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THE KENYA NATIONAL EXAMINATIONS COUNCIL

REF: KNEC/GEN/EA/EM/ KCSE/COND.EX/REV. 3.0

INSTRUCTIONS FOR CONDUCT OF THE KCSE EXAMINATION

INSTRUCTIONS FOR THE CONDUCT OF KCSE EXAMINATION

TABLE OF CONTENTS
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DESCRIPTION
Introduction
Role of County Directors of Education, Ministry of Education
Role of County Director of Education, TSC
Role of District Education Officer, Ministry of Education
Role of District Staffing Officer, TSC
Role of Education Officers managing distribution centres
Role of Police Officers in the administration of the KCSE
examination
Role of Supervisors
Role of the Invigilators
Role of the Head of the schools
Role of mathematics teacher
Information to Supervisors and Invigilators
The examination timetable
Distribution centres
Procedures for reporting absentees and identifying candidates
Handling under protest cases
Handling candidates using Braille papers during KCSE
examination
Handling specialized papers for the KCSE examination
Information on handling of the advanced instructions for the
2014 KCSE practical examination
Return of answer scripts and other materials to the distribution
centre and the Council
Summary of materials to be returned to KNEC

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1.0

Introduction
These instructions have been prepared by the Kenya National Examinations Council for
conducting the KCSE examination. They should therefore be read carefully by those
charged with the responsibility of the field administration of this examination. In
particular, the following officers are requested to read all the instructions to assist them in
the conduct of the KCSE examination.
1.1

County Directors of Education;

1.2

TSC County Directors;

1.3

District Education Officers;

1.4

District Staffing Officers, TSC;

1.5

Education Officers Managing Distribution Centres (EMDs);

1.6

Quality Assurance and Standards Officers, MoEST;

1.7

All Education Officers carrying out examination duties;

1.8

Head teachers;

1.9

Supervisors;

1.10

Mathematics teachers involved in the KCSE examination;

1.11

Police Officers involved in the administration of the KCSE examination;

1.12

Invigilators;

1.13

Physics, Chemistry, Biology, Agriculture, French, German, Arabic and Kenyan


Sign Language teachers involved in the KCSE examination.

2.0

The Role of County Directors of Education, MoEST in the administration of the KCSE
Examination
The County Director of Education (MoEST) is responsible to the Kenya National
Examinations Council for the successful conduct of the KCSE examination in the
County. His/her duties include to:
2.1

oversee the receipt of all circulars on supervision and invigilation and


dissemination of the same to the districts / sub-counties);

2.2

ensure security of question papers from the distribution centre to the examination
room and safe return of candidates answer scripts to the distribution centre;

2.3

ensure that examination rooms have the required facilities and a conducive
environment for conduct of the KCSE examination;
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2.4

coordinate the deployment of Education Officers Managing Distribution Centres


(EMDs) and identification of drivers to be used during the administration of the
KCSE examination;

2.5

oversee and coordinate the transportation of question papers from KNEC/drop off
points to distribution centres, from distribution centres to examination rooms and
back;

2.6

liaise with the County administration for provision of security officers to ensure
the security of question papers at drop off points, on transit, at distribution and
examination centres;

2.7

oversee the preparation of fuel estimates based on distance and prudent use of the
same while ensuring the accurate surrender of imprest as per Government
Policy;

2.8

brief Education Officers, Heads of Institutions, Supervisors, Invigilators and


Security Officers jointly with TSC County Directors and KNEC officers before
the start of the KCSE examination using the Instructions on Conduct of the KCSE
examination provided by KNEC;

2.9

oversee proper management of distribution centres, security of question papers


and candidates answer scripts and the related examination materials;

2.10

oversee issuing of question papers and other stationery to Supervisors at the


distribution centres;

2.11

monitor the conduct of the KCSE examination in their respective counties while
ensuring that the examination is conducted according to the KNEC rules and
regulations;

2.12

manage data of Education Officers, drivers and Security Officers involved in the
conduct of the KCSE examination;

2.13

oversee the safe return of all candidates examination answer scripts and other
related KCSE examination materials to KNEC offices.
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2.14

oversee return of green bags, cartons, hooks, seals and any extra examination
materials as required by the Council.

3.0 The Role of the TSC County Directors in the administration of the KCSE Examination
The Teachers Service Commission (TSC) County Director(s) is responsible to the Kenya
National Examinations Council for the successful conduct of the KCSE examination in
the County as per the specified roles. His/her duties include to:

4.0

3.1

oversee deployment of Supervisors and Invigilators to various examination


centres using the database provided by KNEC before the start of the KCSE
examination. This should be done in accordance with KNEC circular on
deployment of Supervisors and Invigilators that clearly spells out the rules and
regulations to be adhered to;

3.2

brief Heads of Institutions, Supervisors and Invigilators jointly with County


Directors of Education (MoEST) and KNEC officers before the start of the
KCSE examination guided by the Instructions on Conduct of the examination
provided by KNEC;

3.3

ensure discipline of Supervisors and Invigilators deployed to administer the


KCSE examination. You shall be expected to ensure that Supervisors and
Invigilators conduct the KCSE examination according to the laid down rules and
regulations of the Kenya National Examinations Council;

3.4

monitor Supervisors and Invigilators during the conduct of the KCSE examination
in their respective counties to ensure that the examination is administered
according to the KNEC rules and regulations;

3.7

oversee submission of queries related to supervision and invigilation to KNEC.

The Role of District Education Officers.


The District Education Officer in liaison with the County Director of Education, MoEST
is responsible for the proper and successful field administration of the KCSE examination
in the district /Sub-County and his/her duties include to:
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4.1

oversee the receipt of all circulars on supervision and invigilation and


dissemination of the same to the districts / sub-counties);

4.2

ensure security of question papers from the distribution centre to the examination
room and safe return of candidates answer scripts to the distribution centre;

4.3

ensure that examination rooms have the required facilities and a conducive
environment for the conduct of the KCSE examination;

4.4

deploy Education Officers Managing Distribution Centres (EMDs) and to identify


drivers to be used during the conduct of the KCSE examination;

4.5

ensure that distribution centres are opened at an appropriate time to enable timely
delivery of question papers and other relevant materials to the examination rooms;

4.6

be in charge of the transportation of question papers and other materials from


KNEC/drop off points to the distribution centres, from distribution centres to
examination rooms and back;

4.7

liaise with Sub-county/district administration for provision of security officers to


ensure the security of question papers and other materials at the drop off points,
on transit, at the distribution and examination rooms;

4.8

prepare fuel estimates based on distance and prudent use of the same while
ensuring surrender of imprest as per the Government Policy;

4.9

brief Education Officers, Heads of Institutions, Supervisors, Invigilators and


Security Officers jointly with the District Staffing Officer, TSC and KNEC
officers (where applicable)before the start of the KCSE examination using the
Instructions on the Conduct of the KCSE examination provided by KNEC;

4.10

be responsible for the collection of question papers and other relevant materials
from KNEC/drop off points to distribution centres;

4.11

be in charge of the proper management of distribution centres, security of


question papers and candidates answer scripts;

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5.0

4.12

be in charge of issuing of question papers at the distribution centres and other


stationery to Supervisors;

4.13

monitor the conduct of the KCSE examination in their respective districts/subcounties while ensuring the examination is conducted according to the KNEC
rules and regulations;

4.14

manage data of Education Officers and Security Officers involved in the conduct
of the KCSE examination;

4.15

ensure the safe return of all candidates answer scripts, other related examination
documents, green bags, hooks, seals, empty question paper packets, cartons and
any other extra examination materials such as answer script return envelopes, to
KNEC offices.

