Month end Procedures

Revised: 27/06/2014

MAPICS
a) Make sure youre in Mapics
i.
Make sure everyone else is out of Mapics to check use
WRKACTJOB and look in QINTER
b) type MONTHEND, press enter.
c) Option 1 Set order flags
d) Option 2 Save files before month end
e) Option 3 Monthly Close (COM)
f)

Option 4 Period End / Year End Close (IM)

g) Option 5 Stock Status Report - Inventory twice

i.
by Vendor (3) for Vendors IC0001 to IC9999
ii.
by Vendor (3) for Vendors ICO001 to ICO999 (note O not zero)
iii.
Need to email reports as text files to david.mcguire@ge.com. (see
step 20)
h) Option 6 MSS Month end processing (JOBQ)
i.
This also runs the ytd bookings and sales spreadsheets.
ii.
Automatically emails usage.xls to neil.farrell@ge.com
iii.
When the backlog report arrives to your mailbox, save it to
\\tnwp09663\managers\backlog reports\[current year]\
i)

Option 7 Shop Activity Update menu (must be run before next step)
i.
Option 1 Data Entry. Close each suspended batch
ii.
Option 4 Shop Activity Update. Run job and wait for completion
iii.
Option 3 Errors file update. Check for error batches. If any exist,
close the batch(s) and re-run Shop Activity update in (ii) above and
recheck by taking option 3 again. If errors still exist then do not run
jobs in steps (n) and (o) below, continue with remainder of steps
and inform Ian Baldwin.

TechM Internal

j)

Run Options 8 through to 11 in sequence.

i.
For options 8 and 10, select Closeout by date (F9) and enter a date
3 months earlier for both POs and MOs. Enter Y for all cancelled
orders.
ii.
Take defaults on all screens on purge jobs (options 9 and 11). Wait
for them all to finish. (use WRKACTJOB to check jobs running in
QBATCH)

k) Option 12 Aftermarket data upload

l)

Option 13 Key Performance Indicators

i.
After this option has been run:
i. Open \\dvduk400.corp.dresser.com\home\[your userid]
ii. If necessary, map and click connect using a different user
name and log in using your AS/400 user id and password
iii. Go to the directory with your user name and copy all Excel files
starting KPI.
iv. Paste to \\tnwp09663\Managers\KPI\[current year]\[current
month]

m) Option 14 WIP Totals Sheet * DO NOT RUN OUT OF SEQUENCE *

i.
Should automatically arrive in your inbox. When pdf is received,
forward on to david.mcguire@ge.com
n) Option 15 Order Status Report
DATE 29/03/07
FORMAT

1-SUMMARY
2-DETAIL

1-PRODUCTION
2-ACCOUNTING

SEQUENCE 1

SELECT

ORDER STATUS REPORTS

1-ORDER NUMBER
2-DUE DATE
3-REFERENCE NUMBER
4-CUSTOMER JOB NUMBER
5-CRITICAL RATIO

ORDER NUMBER
DUE DATE FROM
OVERDUE DATE (AS OF)
REFERENCE NUMBER
JOB NUMBER
CRITICAL RATIO LIMIT

SELECT

AMC300

MM

INCLUDE

1-OPEN ORDERS ONLY

2-COMPLETED ORDERS ONLY
3-ALL ORDERS

DEMAND

1-INCLUDE SOURCES OF
DEMAND
2-OMIT SOURCES OF DEMAND

TO
TO

F24 CANCEL THE JOB

Report to be sent to mapics.me.fin@ge.com as pdf and text.

TechM Internal

o) Option 16 Print Invoice reports

DATE 28/04/06

INVOICE REPORTS

SELECT
1
2
3

REPORT
ORDERS
ORDERS
ORDERS

SELECT
1
2
3

REPORT SEQUENCE: 1
VENDOR/PO NUMBER
BUYER/VENDOR/PO NUMBER
ITEM NUMBER/PO NUMBER

OPTIONS

AM6R11

OPTION: 1
WITH RECEIPTS NOT YET INVOICED
INVOICED NOT YET RECEIVED
NOT REQUIRING INVENTORY PROCESSING

SELECT OPTIONAL LIMITS

VENDOR
FROM
BUYER
FROM
DATE
FROM
VARIANCE
FROM
ITEM NUMBER
FROM

SELECT REPORT FORMAT:

1 FOR SUMMARY
2 FOR DETAIL
REPORTING CURRENCY:
1 TRADING
2 LOCAL
TO
TO
TO
TO
TO

Report to be sent to mapics.me.fin@ge.com as pdf and text.

p) Option 17 PMC Select and Edit transactions
DATE 14/06/11

TRANSACTION SELECTION OPTIONS

EDIT OPTION <1-3>

SCHEDULE CUTOFF DATE

SCHEDULE CUTOFF TIME

999999
9999

LABOR <Y,N>

COMBINE REPORTS <Y/N> Y

EDIT ONLY <Y,N>
N
REPORT SEQUENCE <1,2> 2

AMJCI1

MM

1-PRINT ALL TRANSACTIONS

2-PRINT ERRORS ONLY
3-CLEAR PREVIOUS SELECTION
COMPANY

DEPARTMENT FROM
WAREHOUSE FROM

INVENTORY <Y,N>
Y
PHYSICAL INV <Y,N> Y

USER <Y,N>

TO
TO
Y

1-EMPLOYEE
2-DEPARTMENT/EMPLOYEE

TRANSACTION LOG <Y,N> N BY CONTROLLER

N BY STATION
N BY EMPLOYEE

F24 CANCEL THE JOB

q) Option 18 PMC Prepare transactions

r) Option 19 Select prints to be sent as PDFs Put a 1 against all prints that
need sending to people and when they arrive in your mailbox, forward them to
the relevant people.

TechM Internal

s) Option 20 Select prints to be sent as text files Put a 1 against all prints
that need sending to people and when they arrive in your mailbox, forward
them to the relevant people.

TechM Internal