O/o Divisional P.R.O.

,Nuzvidu
RIGHT TO INFORMATION ACT 2005
1. Organisation Name

Divisional Public Relations Officer, Information and

Public Relations Department

II. Contact details

: Divisional Public Relations Officer.

A) Address

: I&P.R.Department,
Kothapet, Nuzvidu

B) Telephone number

: 9949351607

Section 4(1)(b)(I) Particulars of Organisation functions and duties

The department of Information and Public Relations functions to achieve its
objectives and goals through dissemination and transmission of information, publicity
and public relations. The Department operates its multi-media systems for effective
publicity and performs a signal service in acting as a bridge between the people and
the Government and creates awareness among all sections of the people on
Government policies, plans and programmes intended for welfare and development.
Dissemination of Information:
The main objective of the department is basically two fold viz., informing
the public about the policies and programmes of the Government on one hand and on
lthe other keeping the Government informed of the peoples` reaction to its policies and
programmes.
Communication is a most vital process of socio-economic
development.
This Department adopts difference modes for dissemination of
information and publicity activities.
FUNCTIONS:
The Divisional Public Relations Officer`s alongwith the other staff
attached to these offices are attending to the publicity of the various development and
welfare activities of the Government departments in District through print and
electronic media and covering the visits of the VIP`s by arranging photography and
vediography.
Arranging press tours and press meets. Organising exhibtions,
Conducting film shows, song and drama programmes, collecting success stories with
photographs and issuing to news papers, feedback reports publications are being
brought-out on various development and welfare schemes like posters, brochures,
booklets, A.P.Journal and granting press accreditation to print and electronic media,
Contd.2

-2arranging Public Address System during meeting and arranging tape recording and
arranging distribution of publicity material. Only public adverse press clippings are
being sent to concerned departments and obtaining rejoinder, issuing to press,
collecting feed back from public besides attending to Cultural Affairs work.
Keeping the people informed about the policies, schemes and
programmes of the Government.
Eradicting social evils like untouchability, dowry, jogini, bonded labour,
child labour, banamati etc.
4(1)(b)(ii) the powers and duties of its Officers and employees
1. Dvl.P.R.O.: Maintain cordial relation with press in dissemination of Government
developmental activities. Collect feed back reports, suceess stories and feature
articles. Rejoinders pres conferences and submit them to government. Coverage of
VVIP`s and VIP`s visits , Admnistration and. Attend Cultural affairs work ,
publishing of the various development and welfare activities of the Government
department in the Division.
2. Publicity Assistant: Arrange P.A. system and films shows and coverage of tape
recording of VVIPS. Organisation of exhibtion and work assigned to him from
time to time.
3. Typist: Typing and despatch.and tappals.
The Dist.P.R.O. is the head of the office, the other employees follow the
instructions of the head of the office from time to time according to the need of the
hour.
4(1)(b)(iii) the procedure followed in the decision making process, including
channels of supervision and accountability:
The procedure prescribed in the District Office Manual is being followed.
The currents are received in Tapal Section. On receipt of the same they will send for
Dvl.PRO , On persual by the officer, send back to the concerned for action. the Typist
put-up the same in the shape of a file with relevant extract of Acts and Rules and
submit the file to the officer. The office scrutinise the file and transmit the same for
necessary action to the DPRO/RDD/CIPR through concerned officer.
4(1)(b)(iv)- the norms set byit for the discharge of its functions
The norms set by District Office Manual are being followed for the discharge of
functions.
1 1. Release of press notes to press, intimations
- Same day
about press conference etc.
.Contd.3

