C8 PDF

C311333 Amal HRSG-1 Project
Petroleum Development Oman LLC

Contract Number C311333
Amal Heat Recovery Steam Generator (HRSG)-1 Project
C8, Procedures for Contractors
Section C8, Procedures for Contractors Rev 2.1 Oct 2008
Page 1 of 12
SECTION C8
PROCEDURES FOR CONTRACTORS
1.
1.1.
1.2.
Communication Between Company and Contractor .............................................................. 3

Correspondence ............................................................................................................ 3
Meetings ....................................................................................................................... 4
2.1.
2.2.
2.3.
2.4.
Variations and Change Orders ............................................................................................ 4

Instruction .................................................................................................................... 4
Time Sheets .................................................................................................................. 4
Variations to Contract .................................................................................................... 5
Certificate of Completion ................................................................................................ 5
3.1.
3.2.
Company Facilities Security ................................................................................................ 5

Security Passes ............................................................................................................. 5
Application Requirements............................................................................................... 5
4.1.
4.2.
4.3.
4.4.
Sap, Services Entry, Invoice and Payment ........................................................................... 5

SAP .............................................................................................................................. 5
SAP Service Entry .......................................................................................................... 5
Submission of Invoice .................................................................................................... 5
Contractor WinPCS Requirements ................................................................................... 6
5.1.
5.2.
Documents ....................................................................................................................... 6
Deliverables .................................................................................................................. 6
Electronic Format .......................................................................................................... 7
6.1.
6.2.
Progress and Reporting ..................................................................................................... 7

General Reporting requirements ..................................................................................... 7
Reporting of payment terms for Omani employees .......................................................... 7
7.1.
7.2.
7.3.
7.4.
Company Supplied Materials .............................................................................................. 8

Materials Supervisor ...................................................................................................... 8
Procedures and Logistics ................................................................................................ 8
Handling of Containers .................................................................................................. 8
Contractors Site Records ............................................................................................... 8
8.1.
Appendix A Particular Reporting Requirements for Construction ....................................... 9

Contract Work Plan and Programme ............................................................................... 9
2.
3.
4.
5.
6.
7.
8.
Page 2 of 12
INTRODUCTION
This Document describes the minimum procedures that shall be employed by Company and
Contractor in administration of this Contract.
Contractor shall ensure that where detailed
requirements are not comprehensively set out, such requirements shall be developed in a timely
manner to efficiently and effectively carry out the Work in accordance with the time available.
The requirements stated herein shall, in no way, limit the requirements of other Company procedures
and regulations or any other requirements stated elsewhere in the Contract.
1.
COMMUNICATION BETWEEN COMPANY AND CONTRACTOR
1.1.
CORRESPONDENCE
1.1.1.
Unless specifically stated otherwise all correspondence and communications in the execution
of the Contract shall be addressed and directed by Contractor Contract Manager to Company
Contract Holder and vice versa. All contractual notices shall be issued strictly in accordance
with C3 the General Conditions.
1.1.2.
All Correspondence shall be dealt with by Letter or acknowledged Fax, in that order of
preference. Unless specifically authorised by the Contract Holder e-mail correspondence
may be used for the day to day administration of the Contract and require
acknowledgement of receipt before being acceptable.
All Letters, Facsimiles and email correspondence shall be acknowledged by return and bear
the following headings:
Date:
Contract No:
C311333
Title of Contract:
Amal Heat Recovery Steam Generator (HRSG)-1 Project
Letters shall be sent to:-
Petroleum Development Oman,

P.O. Box 81,
Muscat,
Postal Code 100,
Sultanate of Oman.
Telephone No. +968 24678882
Fax. No.
+968 24677332
Email
Faxes shall be sent to:-
Harith.HM.Amry@pdo.co.om
Address stated in C1 - Form of Agreement.

