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PROCUREMENT COMMITTEE WEBSITE GUIDELINE SKTPM PROCESS
PROCUREMENT COMMITTEE WEBSITE GUIDELINE SKTPM PROCESS

PROCUREMENT COMMITTEE WEBSITE

GUIDELINE SKTPM PROCESS

PROCUREMENT COMMITTEE WEBSITE GUIDELINE SKTPM PROCESS

TABLE OF CONTENT

1.

2.

WHAT IS SKTPM? HOW TO GET SKTPM? A. STEP 1 (DOWNLOAD & FILL MANDATORY FORMS
WHAT IS SKTPM?
HOW TO GET SKTPM?
A. STEP 1 (DOWNLOAD & FILL MANDATORY FORMS
B. STEP 2 (SUBMIT MANDATORY FORMS)
C. STEP 3 (RECEIVE USER ID AND PASSWORD)
D. STEP 4 (UPLOAD SKTPM DOCUMENT)
E. STEP 5 (PRINT AND SIGNED PQ-001)
F. STEP 6 (SKTPM DOCUMENT VALIDATION) G. HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY
F. STEP 6 (SKTPM DOCUMENT VALIDATION)
G. HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY UPLOADED
H. STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)
H. STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

2

G. HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY UPLOADED H. STEP 7 (COLLECT SKTPM CERTIFICATE
WHAT IS SKTPM?

WHAT IS SKTPM?

SKTPM

Surat Keterangan Terdaftar Penyedia Barang dan Jasa Mampu.

It is a certificate issued by TOTAL E&P INDONESIE for qualified supplier in terms of financial, operational/business license, legal, and experience aspect.

SKTPM certificate will be used as replacement of administrative document during tender process. The objective is to simplify tender process and give room for supplier to prepare the administrative documents.

Vendor having SKTPM should always update their data and make sure all the information they put in the Proccom website is valid.

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SKTPM should always update their data and make sure all the information they put in the
HOW TO GET SKTPM?

HOW TO GET SKTPM?

REQUIRED DOCUMENTS

   

HARDCOPY

SOFTCOPY (via Proccom Website)

 

No.

DOCUMENT

(Original)

REMARKS

1

PQ-001

Yes

No

With Duty Stamp and Company Stamp

2

HSE Statement

Yes

No

With Duty Stamp and Company Stamp

3

E-Procurement Participation Form

Yes

No

With Company Stamp

4

E-Sourcing Participant Agreement Form

Yes

No

With Duty Stamp and Company Stamp

5

Due Diligence Questionnaire

Yes

No

With Company Stamp

6

Statement of Domestic Company Status

Yes

Yes

Surat Pernyataan Perusahaan Dalam Negeri – For UB domestic company ONLY. Issued by Notary or Legal Consultant (With Duty Stamp)

7

Deed of Establishment, Amendment and it’s validation

No

Yes

(Akta Pendirian, Akta Perubahan dan Pengesahannya) - Complete

8

Certificate of Domicile

No

Yes

(Surat Keterangan Domisili Usaha)

9

SIUP/IUJK/SIUJK/IUT

No

Yes

 

10

TDP

No

Yes

 

11

SKT Migas

No

Yes

IF ANY

12

Partnering Agreement / Agency Letter

No

Yes

IF ANY

13

Tax Payment Certificate:

 

- SPPKP

No

Yes

 
 

- NPWP

No

Yes

 
 

SPT (Form 1771), Tax Receipt (Bukti Pembayaran & Bukti Penerimaan)

-

No

Yes

 

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Financial Report

No

Yes

UM&UB : Audited (Complete) UK: Not Audited (Profit & Loss, Balance Sheet)

15

PO/SO/Contract

No

Yes

(In line with all of your Business Classification/Experience)

6

Balance Sheet) 15 PO/SO/Contract No Yes (In line with all of your Business Classification/Experience) 6

