Beruflich Dokumente
Kultur Dokumente
Applications
9)
10)
11)
FAQ
13) Q: I am not a national of a Member State of the European Union
or of an applicant country. Can I apply for Parliaments traineeships
programme?
14) Q: What is the application procedure for third-country nationals
from non-applicant countries?
15)
20)
21) Q: How will I know that the Traineeships Office has received my
application?
22) Q: What should I do if I have not received a confirmation
message?
23)
FAQ
28) Q: Where can I find more details about traineeships and the
conditions for admission?
29) Q: Is the online application sufficient at the first stage of the
procedure?
30)
31)
38) Q: How many times can I reapply for future traineeship periods?
Is there any limit?
Selection procedure
39)
40)
FAQ
43) Q: Could my application be reconsidered by departments other
than the two for which I expressed a preference?
44) Q: I have been placed on a waiting list. What are my chances of
being offered a traineeship?
45)
46)
47)
Recruitment procedure
50)
56)
FAQ
58) Q: I no longer have the application form or the confirmation
message. Could the Traineeships Office locate my application form and
send me a copy to sign?
59) Q: I have got married since I submitted my application for a
traineeship for university graduates. Will that be relevant if I am
selected?
60) Q: My place of residence has changed since I applied for a
traineeship. Will that be relevant if I am selected?
61)
62)
The traineeship
63)
64)
65)
66)
72)
73)
FAQ
74)
75)
76)
Financial aspects
77)
FAQ
89) Q: Do I have to terminate my current employment for the duration
of the traineeship?
90) Q: Is any other grant, e.g. from a university, or an orphans
allowance considered income?
91)
Career prospects
93) Q: What are my prospects of securing employment at the
European Parliament after the traineeship?
Some statistics
94) Q: How many applications does the European Parliament receive
each year and how many are accepted?
95)
96)
97)
Study visits
99)
FAQ
Types of traineeship
1)
2)
3)
FAQ
journalism qualification recognised in EU Member States or in applicant
countries.
Yes, you can apply for both options, if you fulfil the requirements.
4)
5)
6)
7)
8)
FAQ
Applications
9)
Parliament?
A: Traineeships for university graduates:
You may apply for a Robert Schuman traineeship (general option) if you have
completed a course of study of at least three years duration at a university or
equivalent college and obtained a degree or equivalent certificate there.
If you have professional experience as evidenced either by works published, or
by membership of a journalists association in an EU Member State, or by a
journalism qualification recognised in EU Member States or in candidate
countries for membership of the EU, you may apply for a Robert Schuman
traineeship (journalism option).
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FAQ
Traineeships for university graduates are also open to people with disabilities
who are graduates of universities or equivalent institutions and people whose
qualifications are below university level.
12) Q: Can I apply for a traineeship at the European Parliament if I
FAQ
education. Priority is given to young people who are required to complete a
traineeship as part of their course of study.
16) Q: I have completed my studies (minimum three years
applying?
A: No. You should not send any supporting documents when completing your
online application. Supporting documents will be requested if you are offered a
traineeship at a later stage. You will not be admitted if you fail to provide all the
documents requested or to submit a complete application.
21) Q: How will I know that the Traineeships Office has received
my application?
A: Once you have confirmed/sent your online application you will automatically
receive a confirmation message at your e-mail address. The message contains a
confirmation number that you should quote in all future correspondence
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FAQ
concerning the traineeship and a copy of your application in pdf format, a paper
version of which will be requested from you if we offer you a traineeship.
22) Q: What should I do if I have not received a confirmation
message?
A: If you have not received a confirmation message your application may not
have been successfully delivered. Please try to resend it.
Remember to tick the box for the declaration on your honour. When the
Confirm button appears, you can submit your application.
23) Q: How can I trace a lost registration number?
A: Please contact the Traineeships Office using the Contact form on the website
to recover your registration number.
24) Q: Should I contact the Traineeships Office to check the status
of my application?
A: No. You will be informed by e-mail about the outcome of the selection
procedure.
25) Q: Can I change my application?
A: Applications are completed and submitted in a single operation and cannot be
changed online. However, you should inform the Traineeships Office of any
changes in your postal or e-mail address or telephone number.
26) Q: Can the Traineeships Office inform me earlier to enable me
FAQ
data entered will be lost. We therefore recommend reading carefully the
Internal Rules Governing Traineeships and Study Visits in the Secretariat of the
European Parliament and all of these Frequently Asked Questions before
completing the application form.