The Role of the District Staffing Officer, TSC


The District Staffing Officer, TSC in liaison with the TSC County Director is responsible
to KNEC for the successful conduct of the KCSE examination in the district/Sub-County.
His/her duties include to:
5.1 ensure security of question papers from the distribution centre to the
examination room and safe return of candidates answer scripts to the distribution
centre;
5.2

verification of data base provided for deployment of Supervisors and Invigilators


for use during the conduct of the KCSE examination while ensuring that all
Supervisors and Invigilators are those registered with the TSC;

5.3

verify the database provided for deployment of Supervisors and Invigilators for
use during the conduct of the KCSE examination while ensuring that all
Supervisors and Invigilators involved in the exercise are registered with the TSC;

5.4

deploy Supervisors and Invigilators to various examination centres using the


database provided by KNEC before the start of the KCSE examination. This
should be done in accordance with the KNEC circular on deployment of
Supervisors and Invigilators that clearly spells out the rules and regulations to be
adhered to;

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5.5

brief of Heads of Institutions, Supervisors and Invigilators jointly with District


Education Officers and KNEC officers (where applicable) before the start of
the KCSE examination guided by the Instructions on the Conduct of the KCSE
examination provided by KNEC;

5.6

ensure discipline of Supervisors and Invigilators deployed to administer the


KCSE examination. You shall be expected to ensure that Supervisors and
Invigilators conduct the KCSE examination according to the laid down rules and
regulations of the Kenya National Examinations Council;

5.7

monitor Supervisors and Invigilators during the conduct of the KCSE


examination in their respective district/sub-county to ensure that the KCSE
examination is conducted according to the KNEC rules and regulations;

5.8

verify supervision and invigilation payment claims before submission to


KNEC;

5.9 submit queries related to supervision and invigilation to KNEC;


6.0

Role of the Education Officers Managing Distribution Centres


The officers managing distribution centres shall be appointed, briefed and are answerable
to the District Education Officers and by delegation to the Council. Their duties shall
include to:
6.1

receive all the expected green bags/cartons from the District Education Officer at
the distribution centre;

6.2

confirm that the green bags/cartons containing examination materials are intact at
the point of receipt at the distribution centre and on every examination day;

6.3

vet Supervisors using both the identification badges issued to them by the District
Staffing Officer, TSC and national identity cards before issuing the examination
question paper packets;

6.4

ensure that the green bags/ cartons containing examination materials are opened
in the presence of Supervisors and Security Officers escorting examination
materials to the examination rooms;

6.5

ensure that only the green bags/ cartons with examination papers for the specific
examination day as indicated on the examination timetable are opened and that
question paper packets are issued after confirmation of the details on the packet.
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All green bags and boxes are clearly dated and MUST NOT be opened before
the date of the examination;

7.0

6.6

monitor the security of the question papers and candidates answer scripts stored at
the distribution centre throughout the examination period;

6.7

ensure that all green bags/cartons are sealed at the end of each examination day in
the presence of Supervisors and Security Officers after accounting for all
candidates answer scripts from examination rooms;

6.8

ensure that the scripts receiving check list issued by the Council is filled on a
daily basis as the scripts are returned to the distribution centre by supervisors;

6.9

maintain detailed and accurate records of question papers issued, answer scripts
received and any evidence of examination irregularities at the end of each
examination day;

6.10

ensure that all return envelopes containing candidates answer scripts are sealed at
the end of each examination day;

6.11

ensure that there are armed security officers to escort Supervisors leaving the
distribution centre(s) with examination question papers;

6.12

ensure that the empty question paper packets (whole) with a duly signed
declaration have been put in cartons and returned to KNEC.

6.13

ensure that cartons, green bags, hooks, seals and any extra examination materials
such as answer script return envelopes are packed for submission to KNEC.

The role of Police Officers involved in the administration of the KCSE Examination
Police and other armed Security Officers are required to ensure the security of
examination question papers, candidates answer scripts and other materials from KNEC
Offices to the distribution centre, on transit, from the distribution centre to the
examination room and return of the same to KNEC.
7.1

The role of Officer Commanding Police Station / Police Post / Chiefs


Camps/PC/DC/DOs/KWS armouries shall be to:-

7.1.1

oversee the receipt of examination materials from KNEC at the


distribution centres and confirming that the green bags and cartons are
intact before they are stored in the armoury/strongroom;

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7.2

7.3

7.1.2

ensure the security of examination materials while they are stored at the
distribution centre;

7.1.3

ensure that examination materials leaving the armoury are escorted by


armed security officers from the distribution centre to the examination
room(s) and back;

7.1.4

Provide armed security officers to escort examination materials from the


distribution centre back to KNEC.

The role of Police Officers involved in escorting examination materials from


KNEC to drop off points / distribution centres shall be to:-

7.2.1

witness the loading of examination materials into the vehicle at KNEC and
confirming that the green bags/ cartons are intact;

7.2.2

ensure the security of examination materials while on transit to drop off


points / distribution centres;

7.2.3

witness the off loading and handing over of examination materials at drop
off points / distribution centres and confirming that the green bags/ cartons
are intact before storing them in the armouries.

The role of Police Officers in charge of distribution centres (where examination


papers are stored i.e. Police Station, Police Post and Chiefs
Camps/PC/DC/DOs/KWS armouries)

The police officer in charge of distribution centres or his/her delegated police


officers shall be expected to:-

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7.4

7.3.1

witness the receipt of examination materials from KNEC at the


distribution centres and confirming that the green bags/ cartons are intact
before they are stored in the armoury/strong room;

7.3.2

ensure the security of examination materials while they are stored at the
distribution centre;

7.3.3

witness that the green bags/ cartons are intact before they are opened for
the daily dispatch to Supervisors;

7.3.4

witness the opening of the green bags/ cartons and issuing of examination
materials to Supervisors by the Education Officer managing the
distribution centre;

7.3.5

provide armed security officers to escort examination materials from the


distribution centre back to KNEC at the end of the examination period.

The role of Police Officers involved in escorting examination materials from


distribution centres to examination rooms and back shall be to:-

7.4.1

witness the taking over of examination question paper packets by


the Supervisor from the Education Officer at the distribution centre
and signing the relevant accountability tracking form;

7.4.2

ensure the security of the examination materials on transit from


distribution centres to examination rooms and back;

7.4.3

witness that question paper packets are intact before issuing of the
question papers to the candidates by the Supervisor;

7.4.4

witness the counting of the spare question papers, that they are all
put back in the question paper packet, the packet is stapled to
ensure it is sealed and kept in full view of the candidates on a desk
in front of the examination room;

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7.4.5

witness the distribution of papers and conduct of the examination


in accordance with the Instructions on conduct of the KCSE
examination issued to the Supervisor;

7.4.6

witness the collection, receipt, counting and enclosure of the


candidates answer scripts into the return envelope and sealing of
the same immediately each examination is over in full view of the
candidates;

7.4.7

prevent and report any examination irregularity cases taking place


in the examination centres;

7.4.8

apprehend Impersonators at the examination room at the end of the


examination session and handing them over to the nearest police
station;

7.4.9

ensure security in the examination room throughout the


examination period;

7.4.10

witness the receipt of answer scripts by the education


officer managing the distribution centre and the sealing of the
green bags/ cartons before leaving the distribution centre;

7.4.11

sign the relevant accountability tracking forms on the return of


examination materials to the distribution centre on each
examination day.

Important Note: While at the examination room, security officers are advised to avoid
direct contact with candidates during the examination session.
8.0

The Role of Supervisors


8.1

Supervisors are the returning officers at the examination centre and are
responsible to the District Staffing Officer, TSC and by delegation to the
Council, for the proper conduct of the KCSE examination in their respective
examination centre. Supervisors are required to carry out the following duties:

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8.2

The Supervisor must be at the distribution centre at 6.00 am in order to get


enough time to move from the distribution centre and be at his/her station to
start the KCSE examination at 8.00 am. He/she is expected to visit the
allocated examination centre a day before the start of the KCSE examination
and carry out the following:

8.2.1 pay a courtesy call to the Headteacher and sign the visitors book to register
arrival in the school;

8.2.2 be allocated a room with a lockable cabinet/cupboard by the Head teacher for
storage of examination materials other than the question papers and answer
scripts during the examination period;

8.2.3 inspect the room provided for his/ her use during the examination period and
ensure that it is lockable;

8.2.4

brief Invigilators on what is expected of them during the examination


period;

8.2.5

allocate duties to invigilators and ensure they know the rooms they shall be
in charge of;

8.2.6

inspect examination rooms to ensure that they are free of stimulus materials
i.e. have no writings on the walls and desks. Desks should have been
arranged as per KNEC specifications 1.22m apart on all sides;

8.2.7

ensure that each candidate has a desk with a label showing his/her name and
random index number pasted on the desk. No candidate should sit opposite
another candidate at the same table or desk;

8.2.8

request the Head teacher for all the materials / equipment required to
administer the KCSE examination i.e. wall clocks, bell, stapler, staple pins,
chalk and duster. The clock should be placed in a conspicuous position in
the examination room;

8.2.9

receive an attendance list which is the official/approved list of registered


candidates and other KNEC stationary. Any candidate who is NOT on this
list may sit the examination ONLY with the authority of the Council
Secretary/Chief Executive, Kenya National Examinations Council. The

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Supervisor should therefore get in touch with the D.E.O/MEO/DCE or the


KNEC immediately to seek clearance in the event of such an occurrence.
Where authority to sit the examination is granted, the omitted candidates
details shall be inserted on the attendance list by the Supervisor using a red
pen;
8.2.10 ensure that the Headteacher produces documents to prove that the
candidate is bonafide. The documents could include the Head teachers
manual school list and receipt for examination fees paid. This must be
handled with utmost care to ensure no genuine candidate(s) is denied the
right to sit for the examination because they are missing from the
attendance list.
8.2.11 ensure that the Head teacher does not take this as an opportunity to
add unregistered students on the attendance list. KNEC shall verify the
genuineness of such candidates and any unregistered students who sits for
the KCSE examination shall not receive their examination results.

