BSNL PM UM 05 Breakdown Maintenance Process V3.0 12042013

User Manual
Breakdown Maintenance Process

(BSNL_PM_UM_05_Breakdown_Maintenance_Process_V3.0)
BSNL_PM_UM_05_Breakdown_Maintenance_Process_V3.0
Page | 1
Contents
OVERVIEW................................................................................................................................................. 5
Business Process Description Overview.............................................................................................. 5
3(A): Breakdown Maintenance Internal processing (No external services)................................................8
1. Create Notification............................................................................................................................ 8
2. Assign Notification Assign to responsible person for maintenance..............................................11
3. Re-Assign to responsible person for maintenance.........................................................................15
4. Acknowledge Notification and Put in Process Notification:...........................................................18
5) Decision on Maintenance Order Requirement................................................................................20
6) Create Maintenance Order from Notification..................................................................................21
7. Material Planning Against Order..................................................................................................... 28
9) Check of material availability in storage location............................................................................34
10 A) Change in Material Requirement...............................................................................................44
11) Create Reservation for Return of Material to Store (if material issued is not consumed)..............45
12) Order Confirmation....................................................................................................................... 46
13) Complete Order............................................................................................................................ 50
14) Process Notification...................................................................................................................... 54
15) Process Notification...................................................................................................................... 57
16) Complete Notification................................................................................................................... 59
17) Maintenance Order Settlement..................................................................................................... 64
18) Business Completion of Maintenance Order................................................................................66
3(B): Breakdown Maintenance by Vendor (Warranty/AMC is Available)....................................................68
1. Create Notification.......................................................................................................................... 68
2. Assign Notification Assign to responsible person for maintenance..............................................71
3. Re-Assign to responsible person for maintenance.........................................................................75
4. Acknowledge Notification and Put in Process Notification:...........................................................78
5) Call the Warranty/AMC Vendor:...................................................................................................... 79
5) Decision on Maintenance Order Requirement................................................................................81
6) Create Maintenance Order from Notification..................................................................................82
9) Check of material availability in storage location............................................................................95
10) Change in Material Requirement................................................................................................104
11) Create Reservation for Return of Material to Store (if material issued is not consumed)...........107
12) Order Confirmation..................................................................................................................... 108
13) Complete Order.......................................................................................................................... 111
14) Process Notification.................................................................................................................... 115
16) Complete Notification................................................................................................................. 120
17) Maintenance Order Settlement................................................................................................... 124
KO88................................................................................................................................................ 124
18) Business Completion of Maintenance Order..............................................................................126
3C: Breakdown Maintenance by Vendor (Need Based Service and APO is available)............................128
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1. Create Notification........................................................................................................................ 128

2. Assign Notification Assign to responsible person for maintenance............................................131
3. Re-Assign to responsible person for maintenance.......................................................................135
4. Acknowledge Notification and Put in Process Notification:.........................................................138
5) Decision on Maintenance Order Requirement..............................................................................139
6) Create Maintenance Order from Notification................................................................................140
7A) Material Planning Against Order................................................................................................ 146
8) Workflow for Maintenance Order Approval...................................................................................161
8A) Order Approval.......................................................................................................................... 161
9) Check of material availability in storage location..........................................................................164
11) View Purchase Requisition number............................................................................................ 176
12) Purchase Order Process............................................................................................................ 180
12B) Change Purchase Order.......................................................................................................... 184
13) Post Down Payment (Optional).................................................................................................. 191
14) Call /inform the Vendor:.............................................................................................................. 193
15) Change in Service Planning against Order.................................................................................195
16) Service procurement process for new requirement....................................................................196
19) Complete Order.......................................................................................................................... 199
23) Service Entry sheet Process...................................................................................................... 212
23A) Create Service entry sheet with reference to Purchase order.................................................212
26) Accounting entry verification....................................................................................................... 223
27) Print SES Document.................................................................................................................. 225
28) Invoice verification Process........................................................................................................ 228
28A) Invoice Verification for Service Performed...............................................................................228
3D: Breakdown Maintenance by Vendor (Need Based Service requirement)..........................................231
1. Create Notification........................................................................................................................ 231
2. Assign Notification Assign to responsible person for maintenance............................................234
3. Re-Assign to responsible person for maintenance.......................................................................239
4. Acknowledge Notification and Put in Process Notification:.........................................................241
5) Decision on Maintenance Order Requirement..............................................................................243
6) Create Maintenance Order from Notification................................................................................244
7A) Material Planning Against Order................................................................................................ 249
8) Workflow for Maintenance Order Approval...................................................................................257
8A) Order Approval.......................................................................................................................... 257
9) Check of material availability in storage location..........................................................................259
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11) View Purchase Requisition number............................................................................................ 272
13) Purchase Order Process............................................................................................................ 275
13B) Change Purchase Order.......................................................................................................... 279
14) Post Down Payment (Optional).................................................................................................. 286
15) Call /inform the Vendor:.............................................................................................................. 288
16) Change in Service Planning against Order.................................................................................290
17) Service procurement process for new requirement....................................................................294
20) Complete Order.......................................................................................................................... 298
24) Service Entry sheet Process....................................................................................................... 311
24A) Create Service entry sheet with reference to Purchase order.................................................311
27) Accounting entry verification....................................................................................................... 323
28) Print SES Document.................................................................................................................. 326
Work Certification Process............................................................................................................... 329
29) Invoice verification Process........................................................................................................ 329
29A) Invoice Verification for Service Performed...............................................................................329
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OVERVIEW
Business Process Description Overview
Process Overview: Breakdown maintenance

The Breakdown maintenance process shall consist of the following major activities:
1 Raising of breakdown notification with correct priority by operation group to notify
the responsible Maintenance department/ main work centre. Based on effect on
communication, Breakdown notification shall need to be prioritized by assigning correct
priority.
a. Breakdown which directly affects the communication will be given 1 priority
And required to be attended within 4 hours, it would require planning whatsoever
At site
b. Breakdowns which are related to equipments which are indirectly related to
Communication and do not cause immediate communication loss shall be given
Priority 2, such jobs can be attended within 24 hours.
c. Breakdowns related to equipments which are not directly or indirectly related to
Communication but are important otherwise, shall be given priority 3. Such jobs
Can be attended within 3 days
The breakdown notification will mostly be raised by operation group but at times it can
also be raised by maintenance personnel or planning personnel if required.
2. Receipt of Notification by planners for dates scheduling.
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3. Receipt of Breakdown Notifications by Maintenance department for processing.