28) Q: Where can I find more details about traineeships and the
procedure?
A: Yes. If you are selected, you will be asked to submit the paper version of
your application form, duly signed, together with the supporting documents.
30) Q: Is the application form available in all the EU languages?
A: No. The application form is available in the three main working languages of
the European Union institutions: English, French and German. However, you
can complete the descriptive parts in any of the official EU languages.
31) Q: What is meant by an undergraduate course?
A: The term undergraduate course denotes a level of education higher than
the post-secondary education preceding a first university degree. This includes
first-cycle studies, e.g. the licence (FR), the laurea triennale (IT), the licentiate
(PL), the ptychion (GR), or a masters or magister degree awarded on
completion of a four or five-year academic programme.
should
include
in
the
FAQ
A: You can specify in order of preference two departments in which you
would like to do your traineeship; the departments chosen will most likely be
those working in fields related to the subject of your studies.
34) Q: How should I apply for a traineeship in one of the European
consideration?
A: Yes. We try to respect candidates preferences regarding their chosen place of
work. However, bear in mind that Parliaments departments are for the most part
based either in Brussels or in Luxembourg.
36) Q: Can I submit more than one application to increase my
application?
A: Please apply again. Afterwards contact the Traineeships Office using the
Contact form, quoting the registration number of the incorrect application. We
will take the necessary action. Otherwise we will keep only the most recent
application and delete the previous versions.
38) Q: How many times can I reapply for future traineeship
FAQ
A: No. If you are interested in a future traineeship at the European Parliament
and still satisfy the conditions for admission you can reapply for each new
period.
Selection procedure
39) Q: How are trainees selected?
A: Trainees are selected by those departments wishing to take on trainees for a
given traineeship period. Selection is made according to the professional
background required, taking into account the tasks to be assigned to a trainee
within the range of the departments projected activities and the ability to
accommodate trainees in a given period.
IMPORTANT: Given the very high number of applicants, your application will
be sent only to the departments in which you have expressed an interest.
40) Q: What are the stages of the procedure?
A: Applicants have to apply online within the specified deadline. The only
exception will be for people with disabled who are unable to access the online
application form. In that case the applicant should contact the Traineeships
Office using the Contact form on our website to request the application form in
Word format, which the applicant can then send by e-mail and/or ordinary mail.
After the deadline the Traineeships Office verifies the eligibility of the
applications.
Once the preselection has been completed, and provided your file is
complete and admissible, you will be sent an admission letter and
certain useful information.
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FAQ
Applicants who apply under the programme of traineeships for people with a
disability and who are preselected on the basis of merit and skills will also be
required to provide the following documents:
1. a document certifying your disability, recognised in a Member State of the
European Union or in an applicant country;
2. a duly completed reasonable accommodation form;
3. a diagnosis of the disability and a medical summary drawn up in English or
French by the examining doctor, sent in a in a sealed envelope marked
confidential.
Please note that any information provided about a disability will be treated in
strict confidence and will be used only by European Parliament staff responsible
for assessing the possibility of a reasonable accommodation for the purpose of
making the specific adaptations in the workplace and helping with the search for
accessible housing, transport and assistance.
41) Q: If my application is rejected, will it be possible to find out
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FAQ
A: No. Given the very high number of applicants (over 8 000 for each period)
we cannot send all of the applications to every unit in Parliaments Secretariat.
We have to apply certain selection criteria, including having applicants specify
two preferred departments.
44) Q: I have been placed on a waiting list. What are my chances
date?
A: Applicants who decline the offer of a traineeship (Schuman scholarships)
must reapply. Their new application will be considered along with all other
applications received for the chosen period.
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FAQ
For compulsory training placements, if the traineeship dates are not known at
the time of enrolment, please contact us using the Contact form on our website.
48) Q: Can I defer my acceptance of the traineeship to a future
Recruitment procedure
50) Q: Will I receive an official letter of admission?
A: Yes. If your file is complete and meets the admission conditions, we will send
you an official letter of invitation, accompanied by a traineeship agreement,
which you should sign, as well as other useful information (e.g. about
accommodation or other administrative issues).
The letter of admission will be sent to you by e-mail or by post (if you need to
apply for a visa). You do not, therefore, need to sign a confirmation of receipt.
51) Q: Do the copies of supporting documents need to be certified
language skills?
A: No. You do not need to send us proof of your language skills.
