISS and Payorder Details expanded

8. Click on the
symbol to minimize the detailed sections.
9. Click on the Save button in the Bill Receive form. A success message appears with a newly generated
Token number in the field given. It is shown below:
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Success message
Token No and Date
Figure 125: Bill Receive Success Message
3.1.3
Cheque Delivery
The Treasury Front Office Clerk receives and enters the cheque information into the system when the cheque is
delivered to them after bill processing.
To process cheque of a Bill
1. Click on the Bill submenu under Cheque Delivery menu. The Cheque Delivery form appears on the right
hand side.
Bill
Submenu
Token No
LOV
Search
button
Figure 126: Cheque Delivery for Bill

2. Click on the Token No. LOV button. A popup window opens containing the list of Token numbers.
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Figure 127: Token No Popup window

3. Select the Token no from the popup window and click on the Select button.
4. Click on the Search button. A table appears under the Search section as shown below:
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Cheque
Details
table
Deliver
button
Figure 128: Cheque Details table
5. Click on the Deliver button. A success message appears on the top. A Voucher No., Date appears
automatically in the given fields.
Success
Message
Voucher
No and
Date
Figure 128: Cheque Delivery

The day the Cheque is processed for delivery appears in the Date field.
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3.1.4 Return Memo Delivery

In some cases Treasury needs to object some Bills (Token Numbers). For those bills return memo is generated
sating the reason of return or objection. The Return memo is delivered through this functionality.
To deliver a return memo
1. Click on the Return memo Delivery form the left hand side menu tree.
Return Memo
Delivery menu
Token No & Date
Search button
Figure 129: Return Memo Delivery

Return Memo form opens in the right hand side.
2. Click on the Token No & Date LOV button. A popup window opens. Select the Token no from the popup
window.
3. Click on the Search button. The searched Token details appears as shown below:
Deliver button
Figure 130: Return Memo
4. Click on the Deliver button. A success message appears as shown below:

A popup window opens to display the Objection memo.
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3.1.5 Deliver Nil Statement

Already generated Nil Bill Statement is delivered at the Front Office at Treasury. The Nil Bill Statement of a
particular category can be delivered by searching the Token ID from the same category under the Nil Bill
Statement Delivery from Front Office menu.
3.1.5.1 Adjustment
To approve Nil Bill Statement of Adjustment category for Adjustment bill type
1. Click Adjustment under Nil Bill Statement Delivery. Nil Bill Adjustment form appears on the right hand
side.
2. Click on the Token Number & Date LOV button. A popup window appears. Select the Token No from
the popup window.
3. Click on the Search button.
Nil Bill Statement
Adjustment
Token Number
and Date LOV
Adjustment Bill
Details
Search Button
Figure 132: Nil Bill Statement Delivery Adjustment
The searched Bill appears in the Adjustment Bill Details section. After the bill details appears the Deliver
button appears active. It can be understood by the following Figure:
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Adjusted Bill Details
Deliver button
Figure 133: Deliver Nil Bill Statement of Adjusted Bill
A success message appears on the top as shown below:

A popup window appears as below:
Figure 135: Nil Bill Statement for Adjustment
3.1.5.2 Deliver Nil Bill Statement for Transfer:

To deliver the Nil Bill Statement for General type of Bill with zero Net Amount
1. Click Transfer under Nil Bill Statement Delivery from the left hand side menu tree. Nil Bill By Transfer
form appears on the right hand side.
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Transfer menu
Token Number
and date LOV
Search button
Figure 136: Nil Bill Transfer menu

2. Click on the Token Number and Date LOV button. A popup window appears. Select the Token number
and date from the popup window.
3. Click on the Search button. The Bill Details appears along with the By Transfer Details in a table as
shown below:
By Transfer
Details
Table
Deliver
button
Figure 137: Nil Bill By Transfer form
4. Click on the Deliver button. A success message appears on the top as shown below:

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3.1.5.3 Nil Bill Statement Delivery for LF/PL:

To deliver Nil Bill Statement for Transfer type of Bill
1. Click LF/PL under Nil Bill Statement Delivery from the left hand side menu tree.
LF/PL menu
Token Number
and Date LOV
button
Search button
Figure 139: LF/PL Nil Bill Statement Delivery form

2. Click on the Token number and Date LOV button. A popup window appears. Select the token number
from the popup window.
3. Click on the Search button. The bill details appears as shown in the Figure below:
Deliver button
Figure 140: Nil Bill Statement Delivery for P/L Details
4. Click on the Deliver button. A success message appears on the top as shown below:
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A popup window appears to prompt you either to save or open the file as shown below:
OK button
Figure 142: Popup window to save or open
The report that you have selected to save or open is a PDF file. An example report is given below:
Figure 143: Nil Bill Statement for PL Transfer
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3.2 Back Office

3.2.1 BT Modify
Treasury can modify the received bills. It can modify the By Transfer (BT) head of a bill. To modify the BT head
1. Click on the BT Modify from the left hand side menu tree. BT Modify form appears as shown below:
BT Modify
Token NO LOV
Search button
Figure 144: BT Modify
2. Click on the Token No and date LOV button. A popup window opens. Select the value from the popup
window.
3. Click on the Search button. The search result appears as shown below:
BT Sl No
LOV
Process
button
4. Click on the Process button. The BT Sl No fields appear in an editable format.
5. Click on the BT Sl NO LOV button. A popup window opens to enter the major Head as given below:
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Major Head Field
OK button
Figure 146: Major Head
6. Enter the Major Head in the given field.
7. Click OK. Another popup window opens displaying the values of the BT serial numbers with description:
Figure 147: BT Serial LOV

8. Select a new value of BT Head from the popup window. It updates the given fields
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OK button
9. Click OK. A success message appears on the top.
3.2.2
Bill Checking
After a Bill is received, the bill is checked at Back office in three levels. Dealing Clerk, Accountant and then the
Treasury Officer check the Bill. After the Dealing clerk completes the Bill checking then same bill becomes
available at the Accountant levels checking. When Accountant finishes bill checking of the same it appears
available at the Treasury Officers login for checking. However, Treasury Officer (TO) can anytime check a bill
before the Dealing clerk and Accountant check it.
3.2.2.1 General Bill
To check a Bill
1. Click Bill Checking under Back Office from the Menu tree. The Bill Details form appears on the right
hand side.
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Bill Checking
Token No LOV
button
Figure 150: Bill Checking

2. Click on the Token No LOV button. A Pop up window appears as shown below:
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Figure 151: Token number LOV

3. Select a Token No from the popup window. The selected value appears as shown below:
Token No &
Date
Search
Button
Figure 152: Bill Details tab
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4.
Click on the Search button. The Bill Details of the selected Token appears as shown below:

5.
Click on the Process button. The Bill Details form activates some buttons as shown below:
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Activated
buttons
6. Click on the Allotment button. An Allotment window opens as a pop up window. If the Budget Type is
Budgeted, the Allotment button would always be enabled. It implies that there should be Allotment
for a Budgeted Bill type.
Confirm button
Figure 155: Allotment popup window
7. Click Confirm in the Allotment Window. The Allotment button becomes disabled once confirmed as
shown below:
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Since there was no Allotment for the Bill, the Approve button also disappears and the Object button becomes
active.
8. Click on the Pay Order button. Pay Order Modify opens as a popup window.
Save button
Figure 157: Pay Order Modify Popup window

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9. The Name of the DDO associated with the Bill appears in the Recipients Name filed. You can modify
Amount but the Amount cannot be more than the Net Amount.
10. Click Save. The Pay Order Modify window closes and the Pay Order button gets deactivated.
List of
Objection Tab
Overrule
Checkbox
Objection
Details
Figure 158: List of Objection Tab

11. Click on the List of Objection Tab. The Objections appears in a list in an Annex of Global Objection.
12. TO can Overrule the Objections though and can Approve a Bill. Select the Overrule check box. Instantly
the Approve button appears as active. However, you cannot Approve until all the Tabs are checked. In
this case, By-Transfer tab has not yet been checked.
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Approve
button
Figure 159: List of Objection
13. Click on the By-Transfer tab.
Confirm
button
Figure 160: By Transfer tab

14. Click on the BT SL No. LOV button. A popup window opens.
15. Select a value from the BT-Sl-NO. popup window.
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16. Enter the amount in the Amount column. The Total By-Transfer Amount should equal to Bill ByTransfer Amount.
17. Click on the Confirm button.
18. Revisit Step 12 to overrule the Objection and click Approve. The Pay Order Approval page appears as
follows:
Pay Order
Beneficiary
Details
Approve
button
Figure 161: Payorder Approval form
19. Click on the Pay Order link. A popup window opens as follows:
Save
Figure 162: Pay Order Modify Pop up window

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20. Click Save to close the window.