FLOW PROCESS SKTPM PROCESS

1 Download SKTPM Guidelines and Forms at http://proccom.total.co.id 4 Fill SKTPM Process and Upload SOFTCOPY
1
Download SKTPM Guidelines
and Forms at
http://proccom.total.co.id
4 Fill SKTPM Process and Upload
SOFTCOPY of all REQUIRED
DOCUMENTS via PROCCOM
WEBSITE
2
Submit ORIGINAL HARDCOPY
Documents
to Procurement Committee
Counter
5 PRINT and SIGNED PQ-001
(Retrieved from PROCCOM
WEBSITE)
3
Receive Login ID of PROCCOM
WEBSITE through Vendor's
Registered Email Account
6 TEPI Process the application and
verify all the submitted documents
7 Collect SKTPM & Submit
SIGNED PQ-001

7

6 TEPI Process the application and verify all the submitted documents 7 Collect SKTPM & Submit
STEP 1 (DOWNLOAD & FILL MANDATORY FORMS)

STEP 1

(DOWNLOAD & FILL MANDATORY FORMS)

STEP 1 (DOWNLOAD & FILL MANDATORY FORMS)

STEP 1 (DOWNLOAD & FILL MANDATORY FORMS) Click to download Mandatory Forms. 9

Click to download Mandatory Forms.

9

STEP 1 (DOWNLOAD & FILL MANDATORY FORMS) Click to download Mandatory Forms. 9
STEP 2 (SUBMIT MANDATORY FORMS)

STEP 2

(SUBMIT MANDATORY FORMS)

STEP 2 (SUBMIT MANDATORY FORMS)

Please fill all the requirement in the Mandatory Forms:

1. HSE Statement (Pernyataan Melaksanakan Ketentuan K3L)

2. e-Procurement Participation Form

3. e-Sourcing Participant Agreement

4. Due Diligence Questionnaire

5. Statement of Domestic Company Status (For Domestic Company having UB Qualification ONLY)

Then submit the original document to :

SKTPM NEW PROCESS

TOTAL E&P INDONESIE - Procurement Committee Counter

BRI Building 3rd Floor, Jl. Jendral SUDIRMAN No. 40, Klandasan

Balikpapan – 76112

Mandatory Forms is valid for 3 (three) years unless there are any changes in the information. Therefore, for SKTPM update does not necessarily to submit Mandatory Forms.

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there are any changes in the information. Therefore, for SKTPM update does not necessarily to submit
STEP 3 (RECEIVE USER ID AND PASSWORD)

STEP 3

(RECEIVE USER ID AND PASSWORD)

STEP 3 (RECEIVE USER ID AND PASSWORD)

After all the Mandatory Document is received and complete, you will receive an email from our server with your ID and Password information.

In the first login please fill security questions in case you forgot your password. And then, change your password.

Please note that security question cannot be edited nor retrieved once it is submitted. We advise to capture / note and save your security questions before pressing submit.

and save your security questions before pressing submit . (a) Sample of E-mail ID and Password

(a) Sample of E-mail ID and Password Information

before pressing submit . (a) Sample of E-mail ID and Password Information (b) Security Questions on

(b) Security Questions on first login

13

before pressing submit . (a) Sample of E-mail ID and Password Information (b) Security Questions on
STEP 4 (UPLOAD SKTPM DOCUMENT)

STEP 4

(UPLOAD SKTPM DOCUMENT)

STEP 4 – (1) NAVIGATION PANEL

STEP 4 – (1) NAVIGATION PANEL Click here to start input your company SKTPM information and
STEP 4 – (1) NAVIGATION PANEL Click here to start input your company SKTPM information and

Click here to start input your company SKTPM information and documents. (or click My Profile)

Your SKTPM Notification center. You can see your SKTPM status via this display.

center. You can see your SKTPM status via this display. Each SKTPM supporting documents are divided

Each SKTPM supporting documents are divided in to sections : General Details, Legal, Financial, Personnel & Equipment, and Experience.

You can choose the language (Bahasa or English)

Summary View to review all the uploaded information and to Print the PQ-001. Submission to submit the SKTPM process.

To check the status of your SKTPM (Valid / In progress etc).

To check the status of your SKTPM (Valid / In progress etc). T o r e

To request for access to add / edit company SKTPM information and documents.