4. Notification release (Put in process) by assigned person who acknowledges it.
5. Creation of Breakdown Maintenance order by maintenance Department if material or
external service (contractual job) is needed to carry out the maintenance.
Planning of operations (activities)
Planning of materials required
Planning of manpower required
Planning of external service quantity required
6. Release of order by authorized person in maintenance department
7. Issue of materials from store by MM department
8. Execution of work at site by internal manpower and/or external agency.
9. Time confirmation of order operations by maint. Department
10. Entry of technical findings (Damage, cause, activities etc.) and Malfunction end time
in the breakdown notification by maint. Department
11. Completion of tasks in notification and Notification completion (NOCO)
12. Creation of service entry sheet for the external operations (done by external agency)
by maint. Department
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13. Entry of consumed quantity of external services in the service entry sheet and
acceptance of service entry sheet. If service level agreement is breached then penalty
is to be imposed as per agreed terms and conditions.
14. Technical Completion (TECO) of order.
15. Month-end settlement of Maint. Order by Accounts department.
Page | 7
Business Process Procedure: Breakdown maintenance.
3(A): Breakdown Maintenance Internal processing

(No external services)
1. Create Notification
Purpose
A defect has occurred and you create a Breakdown Notification. You enter a brief
description of defect, technical object (Functional Location / Equipment) on which defect
has occurred, optionally the detail description in subject long text and task required to
be done.
Trigger
Perform this procedure when there is a need for Manpower and material requirement for
your Breakdown Maintenance Activities
Prerequisites
Technical Object ( Functional Location / Equipment)
Main Work Center
Cost Center
HR Employee List
Page | 8
Procedure
1. Access the transaction choosing one of the following navigation options:
Page | 9
SAP Menu
a) Logistics --- Plant maintenance--- Maintenance processing

--- Notification --- Create (General)
b) Logistics --- Plant maintenance --- Maintenance

processing --- Notification --- Create (Special) --Malfunction Report
T Code
User Menu
Type IW21 / IW24 in Command Field and press

Select corresponding Node for IW21 / IW24 / Notification
Enter Notification Type
Page | 10
1. Enter short Text
2.Enter Equipment
code (or)
Func.Location
3. Select
Breakdown
4. Enter the appropriate text
Note :
If known, the equipment no. can directly be entered or equipment can be selected from
Equipment field F4 help by giving proper selection criteria like equipment description,
Plant, plant section, planner group, Main work center etc. in selection option Equipment
by equipment list.
CLICK ON SAVE BUTTON
Page | 11
System will save

this notification
with generating
an
internal number
2. Assign Notification Assign to responsible person for maintenance
Partner Function Initiator is maintained manually by the Notification creator

.
Person Responsible is either picked from master data (if maintained) or can be
maintained manually by Notification creator.
User Status Assigned is set by Initiator.
Information flow is triggered and information is sent to Person Responsible via Email.
Notification can be assigned to multiple Person Responsible.
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Open the Notification in change mode
Page | 13
SAP Menu
Logistics --- Plant maintenance --- Maintenance

processing --- Notification --- Change
T Code
User Menu
Type IW22 in Command Field and press

Select corresponding Node for IW22 / Notification
Click here
to change
the staus
5. Enter Partner
Details
Page | 14
Select Assigned
and proceed.
Page | 15
1. Status updated to
ASGD
CLICK ON SAVE BUTTON. MAIL/SAP MAIL IS SENT TO RESPONSIBLE PERSON

SEE IN BOX/ E-MAIL
On saving a mail is
triggered in SAP system.
Page | 16
The Mail carries the

following details
3. Re-Assign to responsible person for maintenance.
1.Change the Partner no

and press Enter
Page | 17
New Person
Responsible is
assigned
Click here to
change the
status
Page | 18
Select RASG and press

ENTER
2. Save
Page | 19
1. Check the status
Information flow is triggered to all maintained New Personal Responsible, and

Initiator via Email.
4. Acknowledge Notification and Put in Process Notification:
Open the Notification in change mode using any one navigation option shown below
Page | 20
SAP Menu

T Code
User Menu

User Status ACKD is set by Person Responsible.

Notification is Put in Process by Person Responsible.
1. Click to
change the status
ACKD
2. Click here
to put the
Notification in
process
3. Click to
save the
Notification.
Information flow is triggered to Initiator and all Person Responsible about status
update.
Page | 21
5) Decision on Maintenance Order Requirement

Decide on the requirement of Maintenance order, based on material to be consumed
from stores
5A) Maintenance Order for material to be consumed from stores

Follow steps from 6 to 18
5B) Maintenance Order not required as no material consumed/services used

Page | 22
6) Create Maintenance Order from Notification

Click here to
create an order
1. An Order can be created directly from the Notification screen.

To create an Order directly from the notification screen click
create order, as shown
in the above screen.
Page | 23
Check the Order type and proceed
2. On the Create Breakdown order: Central Header Data will get copied from the
Notification e.g. Order Header, Planner Group, Maint work center, Reference object etc.
If any changes are required it can be done.
Page | 24
3. According to the planning assign the operations which need to be carried out.
The first operation in the operations screen gets copied from the order header as default
by the system as shown below. It can be replaced with some other operation, or if some
similar operations are there in some task list then those operations can also be copied
directly to the order.
Page | 25
1. First operation
get copied from the
order header, it can
be replaced if
required
2. After entering
the operation enter
the no of manpower in
No field and enter the no
of proposed duration in
the
duration field, Based on
these entries system will
calculate the duration
For copying operation from the task list :

Go to Extras (from Menu bar) --- Task list selection --- General task list or To Reference
object (If Equipment or function location task list exists) ---- Select the task list as shown
below If you will go for selection of a task list, then system will give a message first (as
shown below) that you want to delete the existing operations or want to keep them,
choose accordingly.
Page | 26
These fields will become

gray based on the
selection
criteria, either Gen task list
or
function loc. Or equipment
task
Click
- execute button at top left of the screen.
You will get the list of Task lists fulfilling the above selection criteria.
Select your Task list and click
button at top of the page or alternatively you can
double click on the task list group.

Page | 27
2. Click on this
button or double
click on the task
list group
1. Select
the task list
Now system will ask you weather you want to copy the work center from the task list or
some other work center you want to choose, if you want to change the work center
according to your notification then change it accordingly.
1. Enter your
work center if
required
Page | 28
2. Click on
all to
copy this
work
center
Now System will ask you weather you want to select all the operations of the task list or
only some selected operations you want to select, choose accordingly.
If you want to select all
the operations then click
on all, otherwise if you
want to select some
selected operations then
select those operations
7. Material Planning Against Order
Enter the material code / Qty /

Store Location Etc., and
proceed.
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Enter the material code no if known or select the material from the drop down, and enter
the required quantity as per the requirement. Then press enter; now system will ask you
for which operation you want to assign this material as shown below, either enter the
operation no or click on operation list and select the desired operation.
1. Select the
Operation and
proceed
2. Press after
selection of
operation
Page | 30
Click on
General
Data
Page | 31
Reservation
created
On saving the order a message will be displayed.
Page | 32
7A) Workflow for Maintenance Order Approval (IF REQUIRED)
Open the Order in change mode using any one navigation option shown below.
Page | 33
SAP Menu
T Code
User Menu

processing --- Order--- Change
Select corresponding Node for IW32 / Order
Select
Enhancement
Tab
Page | 34
Select Note
sheet
3. Click send mail.
1.Enter theSAP
ID of the
Approver
2.Enter the
text and
continue
Approver received sap mail, he approved/not approved and sent back
Responsible person receive sap mail &released the maintainance order
Page | 35
8A) Order Release
Open the order in the change mode using Transaction code IW32 (or) as mentioned in
the earlier steps. Press
1. Release
the order
to release the order and press
to save the order.
2. Save the
order
In Maintenance order system status will be set REL
Page | 36
9) Check of material availability in storage location
Page | 37
SAP Menu
T Code
User Menu
Materials Management ---Purchasing ---Mater Data ---SUbsequent Settlement