21. Click on the Beneficiary List link. A pop up window appears as shown below:
Figure 163: Beneficiary List popup window

For cheque mode of payment it does not display list of beneficiaries in the Beneficiary List pop up window in
the Pay Order form. On the contrary, it does display the list of beneficiaries for ECS mode of Payment mode
selected. Close the Beneficiary Details popup window.
22. Click on the Approve button in the Pay Order form screen.
The success message appears on top as follows:
Figure 164: Success Message on Approval
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Object a Bill
You may object the Bill as well by not overruling the objection. To object a bill in the Bill Checking form you
may not need to overrule the objections raised for the bill. For the following bill the bill is objected. As
explained before Bill is received in the bill receiving section and a Token Number is also generated. That Token
number is used to search for the bill in the Bill Checking form.
To object a bill click on the Object button in the Bill checking form
Object
button
Figure 165: Object Bill in Bill Checking form
If you click on the Object button, a success message appears on top of the Bill Details form as shown below:
Success
Message
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3.2.2.2 Adjustment Type of Bill

If the selected Bill type is Adjustment, the Bill checking process form displays some additional tabs.
The following figure shown below is an example of Bill Checking form of Adjustment Type of Bill type:
Advance
Adjustment
Figure 167: Bill Checking for Adjustment Type of Bill

The Bill Checking form has an additional tab of Advance Adjustment.
Click on the Advance Adjustment tab. The tab opens as follows:
Advance
Voucher
No. LOV
button
Confirm
button
Approve
button
Figure 168: Advance Adjustment tab
Click on the Advance Voucher No. LOV button. A popup window opens.
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Select the Advance Voucher No from the popup window. Make sure the selected Advance No matches
with the amount in the Bill Gross Amount.
Click on the Confirm button.
Click on the Approve button. A success message appears as shown below:
Success Message
3.2.2.3 Transfer Type of Bill

If the Bill Type is Transfer, the Bill checking form has some additional tabs. In the following example the Net
Amount was Zero, however, it must not be necessarily zero. Since the Gross and Net amount differed, there is
By Transfer tab. Because of the Transfer Bill type, it contains PL Transfer tab. PL Transfer Tab is necessary for
any type of Transfer bill.
The Bill Checking form of Transfer type of Bill is shown below:
PL Transfer tab
By Transfer tab
Process Button
Figure 170: Bill Checking form Transfer Type of Bill
Click on the Process button. The other buttons appear as shown below:
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Activated
buttons
Figure 171: By Transfer Tab
Click on the Allotment button. A pop up window appears as shown below:
Confirm button
Figure 172: Allotment Popup Window
Click on the Confirm button. Since there was no Allotment available on the selected HOA, the amount is
insufficient.
Click on the List of Objection tab. Select the Overruled Objection checkbox, the Object button changes into
Approve button.
Click on the PL Transfer tab. The Form is as follows:
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Operator ID LOV
Amount
Scheme ID LOV
button
Confirm button
Figure 173: PL Transfer Tab

Select the Operator from the popup window that appears when you click on the Operator ID LOV button.
Operator ID
Figure 174: Operator ID popup window

Select the Scheme ID from the popup window that appears when you click on the Scheme Id LOV button.
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Figure 175: Scheme ID LOV popup window

Enter the amount in the Amount column.
If there is any bill amount left not allotted in the PL Transfer tab, click on the By Transfer Tab. The By
Transfer form appears as shown below:
BT Sl No LOV
button
Amount column
Confirm button
Figure 176: By Transfer Tab
Select the BT Sl No. from the LOV pop up window that appears when you click on the respective
LOV button.
Enter the remaining Bill amount in the Amount column.
Click on the Approve button in the Bill checking form. A success message appears on top.

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3.2.3 Bill Redistribution

Bill Redistribution form is designed to redistribute the already generated or received bills waiting for approval
to distribute to Dealing Assistant for processing or approval. To redistribute bills
1. Click on the Bill Redistribution menu from the left hand side menu tree. Bill Redistribution form opens
in the right hand side.
Bill Redistribution menu
Search Type
Figure 178: Bill Redistribution

2. Select the Search Type from the given drop down menu which contains only two values, namely
Dealing Clerk wise and Token Wise.
a. Select the Dealing clerk from the LOV popup window that appears when you click on the LOV
button when you select Dealing Clerk wise in the Search Type dropdown menu.
Figure 179: Dealing Clerk LOV popup window

It displays the list of bills in the Bill Details Test column as per the selection in the Search Type.
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Figure 180: Bill Details test column displaying list of Bills that can be redistributed
Redistribution Details column displays the Dealing clerks to whom the bills can be redistributed to.
3. Click on a bill to redistribute to from the left column and drag and drop it to a dealing clerk value on to
the right column.
4. Click Save. A success message appears on the top.
3.2.4 Bill Delete
To delete a Bill
1. Click Bill Delete from the left hand side menu tree. Bill Delete form appears in the right hand side as
shown below:
Bill Delete
From Date
Search button
To Date
Figure 181: Bill Delete
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3. Click on the From Date and To Date fields and select the date from the calendars.
4. Click onn the Search button. The searched result displays a lists of Bills processed in the selected range
of dates.
Select checkbox
Figure 182: Bill Delete

5. Select the checkbox from the right most column or Delete column of the Bill row that you want to
delete in the Details table.
6. Click Save. A dialog box opens as below:
OK
Figure 183: Confirmation Dialog box
7. Click OK. The bill row disappears from the Details table.
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3.3 Bill Deliverables

3.3.1
Nil Bill Statement
3.3.1.1 Generate Nil Bill Statement

For General Type of Bill if the Net Amount is zero, Nil Bill Statement is generated. For Adjustment and Transfer
types of Bill, Nil Bill Statement is always generated. It does not depend on the Net Amount. There are 3 types of
Nil Bill Statement.
Adjustment
Transfer
PL
Adjustment: For the Adjustment type of Bill, Nil Bill Statement type is also Adjustment. After Bill Checking is
over for the Adjustment Type of Bill, Nil Bill Statement is generated for this particular bill type.
To generate Nil Bill Statement for Adjustment Bill type
Click Adjustment under Nil Bill Adjustment under Bill Deliverables from the left hand side menu tree. Nil
Bill Adjustment form opens in the right hand side:
Adjustment Nil
Bill Statement
Search button
Figure 184: Nil Bill Statement Adjustment
Click on the Token Number and Date LOV button. It opens a popup window.
Select the relevant Token Number from the popup window.
Click on the Search button. The Bill details opens as follows:
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Generate
button
Figure 185: Nil Bill Adjustment
Click on the Generate button. A success message appears on the top as shown below:
Success message

Also a popup window appears showing the Nil Bill Statement as given below:
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Figure 187: Adjustment Nil Bill Statement Popup Window

Transfer: For General Bill type if the Net Amount is zero, the Transfer Type of Nil Bill Statement is generated.
To generate Nil Bill statement for Transfer type
1. Click By Transfer under Nil Bill Statement which is a submenu under Bill Deliverables from the left
hand side menu tree.
By Transfer Sub menu
Figure 188: Left hand side menu tree

Nil Bill By Transfer form opens in the right hand side.
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Search
button
Nil Bill By
Transfer form
Figure 189: Nil Bill By Transfer

2. Enter the Token Number manually and click Search button. Or, click on the Token Number & Date LOV
button, a pop up window opens as shown below:
Figure 190: Token Number & Date Popup window

Select the Token No from the popup window and click on the Select button. The selected token number
appears in the designated field, then click on the Search button. The Bill as the Search result appears as follows:
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By Transfer
Details
Figure 191: By Transfer Details

3. Click on the Generate button. A success message appears on the top as shown below:
Success Message
Figure 192: Success Message for Nil Bill Statement for By Transfer
The Nil Bill Statement for Transfer Bill type is as given below:
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Figure 193: Nil Bill Statement for Transfer Bill

PL: For Transfer type of Bill, Nil Bill Statement for PL is generated. To generate Nil Bill Statement PL
1. Click on PL under Nil Bill Statement from the left hand side menu tree.
PL Nil Bill Statement
Figure 194: Left hand side Menu for PL Nil Bill Statement
P/L Details form opens in the right hand side as shown below:
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Token
Number &
Date LOV
Search
button
Figure 195: P/L Details form
1. Click on the Token Number & Date LOV button. A popup window appears.
2. Select the Token Number from the popup window.
3. Click on the Search button. The Transfer Bill Details as search result appears as shown below:
Figure 196: P/L Details form

4. Click on the Generate button. The Nil Bill Statement as a PDF document is generated automatically and
prompts you to save the document or open it. Also a success message appears on the top.
Figure 198: Nil Bill Statement for P/L

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3.3.2
Cheque
3.3.2.1 Cheque Generate

After the Bill is approved, the Payorder needs to be reimbursed. The Bill becomes available at Cheque Writers
login for cheque generation.
To generate Cheque
1. Cheque Writer logs into CTS.
2. Click on the Payment Back Office Bill Deliverables Cheque Generate
Figure 199: Menu Tree

The Cheque Generation form opens in the right hand side as shown below:
Figure 200: Cheque generation

3. Click on the Token No From field. A pop up window opens as follows:
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Figure 201: Token No. Popup window

