DPR For Raigarh Siding

IRCON INTERNATIONAL LIMITED
General Consultancy & DPR

(A Government of India Undertaking)
e-Procurement Notice
for
Providing consultancy services for feasibility study and preparation of
Detailed Project Report (DPR) including traffic study, land acquisition
works and estimating various items, in connection with construction of
new coal sidings with total approximate length of 50km in Raigarh
district in the state of Chhattisgarh in the jurisdiction of SEC Railway.
No: IRCON/2059/A/CGRP/e-tender EW4/15/DPR
Dt.02/02/2015.
TECHNICAL BID & FINANCIAL BID

FEBRUARY, 2015

(A Govt. of India Undertaking)
C-4, DISTRICT CENTRE, SAKET, NEW DELHI-110017

PHONE: +91-11-29565666; FAX: +91-11-26522000, 26854000
E-mail: info@ircon.org ; Web: www.ircon.org
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Part II
TABLE OF CONTENTS
SECTION - I ................................................................................................................. 3
e-Procurement Notice................................................................................................ 3
SECTION - II ................................................................................................................ 8
Form of Bid ..................................................................................................................... 8
SECTION - III ............................................................................................................. 11
Instructions to Tenderers........................................................................................ 11
SECTION - IV ............................................................................................................ 37
Appendix to Tender ................................................................................................... 37
SECTION - V .................................................................................................................. 39
Special Conditions of Contract ..................................................................................... 39
SECTION -VI .................................................................................................................. 50
TERMS OF REFERENCE (TOR) ....................................................................................... 50
SECTION-VII .................................................................................................................. 57
Certificate of Familirisation .......................................................................................... 57
SECTION VIII..58
Bill of Quantities (BOQ)..59
SECTION I

(A Govt. of India Undertaking)
No.: IRCON/2059/A/CGRP/e-tender/EW4/15/DPR
Date: 02/02/2015
1.0
Executive Director/General, Ircon International Limited (IRCON in abbreviation),

C-4, District Centre, Saket, New Delhi-110017, invites online bids in two packet
system on prescribed forms from confide firms/companies having requisite
experience and financial capacity for execution of the work detailed in the table
given below. The bidder is advised to examine carefully all instructions including
addendum/corrigendums, condition of contract data, forms, terms, technical
specification, bill of quantities in the bid document.
S.
No.
2.0
Name of Work
Estimated
Cost
of Work
Rs. (.)
Earnest
Money
Rs. (.)
Completion
Period
Providing consultancy services

for
feasibility
study
and
preparation of Detailed Project
Report (DPR) including traffic
study, land acquisition works and
estimating various items in
connection with construction of
new coal sidings with total
approximate length of 50 km and
five loading yards for 3 MT to 15
MT of coal per annum in Raigarh
district
in
the
state
of
Chhattisgarh in the jurisdiction of
SEC Railway.
148.77
Lacs
2.50
lacs
Six months
Website http://www.tenderwizard.com/IRCON may be referred for detailed

terms and conditions of the Bidding Documents which is available on line.
Amendments/Corrigendum/Addendum, if any would be hosted on the website
only.
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3.0
ELIGIBILITY CRITERIA
Eligibility of the applicants shall be assessed based on the Essential
Qualifying Criteria and Other Qualifying Criteria as given in Annexure-IV to
Instructions to Tenderers.
4.0
Accessing/ Purchasing of Bid Documents
4.1
The complete Bid Document can be viewed / downloaded from the eProcurement portal i.e. http://www.tenderwizard.com/IRCON free of cost.
4.2
A venders manual containing the detailed guidelines for e-Procurement system

is also available on e-Procurement portal of IRCON.
4.3
It is mandatory for all the bidders to have class-III Digital Signature Certificate (in
the name of person having power of attorney to sign the Bid) from any of the
licensed Certifying Agency (Bidders can see the list of licensed CAs from the link
www.cca.gov.in) to participate in e-Procurement of IRCON.
4.4
It is mandatory for the bidders to get their firm/company registered with eprocurement portal of IRCON, i.e. http://www.tenderwizard.com/IRCON to have
user ID & password by submitting a non-refundable annual registration charge of
. (Rs.)2500/-(exclusive of taxes, levies, etc.) which can be paid online through
Debit/ Credit Card in favour of M/s ITI Limited, payable at New Delhi using the
payment gateway of Punjab National Bank. The registration so obtained by the
prospective bidder shall be valid for one year from the date of its issue and shall
be subsequently renewed.
4.5
Tender
documents
will
be
available
online
on
website
http://www.tenderwizard.com/IRCON from 19/02/2015 (17:00 Hrs.) which can be
downloaded free of cost till the last date and time of submission of tender.
However, to participate in the online bidding process, bidders are required to pay
a non-refundable fee of Rs.(.)10,000/- (Rupees. Ten thousand only) towards
the cost of one set of tender document through NEFT or RTGS only in IRCONs
e-Procurement bank account no.: 040802000002237, RTGS/IFSC code:
IOBA0000408 in favour of IRCON INTERNATIONAL LIMITED payable at New
Delhi.
4.6
In addition to this, Bidder shall submit a non-refundable fee of .5000/-(Rupees

five thousands only) inclusive of all taxes towards e-bid processing fee paid
online through Debit/ Credit Card in favour of M/s ITI Limited, using the
payment gateway of Punjab National Bank.
5.0
Validity of Bidders Registration on the e-Procurement portal of IRCON

Bidders may note the following:
(a) This shall be the sole responsibility of the bidder(s) to keep the Registration
valid up to the original/extended date of submission of bid.
(b) Bids can be submitted only during the validity of their registration.
6.0
IRCON may issue addendum(s)/corrigendum(s) to the tender documents. In

such case, the addendum(s)/corrigendum(s) shall be issued and placed on
website http://www.tenderwizard.com/IRCON at any time before the closing
time of tender. The tenderers who have downloaded the tender documents from
website must visit the website and ensure that such addendum(s)/corrigendum(s)
(if any) is also downloaded by them. This shall be the responsibility of the
prospective registered bidders to check the web site for any scuh
corrigendum/addendum at the time of closing time of tender and ensure that bid
submitted by them are in accordance with all the corrigendums/addendums.
Suitable time extension (not less than 3 days beyond the date of last
amendment) for submission of bids will be granted.
7.0
The tender documents shall be submitted online on or before 15:00 Hrs on

25.03.2015 in the prescribed format given on the websites and technical bids
received online shall be opened at 15:30 Hrs. on 25.03.2015. No other mode of
submission is acceptable. Detailed credentials as per the requirement of eligibility
criteria and all tender papers except Bill of Quantities are to be submitted in
Technical Bid. Bill of Quantities with rates duly filled in are to be submitted in
the format provided online in the name of Financial Bid. Hence, physical
submission of the documents is limited as per the Annexure V of ITB.
Representative of the bidder, who chooses to attend, may attend the online
opening of the technical bids on 25.03.2015 at 15:30 Hrs. However, such
representatives shall be allowed to attend the opening of the Technical Bids,
only, if such person presents the letter of authority issued in his name by the
bidder on his letter head.
8.0
Bidders cannot submit the tender after the due date and time of e-bid
submission. Time being displayed on e-procurement portal of IRCON (Standard
Time) shall be final and binding on the bidder. e-Bids are required to be
submitted by bidders, only as per the Standard Time and not the time as per their
location/country.
9.0
The bidders are advised to submit their e-bids well before the e-bid due date.
IRCON shall not be responsible for any delay in submission of e-bids for any
reason including server and technical problems.
10.0
The Technical and Financial Bid shall be digitally signed by the Authorized
Signatory of the bidder & submitted on-line only. The authorised signatory of
the bidder must be in possession of Power of Attorney before submitting the
digitally signed bid. Scan copies of various documents can be prepared in
different file format (PDF, JPEG). Bidders can upload a single file of size of 5 MB
only but he can upload multiple files.
11.0
Tender shall be submitted as per Instructions to Bidders forming a part of the

bid document.
12.0
Any bid received without Earnest Money in the form as specified in bid
documents shall not be considered and shall be summarily rejected.
13.0
IRCON reserves the right to cancel the bids before submission/opening of bids,
postpone the bid submission/opening date and to accept/reject any or all bids
without assigning any reasons thereof. IRCONs assessment of suitability as per
eligibility criteria shall be final and binding.
14.0
Bidders may note that they are liable to be disqualified at any time during bidding
process in case any of the information furnished by them is not found to be true.
EMD of such bidder shall be forfeited. The decision of IRCON in this regard shall
be final and binding.
15.0
IRCON reserves the right to pre-qualify the bidder(s) provisionally based on the
documents submitted by them and open financial bid(s), subject their final
verification. In the event of any document being found false, the provisional
qualification shall stand withdrawn, and the next lower bidder shall automatically
come to the position of such disqualified bidder. Action against such disqualified
bidders shall be taken as per above clause no.: 14.0 of e-procurement Notice.
16.0
The validity of the offer shall be 90 days after the date of opening
(Technical Bid) of the tender.
For and Behalf of