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FAQ
54) Q: I have been selected for the journalism option and have a
mail?
A: Not necessarily, since they will just be copies.
57) Q: Will I be sent confirmation that the Traineeships Office has
received my documents?
A: No. If the Traineeships Office finds a problem with your documents, we will
contact you by e-mail.
58) Q: I no longer have the application form or the confirmation
FAQ
60) Q: My place of residence has changed since I applied for a
The traineeship
63) Q: Are all trainees based in Brussels or Luxembourg?
A: No. When you apply for a traineeship you can choose from several work
places:
Luxembourg, Brussels, Strasbourg or an EP Information Office in any EU
Member State.
If you choose an Information Office, you must be able to speak the language of
the chosen country fluently.
64) Q: What are the working hours?
A: Working hours are from 8.30 a.m. to 5.30 p.m., with a one-hour lunch break.
Except during the week preceding a parliamentary part-session in Strasbourg, on
Fridays the working day ends at 1 p.m. (short Friday).
Different hours may be worked by trainees involved in childcare activities.
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FAQ
A traineeship is not compatible with university tuition during working hours.
65) Q: Can I do a part-time traineeship?
A: No. All applicants who are accepted for a traineeship must work full time,
which at the European Parliament means 37.5 hours a week.
Different hours may be worked by trainees involved in childcare activities.
66) Q: Who will be responsible for me during my traineeship?
A: Trainees are under the responsibility of a supervisor for the entire duration of
their traineeship.
67) Q: I would like to know more about the tasks involved in my
accommodation?
A: No. Finding and paying for accommodation is entirely your responsibility.
On request, the welcome desks in Brussels and Luxembourg can supply a list of
accommodation possibilities. In Brussels you can also consult the websites:
http://www.brusselsdestination.be/ or www.etr-brussels.be.
70) Q: Where can I stay during my traineeship? How much a
FAQ
guarantee that this will always be possible. Trainees should look for
accommodation well in advance. The European Parliament cannot be held
responsible if a trainee fails to find adequate accommodation in the designated
place of work.
71) Q: Is there a dress code at the European Parliament?
A: There is no particular dress code. Please make sure, however, that whatever
you wear is neat and clean. Men would be well advised to bring at least one suit
for any missions to Strasbourg.
72) Q: Will I need a visa?
A: If you are not a national of an EU Member State you will need a multiple visa
in order to enter the country where you will do your traineeship. The position
may also depend on your current status and whether you are currently living in
your home country or abroad. Please contact the embassy or consulate of the
country concerned (the one in which you are to do your traineeship) in the
country where you have legal residence. You can also check on a specialist visa
website.
73) Q: How many days leave am I entitled to?
A: Trainees are entitled to two days leave for each completed month of their
traineeship. It is possible, for example, to take all 10 days together, but only at
the end of the traineeship and in agreement with your supervisor.
74) Q: What is meant by special leave?
A: Special leave refers to leave requested by trainees to take compulsory courses
or exams. A supporting document from the institution concerned must be
provided. If study leave is not granted, the trainee may ask for the traineeship to
be temporarily suspended.
Other special leave may be granted.
75) Q: What should I do if I fall ill during my traineeship?
A: If you are ill you should immediately inform your supervisor. If you are
absent from work for more than three calendar days you will need to provide a
medical certificate.
76) Q: Will my traineeship involve any duty travel?
A: During the traineeship, trainees may be sent on mission to one of the
European Parliaments normal places of work in order to observe parliamentary
business.
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FAQ
Financial aspects
77) Q: Are trainees insured?
A: Yes. The European Parliament takes out supplementary health insurance and
accident insurance for trainees and pays the premiums in full.
At the request of trainees, the European Parliament may also insure their
spouses and children. In that event, the trainees must pay the insurance
premiums.
Supplementary health insurance covers the costs incurred by all necessary
medical examinations or emergency dental treatment not covered by your
primary insurance. All trainees are also covered in the event of an accident at
work or on the way to work.
The European Parliament does not provide liability insurance; personal cover of
this type is therefore your responsibility.
78) Q: Am I entitled to allowances if I am offered a training
placement?
A: Yes. In 2013 the amount is EUR 300. The allowance may be subject to the
weighting applicable to the country in which the traineeship is carried out. For
traineeships outside the European Union the applicable weighting is 100%. The
allowance is paid in euros on the 15th of each month, provided the trainee is not
receiving a scholarship or any external earnings.