8.3

8.2.12

ensure introduction of the genuine candidates by Head teacher to the


Supervisor;

8.2.13

ensure that candidates sign the attendance list at the end of the
examination period and the same is dully signed and stamped by the
Headteacher.

8.2.14

brief candidates on how to conduct themselves during the examination


period. They are also required to take candidates through the instructions
given by KNEC at the back of page of the KCSE examination timetable
and inform the candidates that mobile phones and other electronic
communication devices are banned from the examination centre and any
candidate found in possession of or confirmed to have had access to them
shall have their examination results cancelled;

witness the opening of green bags and cartons at the distribution centre on each
examination day;

8.4 collect the question papers daily from the distribution centre and ensure
security when the question papers are on transit to the examination room and
while the examination is in progress;
8.5

inspect the examination rooms every day before the examination starts to ensure
that there are no unauthorized materials in the examination room and/or in the
candidates desks such as books, pieces of paper, mobile phones and other
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electronic communication devices. Any charts on the walls must be removed


and any writings on the chalkboards or desks must be erased;
8.6 ensure that candidates are not allowed to misbehave in the examination
room/centre by being drunk and disorderly, smoking or making noise. Any
candidate who misbehaves within the examination room or centre shall be
deemed as having committed an examination malpractice.
8.7

write a report on any examination irregularity noted during the conduct of the
examination and ensure that confiscated materials are sealed and handed over to
the Education Officer managing the distribution centre for onward transmission to
the Council. The answer scripts of candidate(s) involved in examination
irregularity MUST be put together with the other answer scripts for the other
candidates in the examination centre while the envelope containing evidence of
cases of examination irregularities must be handed over personally by the
Supervisor to the Education Officer Managing Distribution Centre who should
sign for it.

8.8

supervise the searching of candidates as they enter the examination rooms for
every examination session. Female students must be searched by a female
Supervisor/Invigilators or teachers and male candidates must be searched by
male Supervisors/Invigilators or teachers;

8.9

inspect the washrooms before they are used by candidates and closely monitor
candidates who frequently visit the washrooms. Candidates who visit the
washrooms must be escorted and searched before re-entering the
examination room;

8.10

ensure that the school random number is boldly written on the chalk board and
candidates write it correctly on their answer scripts;

8.11

ensure the question papers for the following sessions and answer scripts for the
proceding sessions are placed at a desk in front of the candidates while the
examination is in session;

8.12

ensure that candidates write their answers in black or blue ink using
fountain or ballpoint pens. Pencils and pens of other colours may be used for
diagrams and maps only;

8.13

ensure that private candidates use their real index numbers and their answer
scripts are packed in the private candidates return envelopes and not mixed with
those of school candidates;
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8.14

8.15

ensure that no person including the Supervisor, Invigilator, Head teacher


and candidate enters the examination room with a mobile phone or any other
electronic communication device;
ensure that the examination starts promptly and lasts for the period
scheduled on the examination timetable. If there is a variance between the time
indicated on the time table and question paper, then the time indicated on the
question paper should be taken as the correct time. However, the Supervisor
must write a report on the same;

8.16

ensure that the candidates, invigilators, Head teacher and Security Officers inspect
the question paper packets and sign the declaration to witness that its/they are
intact before opening it/them.

8.17

ensure question papers and answer booklets are opened in full view of the
candidates, counted to ensure adequacy before issuing to the invigilator(s) to
distribute to the candidates;

8.18

ensure that no unauthorized persons have access to question papers while the
examination is in progress including the Education Officers, Head teacher,
Supervisor(s), Invigilator(s), teachers and support staff of the school;

8.19

the Supervisor or Invigilators must not explain the questions to


candidates, read or allow any person to read candidates responses;

8.20

identify the candidates against the photograph register provided by KNEC;

8.21

ensure that the script control form is only signed by the candidates who have sat
for the examination before the end of the examination session;

8.22

ensure that the spare question papers are counted, put back in the question paper
packet, the packet is stapled to ensure it is sealed and kept in full view of the
candidates on a desk in front of the examination room during examination
session. The spare question papers shall only be issued to the Head of the school
at the end of the examination day before the Supervisor departs with sealed
answer script return envelopes for the day to the distribution centre;

8.23

collect, count and enclose all the candidates answer scripts and duly signed script
control form(s) in the official KNEC return envelope and seal the return envelope
in full view of the candidates, head teacher and security officer;

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8.24

ensure that the declaration on the return envelope is duly filled in the
presence of the candidates, Invigilators, Head teacher and Security Officer as
provided for in the return envelope containing candidates answer scripts. The
empty question paper envelopes should be returned intact to the officer in charge
of the distribution centre for submission to the Council;

8.25

ensure that no candidates answer scripts are left behind by physically


counting the number of candidates present against the number of answer scripts
collected at the end of each examination session and checking these against the
script control form to ensure that there is an answer script for every candidate who
has signed the script control form;

8.26

receive question papers with errors or blank pages from Invigilators and
make a report on the same in the Report and Certificate of Supervision and
thereafter enclose the question paper(s) with errors or blank pages in the
envelope for return of attendance register which should be handed over to the
examination officer in the DEOs Office for submission to the Council;

8.27

prevent the occurrence of examination irregularities in the examination


room and if such cases arise, they should be handled as stipulated in KNEC
rules and regulations and KNEC Act;

8.28

return candidates answer scripts securely to the distribution centre after


each day of the examination and sign the relevant accountability documents;

8.29

keep an accurate record of work allocated to invigilators on a daily basis;

8.30

draw a seating plan of each examination room, showing the position of the
Invigilator's desk in relation to each candidate for each examination session and
the distance between the candidates, as per instructions given in the Report and
Certificate of Supervision at the end of the examination period;

8.31

8.32

accurately complete the Attendance Sheets, Report and Certificate of


Supervision, Seating Plans and any other documents required and
submitting the same to the Council through the District Education Officer or
his/her representative;
ensure that no candidate who is more than half an hour late is given a question
paper. Invigilators in liaison with Supervisors are asked to apply this rule with
discretion and in particular to reduce any inconvenience caused by this
regulation. If through late arrival a candidate loses more than half an hour, the
matter must be reported to the KNEC in the Report and Certificate of
Supervision;
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9.0

8.33

ensure that all reports of hardship cases which are thought to have
affected candidates work during the examination and which are related to the
conduct of the examination are made in the Report and Certificate of
Supervision

8.34

in the case of cheating or collusion, the candidates name, index number and
any evidence of examination irregularity must be put in the irregularity
envelope provided for confiscated material, sealed and addressed for the attention
of Deputy Secretary, Research and Quality Assurance, KNEC. The envelope
containing the seized materials and irregularity reports should be handed over to
the Education Officer managing the distribution centre who should sign for them
and not any other person;

8.35

ensure he/she completes the KCSE Report and Certificate of Supervision as


required.

The Role of the Invigilators


Invigilators shall be responsible to the District Staffing Officer, TSC and work under the
direction of the Supervisor when carrying out invigilation duties in accordance with the
Council regulations and instructions in this manual. Invigilators shall avail themselves at
their assigned examination room at 8.30 am on the rehearsal day which will be scheduled
a day before the start of the KCSE examination. They shall also be required at the
examination room everyday at 8.00 am to carry out the following duties.
9.1

Duties on rehearsal day:


9.1.1

pay a courtesy call to the Head teacher and sign the visitors book to
register their arrival in the school and be introduced to the candidates by
the Head teacher and;

9.1.2

be briefed by the Supervisor on what is expected of them, be allocated


duties and rooms which they shall be in charge of during the examination
period;

9.1.3

inspect examination rooms to ensure that they are free of stimulus


materials, have no writings on the walls and desks. The desks should be
arranged as per KNEC specifications of 1.22m (4ft) apart on all sides;

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9.2

9.3

9.1.4

brief the candidates on how to conduct themselves during the


examination period as per the rules governing the conduct of the KCSE
examination as issued by the KNEC;

9.1.5

stick random index numbers on the candidates desks. CANDIDATES


MUST NOT BE ALLOWED TO INTERCHANGE NUMBERS. The
candidates random index numbers should remain as printed on the
Attendance register and should not be changed whatsoever.

