C311333 Amal HRSG -1 Project

Petroleum Development Oman LLC

Contract Number C311333
Amal Heat Recovery Steam Generator (HRSG)-1 Project
T3, Data To Be Submitted

Section T3, Data To Be Submitted, August 2011 Rev 0 GU147

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C311333 Amal HRSG -1 Project

Contents
1.0
1.1
1.2
1.3
2.0

CHECKLIST OF CONTENT FOR TECHNICAL AND COMMERCIAL TENDER .........................4

PURPOSE ................................................................................................................................ 4
TECHNICAL TENDER CHECKLIST .................................................................................................... 4
COMMERCIAL TENDER CHECKLIST ................................................................................................. 5
TECHNICAL TENDER.........................................................................................................5

2.1
FORM OF TENDER - TECHNICAL .................................................................................................... 5
2.2
PERFORMANCE GUARANTEE ......................................................................................................... 5
2.3
OWNERSHIP & REGISTRATION ..................................................................................................... 5
2.4
STAFFING OF CONTRACT, HEAD OFFICE SUPPORT ............................................................................. 5
2.5
KEY PERSONNEL CV'S ................................................................................................................ 5
2.6
OMANISATION AND NOMINATED LCC............................................................................................. 6
NOMINATED LCC ................................................................................................................................ 6
2.7
METHOD STATEMENT................................................................................................................. 6
2.8
SITE ESTABLISHMENT ................................................................................................................ 6
2.9
CONTRACTOR HSE CAPABILITY ASSESSMENT QUESTIONNAIRE AND HAZARDS & EFFECTS MANAGEMENT
ASSESSMENT ..................................................................................................................................... 6
2.10
QUALITY DOCUMENTATION ...................................................................................................... 7
2.11
SUBCONTRACTING ................................................................................................................. 7
2.12
SPARE PARTS ....................................................................................................................... 7
TENDERER SHALL SUBMIT PART OF THEIR TECHNICAL OFFER THE FOLLOWING : ................................................... 7
2.13
WITHHOLDING TAX................................................................................................................ 7
2.14
COMPANY LEAD LOGISTICS PROVIDER (LLP) ................................................................................ 7
2.15
SCHEDULING & EXECUTION ..................................................................................................... 8
2.16
DESIGN VERIFICATION ........................................................................................................... 8
2.17
RESOURCE LEVELS ................................................................................................................. 8
2.18
TENDERER EXPERIENCE .......................................................................................................... 9
2.19
AUDITED FINANCIAL STATEMENT............................................................................................... 9
2.20
OTHER TECHNICAL INFORMATION .............................................................................................. 9
2.21
ALTERNATIVE TECHNICAL TENDER ............................................................................................. 9
3.0
3.1
3.2
3.3
3.4

COMMERCIAL TENDER .....................................................................................................9

FORM OF TENDER - COMMERCIAL .................................................................................................. 9
COMPLETED SCHEDULE OF RATES (C5) ........................................................................................ 10
ALTERNATIVE SCHEDULE OF RATES ............................................................................................. 10
COST OF PERFORMANCE BOND ................................................................................................... 10

APPENDIX 1 - FORM OF TENDER - TECHNICAL TENDER ........................................................ 11

APPENDIX 2 - PERFORMANCE GUARANTEE ........................................................................... 12
APPENDIX 3A - CONTRACTOR HSE CAPABILITY ASSESSMENT QUESTIONNAIRE ................. 13
REFERENCES .......................................................................................................................... 13
NAME OF CONTRACTOR ................................................ 14
QUESTION ............................................................................................................................... 14
CONTRACTOR RESPONSE ...................................................................................................... 14
PDO VERIFICATION.................................................................................................................. 14
APPENDIX 3B HSE HAZARDS & EFFECTS MANAGEMENT ASSESSMENT .............................. 22
APPENDIX 4 LLP WAIVER FORM ......................................................................................... 23
APPENDIX 5 DESIGN VERIFICATION .................................................................................. 24
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APPENDIX 6 RESOURCE LEVEL ............................................................................................ 25

APPENDIX 7 TENDER BOND NOT APPLICABLE ................................................................. 26
APPENDIX 8 TENDERER EXPERIENCE ................................................................................. 27
APPENDIX 9 FORM OF TENDER COMMERCIAL TENDER ................................................... 28

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C311333 Amal HRSG -1 Project

1.0

Checklist of content for Technical and Commercial Tender

1.1

Purpose

1.1.1

The data requested herein shall be used for Tender evaluation purposes and, where
appropriate and at the sole discretion of Company, may be incorporated into the Contract.

1.1.2

Tenderer shall submit the data in the Technical Tender and Commercial Tender in the same
order as outlined in the tables below including clear references to the relevant sub Article
therein.

1.2

Technical Tender Checklist

1.2.1

Tenderer shall submit one (1) original Technical Tender and two (2) unpriced copy of the
Technical Tender.

1.2.2

The Technical Tender shall not contain any pricing information.

1.2.3

Technical Tenders shall be marked for the attention of and delivered to the Company Contract
Engineer, FPO39, Contracting & Procurement Building (formerly Supply Building), room 038.

1.2.4

The following items shall constitute the Technical Tender:

Description

Format

Form of Tender Technical Tender.