IMPORTANT: If, during the traineeship, a trainee receives earnings or a
scholarship from another source, an amount equivalent to this outside income
will be deducted from the amount to which the trainee is entitled.
79) Q: Does the European Parliament cover the cost of travel from
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FAQ
Payment for the journey to the place of work will be made at the beginning of
the traineeship and for the return journey a few weeks after the end of the
traineeship.
80) Q: Will Parliament cover the costs of my daily commuting to
assignment?
A: No. You can give us your bank details in any country. Remember, however,
that some banks may charge you for receiving transfers.
82) Q: Is it possible to obtain an advance on the scholarship on
arrival?
A: Yes. On arrival, you may request an advance on the monthly scholarship for
the first month. The advance may not exceed 90% of the monthly amount of the
scholarship.
83) Q: Under what circumstances would I be entitled to the
European Parliament?
A: In 2013 the scholarship is EUR 1213.55 a month for trainees assigned to
Brussels or Luxembourg. The amount is updated on 1 January every year. For
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FAQ
trainees outside Belgium or Luxembourg, the amount of the scholarship is
weighted to reflect the higher or lower cost of living in the relevant countries.
Trainees on a traineeship for people with disabilities who incur additional costs
as a result of their disability can apply for an additional payment of up to 50% of
the scholarship, on presentation of appropriate supporting documents.
86) Q: Is a traineeship considered to be employment? Will I be
calculation?
A: Traineeship periods are not normally counted towards the pension
calculation.
You should seek advice from the administrative authorities in your country.
89) Q: Do I have to terminate my current employment for the
FAQ
A: Before you go on mission, the relevant department draws up a mission order.
The directorate-general authorises missions a week in advance of their start date.
An advance on the mission expenses may be paid on request.
Journeys should be made using the most appropriate and most cost-effective
means of transport; for example, by train in second class or by plane in economy
class. A flat-rate payment will be made to your bank account to cover hotel and
subsistence costs (meals, transport).
Trainees are entitled to an advance of 70% of the expected costs (excluding
transport). Where trainees are authorised to travel on mission during the last 15
days of their traineeship, they are not entitled to an advance.
mission expenses?
Upon return, trainees complete a declaration of expenses and have it signed by
their supervisor. The declaration of expenses must be sent within 10 calendar
days of the end of the mission. After 15 calendar days have passed, any amounts
advanced will be automatically recovered from the trainee.
The balance is paid after the declaration of expenses has been received and
checked.
Career prospects
93) Q: What are my prospects of securing employment at the
Some statistics
94) Q: How many applications does the European Parliament
FAQ
programme of traineeships for people with a disability) and 2 549 applications
for a training placement. Only 373 applicants for graduate traineeships, 18
applicants under the disability programme and 166 applicants for training
placements were accepted.
In 2012, the European Parliament received 8 465 applications to do a university
graduate traineeship (including 294 applications under the programme of
traineeships for people with a disability) and 2 477 applications for a training
placement. Only 431 applicants for graduate traineeships, 24 applicants under
the disability programme and 147 applicants for training placements were
selected.
Translation traineeships are managed by the Directorate-General for Translation.
In 2012 there were 6 269 applications received and 177 translation trainees were
selected.
95) Q: Which countries do the trainees come from?
Most trainees come from EU Member States. Third-country nationals from nonapplicant countries may do traineeships at the European Parliament, although
the number who do so may not exceed 10% of the total number of traineeships.
96) Q: Where are trainees usually based?
A: Most trainees are based in Brussels. However, approximately 10% of trainees
work in Luxembourg, and a few may occasionally be assigned to administrative
units in Strasbourg. Traineeships are also offered at the Information Offices in
the Member States.
97) Q: Is it easier to get a traineeship in some places than in
others?
A: The likelihood of securing a traineeship is roughly the same in every place of
work. The directorates which receive the largest number of applications accept
the largest number of applicants, and those where demand is less accept fewer
trainees.
98) Q:
traineeship
Study visits
99) Q: What is the purpose of study visits?
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FAQ
A: They are designed to provide citizens aged 18 or over with opportunities for
more detailed study of specific subjects relating to European integration.
There is also an opportunity to carry out research at the Library or Historical
Archive of the European Parliament (in both cases only in Luxembourg).
100) Q: What is the procedure for study visits?
A: The maximum duration of a study visit is one month. Anyone who has
already completed a European Parliament traineeship must wait six months
before applying for a study visit.
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