+968 24677332
Attn.:
Harith Amry, UIE5

Email: Harith.HM.Amry@pdo.co.om
1.1.3.
Unless specifically agreed otherwise exchange of reports, drawings, and other documents
shall be accomplished by means of a transmittal note. The recipient shall sign the
transmittal note and return the copy of the transmittal note to the initiator. The initiator
shall ensure that all transmittals have been acknowledged as received by the recipient.
1.1.4.
Contractor shall maintain a log of all correspondence, originating from both Contractor and
Company, which shall include a summary of relevant details plus any actions and their
status. Correspondence Log shall be in an electronic format, suitable for sorting and
reporting against.
Page 3 of 12
1.2.
MEETINGS
1.2.1.
Meetings shall be conducted in the English language. The Contract Holder or his nominated
representative shall chair all meetings. Contractor shall prepare an Agenda and review
material required for each meeting.
1.2.2.
Minutes of meetings shall be dated and numbered consecutively record all action items
discussed and/or agreed during the meeting and shall indicate the party to take the required
action by a due date. Discussion of minutes of previous meeting shall be the first agenda
point of the subsequent meeting, and previous minutes shall be approved or amended
accordingly.
1.2.3.
Progress review meetings between the parties will be held weekly, or as requested by
Company, for the purpose of: i)
Keeping all parties fully informed of all aspects of the Work.
ii)
Reviewing progress, status, scheduling and HSE aspects of the Work; and
iii)
Reviewing technical or financial subjects.
1.2.4.
Such meetings will be held at the Site in Contractor's premises. Technical documents for
discussion and progress report narratives, together with other relevant documents as
considered appropriate by Company, shall be submitted with a proposed agenda at least
three (3) working days in advance of such meetings by Contractor or such time as may
reasonably be required by Company.
1.2.5.
Minutes of each meeting shall be prepared by Contractor and forwarded to the Contract
Holder for endorsement within two (2) working days following the day of the meeting. The
minutes shall be reviewed and agreed by both parties, only after the Contract Holder and
Contract Manager have signed the minutes shall they be deemed a true record of that
meeting.
1.2.6.
Contractor shall maintain action registers for all meetings indicating the action party, the
required action, the required completion date of the action, and the status of progress
against the action item.
1.2.7.
Company or Contractor may call separate specific meetings as may be necessary during the
performance of the Work. Such meeting requests shall be advised a minimum of two (2)
working days in advance.
2.
VARIATIONS AND CHANGE ORDERS
2.1.
INSTRUCTION
2.1.1.
An Instruction in a form approved by Company (Doc. ref.PR-1153) shall be issued for

alterations to the Work that are commensurate with the content and intent of the Scope of
the Work. Any Instruction that alters the Contract terms or prices shall be endorsed by
Variations to Contract.
2.2.
TIME SHEETS
2.2.1.
In the event that time reimbursable payment or the recording of time based resources is
deemed appropriate then a Time Sheet in a format approved by the Contract Holder shall
be kept to record the daily working time spent by Contractor's Personnel whilst performing
the Work. The Time Sheets shall be prepared by Contractor and presented for endorsement
to the Contract Holder, or his delegated authority, on a daily basis within 24 hours of the
event or work taking place.
2.2.2.
The endorsement of the Time Sheet by the Contract Holder, or his delegated authority, in
no-way signifies approval of payment. Such endorsement of the Time Sheet can only be
held as establishing agreement to the resources employed on an activity.
Page 4 of 12
2.3.
VARIATIONS TO CONTRACT
2.3.1.
A Variation to Contract, in a form approved by Company (Doc. ref. GU-172) shall be issued
to formalise all amendments or alterations to the Scope of Work and other parts of the
Contract.
2.3.2.
Both Contractor and Company shall sign each Variation to Contract, in two originals. One
original shall be forwarded to Contractor and the other retained by Company.
2.3.3.
Each Variation to Contract shall carry the Contract number and be numbered sequentially.
2.4.
CERTIFICATE OF COMPLETION
2.4.1.
Certificate of Completion in a form approved by Company (ref. GU-311) shall be completed