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progress etc). T o r e q u e s t f o r access to

STEP 4 - (2) GENERAL DETAILS

Click here to start input your company’s information and to make sure your General Data details is correct.

and to make sure your General Data details is correct. Do not forget to always click

Do not forget to always click save and continue for each section.

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to make sure your General Data details is correct. Do not forget to always click save

STEP 4 - (3) LEGAL INFORMATION

STEP 4 - (3) LEGAL INFORMATION Fill all the required field and upload the supporting document

Fill all the required field and upload the supporting document as per category (in .pdf).

Click here to add additional document category of your business license (ex: SKT Migas, etc).

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per category (in .pdf). Click here to add additional document category of your business license (ex:

STEP 4 - (4) LEGAL INFORMATION

STEP 4 - (4) LEGAL INFORMATION Click here to start input the data Scroll the window

Click here to start input the data

Scroll the window to see additional field needed to be input.

For UK and UM do not need to submit Statement of Domestic Company status so please upload blank document to choose “Dalam Negeri”.

The 1 st line of BoD that you put will be used as the Company Representative /Management in the PQ-

001

(Summary View).

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t line of BoD that you put will be used as the Company Representative /Management in

STEP 4 - (5) FINANCIAL INFORMATION

Please Note:
Please Note:

Click here

to input

your

Financial

Report

date.

Tambah Baru / Add New is used if you need to add additional Financial Report. (ex: in 2011, 2012 and 2013).

For first time input, you do not need to click this button.

Fill all the field (just like in the

PQ-001).

Please be aware once you add new date of financial report you will NOT be able to delete them. But in case you did please contact Proccom administrator to delete them for you.

Upload the

complete

financial

report (in

.pdf).

Financial report that will be shown in the summary view is financial report with the latest date issuance.

All Value in Units / Satuan

Starting July every year, the only accepted Financial report is the previous year. (Ex: In July 2014, accepted financial report is in the year of 2013).

19

accepted Financial report is the previous year. (Ex: In July 2014, accepted financial report is in

STEP 4 – (6) PERSONNEL & EQUIPMENT

Personnel & Equipment Section are only for Supplier having Contracting Service (Jasa Pemborongan) / Supplier having Business Classification with code B. (see list of business classification for more info)

Skip or click “Simpan dan Lanjut” if you did not have Contracting Service classification.

if you did not have Contracting Service classification. For Supplier having Contracting Service classification,

For Supplier having Contracting Service classification, Click here to start input the data

Upload the complete financial report (in .pdf).

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Contracting Service classification, Click here to start input the data Upload the complete financial report (in

STEP 4 – (7) - EXPERIENCE

STEP 4 – (7) - EXPERIENCE Click here to start input the data. For Supplier as

Click here to start input the data.

For Supplier as agent / distributor, please input your information here.

Upload your company profile and product/service catalogue here.

21

/ distributor, please input your information here. Upload your company profile and product/service catalogue here. 21

STEP 4 - (8) SUMMARY VIEW

Summary View section allows you to review once again the data that you already input in your profile.

Click this tab to view each of section.

in your profile. Click this tab to view each of section. This data will be taken

This data will be taken from the first (1 st ) line of Director list that you put in the Director in Legal Information section.

After all the document and information is complete, click tab “Lainnya” and click export to pdf to get the pdf version of you PQ-001.

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and information is complete, click tab “Lainnya” and click export to pdf to get the pdf

STEP 4 (9) - SUBMISSION

STEP 4 (9) - SUBMISSION Please double-check your data before pressing the button below. Make sure

Please double-check your data before pressing the button below. Make sure that you fill in all the data correctly.

After clicking submit “Kirim Data Qualifikasi”, the SKTPM data can not be altered without permission from the PROCCOM administrator.

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“Kirim Data Qualifikasi”, the SKTPM data can not be altered without permission from the PROCCOM administrator.

PLEASE NOTE :

- All the document shall be in .PDF format.

- We strongly suggest to compress your document before upload to the system.

- Maximum document submitted in the Website is 5 MB (per document/upload).

- If you have a lot of document for each sections (ex: lots of Notary Deed amendments), please save them gradually to make sure all the document uploaded in the system.