-3-

4(1)(b)(v)- the rules, regulations, instructions, manuals and records,

held by it or under its control or used by its employees for discharging
its functions.
While discharging the functions, the Department follows the Rules and
orders of Government issued from time to time on the subject, which are enunciated
under the following books:1. Fundamental Rules,
2. A.P. Financial Code
3. A.P. Treasury Code
4. A.P. Budget Manual
5. A.P. Accounts Code
6. A.P. State & Subordinate Service Rules
7. A.P. Information Service Rules (G.O.Ms.no.261, GS (I&PR)
Dept.,dt.6.5.1992)
8. A.P. Information Subordinate Service Rules, (G.O>Ms.no.339,
GA(I&PR) Dept.,dt.22.6.1992
9. A.P. Ministerial Service Rules.
10.A.P. General Subordinate Service Rules
.
11.A.P. Last Grade Service Rules,.
12.A.P. Civil Services (CCA) Rules.
13.Accreditation Rul;es, (G.O.Ms.no.176, GA(I&PR) Dept.,dt.7.4.1999
14.Advertisements (G.O.Mas.no.37, GAI&PR) Dept.,dt.22.1.1994 and
G.O.Ms.no.431, GA(I&PR) Dept.,dt.23.7.1984)
15.Enterainment Tax exemption G.O.
16.G.O.Ms.no.148, F&P (FW.Admn.I.TFR) Dept.,dt.21.10.2000.
17.Welfare Fund Rules, (G.O.Ms.No.1, GA(I&PR) Dept.,dt.1.1.1986.
4(1(b)(vi) a statement of the categories of docum,ents that are held by it or
under its control.
1. Govt. orders 2. Memorandum 3. Circular memos.
4(1(b)(vii)- The particulars of any arrangement that exists for consultation with
or representation by the members of the public in relation to the formulaltion of
its policy or implementation thereof.
Followed the instructions given by the DPRO.
4(1)(b)(viii)- a Statement of the boards, councils, committees and other bodies
consisting of two or more persons constituted as its part or for the purpose of its
advice, and as to whether meetings of those boards, councils, committees and
other bodies are open to the public, or the minutes of such meetings are
accessible for public.
Followed the instructions given by the DPRO.
Contd.4

-44(1)(b)(ix)- a directory of its officers and employees.

OFFICERS;
s.No Name
Mobile
Telephone
.
Office
Nuzvidu Division
1
2
3
4
5
6

Sri V.V. Rami Reddy

Dvl.PRO(FAC)
Sri V.V.S. Chalapathi Rao,
Pub. Asst.
Smt. V. Saroja, Typist
Sri R. Venkateswarlu,
Attender
Sri M. Francisraju,
Attender
Smt. V. Chittamma alias
Glory, Attender

Telephone Email ID
Residence

9949351607

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4(1)(b)(x):
The monthly remuneration received by each of its officers and employees including
the system of compensation.
S.No Name & designation
Scale of pay
Gross
.
Rs.
1.
Dvl. PRO (vacant)
8385-17905
2.
Sri V.V.S. Chalapathi Rao,
6675-15025
16,358/Pub. Asst.
3.
Smt. V. Saroja, Typist
5200-11715
12,456/4.
Sri R. Venkateswarlu, Attender
4260-9520
9,332/5.
Sri M. Francisraju, Attender
4260-9520
8,880/6.
Smt. V. Chittamma alias Glory,
3850-8600
4,982/Attender
4(1)(b)(xi)- the budget allocated to each of its agency, indicating the particulars of
all plans, proposed expenditures and reports on disbursements made
The HOD allocates budget to the field officers as per requirement to
DPRO
4(1)(b)(xii)- the manner of execution of subsidy programmes, including the
amounts allocated and the details of beneficiaries of such programmes.
No such programmes.
Contd.5..

-54(a)(b)(xiii) particulars of recipients of concessions, permits or authorizations

granted by it.
The Accredited Journalists are provided the following concessions:1.To travel in Rail (50% concession)
2. 1/3rd concession in APSRTC Buses.
3. The journalists, who are in dire need and distress are provided financial
assistance from Welfare Fund
The above are all submitted to the DPRO.
4(a(b)(xv)- the particulars of facilities available to citizens for obtaining
information , including the working hours of a library or reading room, if
maintained for public use
Visitors with any problems are welcome between 3p.m. and 5 p.m. on all working
days to meet any of the designated officials.
The Divisional Information Centre located at Kothapet , Nuzvidu
functioning from 10.30 a.m. to 5.pm. functioning on all working days.
4(1)(b)(xvi)- the names designations and other particulars of the Public
Information Officers.
The details of the Public Authorities within the jurisdiction of the
Department together with the names and designation of the PIOs and APIOs and the
Senior Officers designated to admit and dispose of appelas as format given below.
S.No.

Name of the Public

Authority

1.

Divisional Public
Relations Officer,
Nuzvidu

Name and designation of the

APIO/PIO//Officer designated for
1st appeal
1.APIO : Sri V.V.S. Chalapathi
Rrao,
PA
2.PIO : Sri V.V. Rami Reddy,
Divl. PRO
(I/C)
st
3. 1 Appellate Authority:
Sri K. Sada Rao, DPRO(FAC)

Postal Address/ Ph.no.

Office of the Diisional Public
Relations Officer, I&PR
Department, Kothapet,
Nuzvidu.
District Public Relations
Officer, I&PR Dept.,
Machilipatnam
(Krishna District)

4(1)(b)(xvii)- such other information as may be prescribed and thereafter update

these publications every year.
1.Feedback Reports
2. Success Stories.
Sd/- K. Sadarao,
Divisional Public Relations Officer,

Nuzvidu