Ircon International Limited
(Sanjay Rastogi)
Executive Director/General
SECTION II
Form of Bid
FORM OF BID
To
Executive Director/General,
IRCON INTERNATIONAL LIMITED,
C-4, District Centre,
Saket,
New Delhi 110017.
Dear Sir,
I/We, ____________________________ (Name and address of the tenderer) have
read the various terms and conditions of the e-Procurement documents attached here
with duly signed by me/us and agree to abide by the same. I/We also agree to keep this
bid open for acceptance for a period of 90 days from the date fixed for opening the
same and on default thereof our Earnest Money (Bid Security) is liable to be forfeited.
I/We hereby declare that we have visited the site of the work and have made ourselves
fully conversant of the conditions therein and including the topography of area, soil
strata at site of work, sources and availability of construction materials, rates of
construction materials, water, electricity, all local taxes, royalties, octroi etc., availability
of local labour (both skilled and unskilled), relevant labour rates and labour laws, the
existing road and approaches to the site of work, requirements for further service roads
/ approaches to be constructed by me / us, the availability and rates of private land etc.
that may be required by me / us for various purposes, climatic conditions, law and order
situation and availability of working days.
I/We have quoted our rates for various items in the Bill of Quantities taking into account
all
the
above
factors
and
We
offer
to
do
the
work
_____________________________________________ (Name of the work) at the
rates quoted in the attached Bill of Quantities and hereby bind ourselves to complete
the work in all respects within time schedule depicted in bid documents from the date of
issue of letter of acceptance of bid.
A sum of .____________ (Rupees _________________) (amount of Earnest Money
Deposit) is herewith forwarded as Bid Security. I/We understand that the full value of the
Bid Security shall stand forfeited without prejudice to any other rights and remedies
available to IRCON International Limited in case our bid is accepted and if:i)
I/We do not execute the Contract Agreement within time period specified in the
bid documents.
ii)
I/We do not commence the work as soon as is reasonably possible after the
receipt of the Letter of Acceptance or elsewhere stated in the Contract
documents.
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I/We also understand that until a formal Contract Agreement is executed, Letter of
Acceptance alongwith all bid documents shall constitute a binding contract between
me/us and Ircon International Limited.
Our bank account no. for the purpose of refund of EMD is . (Account no.
name of the A/c holder, other details of NEFT/RTGS).
Thanking you,
Yours Faithfully,
Signature_____________ in capacity of____________ duly authorised to sign bids for
and on behalf of:
_________________________________________________________
capital letters)
Date this________day of __________ 2015.
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(In
Block
SECTION III
Instructions to Bidders
11
Section III : INSTRUCTIONS TO BIDDERS (ITB)
TABLE OF CLAUSES
Clause No.
A.1
A.2
B.
B.3
B.4
C.
C.5
C.6
C.7
C.8
C.9
C.10
D.
D.11
D.12
E.
E.15
E.16
E.17
E.18
E.19
E.20
E.22
Annexure-I
Annexure-II
Annexure-III
Annexure-IV
QCF1
QCF2
Annexure-V
Format-1
Format-2
Format-3
Format-4
Description
General
Cost of Bidding
The Bidding Documents
Content of Bidding Documents
Understanding and Amendment of Bid Documents
Preparation of the Bids
Language of Bid
Signing of All Bid papers and Completing Bill of Quantities
Deviations
Transfer of bid documents
Earnest Money (Bid Security)
Period of validity of the bid
Submission of Bids
Deadline for submission of bid
Withdrawal of bid
e-Bid opening and Evaluation
Opening of the bid
Clarification of the bids
Preliminary Examination of bids
Evaluation and comparison of bids
Canvassing
Right to accept any tender or reject all bids
Award of Contract
Assessment of Performance of working contractor
Assessment of Performance of working consultant
Format of Affidavit to be signed by the bidder
Essential Qualifying Criteria
Requirement of Skilled and trained Manpower including
Engineers and technical Staffs.
Minimum Requirement of Tools, Plants and Machineries (in
working conditions)
Check list for list of documents to be scanned, uploaded
with the e-tender and submitted in physical form not later
than the prescribed date and time for e-bid submission
Details of similar works completed in last seven years
Annual Turnovers for the last three years
Programme for deployment of manpower
Programme for deployment of plant and machinery
proposed to be deployed on the project
12
INSTRUCTIONS TO BIDDERS
A
1
General
1.1
Name of the Work: As indicated in Appendix to Bid.
1.2
A bidder in the capacity of Individual or Sole Proprietor, Partnership Firm, or

Company can participate in the bid and the bidder must upload and forward
attested copies of the constitution of its firm such as Partnership Deed,
Memorandum & Articles of Association, etc. along with original Power of Attorney
of authorised signatory.
Joint Venture firms/ companies shall not be considered.
1.3
The work is proposed to be executed under the following relationship.

a) Client
As indicated in Appendix to Bid.
b) Employer
:
IRCON INTERNATIONAL LIMITED address as given in
Appendix to Bidder.
c) Contractor :
The successful bidder to whom the work is awarded shall
become the contractor for the execution of this work.
1.4
Throughout these bidding documents, the terms bid and tender and their
derivatives (bidder / tenderer),bid / tendered, bidding/ tendering, etc.) are
synonymous. Day means calendar day. Singular also means plural.
1.5
Scope of Work: As indicated in Appendix to Bid.

The scope given above is only indicative. The detailed scope has been described
in the bid documents.
1.6
Approximate Estimated cost of the work is as indicated in the Appendix to Bid.
1.7
A bidder shall submit only one bid in the capacity of an Individual or Sole
Proprietor, Partnership firm, or Company. Violation of this condition is liable to
disqualify the bids in which such bidder has participated and EMD of all such
bidders shall stand forfeited.
2.
Cost of Bidding
13
2.1
The bidder shall bear all costs associated with the preparation and submission of
the bid and the Employer will in no case be responsible or liable for these costs
regardless of the conduct or the outcome of the bidding process.
The Bidding Documents

The bidders must use the online technical and financial sheets available in excel
format in this Bid Document for submission of their Technical as well as Financial
Bid. Any Bid not conforming to the prescribed format is liable to be declared nonresponsive.
3
3.1
Content of bidding documents

The bidding documents include the following:
Instructions to Bidders
Appendix to Bid
Form of Bid
Special Conditions of Contract/
General Conditions of Contract
Terms of reference (TOR)/Technical Specifications
Certificate of familiarisation
Codes and manuals
Bill of Quantities (BOQ)
3.2
The bidder is expected to examine all instructions, terms, conditions, forms,

specifications, corrigendum/addendums and other information in the bidding
documents. Failure to furnish all information required by the bidding documents
or submission of a bid not substantially responsive to the bidding documents in
every respect will be at the bidders' risk and may result in rejection of his bid.
Understanding and Amendment of Bid Documents
4.1
The bidder must obtain for itself on its own responsibility and its own cost all the
information including risks, contingencies & other circumstances in execution of
the work. It shall also carefully read and understand all its obligations & liabilities
given in bid documents.
4.2
The bidder is advised to visit and examine the site where the work is to be
executed and its surroundings or other areas as deemed fit by the bidder and
obtain for itself on its own responsibility all information that may be necessary for
14
preparing the bid and execution of the contract. The cost of visiting the site and
collecting relevant data shall be at the bidders own expenses. It is a condition of
the bid that the bidder is deemed to have visited the site and satisfied himself
with all the conditions prevailing including any difficulties for executing the work.
4.3
At any time prior to the deadline for submission of bids, Employer may for any
reason whether at its own initiative or in response to any request by any
prospective bidder amend the bidding documents by issuing Corrigendum, which
shall be part of the bid documents. The amendment shall be advised to all the
prospective bidders.
4.4
Employer may at its discretion extend the deadline for submission of the bids at
any time before the time of submission of the bids.
Preparation of the Bids
Language of Bid
5.1
The bid prepared by the bidder and all documents related to the bid shall be
written in English.
6
6.1
Signing of All Bid papers and Completing Bill of Quantities

It shall be deemed that e-bid uploaded by the bidder is digitally signed by his
authorised representative holding the Power of Attorney. All the pages of
documents submitted physically shall also be signed and stamped by the bidder
or his authorised representative holding the Power of Attorney.
6.2
While filling up the rates in the Bill of Quantities, bidder shall ensure that the rates
are filled up in figures only. System will automatically convert such filled up rates
into words In case of item rate bids, the system will automatically calculate the
total price by multiplying the unit rate with quantity.
6.3
The bid should be submitted online only in the prescribed format given in the eprocurement portal of IRCON. No other mode of submission is accepted. The
Technical and Financial Bid shall be digitally signed by the authorized signatory
of the bidder & submitted online only. No hard copy of Technical and
Financial bid is required to be submitted. Check list for the documents
required to be submitted physically given in Annexure V must be received by
Employer at the address specified in the e-procurement Notice not later than
one hour before the prescribed date and time for opening of e-bid.
The bidder may download financial bid form and upload the same duly filled
through online e-Procurement process.
15
The bidder must fill and submit the prices as per instructions given in Bill of
Quantities. The system does not permit any addition or alteration in the bid
documents. The requisite details should be filled in by the bidder wherever
required in the documents. Incomplete bid or bid not submitted as per
instructions is liable to be rejected. If a bidder does not quote a price/rate for any
BOQ item, the system will not accept the bid document.
7
Deviations
7.1
The bidder should clearly read and understand all the terms and conditions,
specifications, drawings, etc. mentioned in the original bid documents. Any
deviation submitted by the Bidder shall not be accepted.
Transfer of bid documents

Bid documents will be received in electronic form only after payment of bid
document fee and bid processing fee.
Earnest Money (Bid Security)
9.1
The bidder must furnish the Earnest Money (Bid Security) as indicated in
Appendix to Bid for the work as specified failing which the bid shall be summarily
rejected. The Bid Security may be in any one of the following forms:
a) Pay Order/Demand Draft of any Scheduled Bank in India in favour of Ircon
International Limited payable at a place as given in Appendix to Bid. It is
mandatory for bidders to provide their Banker's details (Name of Bank & Branch)
along with their own bank details (Account No., Name of Account Holder,
NEFT/RTGS details).
b) Fixed Deposit Receipt issued by any Scheduled Bank in India endorsed in favour
of IRCON INTERNATIONAL LIMITED.
c) Bid Security value upto .10.00 Lacs must be in the form of Pay Order/DD/FDR
In addition, EMD may also be paid through NEFT or RTGS in IRCONs eProcurement bank account no.: 040802000002237, RTGS/IFSC code:
IOBA0000408 in favour of IRCON INTERNATIONAL LIMITED payable at New
Delhi. In case of Bid Security amount being more than Rs. .10.00 Lacs, it can
also be deposited in the form of irrevocable Bank Guarantee valid for minimum
16
180 days beyond the last date of submission of bid, issued by a Scheduled Bank
situated in the State Capitals of India or cities listed in the Annexure-III to 'Special
Conditions of Contract (SCC)', as per the format enclosed at Annexure II to
'SCC'. B.G. not valid for 180 days beyond the last date of submission of bid, will
not be considered a valid EMD instrument. The B.G. must be made invokable at
any branch in Delhi/NCR/Project HQ branch of the issuing bank.
Bid Security in the form of Pay Order/DD/FDR/BG shall be scanned & uploaded
through online e-Procurement process. Further Bid Security in original form
sealed in an envelope must be received by Employer at the address specified in
the e-procurement Notice not later than prescribed date and time for e-bid
submission.
Proof of transaction towards payment of Bid Security through NEFT or RTGS
shall be scanned ether in PDF or JPEG format such that file size is not more than
5 MB and uploaded during the online submission of the e-bid. These documents
must be received in ORIGINAL by Employer at the address specified in the eprocurement Notice not later than the prescribed date and time for e-bid
submission.
No interest shall be allowed on Bid Security Deposit.
9.2
Forfeiture of Bid security:
9.2.1 The Bid Security of the bidder shall be forfeited if he withdraws his bid after
opening of the bid during the period of bid validity specified in the Appendix to
Bid or extended validity period as agreed to in writing by the bidder.
9.2.2 The Bid Security of the successful bidder is liable to be forfeited if he fails to;
i)
ii)
iii)
sign the Contract Agreement in accordance with the terms of the bid, or
furnish Performance Guarantee in accordance with the terms of the bid, or
commence the work within the time period stipulated in the bid.
9.2.3 In case of forfeiture of Bid Security, the bidder shall be debarred from bidding in
case of re-invitation of the bids.
9.3
Refund of Bid Security:
9.3.1 The Bid Security of the unsuccessful bidders in the form of FDR/BG shall be
discharged and returned as promptly as possible and the Bid Security in the form
17
of DD/Pay Order/ NEFT or RTGS shall be directly credited to his bank account
through Electronic Fund Transfer, under advice to the bidder.
9.3.2 The Bid Security Deposit of the successful bidder shall be dealt as under:i)
If the Bid Security Deposit is in the form of Fixed Deposit Receipt