4. Select a Token No from the popup window and click on the Select button.
5. Click on the Token No To LOV and similarly select a Token no from the popup window. The selected
tokens appear in the respective fields.
Updated
Token No
fields
Search
button
Figure 202: Cheque Generation form
6. Click on Search button. A table appears under the search section.
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Cheque
Details Table
Figure 203: Cheque generation

The table displays the Token No, Token Date with the Cheque Amount, Cheque Mode, and Pay To section.
7. Click on the Generate button. A success message appears on top as shown below:
Figure 204: Cheque Generation Success Message

It also opens a dialog box to let you save or open the cheque in PDF format as shown below:
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Figure 205: Cheque Open or Save dialog box

8. Click OK in the dialog box. The Cheque appears as shown below:
Figure 206: Cheque in PDF format
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3.3.2.2 Cheque Reject/Cancel

To Reject a Cheque
1. Click Reject/Cancel from the left hand side menu tree. Cheque Reject/Cancel form appears.
Reject/Cance
l menu
Token No
LOV
Search
button
Figure 207: Cheque Reject/Cancel

2. Select the Cheque Reject radio button.
3. Click on the Token No LOV. A popup window appears. Select the Token number from the popup
window.
4. Click Search button. The search result appears in a table showing the details of the cheque:
Figure 208: Cheque Reject/Cancel

5. Enter the reason of rejection in the Reason column.
6. Select the Reject checkbox from the rightmost column.
7. Click on the Save button. A success message appears.
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To Cancel a cheque
1. Select the Cheque Cancel radio button in the Cheque Reject/Cancel form.
Cheque Cancel
radio button
Cheque No LOV
Search button
Figure 209: Cheque Reject/Cancel form

2. Click on the Cheque No. LOV button. A popup window opens. Select a value from the popup window.
3. Click on the Search button. The search result appears as given below:
Figure 210: Cheque Cancel

4. Enter the Reason for cancellation in the Reason column.
5. Click Save. It will show an alert dialog box as shown below if the Cheque Required checkbox is not
selected.
Figure 211: Fresh Cheque Required dialog box

6. Click OK. A success message appears.
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3.3.3 Return Memo

TO can Object a Bill. After a bill generated a Return memo is generated and sent to the DDO. DDO messenger
carries the print out of the generated return memo. To generate a return memo
1. Click Return memo from the left hand side menu tree.
Return Memo menu
Figure 212: Return Memo menu

The Return memo form appears in the right hand side as given below:
Token No
& Date
Search
button
Figure 213: Return memo form
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Generate
button
Figure 214: Return Memo Generate
A success message appears as given below:

The Return memo also opens in a new popup window in a PDF format as given below:
Figure 216: Return Memo
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3.3.4
Local Advice List
3.3.4.1 Generate Local Advice List

Dealing Clerk or Accountant generates the Local Advice List. ATO/TO approve the Local Advice List.
To generate the Local Advice List
1. Click on the Local Advice List under Back Office from the left hand side menu tree. It displays the
submenus under it.
2. Click on the Generate submenu. It displays the Pay Advice List Generation form on the right hand side.
Generate
submenu
Bank Name LOV
Search button
Figure 217: Generate Local Advice List

3. Click on the Bank Name LOV button. A popup window opens as shown below:
Bank name
Figure 218: Bank Popup window

4. Select the Bank name from the Popup window and click on the Select button.
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5. Click on the Search button. It displays the Pending Advice Details in a table format.
Include
Checkbox
Advice Details
Table
Figure 219: Pay Advice List Generation

By default the entries in the list appear as selected. To deselect any particular entry from the payment advice
list, deselect the Include checkbox.
6. Click on the Save button to complete the Advice list generation. It opens a PDF document in the new
tab.##
The Advice List is forwarded to ATO/TOs login.
3.3.5
Approve Local Advice List
TO/ATO can approve the Local advice List generated by the Accountant or the Dealing Clerk. To approve the
Local Advice List
1. Click on the Approve submenu under Local Advice List. Pay Advice List generation form appears on the
right hand side.
Approve
submenu
Bank Name LOV
Advice id and
Date LOV
Search
Figure 220: Pay Advice List Approve

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2. Click on the Bank Name LOV button and select the Bank name from the popup window that appears
when you click the LOV button.
3. Click on the Advice id & Date LOV button. It opens a popup window as follows:
Figure 221: Advice id & Date LOV

4. Select the Advice id from the popup window and click on the Select button.
5. Click on the Search button. it displays the Pending Advice Details table as shown below:
Approve
Figure 222: Pending Advice List Approval
By default the items in the list appears as selected. To check the Beneficiary list details and ECS Amount Details
click on the ECS Amount in the Advice row. It opens a popup window as shown below:
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Figure 223: Beneficiary Details popup window

6. Click on the Approve button under Payment Advice Details table to approve the payment advice.
3.3.6 Debit Scroll
After the Cheques are credited against the respective bills, bank sends scroll to Treasury to let the Treasury the
payment reimbursement information. Treasury after receiving the scroll from the bank, enter the information
into Debit Scrolls. Depending on the source of cheque generation types of the Debit Scroll vary. There are
three types of Debit Scroll: Treasury, PL and PWD/Forest Cheques.
To generate Debit scroll
1. Click Debit Scroll under Bill Deliverables under Back Office from the left hand side menu tree. The
submenu under it displays.
2. Click Treasury under Debit Scroll. The Payment Debit Scroll form opens on the right hand side.
Treasury
Debit
Scroll Menu
Scroll Date
Payment
Type
Insert
button
Figure 224: Treasury Payment Debit Scroll

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3. Select the Scroll Date from the calendar that appears when you click on the Scroll Date field.
4. Select the Payment type from the respective dropdown menu.
5. Click on the Insert button. A table appears under the Scroll Details section.
Cheque No
LOV
Save button
Figure 225: Payment Debit Scroll
6. Click on the Cheque NO LOV button. A popup window appears as shown below:
Select button
Close button
Figure 226: Cheque No popup window
7. Select the Cheque No from the LOV popup window and click on the Select button. Click on the Close
button to close the popup window.
8. Click on the Save button in the Payment Debit Scroll form. A success message appears on top as shown
below:

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3.3.7
Cheque Distribution
3.3.7.1 Blank Cheque Issue

To issue a blank cheque
1. Click on the Blank Cheque Issue from the left hand side menu tree. Blank Cheque Issue form opens in
the right hand side:
Blank cheque
Issue
Section LOV
Cheque Lot/No
LOV
Issued To LOV
Save button
2.
3.
4.
5.
6.
Figure 228: Blank Cheque Issue

Click on the Section LOV button. A popup window appears. Select the value from the popup window.
Click on the Cheque/Lot No LOV button. A popup window appears. Select a value from the popup
window.
Click on the Issued To LOV button and select a value from the popup window.
Enter the Cheque Numbers in the From and To fields.
Click Save. A success message appears as displayed below:
3.3.7.2 Cheque Redistribution

To redistribute the cheques form one user to another user
1. Click on the Cheque Redistribution from the left hand side menu tree. The Cheque Redistribution form
appears as shown below:
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Cheque
Redistribution
User ID LOV
Issued to LOV
Save button
Figure 230: Cheque Redistribution

2. Click on the User ID LOV button. A popup window appears. Select a value from the popup window.
3. Click on the Issued TO LOV button. A popup window appears. Select a value from the popup window.
4. Enter the cheque number in the From and To fields. The Total field automatically shows the number of
cheques.
Figure 231: Cheque Distribution Detail

5. Click Save button. A success message appears as given below:
Figure 232: Cheque Redistribution
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3.3.7.3 Reset Cheque Number

The cheque numbers issued to the Cheque writer can be renumbered.
To rest the cheque number
1. Click on the Reset Cheque Number from the left hand side menu tree. Cheque Reset from appears on
Reset Cheque
Number
Cheque Writer
LOV
Next Cheque No
Save button
Figure 233: Reset Cheuqe Number

2. Click on the Cheque Writer LOV button and select the cheque writer from the popup window.
3. Enter the Next Cheque Number in the given field.
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4 Receipt
4.1 Challan
The collections of government money, which are received as revenue from various sources, are called
Government receipts. The various functionalities are classified based on the information captured in different
types of challan recorded in the system. This module is used by the treasury to process all the receipt e-scrolls
received by the Nodal Bank and GRIPS system. Different types of challans are associated to 5 menu types as
shown below:
Menu types in Receipt

module
Figure 235: Receipt Menu in Treasury Interface
4.1.1 General
Under General menu type 5 different types of Challans can be processed. They are General, Land Revenue,
Excise, Sales Tax and Stamps. When you click on the General from the left hand side menu tree, General
Challan Entry form appears on the right hand side as shown below:
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Challan Type
Challan No LOV
Transaction Date
Search button
Insert button
Figure 236: General Challan Entry form
In the General Challan Entry form you can search an existing Challan in the system in order to view or modify
it, or you can also insert a new Challan into it.
To search an existing challan
1. Select the Challan Type from the associated dropdown menu as shown below:
Figure 237: Challan Type dropdown menu