by Company to signify satisfactory completion of Milestones, the whole Work or part thereof
in accordance with the Contract.
3.
COMPANY FACILITIES SECURITY
3.1.
SECURITY PASSES
3.1.1.
All Company facilities are restricted areas. Contractor shall be responsible for liaising with
Company to enable Personnel required to work within Company facilities to obtain
appropriate security passes.
3.2.
APPLICATION REQUIREMENTS
3.2.1.
Each application has to be presented with the appropriate number of passport photographs
and a copy of the labour/ residence card.
4.
SAP, SERVICES ENTRY, INVOICE AND PAYMENT
4.1.
SAP
4.1.1.
SAP is an integrated software package that Company utilises to administer and manage its
business, including authorising payments to Contractors. Contractor is deemed fully familiar
with the requirements of SAP.
4.1.2.
Contractor shall ensure that the information held in SAP relating to Contractor is correct, in
particular Contractor's e-mail and bank account details.
4.1.3.
Failure to adhere to this Article will result in the return of Contractors invoice unpaid.
4.2.
SAP SERVICE ENTRY
4.2.1.
Throughout the Contract period, Contractor will be required to create service entrys in SAP.
To allow this activity Contractor will be provided with restricted access to Companys SAP
system via Companys external web site.
4.2.2.
To carry out this obligation Contractor will provide and maintain, as part of the Work,
internet access and competent staff.
4.2.3.
After completing the service entry, Contractor shall provide all documentation required for
approval of the service entry to Company employees approving the service entry technically
and financially.
4.2.4.
Contractor shall be informed automatically via the OTN iX2 server of the service entry
number once the service entry has been approved.
4.3.
Submission of Invoice
4.3.1.
Contractor shall invoice Company only after financial approval of the relevant service entries
by Company. Each invoice shall contain maximum of ten (10) service entries (or otherwise
instructed by Company) and each service entry shall contain exactly the same value as per
financial approval.
Page 5 of 12
4.3.2.
All invoices shall be submitted to: Petroleum Development Oman LLC, FCT (Accounts
Payable), P.O. Box 81, P.C. 100 Muscat, Sultanate of Oman, Tel. 24677922, Fax 24677947.
4.3.3.
Invoices shall have all Company required back-up documents and shall detail as a minimum:
a) SAP Purchase Order Number
b) Contract Title & Number
c) Contractors name in line with the name recorded in SAP which should be the same as
the name on the signed Contract, and not an associate or parent company.
d) SAP Service Entry number or numbers against which the invoice is to be matched.
4.3.4.
Invoices shall not include any altered, disputed or other unapproved amounts additional to
those included within the applicable SAP Purchase Order and service entry.
4.4.
CONTRACTOR CCMS REQUIREMENTS
4.4.1.
Where the Work or Service requires engineering and design, and/or construction,
fabrication, installation, commissioning or other engineering related activities, Company shall
provide Contractor, via an external web connection, access to the Windows based Project
Completions and Certification System (CCMS). Company requires Contractor to operate and
comply fully with the configuration, check sheet development and other data input
requirements of this system. CCMS shall be used to control and monitor the progress, precommissioning, commissioning, completion and hand-over of all projects against the
components introduced (or modified) in the design phase of the Work or Service.
4.4.2.
Where Contractors design premises are based out side of the Sultanate of Oman then
Contractor shall be required to purchase the WinPCS programme themselves.
4.4.3.
Contractor shall be deemed fully conversant with the requirements of CCMS reference
GU523 and the associated WinPCS Procedure reference PR-1561. Contractor shall be
required and shall have included for all necessary development and completion of checksheets as required during the design, construction and commissioning phases and any other
requirement necessary to comply with the requirement of Procedure reference PR-1561 and
associated documentation.
4.4.4.
In the event that Contractor fails to correctly and adequately conform to the requirements
of WinPCS Company shall have the right, but not the obligation, to employ others to
undertake this activity on Contractors behalf and recover the cost of the same from amounts
due to Contractor.
5.
DOCUMENTS
5.1.
DELIVERABLES
5.1.1.
Nothwithstanding the requirements in Article 1 of C3, Documents shall include the following:
-.
Drawings and documents for review
Execution
Programmes
Minutes of meetings
Approved drawings and specifications
Monthly progress reports
Documentation required for Completion
Monthly Material Inventory List
Materials Status Report
or
implementation
5.1.2.
Contractor shall be responsible for providing and maintaining comprehensive documentation