---Vendor Rebate Arrangement ---Environment ---Environment ---Condition
/Arrangement ---Environment ---Pricing ---Environment ---Value Assignment
---Inventory Management ---Environment ---Stock ---MB52 --- Warehouse Stock.
Type MB52 in Command Field and press
Select corresponding Node for MB52 / Ware house stock
2. Execute
1. Enter the Plant /
Storage Location, Etc
Page | 38
Material Code / Qty can

be checked here
Material Issue against Reservation (if the material is available in storage location)
Page | 39
9A) Material Issue against Reservation (if the material is available in storage
location) Prerequisites - Reservation no
Page | 40
SAP Menu
Logistics---Material Management---Purchasing---Purchase Order--Follow On Functions---MIGO
T Code
Type MIGO in Command Field and press
User Menu
Select corresponding Node for MIGO / Goods Issue
Enter Reservation
no and press
ENTER
Page | 41
Click on Material
Tab
Page | 42
Click on Quantity Tab

and check the details
Page | 43
3. Click on Where Tab

1. Enter the
no if Qty to
be posted
Page | 44
2. Click on
reservation tab to
check the details
1. Check the details like

Moment type / Stock type
Storage Location Etc.
Page | 45
After checking all the

details press Account
Assignment Tab.
Page | 46
1.Click on
Check
2. Click on Post
After Posting the material will be posted and document no will be generated.
9B) if the material is not available in storage location
Please refer MM Script of Material Stock transfer or Material Procurement.
MB21- CREAT RESERVATION UNDER MOVEMENT 913
MIGO- WITH RESPECT TO RESERVATION FOR TRANSFER & POSTING WHICH
GIVES MATERIAL DOCUMENT NO
MIGO-WITH RESPECT TO MATERIAL DOCUMENT FOR PLACE IN STORAGE
Page | 47
9C) Display Material Document

Prerequisites Material Document no (Obtained while posting a reservation).
Page | 48
SAP Menu
Logistics Material Management ---Purchasing ---Purchase Order

---Follow on Fuctions ---MIGO
T Code
User Menu
Enter the Material Document no to display the material document.
10 A) Change in Material Requirement
Open the order in change mode
Page | 49
SAP Menu

T Code
User Menu

CREAT NEW OPERATION

ADD MATERIAL
Add new component

and proceed.
APPROVAL CAN BE TAKEN FROM ENHANCEMENT TAB/NOTESHEET
10 B) Material Issue against Reservation
Page | 50
Please refer steps 9 to 9C.

11) Create Reservation for Return of Material to Store (if material issued is not
consumed)
Please refer steps 10 to 10B with negative quantity. The quantity in the case of return
will be negative.
12) Order Confirmation
SAP Menu
Logistics----Plant Maintenance---Maintenance Processing---Completion

Confirmation----EntryIW41 Individual Time Confirmation
T Code
User Menu

Select corresponding Node for IW41 / Completion Confirmation
Page | 51
Enter Order no.

and press
ENTER
Page | 52
Check the details like

Final Confirmation and
other details and press
ENTER
Page | 53
Number of confirmation is
displayed below.
Page | 54
13) Complete Order
Page | 55
SAP Menu

T Code
User Menu

Enter the Order

no and press
Enter
Click on Flag
Page | 56
Page | 57
Check the date and

time and press
ENTER
Page | 58
Order saved and message is

displayed with respective
numbers
Page | 59
14) Process Notification

Open the notification on change mode and set user status as Work Completed in
Notification.
User Status Work Completed is set by Person Responsible.
Information flow is triggered to Initiator and all Person Responsible about
status update via Email and SMS.
SAP Menu
T Code
User Menu

Enter the Notification

No. and proceed
Page | 60
Click here to change the

status to COMP
Page | 61
Set the status to

COMP.
update via Email and SMS.
Page | 62
Set user status as Confirmed Or Set user status as Rework

(follow all the Steps from 3 to 15)
Click to change the

User Status
Page | 63
Status can either be

changed to
1. REWK or
2. CNFR
If the user status is set as Rework (follow all the Steps from 3 to 15)
User Status Confirmed or Rework is set by Initiator.
Information flow is triggered to all Person Responsible about status update via
Email.
AFTER USER STATUS CONFIRM BY INITIATOR, RESPONSIBLE PERSON WILL
COMPLETE THE NOTIFICATION i.e. WILL FILL CATALOG/END TIME etc.
Page | 64
16) Complete Notification
Open the Notification in change Mode
SAP Menu

T Code
User Menu

Page | 65
Click the Flag to

complete the Notif.
Fill up the all catalog data Object Parts & Damage / Causes / Activities etc.
Page | 66
Page | 67
CLICK ON BLACK FLAG FOR COMPLETION OF NOTIFICATION
Page | 68
Status is updated to
NOCO. Check the same
and proceed
Page | 69
17) Maintenance Order Settlement
SAP Menu
LOGISTICS---PRODUCTION---SHOP FLOOR CONTROL---PERIOD

END CLOSING---SETTLEMENT---KO88 - INDIVIDUAL PROCESSING
T Code
K088
User Menu
Select corresponding Node for K088 / Settlement.
Enter the following details in the Initial Screen:
Controlling Area
Maintenance Order Number
Settlement Period
Fiscal Year
Processing Type
Page | 70
1. Enter
Controlling are
2. Enter the following

a. Settlement period
b. Fiscal Year
c. Processing Type
EXECUTE
TEST RUN OK
Page | 71
18) Business Completion of Maintenance Order

Open the order in change mode using anyone of the Navigation option.
Page | 72
SAP Menu
T Code
User Menu

Select Complete (Business)
Page | 73
CLSD
Page | 74
3(B): Breakdown Maintenance by Vendor
(Warranty/AMC is Available)
Pre-requisite: In case of Breakdown Maintenance by the Vendor through AMC Annual
Maintenance Contract/P.O which is procured through MM procurement are to be
referred
Purpose
has occurred, optionally the detail. description in subject long text and task required to
be done.
Trigger
Perform this pocedure when there is a need for Manpower and material requirement for
Prerequisites
Main Work Center
Cost Center
HR Employee List
Page | 75
Procedure
Page | 76
a) Logistics --- Plant maintenance--- Maintenance

processing --- Notification --- Create (General)
SAP Menu

T Code
User Menu
Page | 77
1. Enter short Text
2.Enter Equipment
code (or)
Func.Location
3. Select
Breakdown
Note :
plant, plant section, planner group, Main work center etc. in selection option Equipment
by equipment list.
Page | 78
System will save

this notification
with generating
an
internal number

Partner Function Initiator is maintained manually by the Notification creator.
Person Responsible is either picked from master data (if maintained) or can be
Open the Notification in change mode
Page | 79
Page | 80
SAP Menu

T Code
User Menu

Enter the Partner details.
Click here
to change
the staus
Page | 81
Select Assigned
and proceed.
2. Save
ASGD
SAVE &
Page | 82
On saving a mail is
Page | 83

following details
1.Change the Partner no

and press Enter
Page | 84
New Person
Responsible is
assigned
Click here to
change the
status
Page | 85