H+E

Ownership and Registration

H+E

Staffing of Contract & Head Office, and Support.

Key Personnel CV's.

H+E

Omanisation

H+E

Documentary Evidences in support of replies to screening questions

mentioned below in section 2.22

H+E

Bar Chart Programme & Critical Path for the Work

H+E

Histogram of Resource Levels.

H+E

Method Statement.

H+E

10

Proposed Site Establishment

H+E

11

Scheduling & Execution

H+E

12

Withholding Tax

H+E

13

Other technical information

H+E

14

Alternative Technical Tender

H+E

15

HSE Hazards & Effects Management Assessment

16

Tenderer Experience

H+E

17

Audited Financial Statment for the last three years (2010-2009-2008)

H+E

18

Quality Documentation.

H+E

19

Subcontracting Proposals

H+E

20

Company Logistics Service Provider (LSP)

H+E

21

List of Operational Spares

H+E

22

Performance Guarantee

H+E

23

Design Verification

H+E

24

Inspection of Sites

H+E

25

Technical Data Schedules

26

Alternative Technical Tender

Section T3, Data To Be Submitted, August 2011 Rev 0 GU147

H+E

H+E
H+E
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1.3

Commercial Tender Checklist

1.3.1

Tenderer shall submit one (1) original Commercial Tender and two (2) priced copy of the
Commercial Tender which shall be separately bound and clearly marked as such.

1.3.2

Commercial Tenders shall be securely wrapped in plain opaque paper marked with the
Invitation to Tender number, Tender title, Company address (PDO, P.O. Box 81, Postal Code
100, Muscat, Oman) and marked F.A.O. Secretary of the Tender Board, FTB, BSM Building Third
Floor, Room BSMT006. No other reference, trademark or means of identification shall appear on
the packaging.

1.3.3

The following items shall constitute the Commercial Tender:

T3 Article Ref.
3.1
3.2
3.3

Description
Form of Tender Commercial
Completed Schedule of Rates (C5)
Alternative Schedule of Rates (C5)

* H Hardcopy, E Electronic copy (soft copy)

Format*
H+E
H+E
H+E

2.0

Technical Tender

2.1
2.1.1

Form of tender - Technical

Tenderer shall submit a signed copy of the Form of Tender included in Appendix 1 herein.

2.2
2.2.1

Performance Guarantee
Tenderer shall submit a Performance Guarantee in the format included in Appendix 2 herein, if
Tenderer:
a) requires technical support, supervision, resources, equipment or materials from Tenderers
partner, parent company or principal to execute the Work/ Services, or;
b) is a subsidiary of another company or group of companies, or;
c) intends the eventual contract to be awarded to its local branch or agent, or;
d) intends to have the eventual contract awarded to a group of companies including Tenderer,
that forms a Joint Venture.

2.2.2

This Performance Guarantee shall be required from the ultimate parent company of Tenderer.
In case of a planned award to a Joint Venture, the ultimate parent company of each of the
Joint Venture partners shall provide a Performance Guarantee covering Tenderer in relation to
the Contract.

2.3
2.3.1

Ownership & Registration

Tenderer shall submit ownership and registration details of Tenderer, Tenderers shareholders,
Tenderers (technical) principals and or manufacturers and of each Joint Venture partner where
relevant.

2.4
2.4.1

Staffing of Contract, Head Office Support

Tenderer shall submit a detailed organisation chart of Tenderers proposed organisation
structure for the Contract in the Country of Operations including Site management, names and
job titles of the relevant support Contractor Personnel and including a summary of delegated
authorities for each position together with details as to how this links with Tenderers head
office organisation.

2.4.2

Tenderer shall submit details of Tenderer's head office organisation, as far as is relevant for the
Contract, indicating the chain of responsibility for this Contract and support available for the
Work or Services including but not limited to management, purchasing, planning and
engineering.

2.5
2.5.1

Key Personnel CV's

For all Key Personnel positions listed in Section C4, Tenderer shall propose a minimum of two
candidates. Curriculum Vitae of the proposed candidates shall be held (only) as indicative for
the level of experience and qualification for any subsequent Contractor Personnel proposed to
fill the position.

2.5.2

Contractor shall note the minimum requirements for Key Personnel listed in Section C4.
Contractor shall take these requirements into account when submitting CVs.

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2.6
2.6.1

Omanisation and Nominated LCC

Tenderer shall submit a copy of a currently valid OPAL Compliance Verification Certificate. If
Tenderer does not hold a current CVC then Tenderer shall detail the current status of any CVC
application together with the planned certification date.
Nominated LCC

2.6.2

Tenderer shall submit the following information on the nominated LCC requirement included in
Section C7:
a) Tenderers confirmation to engage the nominated LCC as stated in Section C7;
b) Tenderers agreement to sub-contract the Scope of Work/ Services To Be Subsontracted to
Nominated LCC as detailed under Paragarph 3 of Section C7;
c) The locations within the Companys Concession Area which Tenderer intends to allocate
works to the nominated LCC;
d) the duration Tenderer intends to engage the nominated LCC;
e) Tenderers agreement to sub-contract the yearly minimum value of Scope of Work or
Services to the nominated LCC as detailed under Paragarph 3 of Section C7;
f) General information on how Tenderer intends to manage and develop the nominated LCC;
and
g) an agreement signed by the Tenderer and the nominated LCC confirming the above items
(including rates) have been agreed if Tenderer is successful (the rates need not be included
in the agreement sent to Company).