Duties on a normal examination day:

9.2.1

report anything irregular in the examination room to the Supervisor who


should make a separate report to the Council. In the case of cheating or
collusion, the candidates name and index number and any evidence of
an examination irregularity must be submitted to the Council in the
irregularity return envelope provided for confiscated material;

9.2.2

inspect the examination rooms every day before the examination starts to
ensure that the rooms are clean, well arranged and free of unauthorized
materials in the examination room and/or in the candidates desks such as
books, pieces of paper, mobile phones and other electronic devices.
Any charts on the walls must be removed and any writings on the
chalkboards or desks must be erased;

9.2.3

check the washrooms to ensure they are clean and free of stimulus
materials;

9.2.4

inspect the washrooms before they are used by candidates and closely
monitor candidates who frequently visit the washrooms. Candidates who
visit the washrooms must be escorted and searched before re-entering
the examination room;

search candidates each time they enter the examination room to prevent
smuggling of unauthorized materials into the examination room(s) including
mobile phones or any other electronic communication devices. Female
candidates must be searched by a female Supervisor/Invigilators or teachers
and male students must be searched by male Supervisors/Invigilators or
teachers;
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9.4

receive the question papers from the Supervisor, check to ensure that the
paper is correct as per the timetable and count them to confirm that there are
enough copies for all the candidates before distributing them;

9.5

ensure that the examination starts promptly and lasts for the period
scheduled on the examination timetable. If there is a variance between the time
indicated
on the time table and question paper, then the time indicated on
the question paper should be taken as the correct time;

9.6

ensure that all candidates write their answers in black or blue ink using fountain
or ballpoint pens. Pencils and pens of other colours may be used for diagrams
and maps only.

9.7

hand over to the Supervisor any paper with errors or blank pages for
further action as prescribed in clause 8.26;

9.8

identify the candidates against the photograph register, verify the


candidates index numbers, names and ensure that the script control form is only
signed by the candidates who have sat for the examination and have handed in
their answer scripts before leaving the examination room;

9.9

collect, count and hand over candidates answer scripts at the end of each
examination session to the Supervisor for recording, packing and sealing in the
return envelope. The collection, packing and sealing of candidates answer scripts
must be done immediately the paper is completed in full view of the Head
teacher, Security Officer and candidates;

9.10

ensure that no examination irregularities take place and that candidates do not
communicate with each other while the examination is in progress, while at the
same time report to the Supervisor any cases of examination irregularities and
submit the relevant evidence including details of candidate(s) involved (i.e.
Name, Index No., Subject Name and Code etc);

9.11

ensure that no unauthorized persons have access to question papers while the
examination is in progress including the Head teacher, Invigilator, teachers and
support staff of the school

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9.12

mark AB against the name of each candidate who is absent on each


examination session of the KCSE examination. The attendance register must be
used to account for every candidate.

9.13

be hawk-eyed to ensure that candidates do not exchange notes, look at each


others work, talk or receive assistance from third party intervention. The
Invigilators should ensure that they move around the room without distracting
the candidates. Shoes that produce distracting noise should be avoided.

9.14

The Invigilators must not explain the questions to the candidates, read or
allow any person to read candidates responses;

9.15

physically count candidates answer scripts at the end of each paper session
before allowing the candidates to leave the examination room to ensure that
they tally with the number of candidates in his/her room.

9.16

keep a temporary record of the absentee candidates index numbers paper


missed during each examination session and the reason for absenteeism of the
candidate. At the end of the examination session, the temporary record of
candidates who are absent must be transferred to the computer printed
attendance sheet and the script control form. On the printout, the Supervisor
shall record the letter A above the paper/subject in which a candidate is
absent. If a candidate has missed all the papers registered for, write in
BLOCK LETTERS ABSENT IN ALL PAPERS. In the script control form
AB should be against the index number(s) of absent candidate(s). Details of
absent candidates must also be given by the Supervisor in the Report and
Certificate of Supervision. This record must be accurate, a ruler should be
used to trace the right candidate who is absent. There must be no
discrepancy between the record of absenteeism, on the attendance register,
the script control form, the Report and Certificate of Supervision and the
Headteachers confidential report.

9.17

Ensure that candidates sign the attendance list at the end of the examination
period and the same is dully stamped and signed by the Headteacher.

9.18
10.0

sign the declaration form in the Report and Certificate of supervision;

The Role of the Heads of Schools


Heads of schools have a personal responsibility to ensure that the KCSE examination in
their school is managed according to KNEC laid down regulations and that no
examination irregularities occur in their school. In this regard, they shall be required to
perform the following roles related to the conduct of the KCSE examination:
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION

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10.1

release all teachers who have been identified by the TSC County
Director/District Staffing Officer, TSC to supervise and invigilate the KCSE
examination to participate in the exercise;

10.2

allocate a room with a lockable cabinet/cupboard to the Supervisor for storage


of examination materials other than the question papers and candidates answer
scripts during the examination period. The room should not be accessible to
any other person;

10.3

ensure only candidates who have met entry requirements and are bonafide
candidates are presented to the Supervisor.

10.4

ensure that examination rooms are located in a conducive environment, have


adequate security, ventilation, lighting, no stimulus materials and are properly
arranged as per the Council regulations;

10.5

brief candidates on how to conduct themselves during the examination


period, taking them through the instructions on the last page of the
examination time table and informing the candidates that mobile phones and
any other electronic communication devices are banned
from the
examination centre. Any candidate found in possession of or confirmed to
have had access to a mobile phone or any electronic device shall have
committed an examination irregularity and shall have their examination
results cancelled;

10.6

ensure that each candidate has a desk to himself/herself with a label showing
his/her name and random index number pasted on the desk. No candidate
should sit opposite another candidate at the same table or desk;

10.7

ensure optimum spacing between desks and chairs is met in the examination
room; that is, candidates must sit at least four (4) feet or (1.22m) apart in
all directions to avoid looking over one anothers work;

10.8

inspect the washrooms before they are used by candidates and ensuring they
have no stimulus materials;

10.9

clean, arrange and hand over the examination rooms to the Supervisors on
each day of the examination;

10.10

ensure that the staff of the institution do not interact with the candidates in
any way while the examination is in progress;
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10.11

ensure that every candidate has the approved KNEC Mathematical table
with no stimulus information in it;

10.12

identify bonafide candidates before they get into the examination rooms to
avoid impersonation;

10.13

ensure all the materials/equipment required to administer the KCSE


examination i.e. wall clocks, bell, stapler, staple pins, chalk and duster are
available. The clock should be placed in a conspicuous position in the
examination room;

10.14

witness the opening of the question papers at the beginning of the


examination session and the sealing of the return envelopes containing the
candidates answer scripts at the end of the examination session;

10.15

sign the head teachers declaration, which is, contained in the Report and
Certificate of Supervision document;

10.16

10.17

remain in their duty stations when the examination is in progress to ensure


its smooth running;
Fill the Head teachers confidential report clearly indicating:10.17.1 absent candidates and paper(s) affected and reason for absenteeism;
10.17.2 record of Supervisors and Invigilators assigned to his/her
room;

examination

10.17.3 observed irregularity cases (where applicable);

10.17.4 indicate any under protest cases in their centres, subject


affected, subject wrongly registered and the money paid during the
examination;
10.17.5 list of candidate(s) who sat for the examination in other
venues e.g Hospitals, Prisons and police remands giving the
exact location where they sat (where applicable). Please note that
candidates are not allowed to take the examination in
dormitories.
11.0 The Role of the Mathematics Teacher
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The mathematics teacher in an examination centre is responsible to the Head teacher and
to the District Staffing Officer, TSC and his/her roles include:
11.1

To ensure that only non-programmable calculators are used during the approved
papers of the KCSE examination where they are required as per KNEC
regulations;

11.2

To assist the Supervisors and Invigilators to ensure that the candidates enter the
examination room with calculators that meet the KNEC specifications;

11.3 To ensure the calculators to be used by the candidates do not possess


following features:

the

11.3.1 facility for storage of formulae;


11.3.2 facility for drawing and storage of graphics;
11.3.3 dictionary facility;
11.3.4 algebraic storage facility;
11.3.5 any other programming facilities;
11.3.6

no formulas should be written on the calculators and

mathematical

tables.
11.4

The calculators can possess the following features:


11.4.1
11.4.2

addition, subtraction, multiplication and division keys;


sine, cosine, tangent and their inverse keys;

11.4.3

square and square root, cube and cube root keys;

11.4.4

reciprocal keys;

11.4.5

power and their inverse keys;

11.4.6

memory M and M+ keys;

11.4.7

brackets keys;

11.4.8

pie () key ;

11.4.9

exponential key;

11.4.10

percentage(%), key;

11.4.11

degree and radian modes;

INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION

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11.4.12

12.0

simple statistical operations.

Information to Supervisors and Invigilators on the stationery for the examination:


12.1

Examination Stationery for the KCSE examination:


12.1.1

12.1.2

Adequate supply of answer booklets has been dispatched to each


examination centre. This stationery has been packed in packets
according to examination papers. No packet should be opened
before the scheduled date of the examination. Supervisors shall
verify the packets before use to ensure that the contents have not
been tampered with in any way. Packets of stationery must not be
opened by the head teachers before the start of the examination.
The general stationery which applies to all dates of the examination
has been packed as follows:
12.1.2.1

Sheets of A4 plain foolscap paper (all centres)

12.1.2.2

Return Envelopes - large size

12.1.2.3

Clear tape (all centres)

12.1.2.4

Report and Certificate of Supervision (all centres)

12.1.2.5

Return envelopes for private candidates.