ENTER
2. Save
1. Check the status

Page | 86

Open the Notification in change mode using any one navigation option shown below
SAP Menu

T Code
User Menu


1. Click to
change the staus
tp ACKD
2. Click here
to put the
Notif ication
process
3. Click to
save the
Notif.
update.
Page | 87
5) Call the Warranty/AMC Vendor:

Enter the Vendor Details in Vendor Docket Screen in Notification.
Enter all the

vendor
details.
Page | 88
3. Click here to
change the staus to
VEND
1. Enter
Purchasing
Doc. No
2. Communication
Details (Filled to
inform specific
person from
vendor side)
Page | 89
Select the
status to
VEND
SAVE & Information flow is triggered and information is sent to VENDER VIA MAIL.

from stores


Page | 90

Click here to
create an order

Page | 91
Page | 92
1. First operation
get copied from the
be replaced if
required
2. After entering
the operation enter
the
duration field,Based on
For copying operation from the task list :

Page | 93
Go to Extras (from Menu bar)

Task list selection
General task list or To Reference
object (If Equipment or function location task list exists)
Select the task list as shown below If you will go for selection of a task list, then system
will give a message first (as shown below) that you want to delete the existing
operations or want to keep them, choose accordingly.
Page | 94

gray based on the
selection
criteria, either Gen task
list or
function loc. Or
equipment task
Click

Page | 95
2. Click on this
button or double
click on the task
list group
1. Select
the task list
1. Enter your
work center if
required
2. Click on
all to
copy this
work
center
Page | 96

want to select some
7. Material Planning Against Order

proceed.
Page | 97
Select the relevant Operation

and press
Click on
General
Data
Page | 98
Reservation
created
Page | 99
7A) Workflow for Maintenance Order Approval ( If Required )

It is before REL OF MAINTAINANCE ORDER
Open the Order in change mode using any one navigation option shown below.
Page | 100
SAP Menu

T Code
User Menu
Select
Enhancement
Tab
Page | 101
Select
Notesheet
Page | 102
3. Click send mail.
1.Enter theSAP
ID of the
Approver
2.Enter the
text and
continue
Page | 103
8A) Order Release

Open the order in any one navigation options shown below.
SAP Menu

T Code
User Menu
Open the order in the change mode using any one navigation option shown below
Press

1. Release
the order
to save the order.
2. Save the
order
Page | 104
Page | 105
SAP Menu

---Vendor Rebate Arrangement ---Environment ---Environment
---Condition/Arrangement ---Environment ---Pricing --Environment ---Value Assignment ---Inventory Management ---Environment
---Stock ---MB52 --- Warehouse Stock.
T Code
User Menu
2. Execute
Page | 106

be checked here
Page | 107
9A) Material Issue against Reservation (if the material is available in storage location)
Prerequisites - Reservation no.
Page | 108
SAP Menu
Logistics---Material Management---Purchasing---Purchase Order---Follow On

Functions---MIGO
T Code
User Menu
Enter Reservation
no and press
ENTER
Page | 109
Click on Material
Tab
Page | 110

Page | 111

1. Enter the
no if Qty to
be posted
Page | 112
2. Click on
reservation tab to
check the details

Page | 113

Assignment Tab.
Page | 114
1.Click on
Check
2. Click on Post
9B) If the material is not available in storage location

MB21-UNDER MOV913
MIGO-UNDER913
MIGO-UNDER915
Page | 115

Page | 116
SAP Menu
T Code
User Menu
10) Change in Material Requirement
Page | 117
SAP Menu
T Code
User Menu

Add new component

and proceed.
Page | 118
Select
Enhancement Tab
Select
Notesheet
Page | 119
3. Click send mail.
1.Enter theSAP
ID of the
Approver
2.Enter the
text and
continue
SAVE& MAIL IS SENT TO APPROVER. HE WILL APPROVE/NOT APPROVE &SENT
BACK
10B) Material Requirement change
10C) Material Issue against Reservation
11) Create Reservation for Return of Material to Store (if material issued is not
consumed)
Please refer steps 10 to 10C. The quantity in the case of return will be negative.
Page | 120
SAP Menu

T Code
User Menu

Enter Order no.

and press
ENTER
Page | 121
A pop window will open as mentioned below.

After entering the
time confirmation
details ( Actual
Work ) SAVE IT.

ENTER
Page | 122
displayed below.
Page | 123
13) Complete Order

Open the order in change mode using any one navigation option shown below.
Page | 124
SAP Menu
T Code
User Menu

Enter the Order

no and press
Enter
Click on Flag
Page | 125
Check the date and

time and press
ENTER
Page | 126
Order saved and

message is
displayed.
Page | 127

Notification.
SAP Menu
T Code
User Menu


No and proceed
Page | 128
2. Click to
change the
user status
1. Maintain
Vendor Docket
Details
SET USER STATUS COMPLETED BY RESPONSIBLE PERSON & SAVE.SAP MAIL

TO INITIATOR
Page | 129
Set the
status to
CNFR

update via Email.
Page | 130

Click to change the

User Status
Page | 131

changed to
1. REWK or
2. CNFR
If the user status is set as Rework (follow all the Steps from 3 to 15)
Email.
Page | 132

Open the Notification in the change mode using transaction code IW22 or from the SAP
menu as mentioned in the earlier steps.
Click the Flag to

complete the Notif.
Page | 133
Fiiup the all catalog data Object Parts & Damage / Causes / Activities etc.
Page | 134
Page | 135
and proceed
IW32
Maintenance order TECO
Page | 136
Page | 137
SAP Menu
T Code
User Menu
KO88
Maintenance Order Settlement
Enter the following details in the next Pop-up window.

Controlling area
Settlement period
Fiscal Year
Processing Type
Page | 138
1. Enter
Controlling are

b. Fiscal Year
c. Processing Type

Open the Order in change mode using anyone of the navigation mode.
Page | 139
Page | 140
SAP Menu

T Code
User Menu
Page | 141
CLSD
19) PO Process
20) Service Entry Sheet
21) Accounting entry verification
22) Debit/ Credit Notes
Refer Work MM Manuals
23) Vendor Payment

24) Display Accounting Document
Page | 142
3C: Breakdown Maintenance by Vendor (Need Based Service

and APO is available)
Purpose
description of defect,
technical object (Functional Location / Equipment) on which defect has occurred,
optionally the detail
description in subject long text and task required to be done.
Trigger
your Breakdown
Maintenance Activities
Prerequisites
Main Work Center
Cost Center
HR Employee List
Page | 143
Procedure
Page | 144

SAP Menu

T Code
User Menu
Page | 145
1. Enter short Text
2.Enter Equipment
code (or)
Func.Location
3. Select
Breakdown
Note :
by equipment list.
Page | 146
System will save

this notification
with generating
an
internal number

.Person Responsible is either picked from master data (if maintained) or can be
Open the Notification in change mode using any one navigation options shown below.
Page | 147
SAP Menu
T Code
User Menu