(FDR)/Bank Guarantee (BG), the FDR/BG shall be returned after
deduction of an equivalent amount from the first on account bill and further
deduction of retention money from the bills shall commence after adjusting
this Bid Security amount.
ii)
If the Bid Security Deposit is in the form of Demand Draft/Pay Order/

NEFT or RTGS, the same shall be retained towards retention money and
further deduction of retention money from the bills shall commence after
adjusting this Bid Security amount.
10
Period of validity of the bid
10.1
The bid shall remain valid for the period indicated in Appendix to Bid after the
date of the opening of the bid. If the bidder gives validity period less than that
fixed/prescribed by Employer, the bid shall be liable to be rejected.
10.2
Notwithstanding the above clause, Employer may solicit the bidders consent to
extend the validity period of the bid. The request and the response shall be made
in writing.
Submission of Bids
11
Deadline for submission of bid
11.1
The documents required in physical form, as per the list given in Annexure V
must be received by Employer at the address specified in the e-Procurement
Notice not later than the prescribed date and time for of e-bid submission.
11.2
A bid received later than the deadline prescribed for submission of bid by
Employer is liable to be rejected.
12
Modification / Substitution / Withdrawal of bid
12.1
The bidder may modify, substitute or withdraw his e-bid after online submission
prior to the date and time of e-bid opening.
18
12.2
For modification of e-bid, bidder has to first detach its old e-bid from the eprocurement portal of IRCON and then upload / resubmit digitally signed
modified e-bid in the e-procurement portal of IRCON.
12.3
For withdrawal of e-bid, bidder can withdraw his e-bid by clicking on withdrawal
icon at e-procurement portal.
12.4
Before withdrawal of an e-bid, it may specifically be noted that after withdrawal of

an e-bid for any reason, tender processing fee will not be refunded. The bidder
trying to re-submit the e-bid will have to pay the processing fee and cost of bid
document again.
13.
Submission of an e-bid by a bidder implies that he had read all the bid
documents including amendments if any, visited the site and has made himself
aware of the scope and specifications of the work to be done, local conditions
and other factors having any bearing on the execution of the work.
14.
Submission of bids (e-bid).
14.1
All documents/ forms/instructions/specifications etc listed in item 3.1 of this notice

and those attached as per the Annexure V are deemed to be a part of the
bid/tender and accepted by the bidder.
14.2
In case of any discrepancy between uploaded documents and those submitted in

physical form, the physical form will prevail. In case of any ambiguity, IRCON will
be free to seek confirmation of information from the issuer of the document.
e-Bid opening and Evaluation
15
Opening of the bid
15.1
Bids will be opened at the address mentioned in e-procurement notice in

presence of bidders or their authorised representatives who wish to attend the
opening of bids Physical presence during e-bid opening is optional.
15.2
Bidders or their authorised representatives who are present shall sign on register
in evidence of their attendance.
Bidders name, presence or absence of requisite Security Deposit, total cost of
work quoted or any other details as Employer may consider appropriate will be
displayed with list to all participating bidders online after bid opening.
15.3
19
16.
Clarification of the bids
16.1
To assist the examination, evaluation and comparison of the bids, Employer may
at his discretion ask the bidders for any clarifications as considered essential. All
such correspondence shall be in writing and no change in price or substance of
the bid shall be sought or permitted. The above clarification for submission of the
details shall form part of the bid and shall be binding on bidder.
17.
Preliminary examination of bids
17.1
The Employer shall examine the bids to determine whether they are complete,
whether physical copy of all the relevant documents have been received not
later than the prescribed date and time for of e-bid submission and
generally they are in order.
17.2
Prior to the detailed evaluation, Employer shall determine whether each bid is of
acceptable quality, is generally complete and is substantially responsive to the
bidding documents. For purposes of this determination, a substantially
responsive bid is one that conforms to all the terms, conditions and specifications
of the bidding documents without material deviations, objections, conditionality or
reservation. A material deviation, objections, conditionality or reservation is one;
i)
ii)
iii)
that affects in any substantial way the scope, quality or performance of the
contract.
that limits in any substantial way,
inconsistent with the bidding
documents, the Employers rights or the successful Bidders obligations
under the contracts; or
whose rectification would unfairly affect the competitive position of other
Bidders who are presenting substantially responsive bids.
17.3
If an e-bid is not substantially responsive, it shall be rejected by the Employer.
17.4
In case of bids containing any conditions or deviations or reservations about

contents of bid document, Employer may ask for withdrawal of such
conditions/deviations/reservations. If the bidder does not withdraw such
conditions/deviations/ reservations, the bid shall be treated as non responsive.
Employers decision regarding responsiveness or non-responsiveness of a bid
shall be final and binding.
20
18.
Evaluation and comparison of bids
18.1
In case of open tenders, bids, which are determined as substantially responsive,

shall be evaluated based on criteria as given in Annexure-IV. The bidder must
submit all necessary authentic data with necessary supporting certificates of the
various items of evaluation criteria failing which his bid is liable to be rejected.
18.2
The Employer/Engineer reserves the right to negotiate the offer submitted by the
bidder to withdraw certain conditions or to bring down the rates to a reasonable
level. The bidder must note that during negotiations of rates of items of BOQ can
only be reduced and not increased by the bidder. In case the bidder introduces
any new condition or increases rates of any item of BOQ, his negotiated offer is
liable to be rejected and the original offer shall remain valid and binding on him.
19.
Canvassing
19.1
No bidder is permitted to canvass to Employer on any matter relating to this bid.

Any bidder found doing so may be disqualified and his bid may be rejected.
20
Right to accept any bid or reject all bids

Employer/Engineer reserves the right to accept, split, divide, negotiate, cancel or
reject any bid or to annul and reject all bids at any time prior to the award of the
contract without incurring any liability to the affected bidders or any obligation to
inform affected bidder, the grounds of such action.
21
If the bidder, as individual or as a partner of partnership firm, expires after the

submission of his bid but before award of work, the Employer/Engineer shall
deem such bid as invalid.
22
Award of Contract
22.1
Employer/Engineer shall notify the successful bidder in writing by a Registered

Letter/Courier/ Speed Post or per bearer that his bid has been accepted.
22.2
Letter of Acceptance after it is signed by the Contractor in token of his

acceptance shall constitute a legal and binding contract between
Employer/Engineer and the contractor till such time the contract agreement is
signed.
21
23
Contractor Performance Feedback and Evaluation System

The employer will have a Contractor Performance Feedback and Evaluation
System for periodic evaluation of Contractors performance during execution of
Contract. In case contractors over-all performance is found unsatisfactory (<85%
for Works Contracts and <75% for Consultancy Contracts) based on the
parameters as listed in Annexure 'I' and 'II' respectively, the Contractor is liable to
be declared a Non-Performer, and will become ineligible for participation in
future bid of this Organization for a period of 2 (two) years from the date of such
decision. This decision is to be conveyed to the Contractor in writing. The nonperformer status may be revoked during currency of the contract on improvement
of performance parameters during the next annual review.
This is without prejudice to any other recourse available to the Employer under
the Conditions of Contract.
24
Ineligibility to participate in re-tenders/ future cases

Notwithstanding anything contained in the Qualification Clauses of ITB, if a
bidder withdraws from an offer after having been declared a preferred bidder or
after Notification of Award or does not sign the Contract Agreement pursuant to
the Letter of Acceptance or does not submit an acceptable Performance Security
which results in tender being annulled then such bidder shall be treated as
ineligible for participation in re-tendering of this particular work and also for any
other work for a period of 6 months. A repeat incident of similar type within a
period of 2 (two) years will render the bidder ineligible for participation in all future
tenders for a further period of 2 (two) years.
25
Declaration of non-performance or ban status

Bidders are not eligible to participate in the bid process under the following
conditions:
a) They have been declared a non-performer by Central Government/State
Government or a CPSU during the preceding 2 years.
b) They are currently debarred from contract work by Central or State
Governments or a CPSU.
Accordingly, bidders are required to sign an Affidavit as per the enclosed proforma in Annexure-'III', declaring their status of non-performance or debarment.
22
26
Details of disputed status of ban/non-performance

Bidders will clearly state the status of dispute in the cases of ban/nonperformance pending in courts against them as on the date of opening of tender.
Merely, pending appeal with the Departments concerned and Courts will not
merit change of status. Grant of stay order by a Competent Court will be taken
into account while considering the status of ban/non-performance.
26.1
Bidder to be fully responsible for the consequences of misrepresentation

a) Any suppression of information and misrepresentation will render the bidder
ineligible for the bid along with the forfeiture of Bid Security. The bidder will
also be liable for disqualification for future bids of IRCON for a period of 2
years.
b) If any suppression of information and misrepresentation is found after the
award of Contract, the Contract may be terminated with forfeiture of EMD, PG
and SD (if any). The Contractor will also be disqualified for future tenders of
IRCON for a period of 2 years.
-------xx----
23
Annexure -I
(Ref. Clause 23 of Instructions to Tenderers)
ASSESSMENT OF PERFORMANCE OF WORKING SUBCONTRACTOR
Sl. No.
Description
Weightage
Assigned
Resource Management/ Financial Status
1.1
Timely mobilization of manpower, as per

the requirement of work and/or as
suggested by Engineer in writing
1.2
Timely mobilization of machinery, as per

the requirement of work and/or as
suggested by Engineer in writing
2
2.1
Physical Progress /Project Execution Capability
75
Target Vs Achieved review of the

progress and adherence to milestones
of the work as per above submitted &
approved programme (may be judged
as below, to be modified depending on
availability of front/site or as indicated in
Contract)
a At 33% time: >15%
b At 50% time: >30%
c At 100% time: >60%
d At 175% time: >98%
Quality Assurance Capability
3.1
Documentation of procedures, work

instructions, check list and adherence to
the requirements of ISO 9001:2008
3.2
Rectification of defects/non-conformity
to quality standards within 30 days:
(Nos. mentioned in writing/Rectified
within 30 days of writing)
3.3
Implementation of corrective and

preventive measures to control nonconformities/ rejections
4
4.1
Claims and Disputes