- Do not change to other section before pressing “simpan dan lanjut” or “save and continue” and get successful notification.

or “save and continue” and get successful notification. Make sure to always CLICK save before continue

Make sure to always CLICK save before continue to next section.

and continue” and get successful notification. Make sure to always CLICK save before continue to next
and continue” and get successful notification. Make sure to always CLICK save before continue to next
and continue” and get successful notification. Make sure to always CLICK save before continue to next

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HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY UPLOADED

Successful document upload can be seen by symbol near the browsing feature.

upload can be seen by symbol near the browsing feature. Before Upload A f t e
upload can be seen by symbol near the browsing feature. Before Upload A f t e

Before Upload

After Upload

You can click the symbol to download and check the document whether it is the proper one or not.

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r U p l o a d You can click the symbol to download and check
STEP 5 (PRINT AND SIGNED PQ-001)

STEP 5

(PRINT AND SIGNED PQ-001)

STEP 5 (PRINT AND SIGNED PQ-001)

STEP 5 (PRINT AND SIGNED PQ-001) Export the PQ-001, print and signed (add duty stamp) the
STEP 5 (PRINT AND SIGNED PQ-001) Export the PQ-001, print and signed (add duty stamp) the

Export the PQ-001, print and signed (add duty stamp) the PQ-001.

After your SKTPM is valid and the certificate is issued, bring them and collect your SKTPM Certificate to :

TOTAL E&P INDONESIE - Procurement Committee Counter BRI Building 3rd Floor, Jl. Jendral SUDIRMAN No. 40, Klandasan Balikpapan – 76112

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- Procurement Committee Counter BRI Building 3rd Floor, Jl. Jendral SUDIRMAN No. 40, Klandasan Balikpapan –
STEP 6 (SKTPM DOCUMENT VALIDATION)

STEP 6

(SKTPM DOCUMENT VALIDATION)

STEP 6 (SKTPM DOCUMENT VALIDATION)

In this step, Proccom will review and validate all the information and documents. In case of invalid / lack of document(s), supplier will receive email from the system. You can also check your SKTPM process status in the Notification panel in the website (after login).

in the Notification panel in the website (after login). If all the document is valid, supplier

If all the document is valid, supplier will also receive email from the system and may start register tender online and receive tender information based on matched qualification and classification.

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and may start register tender online and receive tender information based on matched qualification and classification.
STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

STEP 7

(COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

Please collect your SKTPM Certificate* at BRI Building - 3rd Floor, Balikpapan (Procurement Committee Counter) by submitting:

1. SIGNED PQ-001 (Retrieved from Summary View in the Website) **;

2. The power of attorney (if represented by your staff) and ;

3. Previous original SKTPM certificate (for SKTPM update only)

NOTE:

*You will need SKTPM certificate for the Pre-qualification / Post-qualification purposes during tender process.

**PQ-001 original document is valid for 3 (three) years unless there are any changes in the information. Therefore, for SKTPM update does not necessarily to submit PQ-001.

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unless there are any changes in the information. Therefore, for SKTPM update does not necessarily to
HOW TO SUBMIT SKTPM DOCUMENTS CORRECTLY IN PROCCOM WEBSITE Procurement Committee | 2014

HOW TO SUBMIT SKTPM DOCUMENTS CORRECTLY IN PROCCOM WEBSITE

Procurement Committee | 2014

REQUIRED DOCUMENTS

REQUIRED DOCUMENTS How to Submit SKTPM Documents Correctly in Proccom Website 2

How to Submit SKTPM Documents Correctly in Proccom Website

2

REQUIRED DOCUMENTS How to Submit SKTPM Documents Correctly in Proccom Website 2
LEGAL INFORMATIONS 6. Statement of Domestic Company Status 7. Deed of Establishment, Amendment and its

LEGAL INFORMATIONS

6. Statement of Domestic Company Status

7. Deed of Establishment, Amendment and its Validation

8. Certificate of Domicile

9. SIUP/IUJK/SIUJK/IUT

10. TDP

COMPANY STATUS

UK (Usaha Kecil) Dalam Negeri UM (Usaha Menengah) Dalam Negeri
UK (Usaha
Kecil)
Dalam
Negeri
UM (Usaha
Menengah)
Dalam
Negeri