5. Enter Partner
Details
Page | 148
Click here
to change
the staus
Select Assigned
and proceed.
Page | 149
2. Save
ASGD
SAVE & MAIL IS SENT TO ASGNED PERSON

On saving a mail is
Page | 150

following details
1. Change the Partner no

and press Enter
Page | 151
New Person
Responsible is
assigned
Click here to
change the
status
Page | 152

ENTER
2. Save
1. Check the status

Page | 153

Open the Notification in change mode using any one navigation option shown below.
SAP Menu

T Code
User Menu

Note:
Page | 154
1. Click to
change the staus
tp ACKD
2. Click here
to put the
Notif ication
process
3. Click to
save the
Notif.
update.

from stores
Page | 155
Click here to
create an order

Page | 156
Page | 157
1. First operation
get copied from the
be replaced if
required
2. After entering
the operation enter
the
Page | 158

gray based on the
selection
or
task
Click

Page | 159
2. Click on this
button or double
click on the task
list group
1. Select
the task list
1. Enter your
work center if
required
2. Click on
all to
copy this
work
center
Page | 160

want to select some
7A) Material Planning Against Order

proceed.
Page | 161
Select the relevant

Operation and press
Page | 162
Click on
General
Data
Page | 163
Reservation
created
Page | 164
7B) Service Planning against Order
Select
operation Tab
Page | 165
1. Change the control

Key to PM03directly
(or) Press F4
2. Click
External
Page | 166
Select the
control key
PM03
Select the appropriate control key and select
Page | 167
Enter the Available APO

( Agreement ) in the field
. The following data will
be copied from the
contract.
1. Material Group
2. Purchasing Group:
3. Purchasing
Organization:
4. Requisitioner:
5. Tracking No:
Page | 168
After pressing the Continue check button , following message will get displayed
Page | 169
Select the Operation with ( PM03 ) contol key , and Go to EXTERNAL button.
Page | 170
Select
EXTERNAL
BUTTON
Then select the Services available in the APO , from service selection button at
the bottom.
Page | 171
Select Service
Selection
Page | 172
Select For
Adopt services
from APO
CLICK on the SERVICES for ADOPT SERVICES.
Page | 173
Select For
Entering the
cost centre
Page | 174
Continue for
service selection
Cost for the service will appear in the service , is PICKED from APO.
On saving the order a message will be displayed .
Page | 175
8) Workflow for Maintenance Order Approval
Open the Order in change mode using any one navigation shown below
Page | 176
SAP Menu

T Code
User Menu
8A) Order Approval
Select
Enhancement
Tab
Page | 177
Select
Notesheet
3. Click send mail.
1.Enter theSAP
ID of the
Approver
2.Enter the
text and
continue
APPROVER RECEIVED SAP MAIL.HE APPROVE/ NOTAPPROVE & SENT BACK
Page | 178
8B) Order Release
Open the order in the change mode using Transaction code IW32 (or) as mentioned in
the earlier steps. Press
1. Release
the order
to save the order.
2. Save the
order
Page | 179
Page | 180
SAP Menu
Materials Management ---Purchasing ---Mater Data ---SUbsequent

Settlement ---Vendor Rebate Arrangement ---Environment ---Environment
---Condition/Arrangement ---Environment ---Pricing --Environment ---Value Assignment ---Inventory Management
---Environment ---Stock ---MB52 --- Warehouse Stock.
T Code
User Menu
2. Execute
Page | 181

be checked here
location)
Page | 182
SAP Menu
T Code
User Menu
Enter Reservation
no and press
ENTER
Page | 183
Click on Material
Tab
Page | 184

Page | 185

1. Enter the
no if Qty to
be posted
Page | 186
2. Click on
reservation tab to
check the details

Page | 187

Assignment Tab.
Page | 188
1.Click on
Check
2. Click on Post
After Posting the material document no will be generated.

MB21- CREAT RESERVATION UNDER MOVEMENT 913
MIGO- WITH RESPECT TO RESERVATION FOR TRANSFER & POSTING WHICH
GIVES MATERIAL DOCUMENT NO
MIGO-WITH RESPECT TO MATERIAL DOCUMENT FOR PLACE IN STORAGE
Page | 189
Page | 190
SAP Menu
T Code
User Menu
Open the order in change mode using any navigation option shown below.
Page | 191
SAP Menu

T Code
User Menu
Page | 192
Select
Enhancement
Tab
Select
Notesheet
Page | 193

10D) Create Reservation for Return of Material to Store

If material issued is not consumed, returning is done as per steps 10 to 10C.
The quantity in the case of return will be negative.
11) View Purchase Requisition number
Page | 194
SAP Menu

T Code
User Menu
Page | 195
Purchase.
Requisition no can
be viewed
Page | 196
11A) Initiate and Release Purchase Requisition
Page | 197
SAP Menu
Go to EASY ACCESS Screen by /n
T Code
/n
Go to SAP Business
Workplace
Page | 198
Double click on INBOX It

will display the list of
Messages .
Open a notesheet for

Purchase.
Requisition
Now release the PR as per MM workflow procedure.
12) Purchase Order Process

12A Create Purchase Order.
Maintain Additional information required
SAP Menu
Logistics---Materials Management---Purchasing---Purchase Order --Create---ME21N Vendor / Supplying Plant Known.
Page | 199
T Code
ME21N
User Menu
Select corresponding Node for ME21N / Create Purchasing Order.
Maintain Header text as per Requirement
Page | 200
2. Execute
1. Enter the
Purchase req. no
Page | 201
SELECT PR & ADOPT
PO CREATED
Page | 202
12B) Change Purchase Order
SAP Menu
Logistics---Materials Management---Purchasing---Purchase Order --Change---ME22N Change.
T Code
ME22N
User Menu
Select corresponding Node for ME22N / Change Purchasing Order.
Page | 203

Purchase order no.
Eneter the
relevant
Purch.Order
Page | 204
Change the Description (or) details you want to change and Save.
12C) Display Purchase Order
Page | 205
SAP Menu
Logistics---Materials Management---Purchasing---Purchase Order--Display---ME23N Vendor / Supplying Plant Known.
T Code
ME23N - Display
User Menu
Select corresponding Node for ME23N / Display Purchase Order.
Click here to
enter the Purchase
order no.
Page | 206
Enter the
Purchase order
no.
All the required details can be viewed from this transaction
Page | 207
12D) Release Purchase Order. Initiate PO release for next level
Page | 208
SAP Menu
T Code
Logistics---Materials Management---Purchasing---Purchase Order

--- Release---.
PO release work flow
12E) Print PO
Page | 209
SAP Menu

--- Messages---ME9F Individual Release.
T Code
Type ME9F and in Command Field and press
User Menu
Select corresponding Node for ME9F / Release
2. Execute
1. Enter the
Purchase Order no
Page | 210
Select the no of
copies req.
Click Trial
Print Out
Press
here
Work Order is printed. Please click the icon to view the format.
2.xps
Page | 211
13) Post Down Payment (Optional)
Page | 212
SAP Menu
T Code
User Menu
Logistics---Accounts Payable---Document Entry---Down