12.1.2.6

Return envelopes for candidates living with


disabilities (Special needs) eg Braille. Large Print,
Hearing Impaired and Kenyan Sign Language.

12.1.2.7
12.2

Script control forms(all centres)

Categories of Return Envelopes:


12.2.1 Answer scripts for regular candidates-Blue poly-bags;
12.2.2 Private candidates-Yellow poly-bags;
12.2.3
Hosted private candidates for practical papers only -Green polybags;

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12.3

12.2.4

Candidates living with disabilities (Special Needs) - (Large print,


Hearing impaired) Purple poly-bags;

12.2.5

Braille pink envelope

12.2.6

Hardship cases e.g candidates sitting in Hospitals, Prisons, Police


cells etc-Grey poly-bags;

12.2.7

confiscated irregularities materials and report maroon


envelope.

The following papers have special stationery which has been packed as shown:
PAPER
TYPE OF STATIONERY
442/2 Art & Design
A2 drawing papers
450/1/2 Aviation Technology- A3 drawing paper- separate
451/2 Computer Studies 6 Headed A4 sheets of plain paper
511/2 Music Aural
Booklets with provision for music
manuscript.
444/1 Woodwork
A3 drawing paper- separate
446/1 Building ConstructionA3 drawing paper - separate
447/1 Power Mechanics
drawing paper- separate
449/1/2 Drawing & Design- collect the answer sheets and
paper two (for 449/1, booklets but for
paper 449/2, only
the booklets should be collected after
the examination).

12.3.1
12.3.2
12.3.3
12.3.4
12.3.5
12.3.6
12.3.7
12.3.8

NOTE: Braille papers shall be supplied for all candidates who shall need to use
them.
12.4

The following papers shall not require answer booklets:12.4.1)

101/1

English paper one

12.4.2)

101/2

English paper two

12.4.3)

102/2

Kiswahili paper two

12.4.4)

121/1 & 2

Mathematics Alternative A paper one & two

12.4.5)

122/1 &2

Mathematics Alternative B paper one & two

12.4.6)

231/1, 2 & 3

Biology paper one, two & three

12.4.7)

232/1, 2 & 3

Physics paper one, two & three

INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION

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12.4.8)

233/1, 2 & 3

Chemistry paper one, two & three

12.4.9)

237/1 & 2

General Science paper one & two

12.4.10)

313/1 & 2

CRE

12.4.11)

314/1 & 2

IRE

12.4.12)

315/1 & 2

12.4.13)

441/1 & 2

Home Science paper one & two

12.4.14)

442/1

Art and Design paper one

12.4.15)

443/ 1, 2 & 3

Agriculture paper one, two & three

12.4.16)

444/2

Wood Work paper two

12.4.17)

445/ 2

Metal Work paper two

12.4.18)

446/2

Building Construction paper two

12.4.19)

447/2

Power Mechanics paper two

12.4.20)

448/1 &2

Electricity paper one & two

12.4.21)

451/1

Computer Studies paper one

12.4.22)

501/1&2

French paper one & two

12.4.23)

502/1& 2

German paper one & two

12.4.24)

503/1 &2 &3

Arabic paper one, two and three

12.4.25)

511/1& 3

Music paper one & Theory

12.4.26)

565/1/2

Business studies

12.5.

HRE

Supervisors must ensure that sufficient number of calculators and Kenya


National Examinations Council mathematical tables are available for every
examination room. The tables must be scrutinized to ensure that they do not
contain information other than the printed data. All information in the
KNEC Mathematical tables are for use by the candidates during the
examination. The candidates should therefore have unrestricted use of the
tables.
Supervisors should therefore:

12.6.

12.5.1

Ensure candidates use only approved types of calculators


(refer to 11.0).

12.5.2

Report/indicate the type of calculator (s) i.e. model and


make, used in their examination room in the Report and
Certificate of supervision.

Supervisors and invigilators must ensure that candidates use only the
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION

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stationery supplied for the KCSE examination and for the subject/paper for
which the stationery has been printed. No other stationery shall be accepted
unless clearance is sought from the Council.

13.0

12.7.

Packets of stationery MUST NOT be subjected to uncontrolled use by


candidates. Each KCSE candidate is to be issued with one answer booklet at
the start of the examination session. Candidates should not take any paper
either used or unused out of the examination room.

12.8.

Graph paper shall be provided as part of the last pages of KCSE answer
booklets where required.

12.9.

Supervisors must ensure that at the end of each paper, a record of all answer
scripts received from the candidates is made using the Script Control forms
provided which should be enclosed in the candidates script return envelope(s)
after candidates have duly signed against their index numbers. Absent
candidates must be indicated by marking AB against the relevant index
number. Supervisor /Invigilator must sign against the AB for authentication.

The Examination Timetable:


13.1

Copies of the KCSE examination timetables are dispatched to all the District
Education officers and relevant stakeholders including the candidates in
September/October of each year. The same shall be available in the KNEC website which schools can download for their use.

13.2

ALL examination papers shall be sat in the morning sessions only.

13.3

The timetable is mainly divided into two sessions. The first session begins at 8.00
a.m. and second session at 10.30 or 11.00 a.m. as the case may be.

13.4

The timetable MUST NOT be altered without permission from the Council
Secretary/Chief Executive, Kenya National Examinations Council. Where there is
a conflict in timing between the timetable and question paper, the Supervisor must
adhere to the timing given on the question paper.

13.5

Should there be any clashes on the timetable, the Supervisor should arrange for 3
sessions per day after authorization from KNEC. In such cases, the Supervisor
together with the headteacher of the examination room must arrange for secure
segregation of the candidates affected. A detailed report from both the
Supervisor and the Headteacher must be submitted to KNEC.

14.0 Distribution Centres


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14.1

An education officer is appointed for each distribution centre and shall be in


attendance from 6.00 am on every morning of the examination.

14.2

The Supervisors must therefore be at the distribution centre at 6.00 am in order


to witness the opening of the green bags or cartons and get enough time to move
with the relevant question papers from the distribution centre and be at his/her
assigned station to start the examination at 8.00 am as scheduled.

14.3

Each distribution centre serves a small number of examination centres.


Supervisors shall be informed of their distribution and assigned centres ahead of
the examination by the District Education Officer. All Supervisors must carry
their letters of appointment, badges and National Identity cards on each day as
they pick the question papers from the distribution centre.

14.4

For each examination room, question papers have been carefully checked and
placed in the green bags/cartons which are properly labelled to show the name
of the Distribution Centre and date of the examination when they are to be
opened.

14.5

The Supervisors and Education officers managing distribution centres MUST


NOT open green bags/cartons before the scheduled examination dates.

14.6

Where the examination is kept in strong rooms other than an armoury, the keys
to the strong room must be under the custody of the Education Officer
assigned to each distribution centre.

14.7

Each Supervisor must, in person and NOT by delegation, collect the question
papers and other relevant materials in the morning of each examination day.

14.8

The Supervisor must be escorted by an armed security officer while moving


with the examination question papers from the distribution centre to the
examination room and when returning the candidates answer scripts from the
examination room to the distribution centre. There should be NO variation to
this requirement.

14.9

Each Education Officer managing a distribution centre, MUST check the Green
bags/cartons issued to them and ensure that the serial number on the green bag
and seal agree with what is on record. Where the two do not agree, KNEC
SHOULD be contacted to verify the contents.

14.10

After opening the green bags/cartons, the officer managing the distribution
centre must keep the used seals for the day safely for safe return to the Council
together with the candidates answer scripts.
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15.0

Procedures for Reporting Absentees and Identifying Candidates


15.1 Reporting Absentees:15.1.1 All registered candidates who do not present themselves for
any or all the papers must be reported absent by Supervisors and
invigilators. It should be clearly indicated whether a candidate is
absent in one paper, subject or more than one paper in a subject or
in several subjects that they registered for.
15.1.2 After the half hour grace period allowed at the beginning of
each paper, enter the index numbers of the candidates who are
absent on the answer scripts return envelope after verifying from
the attendance register.

15.2

Identification of Candidates
15.2.1

Photographs of all candidates sitting for the KCSE examination


have been captured electronically and a computer generated
photographs register availed for identification of candidates for
each examination room. Private candidates who are over 18 years
are also required to carry their original national identity card.

15.2.2

The computer generated photograph register has the candidates


index number, name and photograph.