2. Select the Transaction Date from the calendar that appears when you click on that field.
3. Click on the Challan No LOV button and select the challan number from the popup window
4. Click on the Search button. The associated challan details appears as shown below:
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Modify
button
Delete
button
Figure 238: General Challan Entry Search Result
5. Click on the Modify button to alter the challan information. After you have it, click on the Save button
to save it. A success message appears on the top of the General Challan Entyr form as shown below:

6. Click on the Delete button in order to delete the challan.
In order to enter a new challan details
1. Click on the Insert button. The form appears as below:
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Challan Type
Major Head
Transaction
Date
Amount
Scroll
Number
Save button
2.
3.
4.
5.
6.
7.
8.
9.
10.
Figure 240: General Challan Entry

Select the Challan Type from the dropdown menu.
Click on the Major Head LOV button and select the Major Head from the popup window.
Select the Transaction Date from the calendar in that field.
Enter Amount in the designated field.
Enter the Scroll Serial Number in the given field.
Select On Whose Behalf from the associated popup window that appears when click on the LOV
button.
Enter the name By Whom Tendered.
Click on the Sub-major, Minor, Scheme, Detail LOV buttons.
Click on the Save button. A success message appears on the top as shown below:

The Challan No is generated and can be used for future reference.
The Challan Entry form of Land Revenue, Excise and Sales Tax is similar as General Challan Entry as explained
above. For Stamp Challan type the Challan Entry form is little different.
The General Challan Entry form for Stamp Challan type is shown in the figure below:
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Figure 242: General Challan Entry

Although the Header section of the form remains the same, Challan Details section contains some fields
different than the other Challan types.
1. After entering the Major Head and the Transaction Date in the Header section, select the Depositor
type from given two radio buttons Vendor and Individual.
a. For Depositor type as Vendor,
i. Click Vendor ID & Name LOV button.
Vendor Id &
Name
Figure 243: Challan Details section for Depositor Type as Vendor

ii. Select the Vendor id and Name from the popup window that appears when you click
on the LOV button in that field.
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Figure 244: Vendor ID and Name popup window

iii. Enter the name in the By Whom Tendered field and the address of Payee in the Payee
Address field.
b. For Depositor Type as Individual,
i. Enter the name in the On Whose Behalf field
ii. Also enter the input in the By Whom Tendered and Payee Address field.
On Whose Behalf
Payee Address
By Whom Tendered
Figure 245: Challan Details Section for Individual as Depositor Type
2. Select the Head of the Accounts from the respective popup windows that appear when click on the
respective popup windows such as Submajor, Minor, Scheme, Detail.
3. Enter the Amount in the designated field.
4. Click Save. A success message appears above of the General Challan Entry form with a newly generated
Challan NO as given below:

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4.1.2 Deposit Challan

With Deposit Challan menu type there are 6 types of Challans associated as shown below:
Figure 247: Challan Type Dropdown menu

Except the Election Deposit and the PWD/Forest Deposit all the other Deposit Challans have another
associated Tab in the form to enter specific details of that Challan type.
To enter a new Deposit challan as Election Deposit, Revenue Deposit or PWD/Forest Deposit or the basic tab
of other Deposit Challan types
1. Click on the Deposit Challan from the left hand side menu tree. The Deposit Challan Entry form
appears as shown below:
Major Head
Transaction
Date
Amount
Scroll
Number
On Whose
Behalf
Payee
Address
By Whom
Tendered
Head of
Account
Save button
Figure 248: Deposit Challan Entry form
2. Click on the Major Head LOV button. A popup window appears. Select the Major Head from the popup
window.
3. Select the Transaction Date from the Calendar field.
4. Enter Amount.
5. Enter the Scroll Serial Number.
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6. Select value from the On Whose Behalf popup window.

7. Enter By Whom Tendered and Payee Address in the respective fields.
8. Select the Submajor, Minor, Scheme and Detail Head from the respective popup windows that appears
when you click on the respective LOV buttons.
9. Click Save. A success message appears with a newly generated Challan number as shown below:

Court Deposit Challan
Along with the Challan Details tab there is a specific tab for this particular challan type named Court Challan.
After you enter all required input in the Challan Details tab, proceed to Court Challan tab to complete the
details. To enter the Court Challan details
1. Click on the Court Challan tab. Court Deposit Challan form appears as below:
Court Challan
Date
Court Challan
No
Amount
Title/Suite No
Save button
2.
3.
4.
5.
Figure 250: Court Challan tab

Enter the Court Challan No. and select the Date from the Date field.
Enter the Title/Suite No field and Amount in the table.
Click Add Row to add more rows of Title/ Suite No., Amount.
Click Save. A success message appears as shown below:
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Success
Message

Security Deposit
To enter the Security Deposit Challan details along with the Challan Details tab there is a specific tab for this
particular challan type named Security Deposit. After you enter the inputs in the Challan Details tab, to enter
the details in the Security Deposit tab
1. Click on the Security Deposit tab. Security Deposit Challan form opens.
Figure 252: Security Deposit Tab

The Date and the Amount of the challan are carried automatically from the input given on the Challan Details
tab.
2. Enter the Name of the individual, DCRB/Challan Number and Amount in the designated columns.

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LF/PL/PF Deposit
For LF/PL/PF Deposit type the Challan Details tab displays an additional field such as Operator Code and
Operator Desc in the Challan Details Section, rest of the fields remaining the same. First you need to enter the
data in the Challan Details tab.
Operator Code
LOV
Figure 254: Challan Details Section

1. After you fill up the Header section enter the Amount, Scroll Number, By Whom Tendered and
Payee Address in the designated fields.
2. Click on the Operator Code LOV button. A popup window appears. Select the value from the popup
window.
3. Select the Head of Account from the given LOVs.
4. Click on the LF/PL/PF Deposit tab. LF/PL/PF Deposit Challan form appears.
Scheme ID LOV
Amount
Save button
Figure 255: LF/PL Deposit Challan
The amount and the date of transaction get carried forwarded from the Challan Details tab.
5. Click on the Scheme ID LOV button. A popup window appears. Select the value from the popup
window.
6. Enter the Amount in the given field.
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Figure 256: Scheme ID table

7. Click on the Add row link in order to add more than one schemes. The sum of the Amounts in the
Amount column should be equal to the Amount (in Rs.) field.
8. Click Save. A success message appears on top as explained before with a newly generated Challan
No.
PWD/Forest Deposit
Unlike the other Deposit Challans the Challan Details section in this type of Challan has a special field as given
below:
Division
Code
Month/Year
Figure 257: PWD/Forest Deposit Challan Entry form

After you enter the Header section, in the Challan Details section you need to select the Division
Code from the given LOV popup window that appears when you click on the given LOV button.
Also you need to select the Month and year from the given dropdown menu called as Month/Year.
Click Save. A success message appears as explained before.
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4.1.3 GISS/School PF
Another important type of Challan is GISS/School PF. In order to enter the GIS/School PF cheque
1. Click on the GISS/School PF from the left hand side menu tree. GISS/School PF Challan Entry from
GISS/School
PF menu
Challan
Details Tab
School PF
Bank Detail
Insert button
2.
3.
4.
5.
Figure 258: GISS/School PF

Enter Major Head and Transaction Date in the Header section
Enter Amount, Scroll Serial Number, On Whose Behalf, By Whom Tendered in the Challan Detail
Section.
Select the Submajor, Minor, Scheme, Detail head of Accounts from the respective LOVs.
Click on the School PF Bank Detail tab. The tab appears.
School Code
LOV
Amount
Save button
Figure 259: School PF Bank Detail Tab
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6. Select the name of the school from the popup window that appears when you click on the School Code
LOV button.
7. Enter the Amount in the given column.
8. Click Save. A success message appears on the top with the newly generated Challan number.
4.1.4 Query
In order to know how many challans were entered on a particular Major Head between a selected range of
date and of either By Transfer or Bank or Both Challan Type, you can use Query. It is designed to search the
already existing Challans depending on some selected parameters.
1. Click Query from the left hand side menu tree. The Challan Query form appears as shown below:
Query menu
Major Head
Bank Name
Date field
Challan Type
Search button
2.
3.
4.
5.
Figure 261: Challan Query

Click on the Major Head LOV button. A popup window opens. Select the major Head from the popup
window.
Click on the Start Date and End Date fields and select the dates from the Calendars in that field.
Select the relevant radio button from the given choices as By Transfer, Bank and Both.
Click Search. The search result appears in a table under the Search Condition section as shown below:
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Details Table
listing the
Search result
Figure 262: Query form displaying the Search result
4.1.5 Pension Challan