Payment---F-48-Down Payment
Type F-48 in Command Field and press
Select corresponding Node for F-48 / Down Payment.
This step is optional. Follow the steps in case down payment is requested.
Page | 213
Enter the following details

Company Code
Posting date
Currency
Vendor Code
Header Text
Purchase order
Bank Number
Request no (Optional)
Page | 214
14) Call /inform the Vendor:
Open the notification in change mode using any one of the Navigation option.
SAP Menu
T Code
User Menu

Page | 215
Click here to
change the status
to vend
Enter all the

Communication
details
Page | 216
Set the status as

VEND
Service vendor details will be updated . Information to Vendor is sent to Vendors Email
ID thru SAP as per the details maintained in Vendor Docket Screen.
15) Change in Service Planning against Order
Open the Order in change mode using any one navigation option below.
Page | 217
SAP Menu

T Code
User Menu
16) Service procurement process for new requirement

Please refer steps 11 to 13.
17)Create Reservation for Return of Material to Store (if material issued is not consumed
SAP Menu
T Code
User Menu

Page | 218
Enter Order no.

and press
ENTER

After entering the
time confirmation
details ( Actual
Work ) SAVE IT.
Page | 219

ENTER
Page | 220
displayed below.
Page | 221
19) Complete Order
Page | 222
SAP Menu

T Code
User Menu
Enter the Order

no and press
Enter
Click on Flag
Page | 223
Check the date and

time and press
ENTER
Page | 224

displayed with respective
numbers
Page | 225
Notification
SAP Menu

T Code
User Menu
Page | 226

No and proceed
Page | 227
2. Click to
change the
user status
1. Maintain
Vendor Docket
Details
Page | 228
Set the
status to
COMP
Page | 229

Click to change the

User Status
Page | 230

changed to
1. REWK or
2. CNFR
If the user status is set as rework (follow all the Steps from 3 to 15)
Email.
Page | 231
Click the Flag to

complete the Notif.
Page | 232
Page | 233
Page | 234
and proceed
Page | 235
23) Service Entry sheet Process

Please refer P.O. issued for this maintenance
23A) Create Service entry sheet with reference to Purchase order

Use any one of the navigation mode to create the Service Entry Sheet with Reference
to Purchase Order
Page | 236
SAP Menu
Logistics---Material Management---Purchasing---Purchasing Order--Follow On Functions---Service Entry Sheet---ML81N-Maintain
T Code
ML81N
User Menu
Select corresponding Node for ML81N / Service Entry Sheet.
Page | 237
Enter Purchase
order no.
Page | 238
Press
create.
2. Save
1. Enter the
service details
After saving a message is displayed as shown below.
Page | 239
Creation of Service
Entry Sheet triggers a
auto generated mail
Enter the Mai Id of

the Approver.
Page | 240
23B) Release Service entry sheet Initiate SES release for next level.
Prerequisites
Service Entry Sheet no.
Use any one of the navigation mode to release the Service Entry Sheet.
Page | 241
SAP Menu
T Code
ML81N
User Menu
Page | 242
2. Execute
1. Enter the
service Entry
Sheet no
Page | 243
1.Select the
Relevant Doc.
3. Save
2. Release
On Saving following Message is displayed
Page | 244
2. Execute
1. Enter the Service

Entry Sheet no
Page | 245
3. Save
2. Release
1. Select the
Relevant Doc.
On saving, the following document is displayed.
Enter Doc. Header

Text and press

Page | 246
Logistics---Plant Maintenance----Maintenance Processing--SAP Menu
Notification---Maintennace Processing---Completion Confimration---Entry---IW41---Individual Time Confirmation
T Code
K088
User Menu
Select corresponding Node for K088 / Individual Time Confirmation
1. Enter
Controlling area

b. Fiscal Year
c. Processing Type
Page | 247

Page | 248
SAP Menu

T Code
User Menu
Page | 249
CLSD

Prerequisite
Service Entry Sheet no
Use any one of the Navigation option
Page | 250
SAP Menu
T Code
ML81N
User Menu
Click here to
enter Service
sheet no
Page | 251
Enter Service sheet

no and press
27) Print SES Document

Prerequisite
Page | 252
SAP Menu
Logistics---Material Management---Purchasing---Purchasing Order--Follow On Functions---Service Entry Sheet---ML83 Print / Transmit.
T Code
ML83
User Menu
Page | 253
3. Execute
1. Enter Entry
sheet no
2. Enter
Purchase
order no
Page | 254
2. Select
Trial Print
Out
1. Select the
relevant field
Select Print
The Doc. Gets printed. Printed copy can be viewed by clicking the icon.
3.xps
Page | 255
28) Invoice verification Process
28A) Invoice Verification for Service Performed
Use any one of the navigation mode.

SAP Menu
Logistics---Material Management---Purchasing---Purchasing Order--Follow On Functions---MIRO Logistics Invoice Verification
T Code
MIRO
User Menu
Select corresponding Node for SBWP / Workplace
3. Enter Date
2. Enter Ref
no
1. Enter Purchase
order no.
4. Press ENTER after

filling all the details
Page | 256
28C) Adjustment of down payment.

Since, Adjustment of down payment is done already follow the next step
28D) Vendor Payment
Use any one of the Navigation option.
SAP Menu
Logistics---Accounting---Financial Accounting---Accounts Payable--Document Entry---Outgoing Payment---F-53
T Code
User Menu
Select corresponding Node for F-53 / Outgoing Payment
In the Initial screen, plz enter the following datas.
Enter Document Date
Enter Posting Date
Enter Bank Account
Enter Amount
Select Invoice
An accounting document is generated.

Page | 257
28E) Display Accounting Document
SAP Menu
T Code
Type MIRO in Command Field and press
User Menu
Select corresponding Node for MIRO / Logistics Invoice Verification.
3. Enter Date
2. Enter Ref
no
1. Enter Purchase
order no.

Page | 258
3D: Breakdown Maintenance by Vendor (Need

Based Service requirement)
Purpose
has occurred, optionally the detail description in subject long text and task required to
be done.
Trigger
Prerequisites
Main Work Center
Cost Center
HR Employee List
Page | 259
Procedure
Page | 260

SAP Menu

T Code
User Menu
Page | 261
1. Enter short Text
2.Enter Equipment
code (or)
Func.Location
3. Select
Breakdown
Note :
by equipment list.
Page | 262
System will save

this notification
with generating
an
internal number

.Person Responsible is either picked from master data (if maintained) or can be
Open the Notification in change mode using any one navigation options shown below.
Page | 263
SAP Menu

T Code
User Menu

5. Enter Partner
Details
Page | 264
Click here
to change
the staus
Page | 265
Select Assigned
and proceed.
2. Save
ASGD
SAVE & MAIL IS SENT TO RESPONSIBLE PERSON
Page | 266
On saving a mail is

following details
Page | 267

1. Change the Partner no
and press Enter
New Person
Responsible is
assigned
Page | 268
Click here to
change the
status

ENTER
Page | 269
2. Save
1. Check the status

Open the Notification in change mode using any one navigation option shown below.
SAP Menu

T Code
User Menu

Page | 270
Note:
1. Click to
change the staus
tp ACKD
2. Click here
to put the
Notif ication
process
3. Click to
save the
Notif.
update.