Raising
litigation
unnecessary
claims
and
TOTAL:
24
5
100
Obtained
Remarks
Annexure-II
(Ref. Clause 23 of Instructions to Tenderers at Page 19).
ASSESSMENT OF PERFORMANCE OF WORKING CONSULTANT

S.
Description
No.
1. Resource Management
1.1. Mobilisation time
1.2. Deputation of qualified team
leader.
- overall co-ordination.
1.3. Deputation of experienced
staff for specific job / trade
2. Quality Assurance
2.1. Methodology of submission of
drawing
2.2. Methodology to ensure that
integrated drawings are issued
and not in isolation.
2.3. Formats for delivery stages of
project
2.4. Quality of submission
adequate detailing
Physical Progress
3
3.1. Submission
of
detailed
schedule of delivery with
number of drawings to be
submitted
3.2. Adherence to Milestones for
various submissions
3.3 Capability
of
change
management
and
incorporation of changes
3.4 Timely response to the queries
Weightage
Remarks
Assigned Obtained
15
5
Shall be immediate as per the
submission.
5
Person so nominated at the time
of submission shall not be
changed.
5
Persons identified at the time of
submission may not be changed.
20
5
There has to be a document
stating the methodology of
forwarding the drawing.
5
Working on the same platform
and on the same corrected
drawing.
5
So as to segregate the drawings
for info, tender and working
drawings.
5
Is there in house cross checking
facility
65
5
This needs to be tweaked with
construction programme.
10
to
ensure
smooth
10
Important for execution and is

measure of seriousness about the
project.
a. During design stage

b. During execution stage
3.5. Quality and detailing of Report
5
5
20
3.6
10
Timely submission of the

reports / details / calculations
etc.
TOTAL
Important
working
Speaks about the effort and

sincerity
Mandatory for timely execution of
the project.
100
25
Annexure-'III'
(Ref. Clause 25.of Instructions to tenderers and A.5 of Essential Qualifying Criteria)
FORMAT
AFFIDAVIT*
1. I/we, the undersigned, do hereby certify that all the statements made in the
enclosed attachments are true and correct.
2. The undersigned also hereby certifies that
i)
Neither our firm M/s _____________________ have abandoned any work

awarded to us by any Authority / Department of Government of India or CPSU or
any multi-laterally funded project work nor any contract awarded to us for such
works have been rescinded, during the last 2 years prior to the date of this bid.
Or
The details of contracts awarded to us by the Authorities / Departments of
Government of India, CPSUs and the multi-laterally funded projects which have
been abandoned / rescinded during the last 2 years prior to the date of this bid
and the reasons there for are enclosed**.
ii)
We have not been declared a non-performer by any Authority / Department of

Government of India or a CPSU or a multi-laterally funded agency during the last
2 years prior to the date of this bid.
iii)
We are not debarred for any contract work by any Authority / Department of
Government of India or CPSU or a multi-laterally funded agency.
Or
We were debarred for contract work by __________ for a period of _____ and
the debarred period is already over.***
3.
We have no objection to IRCON requesting to any bank, person, firm or body

and any such agency furnishing pertinent information as deemed necessary or to
verify this statement or regarding our competence and general reputation.
4.
We understand that further qualifying information may be requested by Ircon and

we agree to furnish any such information at the request of IRCON within the
prescribed time.
5.
We bind ourselves with all the stipulations of the Bidding Document including
period of completion, provision of adequate equipment, personnel and other
resources required for completion within the stipulated completion period and
26
agree to augment any resources, if found necessary for timely completion of the
project, as desired by the Ircon.
6.
We have read and understood all the provisions included in the bid
documents and abide by them.
7.
The information furnished by us is correct and we understand the consequences

in case any of the information furnished is not found to be true.
(Signed by the Authorized Representative of the Firm)
Name of the Authorized Representative.

Name of the Firm.
Dated:
--------------------------------------------------------*
To be executed on a non-judicial stamp paper of Rs.100/-.
**
If no details are attached, it will be presumed that there is no rescission of any

contract in the relevant two years. A willful suppression of information may
result in termination of Contract and debarring for two years.
***
Disputes pending with courts may be listed along with their status.
All reference dates are to be reckoned from the date of opening of tender.
27
ANNEXURE - IV
A.
Essential Qualifying Criteria
1.
The contractor should possess the experience of having successfully completed

similar works during the last five (5) years (ending last day of the month previous
to the one in which tenders are invited) which should be any one of the
following:-
i)
One similar work of length not less than 30 km including one loading yard
handling minimum 4 rakes per day as a part of the same work or as a separate
work.
ii)
Two similar works of length not less than 20 km each including one loading yard
handling minimum 4 rakes per day as a part of the one of the works work or as a
separate work.
.
Notes :
Works are considered similar if the work consists of preparation of DPR including
selection of alignment based on digital elevation model using Mx rail or AutoCAD
civil 3D soft ware for construction of new BG electrified railway track.
2.
The average annual financial turnover during the last 3-years should be at least
150% of the estimated cost.
Notes :
The financial turnover shall be judged from ITCC or Annual Reports including
Profit and Loss Account.
3.
The Contractor should have positive networth. This will be judged from the
audited Balance Sheet of the last financial year ending on a date not prior to 18
months from the date of submission of the tender.
4.
The contractor should submit performance certificates in reference to S.No.1

(minimum, 2 nos. or 1 no. as the case may be) above issued by Government
Organizations / Semi Government Organizations/ Public Sector
Undertakings/ Autonomous bodies/ Municipal bodies/ Public Limited
Company listed on BSE/NSE for having successfully completed similar works in
the last five (5) years. Certificates issued by such Public Limited Company
must be supported by Tax Deducted at Source (TDS) Certificates in
evidence of the value of work and the bidder shall also submit
documentary proof that such public limited company was listed on
BSE/NSE when the work was executed.
28
5.
The Contractor shall sign the Affidavit as enclosed in Annexure-'III' of

Instructions to Bidders on a non-judicial stamp paper of .100/-.
B.
Other Qualifying Criteria
(a)
GENERAL
As per prevailing laws/rules at the site/place of work
Sl.
No.
1
2
3
Maximum
Marks
Description
Registration of Company, Partnership Deed (in case of
a partnership company), Article of Association,
Registration under Labour Laws, registration under
Sales Tax Act
Availability of IS/ISO-9001-2008 certification
Availability of Bankers certificate
Total
5
5
5
15
The marks awarded above will either be 100% in case of availability of relevant
documents or zero in case the documents are not available.
Total marks scored above will general score (SG)
(b)
TECHNICAL
Total
Minimum
Experience for
Numbers
Maximum marks
each person (in
Required
years)
Sl.
No.
Personnel
Qualification
Team Leader
B. Tech.
20
Chief Survey
Engineer
B. Tech.
15
Survey Engineer
B. Tech.
Alignment Expert
B. Tech.
10
Bentley Rail
Track and
AutoCAD expert
B. Tech.
Total
29
10
10
10
10
10
50
Sl.
No.
1
2
Maximum
Marks
Description
Availability of skilled and trained manpower, relevant to
the work as per QCF 1
Availability of equipment, tools, instruments relevant to
the work as per QCF 2
Total
50
35
85
QCF 1: Availability of skilled and trained manpower, relevant to the work

NOTE:
1. The agency should submit CVs duly signed by candidate and employer for the
post deployed on the project.
2. Marks shall be awarded on pro rata basis. If the candidate has years of experience
equal to or more than the required year of experience, he will be awarded 100%
marks. If he has the experience less than the required years of experience,
reduced marks will be awarded on pro rata basis.
3. Discretion of IRCON in evaluating the experts can not be challenged.
QCF 2: Availability of equipment, tools, instruments relevant to the work
S.
No.
1
Description
Capacity
Total Station
2
3
DGPS (WAAS enabled)

Bentley rail Track
Satellite Image Processing Soft

ware (IREDAS Imaging, Arc Info
etc.)
AutoCAD Civil 3D
Plotter (Office equipment)
Total
5
6
1 sec
accuracyLatest Model
Latest
Model
Latest Model
Latest Model
Latest Model
Numbers
required
2
Maximum
marks
10
1
1
5
5
1
1
5
5
35
Bidders must submit ownership proof of their equipments. If they dont own any
of the equipment and intend to hire the same, proper documents shall be
submitted which guarantee the availability of the equipment at engineers
disposal at site during the contract period.
30
Total of marks scored in QCF 1 and QCF 2 will be Technical score of the bid (ST).
Short listing of bids
The bidder should qualify in all items of Essential Qualifying Criteria and should
obtain minimum 75 marks out of the 100 of Other Qualifying Criteria , as per
above three tables (To be filled by bidder) to get shortlisted/qualified in general
& technical qualification.
Bidders may please note that their offers will be evaluated as per the
credentials/documents attached by the bidder(s) along with the bid. Of the
applicants not more than five shall be pre-qualified and short-listed for the
financial evaluation in the second stage. However, if the number of such prequalified bidders is less than two, IRCON may, in its sole discretion, pre qualify
the highest scoring bidders from those, whose technical score is less than 75
marks, provided that in such an event, the total number of prequalified and
shortlisted bidders shall not exceed two.
(c)
FINANCIAL
1. The financial proposal of those bidders who could not qualify in general &
technical qualification, shall be returned un-opened to the bidders.
2. In the second stage, financial evaluation of the bid will be carried out. For this
purpose, the total cost indicated in the Financial Proposal (Quoted Price in
BOQ) will be taken inclusive of Service Tax etc.
3. IRCON INTERNATIONAL LIMITED will determine whether the Financial
Proposals are complete, unqualified and unconditional. The cost indicated
in the financial proposal shall be deemed as final reflecting the total of services.
4. The successful bidder will be the one having lowest financial proposal (FM) and
satisfying the above criteria.
31
ANNEXURE V
(Ref. Clause 10.0 of e-procurement notice, sub-clause C 6.3 of ITT, Sub-clause D.11.1 of ITT
and Sub-clause D.14.1 of ITT)
CHECK LIST FOR LIST OF DOCUMENTS duly page numbered, signed, stamped by
authorised signatory of the bidder to be scanned, uploaded (in PDF/JPG Format such
that file size is not more than 5 MB) with the tender and submit in physical form at the
address specified in the e-procurement Notice not later than the prescribed date and
time for e-bid submission:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Forwarding letter of the Bidder.