2.7
2.7.1

Method Statement
Tender shall submit a method statement demonstrating Tenderers understanding of the Scope
of Work as a minimum detailing:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)

Procurement procedures
Material and sprares control including incoming supply chain and storage
In-field logistics
Fabrication/ Manufacturing locations including capacities and certifications
Critical areas of Company supplied materials
Engineering support management
Commissioning requirements
Installation support
Critical interfaces and how these will be managed
Refurbishment process and control
Shut down work
Contractor Personnel training process

2.8
2.8.1

Site Establishment
Drawings/layouts of the proposed industrial and accommodation Facilities detailing proposed
locations and dimensions required to support the Scope of Work including but not limited to:
a) Office
b) Equipment (yard)
c) Materials yard
d) Material control
e) Accomodation
f) Workshop
g) Fly camp

2.9

Contractor HSE Capability Assessment Questionnaire and Hazards & Effects

Management Assessment
Tenderer shall submit the following information for HSE assessment:

2.9.1

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C311333 Amal HRSG -1 Project

a) Contractor HSE Capability Assessment Questionnaire in Appendix 3A based on the current

PR-1171 Contract HSE Management Part 1; and
b) an HSE hazards & effects management assessment, based on CP-122 (Health, Safety and
Environment Mgmt System Code of Practice, referenced in Section C9) by fully completing
Appendix 3B herein for all significant hazards.
2.10
2.10.1

Quality Documentation
Tenderer shall submit:
c) A copy of the ISO 9001 or ISO/TS 29001 Certificate.
d) If Tenderers quality management system is not certified, Tenderer shall submit a copy of a
compliance audit report conducted on Tenderer by an accredited certifying body.
e) A copy of the quality manual.
f) Contract Quality Plan as per SP-1171, including Inspection & Testing Plans covering critical
activities. A Contract Quality Plan for a similar contract is acceptable.

2.11
2.11.1

Subcontracting
Tenderer shall submit a list of Subcontractors Tenderer intends to employ for the execution of
the Scope of Work detailing per Subcontractor as a minimum:
a) The full name, address, phone number of each Subcontractor.
b) The areas of the Scope of Work to be subcontracted.
c) The capabilities and experience of each Subcontractor.
d) Details of previous projects where Tenderer used each Subcontractor (if any).

2.12

Spare Parts
Tenderer Shall submit part of their technical offer the following :
a) List of Spare parts for pre-commissioning and commissioning
b) List of Special Tools for Maintenance which shall include Special tools required for erection,
installation, commissioning and maintenance.

2.13
2.13.1

Withholding Tax
Tenderer shall advise Company of Tenderers liability with respect to withholding tax based on
Tenderers planned set-up for execution of the Contract in accordance with the requirements of
Section T2, Article 2.21.

2.14

Company Lead Logistics Provider (LLP)

Company and Company Contractors shall use the Company LLP for all Materials and Equipment
transportation requirements. The range of services, booking terms, contact points, payment
conditions, notice periods and availability requirements related to LLP are those as listed on the
LLP Web Site (enquiry@btblogistics.com or enquiry@bahwanexel.com) or available via:
Business Development Manager,
Bahwan Exel LLC
Hatat House Office 102 & 105
PO Box 350 - PC114
Hai Al Mina
Sultanate of Oman
Office number: +968 24561356, 24564939, 24564470
Fax +968 24565452
Website: www.bahwanexel.com
Email: enquiry@btblogistics.com
enquiry@bahwanexel.com

2.14.1

The following services are not covered by the LLP:

a) transportation of chilled and frozen products;
b) transportation of bulk aggregates;
c) small transportation scopes requiring Equipment or Materials to be carried in service
vehicles from bases to sites, e.g. fitters tools and spares

2.14.2

If the transportation part of the Scope of Work covers transportation scope not referenced in
2.13.2 above, and if the LLP agrees with Tenderer that the LLP cannot be utilised for the
execution of the transportation part of the Scope of Work, Tenderer shall inform Company

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accordingly by filling out the waiver form included in Appendix 4 herein and attach a
confirmation from the LLP. If Company confirms its agreement to non-utilisation of the LLP,
during the Tender Period, Tenderer shall submit the Base Tender assuming non-utilisation of
the LLP. If such confirmation has not been obtained by the Tender Closing Date, a Base Tender
shall be submitted assuming utilisation of the LLP and an Alternative Tender shall be submitted
assuming non-utilisation of the LLP.
2.14.3

To allow Tenderer to align its Subcontract (refer to Section C4), Tenderer is herewith advised
that the contract between Company and the LLP expires on 31 January 2012 with an extension
option for a two year extension.

2.15
2.15.1

Scheduling & Execution

Tender shall submit details of the planned schedule for completion of the Work shall be set out
in the form of a bar chart clearly identifying the critical path. The bar chart shall be created
using MS Project, PS6 or equivalent software giving a minimum of "level 3" detail i.e. all major
activities required to complete the Work including the priority of each item and the relevance of
each item for the critical path.