Pension Challan is to enter the challan information for Pension. To enter the Pension Challan
1. Click on the Pension Challan from the left hand side menu tree. Pension Challan Entry form appears on
Pension
Challan
Major Head
Transaction
Date
Amount
On Whose
Behalf
Scroll
Number
By Whom
Tendered
Head of
Account
Save button
Figure 263: Pension Challan Entry form
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2. Click on the Major Head LOV button. A popup window appears. Select the major head out of the list of
values from the popup window.
3. Select the Transaction Date from the Calendar that appears when you click on the field.
4. Enter the Amount, Scroll Number, and By Whom tendered manually into the respective fields.
5. Select the value for On Whose Behalf from the associated popup window that appears when you click
on that LOV button.
6. Select the Head of Account from the respective LOV popup windows.
7. Click Save. A success message appears with a newly generated Challan Number.
5 PL Deposit
5.1 PL Balance
5.1.1 PL Balance Capture
A Treasury Officer assigns an Operator a Personal Ledger (PL) Balance amount on a particular scheme. It is done
through PL Balance Capture. To capture PL Balance
1. Click on the PL Balance menu under PL Deposit from the left hand side menu tree.
Figure 265: PL Balance menuMenu

The PL Balance menu displays the submenu under it.
2. Click on the Capture menu. PL Opening Balance form appears on the right hand side as given below:
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Insert button
Figure 266: PL Opening Balance
3. Click on the Insert button. The form appears in the Insert mode as follows:
Operator ID
Scheme ID LOV

4. Click on the Operator ID LOV. It opens a popup window as given below:
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Figure 268: Operator ID LOV

5. Select the Operator ID from the LOV popup window.
6. Click on the Scheme ID LOV button and select the scheme from the associated popup window.
Figure 269: Scheme ID LOV

7. Enter the amount in the Balance column.
8. Click on the Scheme ID LOV button from the next row(s) in order to capture balance for multiple
schemes under one operator. However, you cannot select already selected scheme.
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Save button
9. Click on the Save button. A success message and a transaction id are generated and appear on the top
of the form as given below:

You can also search the Balance of an operator under a particular scheme. In order to search the balance the
1. Click on the Operator ID & Name LOV. A popup window opens. Select the value from the popup
window.
2. Click on the Scheme Id & Name LOV button. A popup window opens. Select the value of Scheme from
the popup window.
Figure 272: Search Result of the PL Balance
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5.1.2 PL Balance Modify

The PL Balance can be modified. However, a PL Balance for particular set of operator and a scheme
combination cannot be modified more than once in a day. To modify PL Balance
1. Click Modify under PL Balance from the left hand side menu tree. The PL Opening Balance form
Operator Id
& Name
Scheme ID &
Description
LOV
Modify
button
Figure 273: Pl Balance Modify
2. Click on the Modify button.
3. Click on the Operator ID & Name LOV button. A popup window opens. Select the operator from the
popup window.
4. Click on the Scheme ID & Description LOV button. A popup window appears. Select the scheme from
the popup window.
5. Enter the Government Order No & Date the respective fields.
6. Enter the revised Balance in the Balance After Transaction field.
7. Enter your comment for the modification in the Remarks field.
Govt. Order
NO.
Date
Balance after
Transaction
Remarks
Save
Figure 274: Modify PL Opening Balance
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8. Click Save. A success message appears on the top as shown below:
5.2 Cheque
5.2.1 Receive
After a PL Balance is captured for an operator on a particular scheme, the operator can spend the balance
amount on that Scheme by issuing Cheques to either individual or organization associated with that scheme.
The Dealing clerks at the Treasury enter the cheque details in the system that is referred as Cheque receiving.
To receive cheque
1. Click Receive under Cheque from the left hand side menu tree.
Figure 276: Cheque Receive

Cheque Receive menu opens on the right hand side.
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Operator Id &
Name
Bank Name
Scheme ID
MICR No LOV
Cheque No.
Cheque date
Amount
Payee Name
Insert button
2.
3.
4.
5.
6.
Figure 277: Cheque Receive form

Click on the Operator ID & Name LOV button. A popup window opens. Selec5 the Operator Id from the
LOV.
Click on the Head of Account LOV and select the HOA from the popup window.
Click on the Bank Name LOV button. A pop up window opens. Select the bank name form the LOV
popup window.
Click on the Scheme ID LOV button. A popup window opens. Select the Scheme from the popup
window.
Click on the MICR No. LOV button and select the MICR from the LOV popup window as given below:
Figure 278: MICR popup window

7. Enter the Cheque No.
8. Enter the Cheque issuing Date in the Cheque Date column.
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9. Enter the amount of payment in the Amount column.

10. Enter the name to whom the Cheque is being issued in the Payee Name column.
Save button

11. Click Save. A success message appears on the right hand side as shown below:
Success message
Advice ID & Date

After the cheque is receive an Advice ID is also generated and used for future reference.
5.2.2 Approval by TO/ATO
After the Cheque Receiving one Advice id is generated. The Advice Id appears in the TO/ATOs login for
approval. To approve
1. Click on the By TO/ATO under Approval.
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Approval by To/ATO
Figure 281: By TO/ATO

PC Cheque Approval appears as given below:
Advice ID
Advice Details
Approve/Object
Approve button
Figure 282: PL Cheque Approval

2. Click on the Advice Id. The Advice Details appears on the table under it.
3. Select the checkbox from the rightmost column of the Advice ID details.
4. Click Approve. A success message appears on the top as shown below:
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ATO/TO can also Object the Advice ID in the same form. To object an Advice ID
1. Click on the Advice ID to object. The advice id opens.
2. Select the checkbox from the rightmost column.
3. Click on the Object button. It opens a table underneath.
Reason
Description
Object button
Figure 284: PL Objection
4. Enter the reason of Objection in the Reason field.
5. Also mention another reason of objection in the Details table. At least one entry is mandatory in
the Details table for successful objection.
6. Click Object. A success message appears on the top as shown below:

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5.2.3 Cheque Delivery

A cheque after being issued and approved, it is delivered to the payee. That is done by Cheque Delivery
form. To deliver cheque
1. Click Delivery under Cheque. The PL Cheque Deliver form appears on the right hand side.
It lists down the cheque numbers waiting for delivery.
Cheque Delivery
Select checkbox
Deliver button
Figure 286: Pl Cheque Deliver
2. Select the checkbox from the row of the Cheque Number that you want to deliver.
3. Click on the Deliver button. A success message appears on the top as given below:
5.2.4 Advice List

After a cheque is generated, approved and delivered, Treasury issues bank an Advice list for encashment of
those Cheques. To generate Bank Advice List
1. Click Advice List from the left hand side menu tree. Cheque Advice List form appears on the right hand
side.
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Figure 288: Advice List menu

Cheque Advice List form appears on the right hand side as shown below:
Query for Advice

button
Figure 289: Cheque Advice List
2. Click on the Query for Advice button. The cheques whose advice list is yet to be generated would
appear in a table as given below:
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Generate
button
Figure 290: Generate Advice List
3. Select the checkbox in the Cheque row for which you want to generate Advice List if there is multiple
check rows.
4. Click on the Generate button. A success message appears as given below:
5.2.5 Cheque Cancel

Treasury can also cancel the cheque even after the advice list is generated. To cancel a cheque
1. Click Cancel from the left hand side menu tree.

PL Cheque Cancel form appears on the right hand side.
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Cheque Number &

Date LOV
Figure 293: PL Cheque Cancel

2. Click on the Cheque Number & Date LOV button. A popup window opens.
Figure 294: Cheque Number LOV

3. Select the cheque number from the popup window that you want to cancel.
The details of the cheque appear in the form as shown in figure below:
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Reason
Cancel
button
4. Enter the reason for cancellation in the Reason field.
5. Click on the Cancel button. A success message appears on the top as follows:
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5.3 Cheque Transfer To Operator

5.3.1 Entry
The cheque under one operator can be transferred to another operator. To transfer the cheque from one PL
operator to another
1. Click Entry under To Operator from the left hand side menu tree.
Figure 297: Cheque Transfer Entry

Cheque Transfer to operator Entry screen appears on the right hand side.
Figure 298: Cheque Transfer Operator Entry

2. Click on the Cheque Receipt Date & ID LOV button. A popup window appears. Select the cheque
receipt number to transfer. The Operator and Scheme details related to that particular cheque
receipt appears as shown below:
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Modify button
Figure 299: Cheque Transfer Entry
The Transfer Details section appears editable as shown below:
Operator ID
Scheme ID
Save button
Figure 300: Transfer Details Section
3. Click on the Operator ID and Scheme ID LOV buttons and select the respective values from the
respective popup windows.
4. Select the checkbox in the extreme left column named as Action column.
5.3.2 Approval
The Cheque Transfer to another operator is subject to Approval of the Treasury Officer. To approve
1. Click Approval under Cheque Transfer.
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Cheque Transfer To Operator Approval
Figure 301: Cheque Transfer Approval menu

The Cheque Transfer to operator Approval menu appears on the right hand side.
Cheque
Number
LOV
Search
button
Figure 302: Cheque Transfer To Operator Approval

2. Click on the Cheque Number & Date LOV button. A popup window appears. Select the value from the
popup.
3. Click Search button. The search result appears as given below:
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Approve button
Figure 303: Cheque Transfer

4. Enter the Reason of approval in the given field.
5. Click on the Approve button. A success message appears as given below:
5.4 Cheque Transfer To BT Head

5.4.1 Entry
The cheques given to one Operator can also be transferred from one BT Head to another BT Head. To Transfer
to another BT Head
1. Click To BT Head and then Entry Under Cheque Transfer from the left hand side menu tree.
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Figure 305: Cheque Transfer To BT Head menu