Form of Bid.
Details of similar works completed in last 5 years (Fornat-1)
Annual Turnover for the last three years with supporting documents (Format - 2).
Programme for deployment of key personnel (Format - 3).
Programme for deployment of Plant and Machinery on the project (Format-4)
Attested copies of the constitution of its firm such as Partnership deed (in case
of partnership company), Memorandum of Articles of Association, etc..
Sales Tax/Works Contract Tax Registration Certificate, Service Tax -Registration
Certificate (as applicable).
ISO 9001-2008 certificate, if any.
Bankers Solvency Certificate.
Schedule of start and completion of work in the form of Bar Chart.
Methodology for execution of works.
Programme for Quality assurance during execution of work
Month wise Cash flow requirements.
Proof of transaction towards payment of Earnest Money through NEFT or RTGS
and copy of Earnest Money Deposit of requisite amount in the prescribed form.
Original Power of Attorney duly attested by Notary Public of the in favour of the
person signing the tender e-bidding documents digitally as well as manually or
photocopy duly attested by Notary Public.
Bankers Details (Name of the Bank and Branch), along with bidders own bank
details (Account no., Name of Account holder, NEFT/RTGS details)
Affidavit (as per format given in annexure-III)
Original EMD in prescribed form.
Any other details sought through ITB.
Note: Hard copy of Financial Bid must not be submitted along with any document. This
will make the bid invalid.
32
FORMAT-1
(Ref. Sr. No. 3 of Annexure-V to Instruction to tenderers)
DETAILS OF SIMILAR WORKS COMPLETED IN LAST FIVE YEARS
S.
No.
Description Name and Contract Date Stipulated

Date of
Value of Reason Penalty Any other Remarks
of the Work address No. and
of
date of
actual
completed s for
,if any,
relevant
of the
date
award completion completion work (In delays, imposed information
Employer
of
Lacs of .) if any for delay
work
1
2
3
4
5
6
Note :
1.
2.
Please attach copies of the certificates issued by the Client.

Only those works shall be considered for evaluation for which copies of the certificates issued by the client are attached.
33
FORMAT-2
(Ref. Sr. No. 4 of Annexure-V to Instruction to tenderers)
ANNUAL TURNOVERS FOR THE LAST THREE YEARS
S.
No.
YEAR
Turnover from Civil

Engineering works
(In lacs of .)
Turnover from all sources

(In lacs of .)
Remarks
1
2
3
Note :
1. Please attach certified/attested copies of the latest ITCC and/or Profit and Loss Account statement to support the information
furnished.
2. Certified copy of Chartered Accountant showing turn-over of
34
FORMAT-3 (QCF-1)
(Ref. Sr. No. 5 of Annexure-V to Instruction to tenderers and QCF-1 of ITT)
PROGRAMME FOR DEPLOYMENT OF MAN POWER ALONGWITH COMPLETE ORGANISATION CHART AND BIO-DATA OF
KEY PERSONNELS.
S.
No.
Name
Qualification
Designation
1
2
3
35
Total Experience
(in years)
Programme for Deployment
FORMAT-4(QCF-2)
(Ref. Sr. No. 6 of Annexure-V to Instruction to tenderers and QCF-2 of ITT)
PROGRAMME FOR DEPLOYMENT OF PLANT AND MACHINERY PROPOSED TO BE PROCURED/HIRED ON THE PROJECT.
S.
No.
Description
Make
Model & Year

of
manufacture
Capacity
1
2
3
4
36
Condition
Nos.
Programme of Remarks
proposed to Deployment
be deployed
SECTION IV
Appendix to Bid
37
APPENDIX TO BID
DESCRIPTION
Reference Clause
Providing consultancy services for feasibility study and

preparation of Detailed Project Report (DPR) including
traffic study, land acquisition works and estimating
various items in connection with construction of new
coal sidings with total approximate length of 50 km and
five loading yards for 3 MT to 15 MT of coal per annum
in Raigarh district in the state of Chhattisgarh in the
jurisdiction of SEC Railway.
1.1 of
Instructions
to Bidders
Client:Chhattisgarh East Railway Limited,

Mahadev Ghat Road, Raipura Chowk, Raipur,
Chhattisgarh
1.3(a) of
Instructions
to Bidders
Employer:-
1.3(b) of
Instructions
to Bidders

C-4, District Centre,
Saket, New Delhi-110 017.
Scope of Work:Scope of work consists of as per Terms of
Reference (TOR/Technical Specifications)
1.5 of
Instructions
to Bidders
Approximate Estimated Cost of the Work:Rs.148.77 lakhs
1.6 of
Instructions
to Bidders
Amount of Earnest Money and in case EMD is

submitted in the form of Pay Order/Demand
Draft, the same shall be payable at:-
9.1 of
Instructions
to Bidders
Rs. 2.50 lakh

10.1 of
Instructions
to Bidders
Period of Validity of Bid:90 days.

Period of Completion:-
8.0 of
Special Conditions
of Contract
Six months.
Defect Liability Period:Six Months
9.0 of
Special Conditions
of Contract
38
SECTION - V
Special Conditions of Contract
39
1..0
ORDER OF PRIORITY OF CONTRACT DOCUMENTS:

Where there is any conflict between the various documents in the contract, the
following order of priority shall be followed i.e. a document appearing earlier shall
override the document appearing subsequently:
1) Agreement
2) Letter of Acceptance
3) Notice Inviting Bid
4) Instructions to the Bidders
5) Appendix to Bid
6) Form of Bid
7) Special Conditions of the Contract
8) General Conditions of Contract
9) Terms of Reference (TOR)/ Technical Specifications
11) Relevant codes and Standards
13) Bill of Quantities (BOQ)
2.0
MOBILISATION ADVANCE:
contractor.
No mobilization advance shall be paid to
3.0
SUPPLY OF MATERIALS (Ref.: G.C.C. Clause 34.0 and 56.0)
3.1
Contractor shall make his own arrangements at his cost for all materials required
for execution, completion and maintenance of all items of work included in his
scope of work to the complete satisfaction of the Engineer. Engineer shall not
supply any materials nor shall assist for procurement of any materials required
for execution, completion and maintenance of works.
4.0
SUPPLY OF PLANT AND MACHINERY BY EMPLOYER/ENGINEER (Ref.:

G.C.C. Clause 35.0 and 56.0)
4.1
Contractor shall make his own arrangements at his cost for all Plant and Machinery
required for execution, completion and maintenance of all items of work included in
his scope of work to the complete satisfaction of the Engineer. Engineer shall
neither supply any Plant and Machinery nor assist for procurement of any Plant and
Machinery required for execution, completion and maintenance of works.
5.0
LABORATORY AND TESING FACILITIES OF SAMPLES

The laboratory tests on samples shall be done through national reputed agency
approved by IRCON.
40
The Contractor shall have to arrange for all field / lab tests at his own cost for
carrying out all the tests required, as per Specifications or as stated elsewhere in
the contract, including supply of laboratory equipment and also provision of
adequate number of qualified personnel, erection, maintenance and running of
laboratory including all consumable like chemicals and reagents.
6.0
SALES TAX ON WORKS CONTRACT (Ref.: G.C.C. Clause 56.0,57.0, 62.0

and 64.0)
6.1
The Contractor shall get registered with the concerned Sales Tax Department of
the relevant state(s) of the project and submit a copy of the same to the
Employer/Engineer. He shall be responsible for filing sales tax returns and
assessments, as necessary as per prevalent Laws, Rules and Regulations and
shall also furnish necessary certificates to Employer/Engineer from time to time.
6.2
Employer/Engineer intends to register with the Sales Tax Department under the
Composition Scheme and shall be responsible for depositing of Sales Tax on
works contract leviable on this project. The Contractors need not consider Sales
Tax liability on works Contract while quoting their rates. The Contractor may
arrange necessary TDS exemption certificate from Sales tax/Commercial
tax/Trade tax authorities for exemption from deduction of tax at source. Till the
TDS exemption certificate is submitted by the Contractor, the Engineer will
continue to deduct the Sales tax at source from the payments due to the
Contractor and deposit the same with Sales Tax Department. If requested, the
Employer/Engineer shall issue necessary certificate in this regard.
6.3
Wherever certain exemptions/benefits are available on custom duty, excise duty,

service tax, Sales tax, works contract tax etc., the Contractor shall consider the
same while quoting his rates. For instance, materials/ Plant and Machinery etc.
used for execution of the projects financed by International organizations enjoy
exemption from custom duty and/or excise duty on fulfilling the conditions as per
Govt. notifications. Similarly the Contractor shall ensure that whenever any
benefits are available under Sales tax/Works contract tax, Service tax, these
shall be considered while quoting the rates.
7.0
PRICE ADJUSTMENT (Ref.: G.C.C. Clause 57.0)
7.1
No price adjustment shall be applicable in this tender during the work period till
completion of the works.
8.0
COMPLETION PERIOD
The work is required to be completed within a period as specified in the Appendix
to Bid from the date of issue of letter of acceptance. The work shall be completed
in phased manner if specified in the Appendix to Bid.
41
The work has to be executed in co-ordination with other agencies working on or

near the project.
In case of any delay in the completion period, the extension of the same shall be
dealt as per the clause 49.0 of General Conditions of the contract.
9.0
Defect Liability Period

Defect Liability Period has been specified in the Appendix to Bid.
10.0
Insurance (Ref.: G.C.C. Clause 9.0):

Clause 9.0 of GCC may be referred.
11.0
Performance Security:
Relevant clauses (clause 8.0) of General Conditions of Contract are applicable
regarding retention money.
12.0
RETENTION MONEY:
Relevant clauses (clause 8.0) of General Conditions of Contract are applicable
regarding retention money.
13.0
COMPLETION PERIOD, WORK PROGRAMME SUBMISSION AND