2.15.2

This bar chart programme shall clearly identify:

a) Mobilisation to Site
b) Design
c) Procurement of major Material items
d) Fabrication
e) Mobilisation & establishment of subcontractors
f) Installation/ construction
g) Substantial Completion Date
h) Commencement of Pre-commissioning
i) Handover
j) Commissioning
k) Demobilisation
l) Any other item Tenderer deems relevant.

2.16
2.16.1

Design Verification
Tenderer is required to confirm the constructability of the Work and acceptance of the front
end and detailed design included in the Tender Documents, including Addenda, by signing and
returning Appendix 5 herein.

2.17
2.17.1

Resource Levels
Tenderer shall submit a manpower overview of all projects Tenderer is currently tendering for
or which have been awarded to Tenderer but are not yet completed in the format attached in
Appendix 6 herein. The project outlined in these Tender Documents shall also be included.

2.17.2

Tenderer shall submit a scheduling and execution resource histogram derived from the bar
chart referenced in Article 2.15 above, detailing planned manning requirements (outlined in
high level under Appendix 6) necessary to timely achieve the milestones for this project.

2.17.3

Tenderer shall submit a list of all major items of Equipment to be utilised for the Work,
conforming to the resource levels in the scheduling and execution resource histogram,
necessary to timely achieve the milestones for this project, in the following format:
Description of Equipment (Capacity, Model)

Section T3, Data To Be Submitted, August 2011 Rev 0 GU147

Proposed Utilisation

No

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2.18
2.18.1

Tenderer Experience
Tenderer shall complete and submit Appendix 8 herein, for a number of recent relevant projects
or contracts executed by Tenderer similar to the one outlined in the Tender Documents.

2.19

Audited Financial Statement

2.19.1

Tenderer shall submit their Audited Financial Statement for the past 3 years (2010, 2009 and
2008).

2.20

Other technical information

2.20.1

Anything else Tenderer intends to include in the Technical Tender which Tenderer deems
important for Company to understand the way Tenderer will execute the Work or Services.

2.21
2.21.1

Alternative Technical Tender

Alternative Technical Tenders should constist as a minimum of:
a) A fully detailed proposal listing all the effects on all information provided under this Section
T3.
b) The particular specifications or requirements included in the Tender Documents that are
changed by the Alternative Tender.
Only those deviations and alterations to the Tender that are specifically mentioned in the
Alternative Technical Tender shall be accepted as part of the Alternative Technical Tender. All
other terms and conditions shall remain unaltered.

2.21.2

2.21.3

If Tenderer intends to propose an Alternative Technical Tender based on alternative

accommodation and/or industrial Facilities (AI Facilities), Tenderer shall provide as a
minimum the following details:
a) Location, capacity and layout of the proposed AI Facilities and estimated travel time to the
Site(s).
b) If the proposed AI Facilities are used in other contracts with Company:
- Details of the current contract for which the AI Facilities are being used including
expected completion date.
- Approval to use these AI Facilities from the contract holder for the other Company
contract.
- Alterations or extensions required for these existing AI Facilities.
c) Any relaxation required to the Company accommodation and or travel regulations.

2.21.4

Where Tenderers can identify opportunities for increased levels of Omanisation or greater
usage of Omani products and services then Tenderers shall submit these proposals as an
Alternative Tender providing (where relevant):
a) An overview of the revised levels of Omanisation per job type.
b) Details of the proposed alternative suppliers and contract or spend values.
c) Deviations in specifications or other requirements of the Contract.
d) A list of all (other) effects on all information provided under this Section T3.

2.22

Documentary Evidences

2.22.1

Tenderer shall submit the following informations with appropriate evidence were required:
a) Financial & Procurement Capabilities ( financial record and procurement capability for
project more than USD 100 mln)
b) Experience in EPC Power Plant projects and
dealing with HRSG & GT vendor
c) Presence in the region
d) Quality and HSE : record on quality and HSE
management Systems
e) Performance in PDO Projects (Past experience)

3.0

Commercial Tender

3.1
3.1.1

Form of tender - Commercial

Tenderer shall submit a signed copy of the Form of Tender included in Appendix 9 herein.

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C311333 Amal HRSG -1 Project

3.2
3.2.1

Completed Schedule of Rates (C5)

Tender shall submit a fully completed Schedule of Rates as included in Section C5 of the Tender
Documents.

3.2.2

The Schedule of Rates shall be completed with Rates and percentages. Tenderer shall complete
each and every item in Section C5. The Commercial Tender shall be prepared and submitted in
the stated currency.

3.2.3

Each page of hardcopy or paper form Commercial Tenders containing monetary values shall be
initialled by Tenderers authorised representative and all inserted Rates and percentages shall
be written or printed legibly in black waterproof ink with all corrections initialled.

3.3
3.3.1

Alternative Schedule of Rates

Tender shall submit detailed pricing for any offerered Alternative Tender.

3.4
3.4.1

Cost of Performance Bond

Tenderer shall submit the cost of the Performance Bond requirement included in Section C1 in
USD. Company shall have the right to reduce the Tender price by this amount in case Company
decides to forego the requirement of the Performance Bond before the Effective Date.