required for the performance of the Work. Contractor shall retain all original Documents in
a secure manner and Contractor shall arrange for back up of all documents on electronic
data files.
5.1.3.
Unless stated otherwise Contractor shall provide the Contract Holder with five (5) copies of
all Contractor issued documents. The only exception to this being issue of final approved
documentation Contractor shall provide one (1) original plus five (5) copies.
Page 6 of 12
5.2.
ELECTRONIC FORMAT
5.2.1.
All computer readable documents that form part of the documents issued to Company shall,
in addition to the hard copy output, be delivered on electronic file formats that are
acceptable to Company.
5.2.2.
File
a)
b)
c)
d)
e)
5.2.3.
Contractor shall maintain a complete record of all correspondence related to the Work.
Contractor shall maintain all Contract correspondence in fireproof storage.
5.2.4.
Contractor shall provide and maintain in Contractor's Site offices the latest issues of allrelevant rules, regulations, standard specifications and documents.
6.
PROGRESS AND REPORTING
6.1.
GENERAL REPORTING REQUIREMENTS
6.1.1.
Contractor shall for the duration of the Contract provide accurate and timely reports of the
progress, HSE and financial status of the Work. The reports shall highlight all trends that
impact on the Programme and/or the Contract Price. The reports shall include explanations
for deviations from the Programme and proposals for remedial action, together with any
revised plans, schedules and projections.
6.1.2.
The detailed format and content of Contractor reports shall be developed by Contractor and
approved by Company. Any consequences arising from late and/or inaccurate reporting to
Company shall be for the sole cost of Contractor.
6.1.3.
The specific reporting requirements applicable for this contract are further detailed in
Appendix A hereinafter.
6.1.4.
Contractor shall develop a clear, auditable progress measurement procedure for calculating
both planned and actual physical progress. Progress measurement shall be by physically
measurable criteria for each of the Work Packages and shall be based on assigning
weightings to each activity or sub-activity.
6.1.5.
Engineering progress shall be based on the document and drawing register, Procurement
progress shall be based on commitments and materials physically delivered to Site and
Construction progress is to be based on physical installation, hook-up etc.
6.2.
REPORTING OF PAYMENT TERMS FOR OMANI EMPLOYEES
6.2.1.
As a requirement of Section C3, Contractor shall maintain and provide information on

employment terms and remuneration of Omani personnel, including subcontractor personnel
that maybe subject to transfer on completion or termination of the Contract. Contractor is
required to provide a quarterly Employment Statement detailing, as a minimum, the
information listed below for every employee of Contractor that maybe subject to transfer on
completion or termination of the Contract: -
formats, which are acceptable, are as follows:

CAD files
AutoCAD - latest version (compatible with Ver 12.0)
Text files
MS-Word - latest version (compatible with Ver 2.0)
Alphanumeric files
Excel - latest version (compatible with Ver 5.0)
Graphic files
CorelDraw - latest version (compatible with Ver 2.0)
Database files
MS Access (or compatible equivalent)
General Information
Employment terms &

remuneration
Accrued Benefits
Allowance / Bonus
Basic Salary
End
of
Benefit
Housing
Name of Employee
Standard allowances
Leave entitlement
Transport
Soc. No
Previous
status
Pension deductions
Meal
Employee
Number
ref.
ORTC
Service
Page 7 of 12
Date of Birth
Work Schedule
Telephone
Date of Employment
Base Working Hours
Shift work
Employment
Location
Overtime rate(s)
Eid
Residence Location
Others
Salary Grade
6.2.2.
This quarterly Employment Statement shall be submitted to the Contract Holder on or

before the end of the month following the end of each 3 month period. The proper upkeep
of these records shall be a pre-requisite for Contractor to be invited to participate in any
future tender for this Work.
7.
COMPANY SUPPLIED MATERIALS
7.1.
MATERIALS SUPERVISOR
7.1.1.
Contractor shall provide a dedicated Materials Supervisor of senior staff status. Appointment
of the Materials Supervisors is subject to Company approval. Company reserves the right to
reject the Materials Supervisor in the event of poor performance.
7.2.
PROCEDURES AND LOGISTICS
7.2.1.
Contractor shall administer and collect Company supplied materials from Company's
nominated store in accordance with the requirements of Materials Receipt, Storage, Issue
and dispatch procedure ref. PR-1279 as listed in C6 Technical Specifications and
Procedures.
7.3.
HANDLING OF CONTAINERS
7.3.1.
If Materials is delivered to Site in standard shipping containers 'owned by the shipping