COMMENCEMENT OF WORK AND DELAY & EXTENSION OF CONTRACT
13.1
The work is required to be completed within a continuous period of six months

including monsoon period from the date of issue of letter of acceptance.
13.2
Within 7(Seven) days of the issue of Letter of Award and before the work is
commenced; the contractor shall have to submit a detailed programme for each
major element of the work, using the modern networking techniques for Project
monitoring, for approval of the Engineer. The construction programme will show
the general methods, arrangements, order and timing for all the significant
activities in the works identifying the critical path for the work clearly.
13.3
The agreement or the approval of the programme by the Engineer shall not
relieve the contractor of any of his responsibilities to complete the whole works
by the prescribed time.
13.4
The Contractor shall submit to the Engineer, for approval, an updated Program,
whenever the Engineer may so direct, to take account of the actual progress of
the Contract Works so as to achieve completion either before the due date for
completion or by the due date for completion or as soon as practicable thereafter.
The Engineer may further require the Contractor to indicate the means by which
the programmed progress will be achieved. If the Contractor does not submit an
42
updated Programme within a reasonable period as indicated by the Engineer, the

Engineer may withhold the payment of next on account bill until the overdue
Programme has been submitted.
13.5
In case of any delay in the completion period, the extension of the same shall be
dealt as per clause 49 of General conditions of contract (GCC).
14.0
ACHIEVEMENT OF MILESTONE PROGRESS
14.1
In order to ensure progress during execution of the work, the contractor

will be expected to achieve the following milestone targets ahead of dates
mentioned against each. Failure to accomplish milestone targets within
allocated time frame, save for reasons accepted as valid by the Engineerin-charge, shall create and constitute ground for failure on the part of
contractor for maintaining progress of the work as per agreed programme
sufficient enough to recover liquidated damage @ Rs 20,000/- per day after the
due date of each mile stone, limited to amount as per GCC.
Mile stone
targets
Description of mile stone to achieve
Milestone 1
Drawing of alignment and yards on

topo-sheet for approval and survey of
approved alignment and yards and
submission of draft feasibility report for
approval of Railway / SECL
Submission of final feasibility report
after incorporation of comments /
remarks from the Railway / SECL
(Clause 5 Vol I of TOR)
Final location survey and centre line
pegging along with marking of rail
corridor for land acquisition on Mouza
map along with land requirement and
land acquisition schedule, topographic
survey and alignment design report
Details & design of bridges, GADs,
curves, followed by geo-technical
investigation and submission of draft
DPR
Submission of final DPR incorporating
the comments of Railway / SECL (
Clause 5 all parts of Vol II of TOR)
Milestone 2
Milestone 3
Milestone 4
Milestone 5
1)
Time frame to
achieve
Mile
stone
D1 =
D+50 days
D2 =
D1+30 days
D3 =
D1+60 days
D4 =
D1 + 100 days
D5 =
D4+30 days
Note:
D is the date of issue of Letter of Award by IRCON to the contractor.
43
2)
15.0
The liquidity damages recovered under clause 14.0 and clause 49.6
of GCC together would be limited to 10% of the contract value of the
work.
VITIATION OF CONTRACT
The contract shall not be vitiated by any inadvertent error of any kind in the
surveys, information, specification drawing or schedule of quantities. The aspect
of vitiation of contract with respect to variation in quantities should be checked
and avoided. However, during execution of work if variation of quantities against
item of work become inevitable and such variation causes vitiation of the
contract, the amount of vitiation will be deducted from the contractors bill.
16.0
Implementation of Quality, Safety, Health and Environment management

system (ref. clause 44 of GCC)
In reference to clause 44 of GCC, specification of Safety, health and
Environment specification has been attached, which shall be followed by the
contract, during execution of work.
--------xxx------
44
ANNEXURE - VI
BANK GUARANTEE FOR ADVANCE PAYMENT
To
Name & Address of Project.
[Acting through ______________________(Project Incharge) & Address of the Project]
_________________________________________ [name of Contract]
Gentlemen:
In accordance with the provisions of the Conditions of contract, Sub-Clause ____
(Advance
Payment)
of
the
above-mentioned
contract,
____________________________________________________ [name and address of
the Contractor] (hereinafter called the Contractor) shall deposit with
____________________ [name of Employer] a bank guarantee to guarantee his proper
and faithful performance under the said Clause of the Contract in an amount of
____________ [amount of Guarantee], ________________________ [amount in
words].
We, the ____________________ [name of bank], as instructed by the Contractor,
agree unconditionally and irrevocably to guarantee as primary obligator and not as
Surety merely, the payment to IRCON INTERNATIONAL LIMITED on their first demand
without whatsoever right of objection on our part and without his first claim to the
Contractor, in the amount not exceeding ______________ [amount of Guarantee],
______________________________ [amount in words].
We further agree that no change or addition to or other modification of the terms of the
Contract or of Works to be performed there under or of any of the Contract documents
which may be made between IRCON INTERNATIONAL LIMITED and the Contractor,
shall in any way release us from any liability under this guarantee, and we hereby waive
notice of any such change, addition, or modification.
45
This guarantee shall remain valid and in full effect from the date of the advance
payment under the Contract upto ______ (until IRCON INTERNATIONAL LIMITED
receives/recovers full repayment of advance along with interest accrued thereon from
the Contractor).
Yours truly,
SIGNATURE AND SEAL OF THE GUARANTOR
Name of Bank:
Address:
Date:
46
ANNEXURE - VII
(to be executed on a non-judicial stamp paper of .100/- only)
BANK GUARANTEE FOR EARNEST MONEY DEPOSIT
(Tender Notice No. and date)
Ref:
(Bank Guarantee No. and Date)
To
[Acting through ____________________(Tender Inviting Authority) & Address]
WHEREAS,_________________________________ [name of Bidder] (hereinafter
called the Bidder) intends to submit his bid dated ________ (date) for_____[name of
work] (hereinafter called the Bid).
1. KNOW ALL PEOPLE by these presents that We _________________ [name of
bank] of _____________(name of country) having our registered office at
____________(hereinafter called the Bank) are bound unto IRCON
INTERNATIONAL LIMITED (hereinafter called the Employer) in the sum of
._________* [amount of Guarantee],________ [amount in words] for which
payment well and truly to be made to IRCON INTERNATIONAL LIMITED. The
Bank binds itself, its successors and assigns by these presents with the Common
Seal of the Bank this _______ day of _____ 20__ and undertake to pay to the
Employer up to the above amount upon receipt of their first written demand,
without IRCON INTERNATIONAL LIMITED having to substantiate their demand.
The CONDITIONS of this obligation are :
(i)
If the bidder withdraws his tender during the period of tender validity specified in
the bid or extended validity period as agreed to in writing by the bidder;
or
(ii)
If the successful tenderer having been notified of the acceptance of his tender by
IRCON INTERNATIONAL LIMETED during the period of Bid validity:
(a)
fails to sign the Contract Agreement in accordance with the terms of the
bid; or
(b)
fails to furnish the Performance Guarantee in accordance with the terms of

the bid; or
47
(c)
fails to commence the work within the time period stipulated in the tender.
2.
We, the ____________________ [name of bank], and our local branch at New
Delhi (Indicate detail address of local New Delhi branch with Code No.),
undertake to pay to IRCON INTERNATIONAL LIMITED up to the above amount
upon receipt of their first written demand, without IRCON INTERNATIONAL
LIMITED having to substantiate their demand, PROVIDED THAT in their
demand IRCON INTERNATIONAL LIMITED will note that the amount claimed
by them is due to them owing to the occurrence of one or any of the above
conditions, specifying the occurred condition or conditions.
3.
This guarantee will remain valid and in full effect upto and including the date
____________ **. Any demand in respect of this Guarantee should reach the
Bank not later than the above date.
4.
We, the ____________ Bank further agree that this guarantee shall be
invokable at our place of business at New Delhi (Indicate detail address of local
New Delhi branch with Code No.)***. The branch at New Delhi is being advised
accordingly.
DATE_______________ SIGNATURE OF THE BANK ____________________

SEAL ________________________
WITNESS _____________
[Signature, name and address]
______________________________________________________________
*
The Bank should insert the amount of the guarantee in words and figures
denominated in Indian Rupees. This figure should be the same as mentioned in
the Tender Notice named on top.
**
Date to be filled in keeping a margin of minimum 180 days after the last date for
submission of Bids as stated in the Notice Inviting Tenders or as executed by
IRCON INTERNATIONAL LIMITED (through corrigenda).
***
The Bank should indicate detailed address of New Delhi branch along with its
Code No.
48
ANNEXURE -V III
List of Cities from where Bank Guarantees from Scheduled Bank Branches will be
recognized by IRCON INTERNATIONAL LIMLTED
a. All State Capitals in India
b. Other cities including Capital cities as listed below:
S.N.
Cities
S.N.
Cities
S.N.
Cities
Agra
26 Ghaziabad
51 Mangalore
Ahmadabad
27 Gorakhpur
52 Meerut
Aligarh
28 Greater
Mumbai
53 Moradabad
Allahabad
29 Guntur
54 Mysore
Amravati
30 Guwahati
55 Nagpur
Amritsar
31 Gwalior
56 Nashik
Asansol
32 Hubli-Dharwad
57 Patna
Aurangabad (M.S.)
33 Hyderabad
58 Pondicherry
Bareilly
34 Indore
59 Pune
10 Belgaum
35 Jabalpur
60 Raipur
11 Bengaluru
36 Jaipur
61 Rajkot
12 Bhavnagar
37 Jalandhar
62 Ranchi
13 Bhiwandi
38 Jammu
63 Salem
14 Bhopal
39 Jamnagar
64 Solapur
15 Bhubaneshwar
40 Jamshedpur
65 Srinagar
16 Bikaner
41 Jodhpur
66 Surat
17 Chandigarh
42 Kanpur
67 Thiruvananthapuram
18 Chennai
43 Kochi
68 Tiruchirappalli
19 Coimbatore
44 Kolhapur
69 Tirrupur
20 Cuttak
45 Kolkata
70 Vadodara
21 Dehradun
46 Kota
71 Varanasi
22 Delhi, NOIDA, Gurgaon
47 Kozhikode
72 Vijayawada
23 Dhanbad
48 Lucknow
73 Visakhapatnam
24 Durg Bhilainagar
49 Ludhiana
74 Warangal
25 Faridabad
50 Madurai
Note: The Bank Guarantee must be made invokable at any branch in Delhi/NCR/
Project HQ branch of the issuing bank.
49
SECTION -VI
TERMS OF REFERENCE (TOR)/
(TECHNICAL SPECIFICATIONS)
50
TERMS OF REFERENCE (TOR)

(TECHNICAL SPECIFICATIONS)
1.
GENERAL
IRCON International Limited (IRCON), intends to appoint the consultant for