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C311333 Amal HRSG -1 Project

Appendix 1 - Form of Tender - Technical Tender

Petroleum Development Oman LLC
P.O. Box 81, Muscat
Post Code 100,
Sultanate of Oman
Attention: Company Contract Engineer, FPO39
Tender No & Title: C311333 Amal Heat recovery System Generator (HRSG)-1 Project
Dear Sirs,
Having carefully examined the Tender Documents we forward our Technical Tender for the Work
conforming to the requirements of the Tender Documents.
This Technical Tender comprises all requested details as listed in Section T3 and is made in full
conformity with all Tender Documents.
* Further we offer under separate cover an Alternative Tender in accordance with Section T2.
We confirm that this Technical Tender contains no commercial information or references and, in the
event it is approved, we undertake to submit a Commercial Tender in accordance with the Tender
Documents.

Yours faithfully for:

[Tenderer company name]

Signature & date:

Full Name:
Position:

Stamp of Tenderer

* Tenderer to delete if not applicable

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Appendix 2 - Performance Guarantee

Petroleum Development Oman LLC
P.O.Box 81, Postal Code 100,
MUSCAT Sultanate of Oman
Dear Sirs,

Performance Guarantee (Guarantee)

We, [Name of Guarantor] (Guarantor), do hereby unconditionally and irrevocably guarantee to
Petroleum Development Oman L.L.C. (Company) by way of a primary obligation and not as a surety only
that, in the event [Name of Tenderer] fails to fulfil in whole or in part any of its duties or obligations
including those evolving from warranties under Contract C311333 Amal Heat Recovery Steam Generator
(HRSG)-1 Project (Contract), [Name of Guarantor] upon receipt of Companys written notice to that
effect, shall:
Fulfil or cause a third party acceptable to Company of which the due and faithful performance shall be
guaranteed by [Name of Guarantor], by virtue of this Guarantee, as if such third party was [Name of
Tenderer], to fulfil all such duties and obligations on the same terms and conditions stated in the
Contract, and
Indemnify and hold Company harmless from and against any damage or loss incurred by Company as a
result of or in connection with [Name of Tenderer] failure to perform its duties and obligations in
accordance with the Contract.
This Guarantee shall relate to the Contract including all variations, alterations or extensions of time as
may be made, given, conceded or agreed under the terms of the Contract. This Guarantee shall remain
valid until such time that all the duties and obligations of [Name of Tenderer] under the Contract have
been fully and completely performed including those evolving from warranties, and [Name of Guarantor]
shall not be released of any obligation or liability hereunder so long as there exists any claim by Company
against [Name of Tenderer].
The giving of time or the neglect or forbearance by Company in requiring or enforcing Guarantors
obligations shall not in any way constitute a waiver of or prejudice in any other way, Companys rights
under this Guarantee.
This Guarantee shall be governed by and construed in accordance with the laws of the Sultanate of
Oman and all disputes arising out of this Guarantee shall be settled in accordance with the applicable
clauses in the Contract.
Agreed by:
[Name of Guarantor]

Signed:

Date

Name:
Position:

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Appendix 3A - Contractor HSE Capability Assessment Questionnaire

References

1.

PDO HSE Procedure Contract HSE Management-PR-1171

General guidelines for preparation of questionnaire

This questionnaire has been developed to help assess the extent to which HSE and its management is organised by Tenderers organisation. In completing
this questionnaire Tenderer should include all relevant activities, not just those on Company sites.
In preparing the response, emphasis should be placed on providing complete answers with supporting documentation as far as practicable. The submission
to be delivered in one folder and all evidence listed. Responses and any supporting documentation must relate specifically to the development and
implementation of Tenderer organisation HSE Management System. If Company requirements are exceeded, Tenderer is requested to include the details in
its submission.
The submission should be truthful and validated (Signed) by Tenderers company CEO.
Following submission, an evaluation of Tenderers organisation will be performed using the PDO HSE Evaluation tool. This evaluation will consider
together with Hazards and Effects register (s), historical HSE performance and any other audits and verification that may be required. The scoring from the
evaluation will result in a Company HSE BANDING i.e. Green, Amber or Red. The record of this score, HSE banding may have a direct influence on the
future contract arrangements with PDO dependant on the result.
This evaluation will consider this Questionnaire together with Hazards and Effects register(s), historical HSE performance any other audits and verification
that may be required. In all but extreme instances there will be a follow-up meeting at the contractor office and or work site. To reduce the time and
resource of the process a full and complete submission/ (with evidence in each case) is required.
CONTRACTOR Submit the sheet in WORD format document although supporting evidence may be accepted in PDF or other format
CONTRACTOR Enter the answers to the questions in the Contractor Response Column (remember to submit appropriate evidence)
NB: if contractor/s has a doubt on what evidence should be submitted, the Company will provide guidance.

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C311333 Amal HRSG -1 Project

2.