company' Contractor shall accept the contents on behalf of Company and ensure that the
Container are ready for return within two days of arrive at Site.
7.3.2.
All containers should be cleared of rubbish, debris etc. prior to return, and in the case of
open top containers the roof bars should be replaced and the tarpaulin fitted and lashed into
place. Containers should be inspected upon arrival and any damage reported to Company.
Likewise any damage occurring during unloading should be reported to Company to
facilitate the notification of an insurance claim.
7.4.
CONTRACTORS SITE RECORDS
7.4.1.
Company requires Contractor to maintain an accurate record of the receipt and issue of
Company supplied Materials. The information required includes:a) Quantities received, with details of date received, Indent and item number against which
received, delivery voucher number (i.e. MRS No., Transfer Voucher No. or Issue Voucher
No.) and Materials Master No.
b) Quantities Issued, with detail of the work for which the issue was made.
c)
Balance in store.
7.4.2.
Contractor shall instigate and keep fully up to date on a daily basis a method of record
keeping which shall monitor the status of receipt and issue documentation.
7.4.3.
All issues on Site should be made against a properly completed Field Requisition of a type
approved by Company. The Field Requisition will refer to the Drawing Number Line
Number, Area Number, Spool Number or other reference that will identify the purpose for
which the material is to be issued.
Page 8 of 12
8.
APPENDIX A PARTICULAR REPORTING REQUIREMENTS FOR CONSTRUCTION
8.1.
CONTRACT WORK PLAN AND PROGRAMME
8.1.1.
Within 30 days of the Effective Date, Contractor shall submit for approval / information the
Programme for the Work in accordance with Contract requirement. Contractor will
subsequently apply and update the Programme, as deemed necessary by Company or as
required by Section C3 General Conditions.
8.1.2.
The Programme shall be developed in Primavera / MS project and submitted in the form of a
C.D floppy diskette (high density 2mb) and in hard copy. Contractor shall be capable of
updating the Programme at all locations where the Work is being carried out. The
Programme shall as a minimum contain the following:
a) Precedence Network
The number of activities shall be adequate to clearly define and show the critical path, the
Payment Milestones (specified under Section C5), Penalty Milestones, all external interfaces,
and cover the total Scope of Work including critical verification checkpoints and safety
analyses/reviews.
Each activity shall be uniquely numbered and assigned a distinct code with reference to the
Work Breakdown Structure (WBS) number. No activity is to cover work scope from more
than one Work Package of the WBS.
The main titles to be covered shall include the following as a minimum:
Project Management
Construction IPS
Reliability Runs
Engineering
Construction Off-plot
Commissioning
Procurement
b) Bar Chart
The Bar Chart (Gantt) developed from the Precedence Network shall be based on planned
start dates and shall detail for each activity, as a minimum, the following:
Activity number.
Activity title.
Duration in working days;
Total float shown as a dotted line.
Cost weighting.
Contractor/Sub-Contractor responsible for undertaking the activity; and
Work location.
c) Progress Curve Charts
Progress Curve Charts, one overall and one for each Work Package of the WBS, shall be cost
weighted and include the planned and late schedule curves, and planned/late schedule
percentage figures in tabular form.
d) Manpower Histograms and S-Curves
Manpower Histograms and S-Curves (direct labour, planned schedule) for Contractor and
each main Sub-Contractor shall be prepared for the total Scope of Work and for each Work
Package, on an overall and per discipline basis.
e) Activity Description Sheets
Activity Description Sheets, in an approved format, shall be prepared for each Precedence
Network activity and shall include a detailed description/breakdown of the activity (including
internal and external interfaces), its cost weighting (both overall and within a Work Package)
and a full description of applicable Milestones.
f)
External Interface List and Schedule
Page 9 of 12
Contractor shall define all external interfaces on an External Interface List and Schedule. In
addition, Contractor shall maintain and update this list and schedule. For interface
information originating from Contractor, an "available by" date shall be included. For
interface information required by Contractor, a "required by" date shall be included.
g) Weekly Progress Report
Contractor shall provide a weekly progress report to Company not later than 1600 hrs on the
Monday or, in the case where this is a holiday, the first working day following the Sunday
cut-off for the week covered by the report. The weekly progress report shall as a minimum
include:
i) A statement of milestones and significant events achieved during the reporting period.
ii) The planned and actual manpower for Contractor and its main Sub-Contractors.
iii) The significant events and main activities planned for the following period.
iv) A list of items which will require Company action in the following period, and
v) Any problem or potential problem area.
h) Monthly Progress Report.
Contractor shall provide a monthly progress report to Company not later than 1600 hrs on
the Wednesday following the Sunday cut-off for the reporting period. The cut-off date for
the reporting period shall be the last Sunday of the calendar month.
The detailed report shall include but not be limited to the following:
i)
A narrative section to cover as a minimum the following:

A management summary, including high level overall progress.
Highlights of significant accomplishments per Work Package during the reporting period,
together with progress against the Programme, including actual versus planned percent
complete, and any concerns per Work Package together with proposed actions to be
taken.
Detailed progress information on the status of the Work by Work Package including, but
not limited to work accomplished during the reporting period, activities by discipline,
changes to Contractor Key Personnel and interfaces with third parties. An explanation of
any deviations from targets, their consequences and corrective actions to be initiated
shall be given for each activity:
Status of Subcontracts,
Quality assurance accomplishments and concerns by Work Package, highlight any
deviations and remedial actions and the results of any audits together with remedial
actions.
HSE accomplishments and concerns, highlighting for each working location, any
incidents, all safety meetings and training courses held, any audits and inspections
carried out, corrections required and follow-up of previous audits and inspections.
The current forecast of the Omani content of the Contract Price; and
Highlights of significant events and main activities planned to be accomplished in the
month subsequent to the month under review.
Page 10 of 12
j) A graphical and tabular section containing the following;

Safety statistics including:
Man-hours worked in each working location for Contractor and individual subcontractors,
in reported month and cumulative.
Total recorded Incidents during the month and cumulative.
Summary description of all incidents.
Lost Time Incident Frequency (LTIF) during the month and cumulative.
Kilometres driven at Site in reported month and cumulative.
Graph of monthly and cumulative LTIF ratios from commencement of work at Site
The precedence network and bar chart updated to reflect progress as of the cut-off date
of the reporting period,
Critical activities list covering all zero and negative float activities or, if none exist, those
activities forming the least float path,
Progress curves for each Work Package and for the Contract overall reflecting physical
progress planned, actual and forecast,
Manpower histograms for Contractor and its Subcontractors for each Work Package and
the Contract overall reflecting direct manpower planned and actual,
Subcontract status showing for the total forecast subcontracts the planned completions
and the actual completions (Subcontract plan).
Invoice status and status of Variations; and
Section containing photographs demonstrating progress of the Work. The photographs
shall be taken from the same locations, so establishing progress of the Work. A Site
layout drawing shall be included, giving location and direction from which the
photographs were taken.
k) Monthly Materials Report
This list shall be in sequence of requisition number. The list shall include at least the
following data:
Requisition number and revision.
Description;
Planned, actual and forecast dates of issue for comments, issue for approval, issue to
Vendor (with status indication e.g. issued for bid, issued for purchase, etc.), with the
respective transmittal numbers.
l)
Vendor Drawing List
This list shall be in alphabetical order of Vendors names and shall be subdivided by
equipment/tag number or requisition number. The list shall include at least the following
data:
Vendors name;
Equipment/tag number or requisition number.
Company drawing number and revision.
Description;
Planned actual and forecast dates of receipt from Vendor, issue for comments, return to
Vendor (approved/ resubmit for comments), issue to Site with the respective transmittal
numbers.
The dates on the above lists shall be in accordance with the Programme. Deviations from
Programme dates shall be clearly marked so that these can be recognised easily.
m) Project Materials Progress Report
Contractor shall issue a monthly Project Materials Progress Report with the same cut-off and
issue dates as the monthly progress report. The format of the Report shall be submitted for
approval within one month from Contract Award. The Report shall be generated from the
Materials Planning and Tracking System. The report shall contain the following:
Page 11 of 12
n) General Status Report