15.2.3 Before the beginning of each paper, the Supervisor, the Invigilator(s) and
the Head of the school, or Education Officer in the case of private
candidates, shall verify this information to ensure that only
bonafide candidates take the examination.
16.0 HANDLING UNDER-PROTEST CASES
16.1

Candidates are expected to sit for the papers they are registered for as
given on the attendance register and manual school list (nominal roll).
The Kenya National Examinations Council does not allow under protest
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION

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cases. However, where a candidate who is registered for the examination


has registered for the wrong paper, he/she may be allowed to take the
paper as under-protest on authorization by the Council
Secretary/Chief Executive Officer and on payment of ksh 3,000/= per
subject.
16.2

A paper is said to be taken under-protest if it is taken as a genuine


correction of an error on the entries. Under-protest entry does not
mean a fresh entry on the attendance register.

16.3

Any candidate whose name does not appear on the school nominal roll
cannot be allowed as an under-protest entry case and should not be
allowed to sit for the KCSE examination. Candidates whose names do
not appear on the attendance register form are not registered to sit the
examination, and must not be allowed into the examination room unless
clearance is obtained from Council Secretary/Chief Executive, KNEC.

16.4

There may arise a case where a bonafide candidate is missed out on the
attendance register. In such a case, the Head teacher should produce
documents such as the school nominal roll to show that the candidate is
registered to sit for the examination in the examination room. If the
Supervisor is convinced that the information produced is genuine, then
he/she may allow the candidate to sit for the examination and then write a
report on the same to KNEC. The Supervisor must take extra care to
ensure that registered candidates are not denied a chance to sit the
examination simply because they do not appear on the attendance register.

16.5

Under-Protest entries are NOT accepted from private candidates.

16.6

School candidates already entered are permitted to sit under Protest


provided that:

16.7

16.6.1

The reason for the error is given in a letter from the School
Head (NOT THE SUPERVISOR).

16.6.2

A penalty of ksh 3,000/= per subject is paid and submitted


to KNEC.

District Education Officers are to issue receipts for Under Protest


payments using examination receipt books. Payment must be made into
the KNEC Bank Accounts at any of the following banks: 16.7.1

Cooperative Bank

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16.7.2
16.7.3
16.7.4

17.0

National Bank
Equity Bank
Kenya Commercial Bank

16.8

The report on under protest cases and deposit slips should be submitted to
the Deputy Secretary, Examinations Management at (KNEC) Mitihani
House, Dennis Pritt Road together with the summary of all Under
Protest cases. Money in cash form, personal or bankers cheque are
not acceptable as payment for under protest cases.

16.9

The District Examination Officer handling the return of candidates


answer scripts shall complete a list of all Under-protest cases in his/her
district. At the end of the examination, this list and the Bank Slips for all
Under-protest payments must be returned to the Council in the same
envelope as the Attendance Register
and the Report and
Certificate of Supervision. These documents shall be verified by the
Council personnel before the delivery note is signed. It is the
responsibility of the officer delivering answer scripts to ensure that
documents for under protest cases are signed for.

16.10

The answer script for Under-protest cases in the KCSE examination


should be sealed in the same envelope with other candidates answer
scripts and their index numbers should be indicated in the space
provided on the script control form. The details of the candidate who
sat a paper as under protest should be clearly written in the Report and
Certificate of Supervision and Headteacher confidential report.

16.11

Unless this Under -protest procedure is followed strictly, candidates


may be penalized by having their answer scripts not marked and
processed. The Supervisor must make wise informed decisions when it
comes to under-protest cases and ensure that no candidate is denied the
chance to sit for a paper(s) when proper acceptable explanation has been
given.

HANDLING CANDIDATES USING BRAILLE PAPERS DURING THE KCSE


EXAMINATION
17.1

Candidates should be seated in a room of their own with an invigilator.

17.2

Supervisors should not allocate extra time to the candidates as the time given on
the question paper and timetable is inclusive of the extra time. The examination
papers for the candidates should start at the same time with regular candidates.
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION

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17.3

After each examination, the braille answer scripts should be collected, counted,
packed separately in the KNEC envelope provided for Braille answer scripts and
handed over to the Education officer managing the distribution centre for safe
storage and eventual submission to the Council. Extra care should be taken when
handling Braille answer scripts

18.0 HANDLING SPECIALIZED PAPERS FOR THE KCSE EXAMINATION


18.1

FRENCH PAPER 1 (501/1) (Listening comprehension, dictation


and composition)
The materials shall be in two separate envelopes as follows:
18.1.1)

18.1.2)

18.2

501/1 -

501/1 -

Listening Comprehension, Dictation and


Composition: the envelope with the question
papers shall be packed in the green bags/carton
containing the examination papers as per the
timetable;
Listening Comprehension and Dictation
passage recorded in a cassette and packed in an
envelope with the school code and examination
dates as per the timetable;

On the Day of Examination


18.2.1

The Supervisor and the French teacher should ensure beforehand


that the cassette player is in good working condition, and that it is
placed at a suitable position for all the candidates to hear what is
recorded clearly.

18.2.2

The Supervisor/Invigilator shall adjust the tone and volume of the


tape/ cassette player so that all candidates are able to hear the
recording clearly.

18.2.3

If the tape-recorded material ends before the 45 minutes


allowed for the paper, the
Supervisor should allow the
candidates to use the remaining time to go over their work.

18.2.4

After the Listening Comprehension and Dictation time of 45


minutes is over, the Invigilator should announce to the candidates
to start the composition.

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18.3

18.2.5

The French teacher shall be on standby during the first 45


minutes, but should not remain in the examination room while the
examination is in progress.

18.2.6

Under no circumstances should the subject teacher have


access to the question paper before the examination is over.
Spare question papers should be treated as per clause 8.22 of these
instructions.

18.2.7

The school shall retain the recorded cassette after the French
examination paper.

GERMAN PAPER 1 (502/1) (Listening Comprehension and Composition)


The materials shall be in two separate envelopes as follows:

18.4

18.3.1

502/1 Listening Comprehension and Composition: the envelope with the


question papers is packed in the green bag/carton containing the
examination papers as per the timetable.

18.3.2

502/1 Listening Comprehension


The passages are recorded in a cassette and packed in an envelope with the
school code and examination dates as per the timetable.

On the Day of Examination


18.4.1

The Supervisor and the German teacher should ensure beforehand


that the Cassette player is available and is in a working condition and that it
is placed at a suitable position for all the candidates to hear the recording
clearly.

18.4.2

The Supervisor/Invigilator shall adjust the tone and volume of the


tape/Cassette player so that all candidates are able to hear the recording
properly.

18.4.3

The Listening Comprehension should take not more than 40 minutes.

18.4.4

If the tape recorded material ends before the approved 40 minutes, the
Supervisor/Invigilator should allow the candidates to use the remaining
time to go over their work.

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18.4.5

After the Listening Comprehension time of 40 minutes is over, the


Supervisor/Invigilator should then tell the candidates to start the
composition.

18.4.6

The German teacher shall be on standby during the first 40 minutes of this
paper, but should not remain in the examination room while the
examination is in progress.

18.4.7

Under no circumstances should the German teacher have access to the


question paper before the examination is over. Spare question papers
should be treated as per clause 8.22 of these instructions.

18.4.8

18.5

The school shall retain the tape cassette after end of the
examination paper.

German

ARABIC PAPER 1 (503/1) (Listening Comprehension and Dictation)


The materials shall be in two separate envelopes as follows:
18.5.1)

18.5.2)

503/1: Listening Comprehension and Dictation: the


envelope with the question papers shall be packed in the green bags/cartons
containing the examination papers as per the timetable.
503/1: 1 Listening Comprehension and Dictation passage recorded
in a cassette and packed in an envelope with the school code and
examination dates as per the timetable.

18.6 On The Day Of Examination


18.6.1)

The Supervisor and the teacher incharge of Arabic should ensure


beforehand that the Cassette player is available and is in good working
condition, and that it is placed at a suitable position for all the candidates
to hear the recording clearly.

18.6.2)

The Supervisor/Invigilator shall adjust the tone and volume of the tape
Cassette player so that all candidates shall be able to hear the recording
clearly.

18.6.3)

If the tape recorded material ends before the 45 minutes approved for
the exercise, the Supervisor/Invigilator should allow the candidates to use
the remaining time to go over their work.

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18.7

18.6.4)

The Arabic teacher shall be on standby during the first 45 minutes of this
paper, but should not remain in the examination room while the
examination is in progress.

18.6.5)

Under no circumstances should the Arabic teacher have access to the


question paper before the examination is over. All spare question papers
should be given to the Headteacher at the end of the examination paper.

18.6.6)

The school shall retain the tape cassette after the Arabic examination Paper.

KENYAN SIGN LANGUAGE PAPER 1 (504/1)


Kenyan Sign Language Receptive Signing Skills: Instructions to Supervisors and
Invigilators
18.7.1

The KCSE Kenyan Sign Language paper 1 (504/1) is a video based paper
that assesses the candidates ability to receive signed information and
respond to questions in writing. This examination must be administered
carefully since once the DVD containing the examination starts to play, it
shall run with no option of pausing or rewinding. Time for candidates to
answer the questions has been provided for in the Examination DVD. You
are required to watch the sample DVDs in the schools to familiarize
yourself with the nature of the paper.