Questionnaire for Contractor HSE Capability Assessment

Name of Contractor

Question

a)
b)
c)

a)
b)

c)

Contractor Response

1. Leadership and
Commitment
How are senior managers personally
involved in HSE management?
Provide evidence of commitment at all
levels of the organization.
How do you promote a positive culture
toward HSE matters?
2. Policy and Strategic
Objectives
2.1 HSE Policy Documents
Does your company have an HSE
Policy document?
Who has overall and final
responsibility for HSE in your
organization?
Who is the most senior person in the
organization responsible for this Policy
being carried out at the premises and
on site where his employees are
working? Provide name, title and
experience.
2.2 Availability of policy Statements to Employees?

PDO Verification

a) Itemise the methods by which you

have drawn your policy statement to
the attention of your employees?
b) What are your arrangements for
advising employees of changes in the
Policy?
3. Organisation, responsibilities, Resources, Standards and Procedures
3. 1 Organisation, responsibilities, Resources, Standards and Procedures
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C311333 Amal HRSG -1 Project

a) How is management involved in HSE

activities, objective setting and
monitoring?
b) How is your company structured to
manage and communicate HSE
effectively?
c) What provision does your company
make for communication meetings?
3.2 Competence and training of managers/supervisors/senior site staff/HSE advisers
a) Have the managers and supervisors
at all levels who will plan, monitor,
oversee and carry out the work
received formal training in their
responsibilities with respect to
conducting work to HSE
requirements?
3.3 Competence and general HSE training
a) What arrangements does your
company have to ensure new
employees have knowledge of basic
industrial HSE, and to keep this
knowledge up to date?
b) What arrangements does your
company have to ensure new
employees have knowledge of your
HSE Policies and practices
c) What arrangements does your
company have to ensure new
employees have been instructed and
have received information on any
specific hazards arising out of the
nature of the activities? What training
do you provide to ensure that all
employees are aware of company
requirements?
d) What arrangements does your
company have to ensure existing HSE
staff knowledge is up to date?
e) What arrangements does your
company have to ensure job
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C311333 Amal HRSG -1 Project

competency for those jobs involving

HSE hazards and risks?
3.4 Specialised training
a) How have you identified areas of your
company's operations where
specialised training is required to deal
with potential hazards? (Please
itemise and provide details of training
given).

b) If the specialised work involves

radioactive, asbestos removal,
chemical or other occupational health
hazards, how are the hazards
identified, assessed and controlled?
3.5 HSE Qualified Staff additional training
a) Does your company employ any staff
who possess HSE qualifications that
aim to provide training in more than
the basic requirements?
3.6 Assessment of suitability of Subcontractors/ other companies
a) How do you assess:
i)
HSE
competence
of
subcontractors?
ii) HSE record of the Subcontractors
and companies with whom you place
contracts?
b) Where do you spell out the standards
you require your Contractors to meet?
c) How do you ensure these standards
are met and verified?
3.7 Standards
a) Where do you spell out the HSE
performance standards you require to
be met?
b) How do you ensure these are met and
verified?

c) How do you identify new industry or

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C311333 Amal HRSG -1 Project

regulatory standards that may be

applicable to your activities?
d) Is there an overall structure for
producing, updating and
disseminating standards?
4. Hazards and Effects Management
4.1 Hazards and effects assessment
What techniques are used within your
company for the identification,
assessment, control and mitigation of
hazards and effects?
4.2 Exposure of the workforce
What systems are in place to monitor the
exposure of your workforce to chemical or
physical agents?
4.3 Handling of chemicals
How is your workforce advised on
potential hazards (chemicals, noise,
radiation, etc.) encountered in the course
of their work?
4.4 Personal protective equipment
What arrangements does your company
have for provision and upkeep of
protective equipment and clothing, both
standard issue, and that required for
specialised activities?
4.5 Waste management
What systems are in place for
identification, classification, minimisation
and management of waste?

4.6 Drugs and alcohol

Do you have a drugs and alcohol policy in
your organisation? If so, does it include
pre-employment and random testing?
5. Planning and Procedures
5.1 HSE or operations manuals
a) Do you have a company HSE manual
(or Operations Manual with relevant
sections on HSE) that describes in
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C311333 Amal HRSG -1 Project

detail your company approved HSE

working practices relating to your work
activities? If the answer is YES please
attach a copy of supporting
documentation.
b) How do you ensure that the working
practices and procedures used by
your employees on-site are
consistently in accordance with your
HSE policy objectives and
arrangements?
5.2 Equipment control and maintenance
How do you ensure that plant and
equipment used within your premises, onsite, or at
other locations by your employees are
correctly registered, controlled and
maintained
In a safe working condition? Is HSE
Critical equipment specifically identified
and
Included in your preventative maintenance
system?
Provide a short overview of your
preventative maintenance system.
5.3 Road Safety Management
What arrangements does your company
have for combating road and vehicle
incidents?
6.0 Implementation and Performance Monitoring
6.1 Management and performance monitoring of work activities
a) What arrangements does your
company have for supervision and
monitoring of performance?
b) What type of performance criteria is
used in your company; give
examples?
c) What arrangements does your
company have for passing on any
results and findings of this supervision
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C311333 Amal HRSG -1 Project

and monitoring to your:

Base management?
Site employees?
6.2 HSE performance achievement awards
Has your company received any
award for HSE performance
achievement?