Cheque Transfer to BT Entry form appears on the right hand side.
Cheque
Receipt Date
& ID
Search button
Insert button
Figure 306: Cheque Transfer to BT Entry form
2. Click on the Insert button. The form appears in the following manner:
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Operator ID
LOV
Scheme ID LOV
MICR Number
Cheque Number
Cheque Date
Amount
Amount
BT Sl No
Save button
3.
4.
5.
6.
7.
8.
9.
10.
11.
Figure 307: Cheque Transfer to BT Entry

Click on the Operator ID & Description LOV button. A popup window appears. Select the operator from
the popup window.
Click on the Scheme Id & Description LOV. A popup window appears. Select the scheme from the
popup window.
Select the MICR Number from the LOV popup window.
Enter Cheque number and Cheque Date in the given field.
Enter Amount in the given field.
Enter the Govt Order No and Govt Order Date.
Click BT Sl No LOV button. A popup window opens. Select the BT Sl No from the popup window.
Enter the Amount.
Click Save. A success message appears.
5.4.2 Approval
The Cheque transferred to a different BT head is subject to TOs approval. To approve the cheque transfer to BT
Head
1. Click Approval from the left hand side menu tree. Cheque Transfer to BT Approval appears on the right
hand side:
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Approval
Cheque
Number &
Date LOV
Search
button
Figure 309: Cheque Transfer to BT Approval

2. Click on the Cheque Number & Date LOV button. A popup window appears that lists downs the cheque
waiting for BT Head approval. Select the required cheque number from the popup window.
3. Click on the Search button. The search result appears as given below:
Approve
button
Object button
Figure 310: Cheque Transfer to BT Head Approval
4. Click on the Approve button. A success message appears as shown below:

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Similarly if you want to object to any cheque transfer to BT Head

1. Select the cheque as explained before from the popup window.
2. Click Search button. The searched cheque details appears.
3. Enter the Reason in the given field.
4. Click Object button. the success result appears as given below:
Figure 312: Cheque Transfer BT Head Objection Success message
6 Pension
6.1 Pension Process
6.1.1
PPO
6.1.1.1 PPO Entry

When Treasury receives a Pension Payment Order, the PPO information in entered into the Treasury system. To
enter the PPO information,
1. Click on the Pension Pension Process PPO Entry
Entry Menu
Figure: 313: PPO Entry Menu

The associated form appears on the right hand side as shown below:
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PPO No
Pensioner Name
Sub Type
Type
Cat-Sub-Cat ID
LOV
Retirement
Date
Commencement
Date
Basic
Commuted
Pension
Figure 314: PPO Entry form
2. Click on the Insert button to enter the PPO.
3. Enter the PPO No. and Pensioner Name.
4. Select the type of Pension from the dropdown menu as given below:
Figure 315: Pension Type dropdown menu

5. Select the Subtype of pension from the Sub Type dropdown menu as given below if the selected type
of pension is Family Pension.
Figure 316: Sub Type Dropdown menu

6. Click on the Cat-SubCat ID LOV button. A popup window opens. Select a relevant value from the popup
window.
7. Enter the Retirement Date from the Calendar that appears when you click on that field.
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8. Enter amount in the Basic field.

9. Enter the Commuted Pension. The Reduced Pension is automatically calculated.
Reduced Pension
Family Pension
EFP
Upto
Pay Mode
Account No
IFSC Code
Account Holder
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Figure 317: PPO Details and bank Details Section

Enter the Enhanced Family Pension (EFP) amount.
Select the date in the Upto field.
Enter the Family pension amount.
Select the Pay Mode from the dropdown menu.
Click on the Bank-Branch Name LOV button. A popup window opens. Select the bank from the popup
window.
Enter the Account Number and IFSC Code. Account Holders Name field automatically fetches the data
from the Pensioner Name field.
Select the relevant radio button for Relief and First Pension Paid fields.
Enter the Mobile No.
Select the Religion from the given dropdown menu.
Enter the PAN No, Aadhar No.
Mobile No
Aadhar No
Employeed
pensioner
Relief
First Pension
Period
Religion
Double
Pension
Figure 318: Other Details Section of PPO Details Entry
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20. Select the relevant radio button for Employeed Pensioner field.
21. Enter the GPF/TPF No and Address.
22. Select the Double Pension if applicable. If selected then select the Treasury/PPO ID from the LOV.
PPO ID
Figure 319: Double Pension field
23. Similarly, if you select Adhoc Pension, Provisional Pension, Interim Allowance, Shared Pension
checkboxes, a field with a LOV button appears. Click the LOV button and select the PPO ID and
Pensioner Name associated from the popup window.
PPO ID and Pensioner

Name LOV button
Figure 320: PPO ID and Pensioner field shown in Other Details Section
24. Click on the Sanction Tab. The tab is shown as follows:
Sanction Authority
Sanction NO
Sanction Date
Date of Birth
Gender
Date of
Appointment
Office Name
Post held
Last Pay
Issuing Authority
Letter No
Letter Date
Figure 321: Sanction Tab

The fields with * are mandatory.
25. Enter the Sanction Authority, Sanction No.
26. Select the Sanction Date from the Calendar in that field.
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27. Select the Date of Birth from the calendar in that field.
28. Select the Gender from the dropdown menu.
29. Also enter the Date of Appointment, Office Name Position Held, Average Emolument, although not
mandatory
30. Enter the Last Pay in the respective field.
31. May enter the Issuing Authority Name, Letter No, and Letter Date the given section.
32. Click on the Classification tab. The tab loads as follows:
ID LOV
33.
34.
35.
36.
37.
Figure 322: Classification tab

Click on the Classification ID LOV button. A popup window appears. Select the value from the popup
window.
Click on the From Date and To Date and select dates from the Calendar field.
Enter the Amount/month only if the selected ID is CVP.
Enter the Total Amount, Order No, and Order Date.
Click on the Family Nominee tab. The Family Nominee tab loads as follows:
Dependent Name
Relationship
dropdown
Figure 323: Family Nominee tab

38. Enter the Dependent Name in the given area.
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39. Select the Relationship from the dropdown menu.

40. Select the Date of Birth from the calendar in that field.
In case if the pensioner does not want to provide the Family Details or Nominee Details select the check box
Refuse to Family and Refuse to Nominee respectively
41. Enter the Nominee Name, Relation, Gross Amount, Date of birth and Guardian (in case the Nominee is
a minor).
42. Select the Nominee Type from the given dropdown menu.
Figure 324: Nominee Type dropdown

43. Select the Priority Level from the given dropdown menu. If there is more than one Nominee, you
need to click Add link. In that case you need to select the Priority level from the given dropdown menu.
Figure 325: Priority Level Dropdown

44. Enter the Share percentage amount in the given column.
45. Click on the Transfer Tab. The Transfer tab loads as follows:
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46. Select the radio button Yes or No if the Pension is transferred from Other state or not respectively.
a. Select the State from the popup window that appears when you click on Transferred From LOV
in case if you have selected Yes.
b. Select the Last Pay Date at the Last Treasury and Start Date at the New Treasury from the
Calendar given in those fields.
47. Click on the PPO Details Tab again and click Save. A success message appears on the top as shown
below:
6.1.1.2 Pensioner Status

In order to know the current and the previous status of a PPO ID
1. Click on the Pensioner Status menu in the left hand side menu tree.
Pensioner Status menu in the menu tree
Figure 328: Pensioner Status Menu

PPO Status menu appears on the right hand side as shown below:
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PPO ID
Search button
Figure 329: PPO Status form
2. Click on the PPO Id LOV button. A popup window appears. Select the desired value from the popup.
The PPO ID and Pensioner Name display the selected value as given below:
PPO ID and Pensioner field
Figure 330: Pension Status section showing selected value

3. Click on the Search button. The search result appears in a table as shown below:
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PPO ID Status
Figure 331: PPO Status

User with given set of permission such as Treasury Officer or an Accountant can change current status.
In order to change the status
1. Select the new Status from the dropdown menu.
Figure 332: Status dropdown menu

a. If you select Suspend as the new status another dropdown menu named Reason appears just
next to the Status menu.
Figure 333: Reason Dropdown Menu

b. Select the Reason for Suspend from the dropdown menu.
2. Enter the date for the changed Status to be effective from manually in the From Date field.
3. Enter the reason for change of Status in the Remarks column.
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4. Select the checkbox in Changed column.