Page | 271

from stores


Page | 272
Click here to
create an order

Page | 273
Page | 274
1. First operation
get copied from the
be replaced if
required
2. After entering
the operation enter
the
Page | 275

gray based on the
selection
or
task
Click

Page | 276
2. Click on this
button or double
click on the task
list group
1. Select
the task list
1. Enter your
work center if
required
2. Click on
all to
copy this
work
center
Page | 277

want to select some
7A) Material Planning Against Order

proceed.
Page | 278
Select the relevant

Operation and press
Page | 279
Click on
General
Data
Page | 280
Reservation
created
Page | 281
7B) Service Planning against Order
Select
operation Tab
Page | 282
1. Change the control

Key to PM03directly
(or) Press F4
2. Click
External
Maintain the following:

1. Material Group
3. Purchasing
Organization:
4. Requisitioner:
5. Tracking No:
Page | 283
Select the
control key
PM03
Select the appropriate control key and select
Page | 284
Select the following

1. Service from drop
down
2. Maintain quantity
3. Gross Price and
4. Cost Element.
Page | 285
8) Workflow for Maintenance Order Approval
Open the Order in change mode using any one navigation shown below
Page | 286
SAP Menu

T Code
User Menu
8A) Order Approval
Select
Enhancement
Tab
Page | 287
Select
Notesheet
3. Click send mail.
1.Enter theSAP
ID of the
Approver
2.Enter the
text and
continue
Page | 288
8B) Order Release
Open the order in the change mode using any one navigation option shown below
Press

1. Release
the order
to save the order.
2. Save the
order
Page | 289
SAP Menu

---Vendor Rebate Arrangement ---Environment ---Environment
---Condition/Arrangement ---Environment ---Pricing --Environment ---Value Assignment ---Inventory Management ---Environment
---Stock ---MB52 --- Warehouse Stock.
T Code
User Menu
2. Execute
Page | 290

be checked here
location)
Page | 291
Page | 292
SAP Menu
T Code
User Menu
Enter Reservation
no and press
ENTER
Page | 293
Click on Material
Tab
Page | 294

Page | 295

1. Enter the
no if Qty to
be posted
Page | 296
2. Click on
reservation tab to
check the details

Page | 297

Assignment Tab.
Page | 298
1.Click on
Check
2. Click on Post
Page | 299

Page | 300
SAP Menu
Logistics---Material Management---Purchasing---Purchase Order---Follow On

Functions---MIGO
T Code
User Menu

Page | 301
SAP Menu

T Code
User Menu
Add new component

and proceed.
Select
Enhancement
Tab
Page | 302
Select
Notesheet
3. Click send mail.
1. Enter the
SAP ID of the
Approver
2. Enter the
text and
continue
Page | 303

10D) Create Reservation for Return of Material to Store

If material issued is not consumed, returning is done as per steps 10 to 10C.
The quantity in the case of return will be negative.
11) View Purchase Requisition number

Page | 304
SAP Menu

T Code
User Menu
Page | 305
Purchase.
Requisition no can
be viewed
Page | 306
11A) Initiate and Release Purchase Requisition
Page | 307
SAP Menu
Go to EASY ACCESS Screen by /n
T Code
/n
Go to SAP Business
Workplace
Page | 308
Double click on INBOX It

will display the list of
Messages .
Open a notesheet for

Purchase.
Requisition
Now release the PR as per workflow procedure.
13) Purchase Order Process

13)A Create Purchase Order.
Maintain Additional information required
SAP Menu
Logistics---Materials Management---Purchasing---Purchase Order --Create---ME21N Vendor / Supplying Plant Known.
T Code
ME21N
Page | 309
User Menu
Select corresponding Node for ME21N / Create Purchasing Order.
Maintain Header text as per Requirement
Page | 310
2. Execute
1. Enter the
Purchase req. no
Page | 311
Page | 312
13B) Change Purchase Order
SAP Menu
Logistics---Materials Management---Purchasing---Purchase Order --Change---ME22N Change.
T Code
ME22N
User Menu
Select corresponding Node for ME22N / Change Purchasing Order.
Page | 313

Purchase order no.
Eneter the
relevant
Purch.Order
Page | 314
Change the Description (or) details you want to change and Save.
13C) Display Purchase Order
Page | 315
SAP Menu
Logistics---Materials Management---Purchasing---Purchase Order--Display---ME23N Vendor / Supplying Plant Known.
T Code
ME23N - Display
User Menu
Select corresponding Node for ME23N / Display Purchase Order.
Click here to
enter the Purchase
order no.
Page | 316
Enter the
Purchase order
no.
All the required details can be viewed from this transactions.
Page | 317
13D) Release Purchase Order. Initiate PO release for next level
Page | 318
SAP Menu

--- Release---ME29N Vendor / Supplying Plant Known.
T Code
ME29N
User Menu
Select corresponding Node for ME29N /Individual Release
13E) Print PO
Page | 319
SAP Menu

--- Messages---ME9F Individual Release.
T Code
Type ME9F and in Command Field and press
User Menu
Select corresponding Node for ME9F / Release
2. Execute
1. Enter the
Purchase Order no
Page | 320
Select the no of
copies req.
Click Trial
Print Out
Press
here
Work Order is printed. Plz click the icon to view the format.
2.xps
Page | 321
14) Post Down Payment (Optional)
Page | 322
SAP Menu
T Code
User Menu
Logistics---Accounts Payable---Document Entry---Down

Payment---F-48-Down Payment
Select corresponding Node for F-48 / Down Payment.
This step is optional. Follow the steps in case down payment is requested.
Page | 323
Enter the following details

Company Code
Posting date
Currency
Vendor Code
Header Text
Purchase order
Bank Number
Request no (Optional)
Page | 324
15) Call /inform the Vendor:
Open the notification in change mode using any one of the Navigation option.
SAP Menu
T Code
User Menu

Page | 325
Click here to
change the status
to vend
Enter all the

Communication
details
Page | 326
Set the status as

VEND
Service vendor details will be updated . Information to Vendor is sent to Vendors Email
ID thru SAP as per the details maintained in Vendor Docket Screen.
16) Change in Service Planning against Order
Open the Order in change mode using any one navigation option below.
Page | 327
SAP Menu

T Code
User Menu
Select
Operations
Page | 328
Maintain new
Operation with
Control Key
PM03.
operation and
click on
External.
1. Select the
Operation
2. Select External
Page | 329
Maintain the following:

1. Material Group
3. Purchasing
Organization:
4. Requisitioner:
5. Tracking No
Select the following

1. Service from drop
down
2. Maintain quantity
3. Gross Price and
4. Cost Element.
Maintain APO no
and continue
On saving the order following message will be displayed.
Page | 330
17) Service procurement process for new requirement

Please refer steps 11 to 13.
18) Create Reservation for Return of Material to Store
SAP Menu
T Code
User Menu

Page | 331
Enter Order no.

and press
ENTER
Page | 332

After entering the
time confirmation
details ( Actual
Work ) SAVE IT.