6.3 Statutory notifiable incidents /dangerous occurrences

Has your company suffered any
statutory notifiable incidents in
the last five years (safety,
occupational
health
and
environmental)? (Answers with
details including dates, country,
most frequent types, causes and
follow-up preventative measures
taken).
6.4 Improvement requirement and prohibition notices
Has your company suffered any
improvement requirement or prohibition
notices by the relevant national body,
regulatory body for HSE or other enforcing
authority or been prosecuted under any
HSE legislation in the last five years? (If
your answer is YES please give details).

6.5 HSE performance records

a) Have you maintained records of your
incidents and HSE performance for
the last five years? (If YES, please
provide the following: Number of
Fatalities, Lost Time Injuries, Lost
Workday Cases. Medical Treatment
Cases and Restricted Work Day
Cases. Also include the Fatal
Accident Rate, Lost Time Injury
Frequency and Total Recordable
Incident Rate (TRCF) for each year.
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C311333 Amal HRSG -1 Project

(NOTE: Please include your company

definitions of the above-mentioned
terms for clarification refer to the OGP
Safety Performance Accident Data
Report).
b) How is health performance recorded?

c) How is environmental performance

recorded?

d) How often is HSE performance

reviewed? By whom?

6.6 Incident investigation and reporting

a) Who conducts incident investigations?

b) How are the findings following an

investigation, or a relevant incident
occurring elsewhere, communicated
to your employees?

c) Are near miss safety learning

reported?
7. Auditing and Review
7.1 Auditing
a) Do you have a written policy on HSE
auditing?

b) How does this policy specify the

standards for auditing (including
unsafe act auditing) and the
qualifications for auditors?

c) Do your company HSE Plans include

schedules for auditing and what range
of auditing is covered?

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C311333 Amal HRSG -1 Project

d) How the effectiveness of auditing is

verified and how does management
report and follow up audits?
8. HSE Management Additional features
8.1 Memberships and Associations
Describe the nature and extent
of your companys participation
in relevant industry, trade, and
governmental organisations?
8.2 Additional features
Does your company have any
other
HSE
features
or
arrangements not described
elsewhere in your response to
the questionnaire?

9. Company Specific Information

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C311333 Amal HRSG -1 Project

Appendix 3B HSE Hazards & Effects Management Assessment

Tender C311333, Amal Heat Recovery System Generator (HRSG)-1 Project, Date last assessment: DD/MM/YYYY, Date this assessment: DD/MM/YYYY

Refer to CP-122 chapter 4.2

Activity
(Covering mob,
execution,
demob and site
restoration)

Hazard
(Potential to do
harm)

Hazard Effect
(if the hazard is
released)

Consequence
(severity
rating number)

Probability
(frequen
cy rating
- letter)

Risk
Ranking
(letter
and
number)

Control Measures
(PPE/ Procedures, training, etc.)

Residual Risk
(after controls in
place)

Recovery
Measures

Contractor Personnel that will manage the HSE hazards identified above for this Contract:
Contractor Personnel 1 (name, qualifications, experience):
Contractor Personnel 2 (name, qualifications, experience):
Contractor Personnel 3 (name, qualifications, experience):
(add if required)
Quality check
All key hazards identified:
Hazards ranked properly:
Controls sufficient:
Residual risk level acceptable:
Recovery measures effective:

YES/NO
YES/NO
YES/NO
YES/NO
YES/NO

Signed by Tenderer:

Section T3, Data To Be Submitted, August 2011 Rev 0 GU147

Date:

Position:

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C311333 Amal HRSG -1 Project

Appendix 4 LLP Waiver Form

Tender C311333, Amal Heat Recovery System Generator (HRSG)-1 Project
Type of transport service for which waiver is requested:

Reasons for requesting waiver:

Description of how operation will be carried out and managed (attach transport part of hazards and
effects management plan) in line with PDO specifications:

(Sub)Contractors used including relevant experience.

This form shall only be valid if approved by the Contract Holder in hard-copy or by e-mail. The Contract
Holder shall obtain advice from the logistics Corporate Functional Discipline Head (CFDH) before giving
approval.

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C311333 Amal HRSG -1 Project

Appendix 5 Design Verification

Tender C311333, Amal Heat Recovery System Generator (HRSG)-1 Project
We hereby confirm we have reviewed and verified the data, information, drawings and material
requisitions provided by Company in Section C6 to prove viability and constructability of the project
(Design Documentation).
Based on this review and verification, we accept full responsibility for the safe construction and
commissioning of the Work in accordance with the Design Documentation and other parts of the Tender
Documents.
We confirm that our Contract Price and Rates for the Work take into account all design uncertainties, and
provide for full realisation of the Work in accordance with the Design Documentation and other parts of
the Tender Documents. We agree that our acceptance of such Design Documentation precludes us from
any claims against Company based on any necessity to deviate from such design as a result of an
inability to construct the Work in accordance with the Tender Documents.

For (Tenderer full name):

Name:
Signed:

Position:
Date:

Stamp of Tenderer

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C311333 Amal HRSG -1 Project

Appendix 6 Resource Level

Name of Projects

Current /
tendered
(C / T)

Current Manpower
Subcontract
Own Staff
Staff

Vendor
Staff

Current Year
Subcontract Vendor
Own Staff
Staff
Staff

Current Year + 1
Subcontract Vendor
Own Staff
Staff
Staff

Current Year +2
Subcontract Vendor
Own Staff
Staff
Staff

1
2
3
4
5
6
7
8
9
10
11
Total

Current = current on-going projects

Tendered = other projects for which Tenderer is planning to submit or has submitted his tender proposals and no award has yet been made.