18.7.2

EQUIPMENT REQUIRED FOR THE ADMINISTRATION OF


EXAMINATION
18.7.2.1

18.8

A large TV set (at least 21 inch-screen to be watched by


15 candidates at a time)

EXAMINATION ADMINISTRATION PROCEDURES


18.8.1

Set the DVD player ready for use and ensure all candidates can see clearly
as per the proposed seating arrangement.

18.8.2

Distribute the answer booklets. Allow the candidates to write their name,
index number and sign on the answer booklet provided.

18.8.3

Play the instructions DVD to the candidates.

18.8.4

By inserting the Examination


ENTER/PLAY/OK button.

DVD

into

the

player,

Press

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18.9

18.8.5

NOTE: Once you press the start button (play/ok), the screen shall show
that the examination shall be starting in the next 45 seconds. It is possible
to stop the DVD player at this stage if the candidates are not ready. This is
a highly visual examination and walking up and down the room can be
disruptive.

18.8.6

When the examination is over, the words End of Examination shall


appear on the screen. Candidates may be allowed to check their own work
at this point.

18.8.7

Collect the answer booklets from the candidates, count, arrange in order of
index numbers and pack in the special return envelope.

18.8.8

Like any other practical examination, the candidates not sitting for the
paper and those who shall have finished sitting for the examination should
be confined in separate rooms. If the centre has more than 40 candidates,
arrangements should be made to have more TV sets and DVD players.
KNEC shall provide enough DVDs based on the candidature per
examination room.

FEATURES OF THE EXAMINATION DVD


The following are key features that the Supervisors and Invigilators must be aware of:18.9.1

The Flasher- This is a feature that appears on the TV Screen in form of


flashing -lights whenever the candidates attention need to be drawn to
watch the screen. It signals to the candidate the beginning of a different
activity.

18.9.2

The Timer- This is a green and yellow graphic that shows the time
allocated for answering the questions or writing out the signed
sentences and words. It is a countdown feature.

18.10 SEATING ARRANGEMENT


The nature of examination and the shared TV watching calls for the horse-shoe seating
arrangement being used in the administration of this examination. The examination room
should be arranged as per the seating plan below while observing KNEC specifications
on spacing between candidates.
18.10.1

RECOMMENDED SEATING ARRANGEMENT KCSE KSL 504/1RECEPTIVE SIGNING SKILLS

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18.10.2

RAISED TV SET AND DVD

INVIGILATOR

18.10.3

The arrows indicate the direction the candidates shall be facing


during the examination.

18.11 KENYAN SIGN LANGUAGE (504/3)


Practical signing skills-15 minutes per candidate
This paper shall examine the practical/expressive signing skills of the candidates in
Kenyan Sign Language. The papers shall consist of:18.11.1
18.11.2

A compulsory topic given for every candidate to sign about;


A topic and a picture given for the candidate to choose one and sign
about;

18.12 Instructions for Administering Kenyan Sign Language (504/3) paper


18.12.1

Three examiners shall be sent to each examination room with the


following roles:
18.12.1.1

one examiner to sign out the interview


questions:

18.12.1.2

two examiners score/rate the candidates signing skills


Note that the candidates work shall NOT be videotaped for later marking.

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18.12.2

18.12.3

Examination centres should provide four (4) rooms for the administration
of this paper. The rooms are to be used as follows:
18.12.2.1

Room one - This room shall be used for confining


candidates who have not yet done the examination:

18.12.2.2

Room two - This room shall be used as a waiting room by


candidate for 5 minutes before entering the examination
room. The candidate shall sign the joint declaration form
and view the examination materials in this room:

18.12.2.3

Room three - This room shall be used as the examination


room where the candidate shall be interviewed and rated by
the team of examiners;

18.12.2.4

Room four- This room shall be used to confine the


candidates who have already been interviewed.

ART AND DESIGN PAPER 2 (442/2)


18.12.3.1

18.12.3.2

Printed instructions for Art and Design paper 2 (Practical)


have been sent to examination centres.
The question paper 442/2 should be given to the candidates
one hour before the start of the examination to enable them
make sketches on their choices from the alternative given
on plain A4-size paper within the examination room.
At the end of the one hour, issue the candidates with plain
A2-size paper to start the examination which will run for
three hours as indicated in the rubrics on the question
paper.
The Art teacher together with the Supervisor, should ensure
that the painted work is dry before packing and all the work
is packed flat and NOT folded or rolled in the envelope
provided

18.12.3.3

Arrangement of the objects/setting of the model by the


Art teacher. If there is a requirement for a set up of
objects/model, it should be in such a way that each
candidate obtains an uninterrupted view.

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18.12.3.4

18.12.3.5

18.12.3.6

18.12.4

18.13

In case of a large number of candidates, it is


recommended that more than one setup is
put in place.
The examination must be held in good light
but must be taken that direct sunlight does
not fall upon the objects/model while work
is in progress.
The surface on which the objects/model is
arranged/ posed may be below or above the
eye level of the candidates, depending on the
instructions on the question paper.

Handling of Drawings/Paintings
18.12.4.1

Each candidate must write clearly and correctly his/her


Centre Number, Index Number, the alternative and
question number in the space provided.

18.12.4.2

All drawings/paintings must be packed flat and not rolled.

18.12.4.3

When drawings are too large to be enclosed in the Return


Envelopes provided, the required information should be
given on the envelopes and the envelope packed in the
same parcel with the drawings/paintings.

MUSIC PAPER TWO (511/2) (Aurals) AND MUSIC PAPER THREE (511/3
(Theory)
18.13.1

An audio cassette shall be provided for paper 511/2 (Aurals).

18.13.2

Supervisors for Music papers shall liaise with the Music teachers or the
District Education Officers (for private candidates) before the examination
day to ensure that the CASSETTE PLAYER to be used is available and
in good working condition.

18.13.3

audio cassette shall NOT be accompanied by separate question papers.

18.13.4

Candidates must be given Music Manuscript paper (in a booklet form)


before the audio cassette is played as scheduled on the timetable. The
cassete is to be played once only.

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18.13.5

The cassette shall be retained by the school at the end of the Music
examination.

18.13.6

For paper 511/3, candidates are allowed to bring into the examination
room an unmarked score of the prescribed western music for analysis.

18.13.7

Supervisors should ensure that no additional documents are carried into


the examination room. They should also ensure that the score for the
prescribed western music analysis has no additional writing other
than bar numbers.

18.14 KCSE INDUSTRIAL EDUCATION PAPERS (446,447,448 AND 450)


18.14.1

Building Construction 446/2.


advance instructions are in schools the first week of September
each year. The Question Paper should be given to the candidates on
date of examination as indicated in the timetable while the marking
schemes shall be given to the subject teachers.

18.14.2

The following subjects have special instructions which are dispatched


to schools before start of examinations:
18.14.2.1
18.14.2.2
18.14.2.3

447/2
Power Mechanics practical
448/2 Electricity practical
450/2 Aviation Technology practical

18.14.3

There shall be question papers and marking schemes for the three papers
i.e 447/2, 448/2 and 450/2. The papers shall be given to examiners by the
Supervisor as per the timetable.

18.14.4

The subject teachers for 447/2, 448/2 and 450/2 are required
to be in their schools a day before the practical to assist the KNEC
examiner in setting up the equipment for the practical.
18.14.5

The examiners in-charge of papers 447/2, 448/2 and 450/2 shall


conduct the examination as per the KNEC instructions and shall
hand over the completed work properly sealed to the Supervisor
who shall record in the Report and Certificate of Supervision
before surrendering the same to the Education Officer receiving
the answer scripts.

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18.14.6

18.15

For Paper 449/2, candidates should be allowed to study the design


problem presented in the question paper thirty minutes (30 min)
before the start of the examination. The thirty minutes are over
and above the scheduled time reflected both on the timetable and
on the question paper.

Computer Studies

451/2 (Practical)

18.15.1

All schools offering this subject must ensure that there are
sufficient numbers of computers for the candidates registered for
the subject. A maximum of 2 candidates per computer should be
used as recommended to allow for two sessions. Each computer
must be loaded with a word processor, a database, a spreadsheet
and CD or DVD writer, DTP e.g. MS publisher or Page maker.
Candidates sitting for this subject must not be allowed to share
computers or interact during the examination. Please note that
sitting for this subject in cyber cafes or any other unauthorized
venues constitutes an examination irregularity.

18.15.2

There should be sufficient number of efficient printers for the


examination to be taken in NOT more than two sessions.

18.15.3

There should be a sufficient number of A4 sheets of plain paper for


printing.

18.15.4

There should also be a blank CD-RW for each candidate.

18.15.5

After the examination time (2 hours) has expired, each candidate


should be allowed 10 minutes to print his or her work.