5. Click on the Save button.
Changed
Checkbox
Previous
Status
Details
Save
button
Figure 334: PPO Status
A success message appears as given below:

In order to know the previous status of the PPO, click on the Previous Status Details button. A popup window
opens as given below:
Figure 336: Previous Status popup
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6.1.1.3 Convert to Family Pension

If a pensioner deceases, the Pension type needs to be changed from Pension to Family Pension provided that
the Pensioner has provided the Family Details and the Nominee Details in the PPO. If he has not provided the
details before, it can also be added later while conversion.
In order to convert the Pension to Family Pension
1. Click on the Convert to Family Pension from the left hand side menu tree.
Convert to Family Pension
Figure 337: Convert to Family Pension Menu Tree

Conversion to Family Pension opens in the right hand side as shown below:
PPO ID
Search Button
Figure 338: Conversion to Family Penion
2. Click on the PPO ID LOV button. A popup window opens as shown below:
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PPO ID and Pensioners

Name
Figure 339: PPO ID LOV

3. Select the PPO ID from the popup window.
4. Click on the Search button (The Search button gets enabled only when you select the PPO ID). The PPO
Details appears as shown below:
Date of Death
Expire Date
Eligible for Family

Pension
Enhanced Family
Pension
Family Pension
Save button
Figure 340: PPO Details
5. Enter the Date of Death from the Calendar in that field. The Expire Date automatically gets the same
input from that field.
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6. If the Family Details was already entered in the PPO, the Family Details displays the existing details.
Also the checkbox for Eligible for Family Pension appears by default as selected.
However, if the Family Details was not mentioned before then enter the Family member details in this section
and also select manually the checkbox for Eligible for Pension.
7. Enter the date in the Enhance Family Pension Upto field.
8. Also check if the Family Pension amount is less than the Enhanced Family Pension amount. If not,
kindly modify the amount in the Family pension column.
9. The Effective From field automatically fills up its value depending the date entered on the Date of
Death field.
6.1.1.4 Life Certificate

A pensioner appears in every six months to Treasury and submits the Life Certificate. After the Life Certificate is
received Treasury enters the information into the system. To search the Life Certificate information for a PPO
ID,
1. Click Life Certificate from the left hand side menu tree.
Figure 342: Life Certificate menu on the left hand side menu tree
PPO Certificate form appears on the right hand side:
PPO ID
Insert button
Search button
Figure 343: PPO Certificate
2. Click on the PPO Id LOV button. A popup window opens with a list of PPO ID and Pensioner Name.
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3. Click on the Search button. The Search result appears with a table under showing the details if any
Life Certificate available or not.
Life Certificate
Details Table
To enter the Life Certificate information
1. Click on the Insert button.
PPO ID
Insert
button
The PPO Certificate form appears in editable format.
2. Click on the PPO ID LOV button. A popup window opens. Select the PPO ID from the popup
window. Sl No, PPO Number, PPO Name fields get updated with the selected value.
Certificate ID
LOV button
Effective
From
Save button
Figure 346: PPO Certificate Entry form
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3. Click on the Certificate id and Description LOV button. A popup window opens. Select Life
Certificate from the popup window.
Life Certificate
Figure 347: Certificate ID and Description LOV

4. Click and select the Effective From date from the Calendar in that field.
6.1.1.5 PPO Search

PPO Search menu helps you to search a PPO entered in the system and find out the status of the PPO. To
search for a PPO and its status
1. Click on the PPO Search menu from the left hand side menu tree. PPO Search form opens in the right
hand side.
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Figure 349: PPO Search menu in the lefty hand side menu tree
PPO Search form appears in the right hand side as shown below:
PPO ID
Search
button
Figure 350: PPO Search
2. Click PPO ID LOV button. A popup window opens. Select the PPO ID from the popup window.
3. Click Search button. The PPO Details appears as a search result and also the status of the PPO appears
in a table as given below:
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PPO
Status
Details
Bill
Details
Figure 351: PPO Search
4. Click on the Bill Number. The Bill Details appears in another table under it.
6.1.1.6 Convert Family to Family

When a Pensioner deceases, the Pension is converted to Family Pension and a dependent receives the pension
instead of the deceased pensioner. If that dependent family member even deceases, then the pension is given
to the next dependent member in that Family. This transfer from a family pension receiver to another family
pension receiver is referred as Convert Family to Family.
In Order to convert the Family Pension to family Pension
1. Click Convert Family to Family from the left hand side menu tree.
Convert Family to Family

Figure 352: Menu Tree
Family to Family Conversion form appears on the right hand side as shown below:
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PPO
ID/Pensioner
LOV
Date of Birth
Date of Death
Dependent
Name
Relationship
dropdown
Search button
2.
3.
4.
5.
6.
7.
8.
9.
Figure 353: Family to Family Conversion

Click on the PPO ID/Pensioner Name & PPO No. LOV button.
Click on the Search button. The PPO Details appears.
Enter the Date of Death for the deceased pensioner.
Enter the Dependent Name (the name of the family member to whom the pension is going to be
transferred to) in the given field.
Select the Relationship with the Pensioner from the dropdown menu.
Enter the Date of Birth in the given field.
Click on the PPO ID and Sl No. LOV button. A popup window opens. Select the PPO Id from the popup
window.
Click Save. The success message appears as given below:
6.1.2
Pensioner Details
6.1.2.1 Revision of Components

You can search a PPO Id and find out the Breakup components in that PPO Id. If the Break UP components are
not incorporated to that PPO Id, you can insert them in it.
To insert a Break up component
1. Click on the Revision of Components under Pensioner Details from the left hand side menu tree.
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Figure 355: Revision of Components in menu Tree

Revision of Component form opens in the right hand side.
PPO Id/Sl No LOV
Search button
Insert button
Figure 356: Revision of Component
2. Click on the PPO ID/Sl No LOV button. A popup window opens. Select the PPO ID from the popup
window.
3. Click on the Search button. The search result appears on the screen. If the PPO ID does not contain any
kind of Break up component then it would show the following message on the top:
Figure 357: Message

You can note that PPO Id and click Refresh to go back to Revision of Component original form. Then to Insert
the Break up Component to that PPO ID
4. Click on the Insert button.
5. Click on the PPO Id/Sl No LOV button. Select the PPO ID from the popup window.
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Break Up ID
6.
7.
8.
9.
10.
Figure 358: Revision of Component

Click on the Break Up ID LOV button. A popup window appears. Select the appropriate Break Up Id
form the popup window.
Select the From Date and To Date from the Calendar in that field. The TO Date field may not be
applicable for all variety of the components.
Enter the Amount/Month.
Click on the Add Row link to add more Breakup components.
Click Save. A success message appears on the top panel as shown below along with all the components
of the PPO Id appearing in a table:
Success
Message
Breakup
Component
Details Table
Figure 359: Success Message after Inserting Breakup Component
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6.1.2.2 By Transfer
A pensioner may need some deduction from his Pension. For example, suppose, if his pension is taxable, then
he may ask the Treasury Officer for transferring the tax amount from his pension amount to Tax Head. Or
suppose he is paying interest on some loan amount. He may ask Treasury to transfer the amount from his
pension to that Head. To insert By Transfer amount to a PPO Id
1. Click on the By Transfer menu from the left hand side menu tree.
Figure 360: By Transfer from left hand side menu tree

Pension By Transfer menu appears on the right hand side as shown below:
PPO ID LOV
From Date
To Date
B T No LOV
Insert button
Save button
2.
3.
4.
5.
6.
Figure 361: Pension By Transfer

Click on the PPO Id LOV button. A popup window opens. Select the PPO ID from the popup window.
Select the From Date and To Date from the respective Calendars in the fields.
Click on the BT No. LOV button. A popup window opens. Select the BT Sl NO from the popup window.
Enter the Amount.
Click Save. A success message appears on the top as given below:
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Success
Message
6.1.2.3 EFP/CVP/Age Calc

After a pensioner becomes 80 years, the pension amount changes. The pension amount increases compared to
what he used receive before 80 years of age. Treasury calculates the age of a pensioner and applies to the
change on the pension amount.
Similarly, a pensioner can sell partly his Pension. After selling the pension amount he is going to receive some
extra amount of pension. This extra amount calculation is called commuted value of Pension. It is calculated on
the basis of a rate. This form helps to calculate the CVP amount for a PPO.
Similarly, this menu also helps to change a Normal Family Pension to Enhanced Family pension (NFP to EFP).
Age Calculation:
In order to apply the new pension for a pensioner who attained naturally 80 Years of age:
1. Click EFP/CVP/Age calc from the left hand side menu tree.
Figure 363: EFP/CVP/Age Calc left hand side

The Age Calculation form appears on the right hand side.
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Age Calculation
Search button
Figure 364: Age Calculation
2. Select the Age Calculation radio button.
3. Click on the Category LOV button. A popup window appears. Select the value from the popup window.
Figure 365: Popup Window

Current DA rate appears.
4. Click on the Search button. The search result appears on a table under the Select section:
Regular Pension
Age calculated New
Pension
Age Calc Table

Select column
Figure 366: Age Calculation form
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The Table lists down the PPO ID details for those Pensioners who attained 80 years of age. Also the table
displays the regular pension components and also the new age calculated pension components.
5. Select the checkbox from the last column of the row that you want to apply age calculated rate.
6. Click Save. As success message appears as shown below:
NFP to EFP
Similarly in order to convert a PPO with NFP to EFP
1. Click on the NFP to EFP radio button.
2. Click on the Category LOV button. A popup window opens. Select the appropriate category form the
popup window.
3. Click Search button. The search result appears as shown below:
EFP column
NFP column
Figure 368: NFP to EFP