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C311333 Amal HRSG -1 Project

Appendix 7 Tender Bond NOT APPLICABLE

TO BE ISSUED BY A BANK OPERATING IN OMAN

Name of Issuing Bank
Reference No: [Bank to complete relevant bank reference number]
Issue Date: [Bank to complete issue date]
Petroleum Development Oman L.L.C.,
P.O. Box 81,
Postal Code 100,
Muscat,
Sultanate of Oman.
Attn: Mohd. Farid Ibrahim, FPO39
Tender Bond
We have been informed that Petroleum Development Oman L.L.C. (Company) whose registered office is
at Mina al Fahal, Sultanate of Oman, has invited Messrs. [Tenderer full name and address] (Tenderer) to
submit a proposal to undertake performance of work/ services under Tender No C311333, Amal Heat
Recovery System Generator (HRSG)-1 Project (Tender Documents).
In

order to ensure that Tenderer

submits a complete and conforming tender as required by the Tender Documents, and
substantiates conformity with the technical requirements stipulated in the Tender Documents and
acceptance of award of a contract in conformance with his tender and the terms and conditions of
contract,
the invitation to tender requires Tenderer to provide Company with a tender bond for a sum of [USD/
OMR XXXXX].
This guarantee shall come into force immediately on submission by Tenderer of a technical proposal to
Company, and shall remain in force until expiry of the tender validity (including any extensions thereto)
or until the bond is returned to the undersigned bank, whichever is the earlier.
We, the undersigned bank, hereby irrevocably, unconditionally and independently guarantee to pay to
Company within 5 (five) days upon your first written demand the full amount of [USD/OMR XXXX] (in
words [XXXXXXX]) against your written declaration that Tenderer has failed to submit and substantiate a
conforming tender or has failed to accept award of the contract.

Signed: issuing Bank

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C311333 Amal HRSG -1 Project

Appendix 8 Tenderer Experience

To be completed once for each project.
Ref
1
2
3
4
5
6.1
6.2
6.3
6.4
6.5
7

9
10

11
12

Description
Name of project
Location of project
Client and clients address
Short description of project
Approximate project value
Planned Commencement Date
Actual Commencement Date
Completion Planned Date
Completion Actual Date
Reasons for differences between
plan and actual if any.
Brief scope of work
a. Detailed design
b. Procurement
c. Construction
d. Commissioning
e. Power station
f. HRSG
Names of subcontractors used for
each of the following areas:
a. Detailed design
b. Procurement
c. Construction
d. Commissioning
e. Power Station
f. HRSG
Short description of remuneration
structure for project (lump sum,
reimbursable, etc. per scope).
HSE Records for this project
a. No. of manhours worked
b. No. of LTIs(Lost Time Injuries)
c. No. of fatalities
Percentage (%) Completion of
the Project (if not yet completed)
Power Station and HRSG

Details

USD
6.1
6.2
6.3
6.4
6.5
a.
b.
c.
d.
e.
f.

...

a.
b.
c.
d.
e.
f.

...

a.
b.
c.

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C311333 Amal HRSG -1 Project

Appendix 9 Form of Tender Commercial Tender

Petroleum Development Oman LLC
P.O. Box 81, Muscat
Post Code 100,
Sultanate of Oman
Attention: Secretary to the Tender Board (FTB)
Invitation to Tender No & Title: C311333, Amal Heat Recovery System Generator (HRSG)-1 Project
Dear Sirs,
Having carefully examined the Tender Documents, we offer to execute, complete and maintain the Work
conforming to the Tender Documents for the Contract Price outlined in the table below. This shall form
our Base Tender.
USD
Amounts brought forward from Schedule 'B'
Contract Price for the Work:
2.0
Variable Work
Amount brought forward from Schedule 'C'
Contract Price for the Work:
In Words:-............................................................................................................. [US Dollar]
1.0

Contract Lump Sum Price

* Further we offer under separate cover an Alternative Tender in accordance with Section T2.
We confirm the Base Tender and the Alternative Tenders (if any) are made in full conformity with the
Tender Documents, the Technical Tender and all Addenda and Clarifications issued during the Tender
Period.
If our Base or Alternative Tender is accepted, we shall commence the Work on the day advised to us by
Company and Complete the Work in accordance with the Contract within [Tenderer to complete in line
with Tender submission] days from the Commencement Date so advised.
We agree to abide by this Tender for a period of one hundred and eighty (180) days from the Tender
Closing Date.
We undertake that if either the Base Tender or the Alternative Tender, or any parts thereof, are accepted
we shall submit to Company, within 10 days of the Effective Date, a Performance Bond for the amount
stated in, and in the format included in Section C1. We understand that no payment will be made by
Company until Company has accepted this Performance Bond.
Yours faithfully for:

[Tenderer company name]

Signature & date:

Full Name:
Position:

Stamp of Tenderer
* Tenderer to delete if not applicable

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