Providing consultancy services for feasibility study and preparation of Detailed
Project Report (DPR) including traffic study, land acquisition works and estimating
various items in connection with construction of new coal sidings with total
approximate length of 50 km and five loading yards for 3 MT to 15 MT of coal per
annum in Raigarh district in the state of Chhattisgarh in the jurisdiction of SEC
Railway.
IRCON will be the employer and firm will be executing agency for the works. The
standards of output required from the appointed agency/firm are to be of the
international level both in terms of quality and adherence to the agreed time
schedule.
The broad scope of the present study has been identified as follows:
2.0 PURPOSE AND AREA OF STUDY
The purpose of this study is to assess the probable alignment of coal sidings taking
off from the new East Corridor Railway line (which is under construction) to cater
for the coal mines near Chhal, Korichchhapur and the entire mines area situated in
north-west of Dharamjaigarh station. The study will also cover the proposed
stations and their locations with their connectivity to East Corridor Railway line,
coal loading points and the loading yard plans depending on the traffic projection.
Given length of 50 Km is approximate that includes yards/ stations and may vary
and shall be under the scope of this contract. A separate design of coal loading
yards at five locations to cater for 3 MT to 15 MT of coal per annum is also
included in scope of the present work.
3.0 SCOPE OF SERVICES
3.1 Feasibility Study
(i)
To conduct study on location of mines in the feeder area near Chhal,

Korichhapuram and north-west of Dharamjaigarh of east corridor line basing
on CMPDI maps and identify allotted Coal Blocks to prospective owners and
unallocated coal blocks which has potential for exploring and conduct
feasibility study for connectivity to East corridor line along with the traffic
projection.
(ii)
To study the project vicinity and identification of possible Rail route alignment
/ alternative alignment and location of five yards based on the available toposheet.
(iii) To conduct foot by foot reconnaissance survey with hand held GPS along the
51
proposed alignments, duly checking various geographical features, site

constraints such as existing hilly area, existing roads, power lines etc. and to
assess modification to the proposed alignment as per site conditions.
To study the traffic projection and to prepare conceptual plan and drawing for
the proposed traffic up to the plant entry point.
(v) To prepare plan for siding takeoff point, the junction arrangement and the
connectivity line duly accounting for the site constraints and to check the
technical feasibility of the alignment and the five loading yards.
(vi) To study the proposed serving stations, identification of locations for bridges,
cross-drainage structures, level crossings / ROB / RUB and marking of high
tension/low tension wire and road / NH / SH crossing etc.
(vii) To collect GPS coordinates along the proposed / possible alignments and spot
levels to establish X, Y, Z co-ordinates along alignment and taking coordinates
of stations, yard, as may be required.
(viii) To prepare index plan and index section at 500 m interval based on contour
level correlated with site observations.
(ix) To prepare abstract cost estimates for Earth work, Bridges, Track & signaling
and other miscellaneous Civil works.
(x) To prepare draft feasibility report and submit to IRCON for approval.
(xi) To make presentations, concept drawings etc., for discussions with SEC
Railway and SECL whenever required to maximum 3 times during period of
study.
(xii) On receipt of approval from IRCON and discussions with railways / SECL, to
submit the Final Feasibility Report to Railways / SECL for their in-principle
acceptance.
(xiii) To obtain approval of Feasibility Report from railway authorities.
(xiv) To assist for obtaining approval of RTC by Railway Board (If required)
(iv)
3.2
Detailed Project Report
On obtaining in principle approval from Railway / SECL, final location survey shall
be carried out for the approved alignment and the five yards.
i)
To check / review alignments finalized at FSR.
ii)
To carry out Final Location survey of the approved alignment and the yards and
detailed design of the alignment & connectivity.
iii)
To fix the proposed alignment and the yards by Total Station Survey as per Indian
Railway stipulation.
iv)
To take detailed longitudinal and transverse levels along the alignment and the
yards.
52
4.0
v)
To fix bench marks at 500 m intervals along the line and in the yards to facilitate
checks during construction work.
vi)
Centre line pegging along with marking rail corridor for land acquisition on Mouza
map, with details of land ownership (forest, revenue or private), khasra details,
liaison and collection of signed documents from revenue and forest and other
concerned departments, preparation of rehabilitation and resettlement plan,
preparation of land acquisition documents as per the relevant Land Acquisition
Acts.
vii)
To fix permanent reference points along alignment and the yards.
viii)
To survey water courses for computation of flood discharge including fixing exact
location of bridges on the alignment for proper drainage.
ix)
To carry out geo-technical investigations adequate for tender drawings of all major
and minor bridges, station and other buildings, borrow areas for earth-fill etc.
x)
To prepare Engineering Scale Plans and sections for the project (as per Indian
Railway code), as may be required in the draft DPR.
a) Index map
b) Index section and plan
c) Detailed plans and sections
d) Plan for junction arrangements
xi)
To prepare Detailed Project Report along with detailed estimates, drawings of Civil
work as applicable, and covering various railway related requirements of the siding,
GADs & construction drawings, bill of quantities, rate analysis, signaling
arrangements, electrification of yards, station and other buildings.
xii)
To assist for obtaining approval of DPR by railway authorities.
Other Supports
i)
ii)
5.0
IRCON shall provide necessary support for obtaining Forest Maps & Other
maps as required for superimposition of the alignment if required.
Documentation required i.e. S&T Schematic Plan, Estimate & Report in
line with scope of services as mentioned above shall be arranged by
IRCON.
DELIVERABLES
The following reports will be delivered covering the milestones activities as shown in
SCC Clause 14.1:
53
Volume I Feasibility Report (Draft followed by Final): This report will include all
the information collected based on the studies under clause 3.1 as mentioned above
including the alignment shown on topo-sheet, geographical features and site
constraints along the alignment, traffic survey report, conceptual plan and drawings
upto plant entry point, locations of proposed track features like take-off points,
stations, bridges, level crossings, ROB/RUB, cross-drainage structures, power line
crossings, index plans and abstract cost estimate of the project.
Volume II Land acquisition: This part will give the details of land to be acquired
along with strip plans showing the rail corridor and encumbrances on certified Mauza
maps and all necessary documents (Form 10 etc.) duly certified by the concerned
department for verification as per the relevant land acquisition Act. This part will also
have the rehabilitation & resettlement plan.
Volume III Part 1 Detailed Design Report: This part will consist of alignment design
details, L-section and plan, geo-technical investigation report, details & design of
bridges, ROBs / RUBs, GADs, curves, gradients, yard plans, Index plans, embankment
/ cutting slope design etc. supported by computer printout of calculations wherever
applicable. The Report shall clearly bring out the various features of design standards
adopted for the study. This part will also include details of quantities and bill of
quantities for execution.
Volume III Part 2 Rate analysis and cost estimate: This part will present the
analysis of rates for all items of works. The details of unit rate of materials at source,
carriage charges, any other applicable charges, labour rates, and machine charges as
considered in arriving at unit rates will be included in this volume. This part wil also
include detailed estimate indicating the cost of each item of work.
Volume III Part 3 Drawings: This part will have all drawings forming part of the
Detailed Project Report.
Volume IV Detailed Project Report: This report will cover all the above said
parts in brief including Executive Summary that will include the project background,
social analysis of the project, details of surveys and investigations carried out, final
location survey report, analysis and interpretation of survey and investigation data,
designs, abstract cost estimate, PAP, traffic survey report, availability of labour &
material land acquisition required and its ownership (whether private, forest or revenue)
and other features like sanctuary/wild life that may need environmental clearance along
the alignment, economic analyses and conclusions brief accounts of the findings of the
study and recommendations. This part will also include maps, alignment shown on the
topo-sheet, charts and diagrams based on topographic survey showing locations and
details of track features like stations, yards, bridges, ROBs/RUBs, level crossings, cross
drainage works, their conceptual plan along with junction arrangement and signaling
features.
The basic data obtained from the field studies and investigations and input data used for
the preliminary design shall be submitted as an Appendix.
All the above said reports will be submitted in four copies each.
54
The CDs containing all basic as well as the processed data from all field studies and
investigations, reports, appendices, annexures, documents and drawings shall be
submitted to Employer at the time of submission of Final report.
6.0
Design Standards/ Technical Specifications:

General
These specifications to be followed while designing and execution of works under
the contract or otherwise directed by the Engineer.
Codes and Specifications
The abbreviations mentioned elsewhere for standard specifications and code of
practices shall be considered to have the following meaning.
BIS
Bureau of Indian Standard of the Indian Standards Institution.
IRS
Indian Railway Standard Specifications and Code of Practices.
GCC
General Condition of Contract
IRC
Indian Roads Congress.
RDSO :
Research,
(Ministry of Railways)
Designs
and
Standards
Organizations
(RDSO)
Reference of standard specification and relevant IS codes
1. The works shall be carried out to the relevant I.S. Codes of practice and other
specifications. Relevant specifications are as follows
2. RDSOs specifications for earth work in formation vide 2003 July.
3. IS: 10379-1982- Code of practice for field control of moisture and
compaction of soils for Embankment and Subgrade.
4. Specifications for Mechanically produced Blanketing Material for Railway
Formations including Guide lines for laying- Specification No. : GE:IRS2(Final) July-2005
5. IS.2720 (Pt. XIV) 1983
6. IS:2720 (Pt. VIII)-1983 and all parts latest revision with upto date
correction slips for IS method on testing of soil
7. IS: 3764-1992 code for safety for excavation work.
8. IS 13416: 1992 Code for preventive measures at work place.
9. I.S. Code of practice for plain and reinforced concrete for general
building
construction (IS-456-2000)
10. IRS code of practice for plain concrete construction 1982.
11. IS 4926(Ready Mixed Concrete)
12. IS:3558-1983 Code for use of vibrator
55
13. IS 7861 Part I & II Code for extreme weather concreting