The General Status Report shall cover all equipment, materials and spare parts in sequence
of group code numbers and equipment/tag numbers. The report shall contain the following
information for each requisition number:
Requisition number.
Equipment/tag number;
Planned date/actual date of issue of requisition, and dates of revisions;
Purchase order number and revision indication;
Brief description of materials/equipment.
Vendors name;
Expected and actual date of order;
Required on site date (ROS date);
Indication of critical items by means of expediting grades;
Original delivery date per item;
Revised delivery date per item;
Expediters estimated delivery date;
Slippage since previous report;
Expected time of arrival on site (ETAS) per item;
Date of expediting contact with Vendor;
Order value, including amendments.
Inspection party, where applicable.
Date and means of shipment (ship/road/air/rail);
Total quantity ordered.
Quantity received, respectively still outstanding;
Contractors comment.
All the above data per individual requisition shall be combined on the same sheet. A
narrative shall highlight the important changes from the previous report.
o) Summary of Procurement Activity in Reported Period
The following summaries shall be included in the report:
Summary list of new requisitions and revisions issued;
Summary list of new orders placed and amendments made;
Summary list of material and equipment delivered FOB.
Summary list of material and equipment delivered to Site.
p) Progress Curves
Contractor shall prepare material commitment and material delivery S-curves to a
percentage scale, using the bid values of each group code number to weight each group
code number and using the timing indicated in the Programme. These curves shall show the
actual progress in relation to the planned progress. Contractor shall regularly review the
current estimated value for each group and if appropriate adjust the weight percentage of
the groups. Such revision shall be highlighted in the report.
q) SPIR Progress
A detailed status list of all E-SPIRs lists shall be included indicating the progress through
Sub-Vendors, Vendors, Contractors office, Company approval and Contractors expected
issue date. A progress S-curve shall be included; the Y-axis of which shall be the Number
of E-SPIRs.
r) Critical Materials List
Materials, which are critical to the Programme, shall be highlighted within a separate section
of the report. A specific narrative detailing main events since last report shall be included.
Page 12 of 12

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C311333 Amal HRSG-1 Project

Petroleum Development Oman LLC

Section C8, Procedures for Contractors Rev 2.1 Oct 2008

C311333 Amal HRSG-1 Project

Communication Between Company and Contractor .............................................................. 3

Variations and Change Orders ............................................................................................ 4

Company Facilities Security ................................................................................................ 5

Sap, Services Entry, Invoice and Payment ........................................................................... 5

Progress and Reporting ..................................................................................................... 7

Company Supplied Materials .............................................................................................. 8

Appendix A Particular Reporting Requirements for Construction ....................................... 9

Section C8, Procedures for Contractors Rev 2.1 Oct 2008

C311333 Amal HRSG-1 Project

COMMUNICATION BETWEEN COMPANY AND CONTRACTOR

Amal Heat Recovery Steam Generator (HRSG)-1 Project

Letters shall be sent to:-

Petroleum Development Oman,

Faxes shall be sent to:-

Address stated in C1 - Form of Agreement.

Harith Amry, UIE5

Section C8, Procedures for Contractors Rev 2.1 Oct 2008

C311333 Amal HRSG-1 Project

Keeping all parties fully informed of all aspects of the Work.

Reviewing technical or financial subjects.

VARIATIONS AND CHANGE ORDERS

An Instruction in a form approved by Company (Doc. ref.PR-1153) shall be issued for

Section C8, Procedures for Contractors Rev 2.1 Oct 2008

C311333 Amal HRSG-1 Project

Certificate of Completion in a form approved by Company (ref. GU-311) shall be completed

COMPANY FACILITIES SECURITY

SAP, SERVICES ENTRY, INVOICE AND PAYMENT

SAP SERVICE ENTRY

Section C8, Procedures for Contractors Rev 2.1 Oct 2008

C311333 Amal HRSG-1 Project

CONTRACTOR CCMS REQUIREMENTS

Drawings and documents for review

Approved drawings and specifications

Monthly progress reports

Documentation required for Completion

Monthly Material Inventory List

Materials Status Report

Contractor shall be responsible for providing and maintaining comprehensive documentation

Section C8, Procedures for Contractors Rev 2.1 Oct 2008

C311333 Amal HRSG-1 Project

PROGRESS AND REPORTING

GENERAL REPORTING REQUIREMENTS

REPORTING OF PAYMENT TERMS FOR OMANI EMPLOYEES

As a requirement of Section C3, Contractor shall maintain and provide information on

formats, which are acceptable, are as follows:

Employment terms &

Section C8, Procedures for Contractors Rev 2.1 Oct 2008

C311333 Amal HRSG-1 Project

Base Working Hours

This quarterly Employment Statement shall be submitted to the Contract Holder on or

COMPANY SUPPLIED MATERIALS

PROCEDURES AND LOGISTICS

If Materials is delivered to Site in standard shipping containers 'owned by the shipping

CONTRACTORS SITE RECORDS

Section C8, Procedures for Contractors Rev 2.1 Oct 2008

C311333 Amal HRSG-1 Project

APPENDIX A PARTICULAR REPORTING REQUIREMENTS FOR CONSTRUCTION

CONTRACT WORK PLAN AND PROGRAMME