SURAT IJIN USAHA

Negeri UM (Usaha Menengah) Dalam Negeri SURAT IJIN USAHA UB (Usaha Besar) Dalam Negeri Statement of
UB (Usaha Besar) Dalam Negeri
UB (Usaha
Besar)
Dalam
Negeri

Statement of Domestic Company Status Issued by Notary or Legal Consultant

Domestic Company Status Issued by Notary or Legal Consultant NATIONAL How to Submit SKTPM Documents Correctly
NATIONAL
NATIONAL

How to Submit SKTPM Documents Correctly in Proccom Website

No Attachment
No
Attachment

4

Issued by Notary or Legal Consultant NATIONAL How to Submit SKTPM Documents Correctly in Proccom Website

6. STATEMENT OF DOMESTIC COMPANY STATUS

Board of Director

Share Holder

2/3 occupied by Indonesia Citizen

Min. 51% Owned by Indonesia Citizen

by Indonesia Citizen Min. 51% Owned by Indonesia Citizen How to Submit SKTPM Documents Correctly in

How to Submit SKTPM Documents Correctly in Proccom Website

5

by Indonesia Citizen Min. 51% Owned by Indonesia Citizen How to Submit SKTPM Documents Correctly in

7. DEED OF ESTABLISHMENT, AMENDMENT AND ITS VALIDATION

PT • Validation from KEMENKUMHAM CV • Validation from National Court (Pengadilan Negeri)
PT
• Validation from
KEMENKUMHAM
CV
• Validation from
National Court
(Pengadilan Negeri)

How to Submit SKTPM Documents Correctly in Proccom Website

Required Deeds:

Establishment Deed.

Latest Deed about:

* Current Share Holder

* Current Board of Director

Akta Penyesuaian UU No. 40 Tahun 2007 (for “PT” only)

6

* Current Share Holder * Current Board of Director ● Akta Penyesuaian UU No. 40 Tahun

7. DEED OF ESTABLISHMENT, AMENDMENT AND ITS VALIDATION

7. DEED OF ESTABLISHMENT, AMENDMENT AND ITS VALIDATION ● Complete Pages of Notarial Deed. ● COMBINE

Complete Pages of Notarial Deed.

COMBINE notarial Deed and its Validation in ONE attachment

Different Deed in different field.

Presentation title - Place and Country - Date Month Day Year

7

in ONE attachment ● Different Deed in different field. Presentation title - Place and Country -

8. CERTIFICATE OF DOMICILE

8. CERTIFICATE OF DOMICILE Presentation title - Place and Country - Date Month Day Year SKDU

Presentation title - Place and Country - Date Month Day Year

SKDU (Certificate of Domicile)

Issued by Lurah/Camat

Can’t replaced by Izin Gangguan

8

- Date Month Day Year SKDU (Certificate of Domicile)  Issued by Lurah/Camat  Can’t replaced

9. SIUP/IUJK/SIUJK/IUT

9. SIUP/IUJK/SIUJK/IUT SIUP Presentation title - Place and Country - Date Month Day Year IUJK 9

SIUP

Presentation title - Place and Country - Date Month Day Year

IUJK

9

9. SIUP/IUJK/SIUJK/IUT SIUP Presentation title - Place and Country - Date Month Day Year IUJK 9
SIUJK Presentation title - Place and Country - Date Month Day Year IUT 1 0

SIUJK

Presentation title - Place and Country - Date Month Day Year

SIUJK Presentation title - Place and Country - Date Month Day Year IUT 1 0

IUT

10

SIUJK Presentation title - Place and Country - Date Month Day Year IUT 1 0

10. TDP

10. TDP How to Submit SKTPM Documents Correctly in Proccom Website 1 1

How to Submit SKTPM Documents Correctly in Proccom Website

11

10. TDP How to Submit SKTPM Documents Correctly in Proccom Website 1 1

Ijin Usaha SIUP/IUJK/SIUJK/IUT

Ijin Usaha SIUP/IUJK/SIUJK/IUT Surat Keterangan Domisili Usaha SKDU TANDA DAFTAR PERUSAHAAN TDP Company Name and