14. IS 12468:1988 Code for general requirement for vibrators for mass
concreting
15. IS 9013 -1978 Code for method for making curing and determining
compressor strength of concrete test.
16. IS:516 - 1959 Code for test of concrete
17. I.S. Code of practice for use of structural steel in general building
construction (IS-800-1984).
18. IS 1786-1985 (grade Fe 415/ Fe 500)
19. I.S. specification for fine and coarse aggregate from natural sources for
concrete IS-383-1970 and IS-515 & 516-1959 latest with upto date correction
slips.
20. IS : 2430:1986 Code for sampling of aggregate for concrete
21. IS:2386-1983 all relevant parts (Code for testing aggregate for concrete.
22. RDSO specification of Track ballast, June 2004
23. Indian railway schedule of dimensions 1676mm (56) gauge 1939
reprinted in 1979.
24. I.S. Specifications for medium quality galvanized mild steel continuous
welded cables conforming to IS-1239-1979.(latest edition)
25. IS:226-1975 specifications for structural steel latest edition.
26. Indian Railways Permanent Way Manual (IRPWM).
27. Indian Railways Track Manual.
28. Indian Railways Engineering Codes.
29. Indian Railways Ultrasonic Testing of Rails and Welds
30. Indian Railways Alumino-thermic welding by SKV process.
31. Indian Railways manual of instructions for fabrication, installation and
maintenance of Glued Insulated Rail joints.
32. Indian Railways Manual for Flash Butt Welding of rails
33. Indian Railways Manual CE-1000 Guidelines on Handling of Rails-July
2000 Issued by RDSO.
34. Other approved drawings and latest relevant IS, IRS, IRC, RDSO and ISI
etc. codes of practice required to complete the work.
35. The above list is indicative and the items in the BOQ governed by
standard specification /code are to be executed accordingly.
Wherever a reference is made to any of the standard specifications and code of
practice it shall be taken as a reference to the latest versions/revision of the
same and shall include all the ERRATA/corrections made in the same from time
to time.
56
SECTION-VII
CERTIFICATE OF FAMILIARISATION
57
CERTIFICATE OF FAMILIARISATION
A.
I/We hereby solemnly declare that I/We have visited the site/place of work and
have familiarized myself/ourselves of the working conditions therein all respects
and in particular, the following:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
Topography of the Area.

Soil conditions at the site of work.
Sources & availability of Construction material.
Borrow areas of earth.
Rates for construction materials.
Availability of local labour, both skilled and unskilled and the prevailing
labour rates.
Availability of water & electricity.
The existing roads and access to the site of work.
Availability of space for putting labour camps. Officers, stores, godown,
sheds engineering yards etc.
Climatic condition and availability of working days.
Prevailing all taxes, VAT, duties etc.
B.
I/We have kept myself/ourselves fully informed of the provisions of this bid
document comprising Instructions to the Bidders, General Conditions of the
Contract, Special Conditions of Contracts and Special Technical Specifications/
Conditions of contract apart from information conveyed to me/us through various
other provisions in this bid document.
C.
I/We have quoted my / our rates as Percentage above / below / at par and
quoted against blank items by rates in figure and words, with total cost as per
Schedule of Items Rates and Quantities (BOQ) in Schedule A to H, in
FINANCIAL BID (volume-II) taking into account all the factors given above.
(Signature of Bidder/s)
Date: ________________
Place: ________________
58
SECTION-VIII
BILL OF QUANTITIES
59
BILL OF QUANTITIES (BOQ)

Name of Work - Providing consultancy services for feasibility study and preparation of Detailed Project
Report (DPR) including traffic study, land acquisition works and estimating various items in connection
with construction of new coal sidings with total approximate length of 50 km and five loading yards for
3 MT to 15 MT of coal per annum in Raigarh district in the state of Chhattisgarh in the jurisdiction of
SEC Railway.
No.: IRCON/2059/A/CGRP/e-tender EW4/15/DPR Dt.02/02/2015
Schedule-I (Siding)
Sl.
no.
1
Activity
Details of work
Unit
Qty.
Desk Study
of
alternative
s
Desk study of alternative aligments on

topo-sheet as per the purpose, area
and scope of work defined in TOR in
consultation with SECR/SECL/IRCON/
other stake holders - proposal of
alignment on topo-sheet Google Earth,
KMZ format
To
conduct
foot
by
foot
reconnaissance survey with hand held
GPS along the proposed alignment,
duly collecting various information and
to suggest modification to the
proposed alignment as per site
condition, traffic survey and submssion
of draft feasibility report as defined in
TOR and then submitting final
feasibility report in consultation with
SECR/SECL/IRCON/other stake holder
km
50
2,730.00
136,500.00
km
50
5,250.00
262,500.00
Fixing of alignment by centre line

pegging with RCC pillars (of size 15 cm
x 15 cm x 450 cm with 4 nos of 8 mm
dia steel & 6 mm plain bar stirrups and
M20 grade concrete) @100 m C/C in
straight portion, tangent points and
apex point of curve including travesing
between existing control points,
marking of land corridor for land
acquisition and facilitate verification of
village plots and land schedule on
ground etc. by State govt. officials.
60
Km
50
10,500.00
525,000.00
Reconnaiss
ance
Survey and
traffic
study
(Feasibility
Report)
Final
Location
Survey and
plot
verification
Rate (`)
Amount (`)
Topographi
c Survey
and
identificati
on of
bridges,
road
crossings,
power line
and other
utilities
Preparatio
n of
Estimates,
L-Section,
Land
requireme
nt and land
acquisition
schedules
Detailed
Engineerin
g
Detailed field survey along the final

selected route, comparision with other
routes as per the available details,
establishing horizontal and vertical
control points, collecting details of
land, PAP, marking of rail corridor,
crossings, buildings, hydrological data
collection, proposal for bridge
openings, road crossings, RUBs and
ROBs, etc.along the alignment and
submission of draft report.
Alignment design, preparation of
survey report including plans, L-Section
@20m interval , estimate, cross
sections at every 50m and submssion
of draft report
Preparation of land width plans based
on forest, agriculture, rural and urban
position and land schedules based on
Khasara maps including digitisation of
the same.
Detailed design of bridges including
GADs, yards, junction arrangements,
service buildings, colony layout, station
building/platform including design of
structures with drawings, geotechnical investigations etc. as per
Railway circulars. (The item includes
required field works, liaison with
concerned department etc for
collection
/
obtaining
signed
documents / data in connection with
design of structures, preparation and
submission of reports etc.)
Total
Add: Service tax @ 12.36% (present rate)
Grand Total
Km
50
34,965.00
1,748,250.00
Km
50
13,650.00
682,500.00
Km
50
16,800.00
840,000.00
Km
50
90,914.69
4,545,734.50
8,740,484.50
1,080,323.88
9,820,808.38
From the payments under items 3 to 7 an amount of 25% will be retained that will be release after
submission of final version of DPR in four copies as defined in TOR along with the CDs
61
Schedule-II (Loading yards)

Sl.
no.
1
Activity
Details of work
Design of in
Designing in campus loading yards for
campus
loading projected traffic of coal at SECL
loading yards pit heads in the range of 3 to 15MTPA (
2 rakes to 12 rakes per day) including
in- campus in-yard, loading lines and
out yard, engine escape lines, etc. with
loading arrangements to be suggested
including silo loading, mechanical
loading from platforms, circulation of
vehicles, loading PFs etc., excluding
conveyor or silo systems. (stacking area
for coal also to be suggested)
A.
Preparation of conceptual plan for each
location depending on quantum of
loading and suggested and agreed
method of loading and obtaining Client
and SEC Rly's approval through draft
Feasibility Report
B.
Finalization of loading yard as per
approval of SEC Railway, tracks, PF and
structures, Circulation and roads, total
space requirement ( within the
specified boundaries of SECL) and
submission of final feasibility report
Preparation
Alignment design, preparation of survey
of Estimates, report including plans, L-Section @20m
L-Section,
interval , estimate, cross sections at
every 50m and submssion of draft
report
Preparation
GADs and ESPs of bridges and
of DPR
structures
,
yards,
junction
arrangements, service buildings, station
building/platform as per Railway
circulars and agreed instructions of
Clients and Rly., Estimation of the
project within SECL campus, analysis of
rates and approval of the same from
SEC Railway and submission of draft
DPR
62
Unit
Qty.
Rate (`)
Amount (`)
each
100,000.00 500,000.00
each
100,000.00
each
200,000.00 1,000,000.00
each
200,000.00 1,000,000.00
500,000.00
Detailed
Engineering
TOTAL OF
SCHEDULE I
AND II
Detailed design of bridges including

GADs, yards, junction arrangements,
service
buildings,
station
building/platform including design of
structures with drawings, geo-technical
investigations etc. as per Railway
circulars. (The item includes required
field works, liaison with concerned
department etc for collection /
obtaining signed documents / data in
connection with design of structures,
preparation and submission of reports
etc.)
Total
each
Add: Service tax @ 12.36% (present

rate)
Grand Total
TOTAL AMOUNT ( ` ) OF SCHEDULE I AND II
300,000.001,500,000.00
4,500,000.00
556,200.00
5,056,200.00
14,877,008
From the payments under items 3 to 4 an amount of 25% will be retained that will be
release after submission of final version of DPR in four copies as defined in TOR along
with the CDs.
Note:1.
In case yard involves reversal loop, payment for the loop length will be on per km basis of
Schedule I.
63

DPR For Raigarh Siding

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IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

IRCON INTERNATIONAL LIMITED

TECHNICAL BID & FINANCIAL BID

IRCON INTERNATIONAL LIMITED

C-4, DISTRICT CENTRE, SAKET, NEW DELHI-110017

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

IRCON INTERNATIONAL LIMITED

Executive Director/General, Ircon International Limited (IRCON in abbreviation),

Providing consultancy services

Website http://www.tenderwizard.com/IRCON may be referred for detailed

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

Accessing/ Purchasing of Bid Documents

A venders manual containing the detailed guidelines for e-Procurement system

In addition to this, Bidder shall submit a non-refundable fee of .5000/-(Rupees

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

Validity of Bidders Registration on the e-Procurement portal of IRCON

IRCON may issue addendum(s)/corrigendum(s) to the tender documents. In

The tender documents shall be submitted online on or before 15:00 Hrs on

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

Tender shall be submitted as per Instructions to Bidders forming a part of the

For and Behalf of

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

Section III : INSTRUCTIONS TO BIDDERS (ITB)

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

Name of the Work: As indicated in Appendix to Bid.

A bidder in the capacity of Individual or Sole Proprietor, Partnership Firm, or

The work is proposed to be executed under the following relationship.

As indicated in Appendix to Bid.

Scope of Work: As indicated in Appendix to Bid.

Approximate Estimated cost of the work is as indicated in the Appendix to Bid.

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

The Bidding Documents

Content of bidding documents

The bidder is expected to examine all instructions, terms, conditions, forms,

Understanding and Amendment of Bid Documents

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

Preparation of the Bids

Signing of All Bid papers and Completing Bill of Quantities

IRCON INTERNATIONAL LIMITED

General Consultancy & DPR

Transfer of bid documents

Earnest Money (Bid Security)