4. Select the checkbox from the row which you want to convert from NFP to EFP.
5. Click on the Save button. A success message appears as given below:
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6.1.3
Pension Bill
6.1.3.1 First Pension Generate

In order to generate First Pension Bill
1. Click General from the left hand side menu tree.
Figure 370: First Pension Bill Generation Menu

First Pension Bill Generation form appears on the right hand side.
PPO ID
Figure 371: First Pension Bill Generation

2. Click on the PPO ID LOV button. A popup window appears. Select the PPO Id from the popup
window. The Pension Details appears.
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Period From
Period To
Generate
button
Figure 372: First Pension Bill Generate
Period From and Period To field display by default the period the pension started. You may change if needed.
3. Click anywhere in the form. A dialog box appears as shown below:
OK button
Figure 373: Dialog box
4. Click OK in the dialog box.
5. Click on the Generate button. Bill Details and Classification Details table display the values in the
table as follows:
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Save button
Figure 374: First Pension Bill Generation
6. Click on the Save button. A success message appears as given below:
6.1.3.2 Regular Pension Bill Generate

After the First Pension Bill is generated, every month the Treasury generates the Regular Pension Bill for Every
months pension to Pensioner. To generate Regular Pension Bill
1. Click on the Regular Pension Bill from the left hand side menu tree.
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Figure 376: Monthly Bill Generation

Monthly Bill Generation form appears on the right hand side as shown above.
2. Select the month from the dropdown menu.
3. Select the radio button for selecting the category. Depending on the section of the radio button the
regular pension bill is generated.
For All Bank/All Category
a. Select the All Bank/All Category radio button
b. Click Generate.
For All Bank/Specific Category
a. Select All Bank/Specific Category radio button
b. Click Select Category LOV button.
c. Select the category from the popup window.
d. Click Generate.
Figure 377: All Bank/ Specific Category
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For Specific Bank/All Category

a. Select Specific Bank/All Category
b. Select the Bank from the popup window that appears when click on the Select Bank LOV.
c. Click Generate.
Figure 378: Specific Bank/All Category

For Specific bank/Specific Category
a. Click on the Specific Bank/Specific Category
b. Select the bank from the Select Bank LOV popup window
c. Select the Category from the Select Category LOV popup window.
d. Click on the Generate button.
Figure 379: Specific Bank Specific Category

For each case a success message appears as shown below:
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6.1.3.3 First Pension Bill Approval

After the First Pension Bill is generated the bill goes to Treasury Officer for Approval.
To approve First Pension Bill
1. Click Approval under Pension Process. The Approval menu displays the submenu under it.
General
Figure 381: Approval menu in left hand side menu tree

2. Click General. The First Pension Approval - Cheque form appears on the right hand side.
Bill No.
Select
checkbox
Figure 382: First Pension Bill Approval form

The form lists down the bills pending for Approval.
3. Click on the Bill No. to verify the Bill Details. The Bill Details opens in a new tab.
4. Select the checkbox in the rightmost column.
5. Click Approve. Approval- Pay Order Details form opens in the right hand side.
6. Click OK. The success message appears as given below:
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6.1.3.4 Regular Pension Bill Approval

Other than the First Pension Bill a Treasury generates for every month the Regular pension bill. After the
regular pension bill is generated. The same bill goes to Treasury Officer for Approval.
To Approve Regular Pension Bill
1. Click on the Regular Pension under Approval from the left hand side menu tree.
Figure 384: Regular pension Approval in menu tree

The Monthly Bill Approval form opens in the right hand side.
Month/Year LOV
Search button
Figure 385: Monthly Bill Approval

2. Click on the Month/Year LOV button. A popup window opens as given below:
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Selected Month/Year
Figure 386: Month/year Popup window

3. Click on the Search button. The search result, i.e., the list of bills pending for Approval appears in a
table.
Figure 387: Monthly Bill Approval form

4. Click on the Bill No in order to check the Bill Details. The Bill Details opens in a new tab.
5. Select the checkbox from the right most column of the Bill row that you want to approve.
6. Click Approve. Approval Pay Order Details screen appears.
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Ok button
Figure 388: Pay Order Approval
7. Click on the OK button. A success message appears as given below:
6.1.3.5 PPO Approval

After the PPO is entered in the system and the PPO ID is generated, the PPO appears in the Treasury Officers
login for Approval.
To approve PPO
1. Click PPO under Approval.
PPO Approval menu

Figure 390: PPO Approval
The PPO Approval form appears on the right hand side.
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From LOV
To LOV
Search button
Figure 391: PPO Approval form
2. Click on the From and To LOV buttons. The associated popup windows open. Select the PPO Ids from
the popup window.
The search result i.e. the newly generated PPO ids in the selected PPO ID range appears in a table format as
given below:
Approve
Column
Figure 392: PPO Approval

3. Select the checkbox from the Approve column in the table. A success message appears as shown
below:
6.1.3.6 Family Pension Approval

After a pensioner deceases, the pension is converted into family pension. After the conversion it is approved by
the Treasury Officer for further processing. To approve Family Pension
1. Click on the Family Pension Approval from the left hand side menu tree.
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Family pension Approval menu

Figure 394: Approval Menu in the menu tree
Family Pension Approval form appears on the right hand side as given below:
PPO Id LOV
Search button
Figure 395: Family pension Approval form
2. Click on the PPO Id LOV button. A popup window opens. Select the PPO id from the popup.
3. Click on the Search button. The selected bill displays the Family Details and Pension Details as given
below:
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Effective
Date
Family
Details
Pension
Details
Approve
button
Figure 396: Family Pension Approval form displaying the search result
4. Enter the Effective Date from the calendar in that cell.
5. Enter the Expiry Date from the calendar in that column if the family pensioner is a minor. It will also
display a alert dialog box as follows:
Figure 397: Dialog box

6. Click Ok in the dialog box and enter the expiry date for approval.
7. Select the checkbox from the Approve column from the right most column of the Family Details table.
8. Click on the Approve button. The success message appears as sown below:
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Version No: 1.0

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User Manual of Centralized Treasury System

User Manual of Centralized Treasury System

Centralized Treasury System

User Manual of Centralized Treasury System

Master Maintenance .................................................................................................................................. 6

General Master Maintenance: ............................................................................................................. 6

Treasury Master: ....................................................................................................................... 10

Section Master .......................................................................................................................... 12

MICR Master ............................................................................................................................. 14

Bank Master .............................................................................................................................. 16

Branch Master ........................................................................................................................... 18

Payment Master Maintenance .......................................................................................................... 23

Head Distribution .............................................................................................................................. 23

Bill Type Master......................................................................................................................... 29

Rejection Master ....................................................................................................................... 33

By Transfer Head ....................................................................................................................... 35

AG Bill Type Master ................................................................................................................... 36

GISS Master ...................................................................................................................................... 38

Institute master ................................................................................................................................ 39

Stamp Master ................................................................................................................................... 40

Stamp Category ......................................................................................................................... 42

Stamp Type (Denomination) ...................................................................................................... 43

Stamp Combination ................................................................................................................... 43

Deposit Type ............................................................................................................................. 49

User Manual of Centralized Treasury System

Component Rate ....................................................................................................................... 55

Certification Type ...................................................................................................................... 58

Front Office ....................................................................................................................................... 59

Bill Receiving ............................................................................................................................. 59

COSA Bill Receiving .................................................................................................................... 65

Cheque Delivery ........................................................................................................................ 70

Return Memo Delivery .............................................................................................................. 73

Deliver Nil Statement................................................................................................................. 74

Back Office ........................................................................................................................................ 79

Bill Checking .............................................................................................................................. 81

Bill Redistribution ...................................................................................................................... 97

Bill Delete .................................................................................................................................. 98

Bill Deliverables............................................................................................................................... 100

Nil Bill Statement..................................................................................................................... 100

Cheque .................................................................................................................................... 107

Return Memo .......................................................................................................................... 113

Local Advice List ...................................................................................................................... 115

Approve Local Advice List ........................................................................................................ 116

Debit Scroll .............................................................................................................................. 118

Cheque Distribution................................................................................................................. 120

Receipt ................................................................................................................................................... 123

General ................................................................................................................................... 123

Deposit Challan ....................................................................................................................... 129

GISS/School PF ........................................................................................................................ 134

User Manual of Centralized Treasury System

Query ...................................................................................................................................... 135

Pension Challan ....................................................................................................................... 136

PL Balance Capture .................................................................................................................. 137

PL Balance Modify ................................................................................................................... 141

Cheque ........................................................................................................................................... 142

Approval by TO/ATO ................................................................................................................ 144

Cheque Delivery ...................................................................................................................... 147

Advice List ............................................................................................................................... 147

Cheque Cancel......................................................................................................................... 149

Cheque Transfer To Operator .......................................................................................................... 152

Entry ....................................................................................................................................... 152

Cheque Transfer To BT Head ........................................................................................................... 155

Entry ....................................................................................................................................... 155

Pension Process .............................................................................................................................. 159