ENTER
Page | 333
displayed below.
Page | 334
20) Complete Order
Page | 335
SAP Menu

T Code
User Menu
Enter the Order

no and press
Enter
Click on Flag
Page | 336
Page | 337
Check the date and

time and press
ENTER
Page | 338

displayed.
Page | 339
Notification
SAP Menu

T Code
User Menu
Page | 340

No and proceed
Page | 341
2. Click to
change the
user status
1. Maintain
Vendor Docket
Details
Page | 342
Set the
status to
COMP
Page | 343

Click to change the

User Status
Page | 344

changed to
1. REWK or
2. CNFR
If the user status is set as rework (follow all the Steps from 3 to 15)
Email.
Page | 345
Click the Flag to

complete the Notif.
Page | 346
Page | 347
Page | 348
and proceed
Page | 349
24) Service Entry sheet Process

Please refer P.O. issued for this maintenance
24A) Create Service entry sheet with reference to Purchase order

Use any one of the navigation mode to create the Service Entry Sheet with Reference
to Purchase Order
Page | 350
SAP Menu
T Code
ML81N
User Menu
Page | 351
Enter Purchase
order no.
Page | 352
Press
create.
2. Save
1. Enter the
service details
After saving a message is displayed as shown below.
Page | 353
Creation of Service
Entry Sheet triggers a
auto generated mail
Enter the Mai Id of

the Approver.
Page | 354
24B) Release Service entry sheet Initiate SES release for next level.
Prerequisites
Page | 355
SAP Menu
T Code
ML81N
User Menu
Page | 356
2. Execute
1. Enter the
service Entry
Sheet no
Page | 357
1.Select the
Relevant Doc.
3. Save
2. Release
On Saving following Message is displayed
Page | 358
2. Execute
1. Enter the Service

Entry Sheet no
Page | 359
3. Save
2. Release
1. Select the
Relevant Doc.
On saving, the following document is displayed.
Enter Doc. Header

Text and press

Page | 360
Logistics---Plant Maintenance----Maintenance Processing--SAP Menu
Notification---Maintennace Processing---Completion Confimration---Entry---IW41---Individual Time Confirmation
T Code
K088
User Menu
Select corresponding Node for K088 / Individual Time Confirmation
Page | 361
1. Enter
Controlling area

b. Fiscal Year
c. Processing Type

Page | 362
SAP Menu

T Code
User Menu
Page | 363
CLSD
Prerequisite
Service Entry Sheet no
Use any one of the Navigation option
Page | 364
Page | 365
SAP Menu
T Code
ML81N
User Menu
Click here to
enter Service
sheet no
Page | 366
Enter Service sheet

no and press
Page | 367
28) Print SES Document

Prerequisite
SAP Menu
Logistics---Material Management---Purchasing---Purchasing Order--Follow On Functions---Service Entry Sheet---ML83 Print / Transmit.
T Code
ML83
User Menu
Page | 368
3. Execute
1. Enter Entry
sheet no
2. Enter
Purchase
order no
Page | 369
2. Select
Trial Print
Out
1. Select the
relevant field
Select Print
Page | 370
The Doc. Gets printed. Printed copy can be viewed by clicking the icon.
3.xps
Work Certification Process

Please refer to work certification Manual
29) Invoice verification Process
29A) Invoice Verification for Service Performed

SAP Menu
T Code
MIRO
User Menu
Select corresponding Node for SBWP / Workplace
Page | 371
3. Enter Date
2. Enter Ref
no
1. Enter Purchase
order no.

29B) Debit/ Credit Notes
29C) Adjustment of down payment.

Since, Adjustment of down payment is done already follow the next step
29D) Vendor Payment
Use any one of the Navigation option.
SAP Menu
Logistics---Accounting---Financial Accounting---Accounts Payable--Document Entry---Outgoing Payment---F-53
Page | 372
T Code
User Menu
Select corresponding Node for F-53 / Outgoing Payment
In the Initial screen, plz enter the following datas.
Enter Document Date
Enter Posting Date
Enter Bank Account
Enter Amount
Select Invoice
An accounting document is generated.
29E) Display Accounting Document
SAP Menu
T Code
Type MIRO in Command Field and press
User Menu
Select corresponding Node for MIRO / Logistics Invoice Verification.
Page | 373
3. Enter Date
2. Enter Ref
no
1. Enter Purchase
order no.

Note : In the Breakdown Maintenance process, there are processes related to other Modules
like FICO / MM. These processes are explained only in brief. For more details /
informations, respective module manuals to be referred.
For example: - Following are explained only in brief. Pl. refer the respective modules.
Page | 374
Account Entry Verification

Invoice verification Process
Invoice Verification for Service Performed
Vendor Payment
Note : For PO, RFQ, Contract, SES creation please refer MM User Manuals
Page | 375

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User Manual

Breakdown Maintenance Process

1. Create Notification........................................................................................................................ 128

10) Change in Material Requirement................................................................................................269

Business Process Description Overview

Process Overview: Breakdown maintenance

3. Receipt of Breakdown Notifications by Maintenance department for processing.

Business Process Procedure: Breakdown maintenance.

3(A): Breakdown Maintenance Internal processing

a) Logistics --- Plant maintenance--- Maintenance processing

b) Logistics --- Plant maintenance --- Maintenance

Type IW21 / IW24 in Command Field and press

Enter Notification Type

1. Enter short Text

4. Enter the appropriate text

System will save

2. Assign Notification Assign to responsible person for maintenance

Partner Function Initiator is maintained manually by the Notification creator

Open the Notification in change mode

Logistics --- Plant maintenance --- Maintenance

Type IW22 in Command Field and press

CLICK ON SAVE BUTTON. MAIL/SAP MAIL IS SENT TO RESPONSIBLE PERSON

The Mail carries the

3. Re-Assign to responsible person for maintenance.

1.Change the Partner no

Select RASG and press

1. Check the status

Information flow is triggered to all maintained New Personal Responsible, and

4. Acknowledge Notification and Put in Process Notification:

Logistics --- Plant maintenance --- Maintenance

Type IW22 in Command Field and press

User Status ACKD is set by Person Responsible.

5) Decision on Maintenance Order Requirement

5A) Maintenance Order for material to be consumed from stores

5B) Maintenance Order not required as no material consumed/services used

6) Create Maintenance Order from Notification

1. An Order can be created directly from the Notification screen.

create order, as shown

in the above screen.

Check the Order type and proceed

For copying operation from the task list :

These fields will become

- execute button at top left of the screen.

button at top of the page or alternatively you can

double click on the task list group.

7. Material Planning Against Order

Enter the material code / Qty /

On saving the order a message will be displayed.

7A) Workflow for Maintenance Order Approval (IF REQUIRED)

Logistics --- Plant maintenance --- Maintenance

Select corresponding Node for IW32 / Order

3. Click send mail.

8A) Order Release

to release the order and press

to save the order.

In Maintenance order system status will be set REL

9) Check of material availability in storage location

Materials Management ---Purchasing ---Mater Data ---SUbsequent Settlement

Material Code / Qty can

Logistics---Material Management---Purchasing---Purchase Order--Follow On Functions---MIGO

Type MIGO in Command Field and press

Select corresponding Node for MIGO / Goods Issue

Click on Quantity Tab

3. Click on Where Tab