Surat Keterangan Domisili Usaha

SKDU

SIUP/IUJK/SIUJK/IUT Surat Keterangan Domisili Usaha SKDU TANDA DAFTAR PERUSAHAAN TDP Company Name and Address

TANDA DAFTAR PERUSAHAAN

TDP

Domisili Usaha SKDU TANDA DAFTAR PERUSAHAAN TDP Company Name and Address should be same at all

Company Name and Address should be same at all Business Licences and match with General Information you submitted.

Presentation title - Place and Country - Date Month Day Year

12

and match with General Information you submitted. Presentation title - Place and Country - Date Month
FINANCIAL INFORMATIONS 13. Tax Payment Certificate 14. Financial Report

FINANCIAL INFORMATIONS

13. Tax Payment Certificate

14. Financial Report

13. TAX PAYMENT CERTIFICATE

13. TAX PAYMENT CERTIFICATE  Annual Tax Receipt for the year 2013 (Tanda Terima SPT Tahunan)

Annual Tax Receipt for the year 2013 (Tanda Terima SPT Tahunan)
1771 complete Form

SSP (Surat Setoran Pajak)

Presentation title - Place and Country - Date Month Day Year

14

 1771 complete Form  SSP (Surat Setoran Pajak) Presentation title - Place and Country -

BUSINESS QUALIFICATION

max 500.000.000 max 10.000.000.000 > 10.000.000.000 Equity (IDR) or Revenue (IDR) max 2.500.000.000 max
max 500.000.000
max 10.000.000.000
> 10.000.000.000
Equity (IDR)
or
Revenue (IDR)
max 2.500.000.000
max 50.000.000.000
> 50.000.000.000
Qualification
Usaha Kecil
(Kalimantan domicile only)
Usaha Menengah
Usaha Besar
Unaudited
Financial Report
Audited Financial
Report

Presentation title - Place and Country - Date Month Day Year

15

Unaudited Financial Report Audited Financial Report Presentation title - Place and Country - Date Month Day

14. FINANCIAL REPORT

14. FINANCIAL REPORT USAHA KECIL:  Balance Sheets  Profit & Loss  Sign by Director

USAHA KECIL:

Balance Sheets

Profit & Loss

Sign by Director with Company and Duty Stamp.

Presentation title - Place and Country - Date Month Day Year

16

Loss  Sign by Director with Company and Duty Stamp. Presentation title - Place and Country

14. FINANCIAL REPORT

14. FINANCIAL REPORT USAHA MENENGAH & BESAR  Complete Pages of Financial Audited Report  Audited

USAHA MENENGAH & BESAR

Complete Pages of Financial Audited Report

Audited by Public Accountant.

Presentation title - Place and Country - Date Month Day Year

17

Audited Report  Audited by Public Accountant. Presentation title - Place and Country - Date Month
EXPERIENCE 15. PO/SO/Contract Presentation title - Place and Country - Date Month Day Year 1

EXPERIENCE

15. PO/SO/Contract

15. PO/SO/CONTRACT

15. PO/SO/CONTRACT Complete pages of PO/SO/Contract contains:  Total Amount  Material/service detail in accordance

Complete pages of PO/SO/Contract contains:

Total Amount

Material/service detail in accordance to selected Sub Bidang

Starting and Completion Date (for Service and Chartering Project)

All PO/SO/Contract Experiences are not On Going Project.

How to Submit SKTPM Documents Correctly in Proccom Website

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PO/SO/Contract Experiences are not On Going Project . How to Submit SKTPM Documents Correctly in Proccom

Please make sure that :

All documents uploaded in PDF Format Size per attachment max. 5 MB

TERIMA KASIH

Procurement Committee | 2014 ep-id.proc-com@total.com | 0542 532475 or 0542 532429

How to Submit SKTPM Documents Correctly in Proccom Website

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ep-id.proc-com@total.com | 0542 532475 or 0542 532429 How to Submit SKTPM Documents Correctly in Proccom Website