18.15.6

During the examination, the computer teacher/ technician should


be available only for assistance in case of machine failure. They
should however not be based in the examination room, but should
be in close proximity to the examination room where they can be
reached easily when required.

18.15.7

The computers should be off line as the candidates perform the


practical. The computers should not be networked and the
candidates should not interact with any unauthorized persons
including the Computer teacher during the examination.

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18.15.8

The Role of the Supervisor and invigilator(s) on the Day of the


Computer Studies Practical Examination
18.15.8.1

18.15.8.2

After the 2 hours allowed for the paper, the


computers should be switched off except the ones
connected to the printer.
CDs of all the candidates should be collected.
Candidates should be called one at a time to print
their work. Each candidate should be allowed about
10 minutes.

18.15.8.3

There should be NO interaction (talking, passing of


papers etc) between candidates who are yet to print
their work.

18.15.8.4

The Supervisor and Invigilator(s) should closely


supervise the printing and collection of printouts
and CDs.

18.15.8.5

The teacher in charge of Computer Studies or a


technician should not be allowed to come into
contact with the candidates while the examination is
in progress unless accompanied by the Supervisor
or an Invigilator.

19.0

Information on handling of the Advanced Instructions for the KCSE Practical


Examinations

19.1

The role of the teacher in charge of Science subjects with a practical paper in
respect of the Advanced Instructions;
19.1.1 Before the Examination
19.1.1.1
To receive, immediately open and read the Councils advance
instructions for the relevant science subject before the day of the
examination to enable them to prepare for the practical
examinations properly. The instructions must be read and left with
the Head Teacher. No photo copies of the advanced instructions
should be made.
19.1.1.2

To liaise with the Head of the Institution to ensure that all the
necessary apparatus are available and are in good working
condition.

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19.2

19.1.1.3

To liaise with the Head of the Institution to ensure that all


chemicals and specimens required are obtained and ready for use
by the candidates during the examination period.

19.1.1.4

Except for the Physics practical, there should be enough apparatus


and specimens for all candidates in a shift.

19.1.1.5

Facilities such as sinks, heating points and common reagents


should be provided in sufficient numbers to avoid overcrowding of
the candidates.

19.1.1.6

To keep all the information of the instructions strictly confidential.


Teachers are warned that any unethical practice such as
divulging the contents of the instructions to candidates in
advance, or pre-empting the examination tasks, if found out,
shall lead to disciplinary action for professional misconduct,
and may cause the results of the candidates to be cancelled.

On the day of the Examination


19.2.1

The subject teacher should:-

19.2.1.1

divide the class into groups in liason with the Supervisor


and inform the candidates the order in which they should
go to the laboratories if they have to take the examinations
in shifts. This should be in the order of candidates index
numbers;

19.2.1.2

check the apparatus to ensure that they are working before


a new group of candidates goes into the laboratories.
Candidates must be left to handle the apparatus
independently when the examination is in progress. The
science teacher must not interact with the candidates when
examination is in progress or issue to the candidates any
instructions related to the experiment he/she has performed.

19.2.1.3

ensure the candidates for Physics practical paper (232/3)


dismantle the apparatus and leave them the way they were
at the start of the examination before they move to the next
station;

19.2.1.4

be in the preparation room while the examination is

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in progress;

19.3

not interact with the candidates thereafter;

19.2.1.6

carry out the relevant experiments in the Chemistry


practical paper(233/3) in a concealed room (not in front of
candidates) when the examination is in progress so as to be
able to report the results and any shortcomings in the
experiments. This applies to the Chemistry practical
only. The teacher's readings must not be made available
to the candidates as this may lead to cancellation of
candidates examination results;

19.2.1.7

The Physics and Biology teachers MUST NOT perform


any of the experiments.

The Role of the Supervisor during the Science practical examination


19.3.1

To prepare the sitting plan in liason with the subject teacher for all
session(s) before the examination.

19.3.2

To confine candidates who have not taken the paper before the respective
shifts and ensure that those who have taken their practical papers do not
mix with those who are yet to take it or make any information that may
have been recorded during the examination available to them.

19.3.3

19.3.4

19.4

19.2.1.5

To ensure that when the examination is in progress, the laboratory


assistant(s) and science teacher(s) ONLY enter the examination room
accompanied by the supervisor.

To ensure that neither the science teacher nor the laboratory assistant
communicates information on or mixes with the candidates in the absence
of the invigilator.

Crucial information on the Science Practical Papers for the KCSE Examination
19.4.1

Some Chemicals and/or specimens shall be supplied by K.N.E.C for 231/3


Biology and 233/3 - Chemistry. Polythene bags containing chemicals for
Biology 231/3 and Chemistry 233/3 should be opened by the Supervisor
one day before the date of the examination in the presence of the
Headteacher, subject teacher and the Invigilator
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19.4.2

Certain chemicals/specimens, identified by some letters/numbers, for the


Chemistry Practical paper (233/3) and Biology Practical paper (231/3)
shall be provided in sealed polythene bags or small carton. They shall be
kept in a secure place until they are opened by the Supervisor in the
presence of the teacher responsible for the particular subject and the Head
of the Institution.

19.4.3

CAUTION: During preparation, each of the substances should be


prepared separately. All precautions should be taken to avoid
contamination.

19.4.4

The polythene bags containing chemicals/specimens for the Biology


practical paper (231/3) and Chemistry practical paper (233/3) should be
opened one day before the date of the examination as per the examination
timetable. The dates for opening of the polythene bags containing
Chemicals are as follows:
233/3 Chemistry on Thursday 16/10/2014
233/3 Biology on Thursday 30/10/2014

19.5

Handling of Home Science paper 3(Foods and Nutrition) 441/3


19.5.1

On the day of the examination, the candidates should be divided into


groups of a maximum of 10 candidates per group.

19.5.2

During the practical, an assistant should be near the room to run errands
when necessary.

19.5.3

Each candidate must wear a bold label showing his/her full name and
index number.

19.5.4

No one but the teacher examining the practical and the Supervisor should
be present in the examination room during the practical session.

19.5.5

At the end of each practical session (1 hrs), the teacher and the
remaining candidates should be given adequate time to prepare for the
next session.

19.5.6

The Role of the Supervisor on the Day of the Home Science paper 3
(Food and Nutrition) Practical
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19.5.6.1

The Supervisor should ensure that the candidates are


not given assistance either during the planning session or at
the time of performing the practical examination. However,
the candidates are allowed to carry reference materials
such as recipes, text and exercise books on the planning
day.

19.5.6.2

At the end of the planning session, the Supervisor should


collect all the papers, originals and duplicates of recipes,
order of work, order list for food-stuff and equipment.

19.5.6.3 The Supervisor should give the duplicate order list for foodstuff and equipment to the Home Science teacher to
facilitate compilation of requirements for shopping.
19.5.6.4

The Supervisor should seal the rest of the test and original
copy of the plan in an envelope and hand them over to the
Head teacher for safe custody.

19.5.6.5 On the day of the practical examination, the Supervisor


should collect the sealed envelope containing the test from
the Head teacher. He/she should issue out question papers,
the original copies of the recipes, order of the work, list of
food-stuff and equipment to the candidates and hand over
the copies of the same to the Home Science teacher to
facilitate marking.
19.5.6.6

19.5.6.7

After every practical session, he/she should collect the


marking schemes from the Home science teacher and staple
them together with each candidates answer scripts, seal
the envelope and hand them over to the headteacher for
safe custody until all the candidates have taken their
examination.
At the end of the practical examination, the Supervisor
should receive and seal the return envelope(s) containing
Marking Schemes, Report form for the centre, the manual
mark sheets, the candidates answer scripts which include
original and duplicate of recipes, order of work and list of
food stuff and equipment copies.

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19.5.6.8 The Supervisor should return the sealed envelope(s) to the officer
in charge of examination at the distribution centre.The
District / Sub county officers shall re-park the sealed
return envelopes in the green bag(s) that contained the
question papers and the DEO/Sub County Officers shall
return the green bags/carton to the Council.
19.6

Clothing Construction (441/2)


19.6.1

The candidates shall be provided with printed pattern pieces for use during
the examination. They need not to return the pattern pieces.

19.6.2

There should be sufficient table space for each candidate to work freely.
At least four sewing machines and two set of pressing equipment should
be provided for every ten candidates.

19.6.3 All sessions should be organised to fit one day only.

20.0

19.6.4

The Supervisor must not be the Home Science teacher but the home
science teacher must be available in case the Supervisor wishes to consult
her/him.

19.6.5

Candidates should not trim the raw edges of the fabric with pinking shears
after the test has been completed.

19.6.6

When the test time has expired candidates must stop sewing the fabric.
However, they are allowed to:
19.6.6.1

press their work owing to the limited amount of pressing


equipment;

19.6.6.2

sew labels on a single fabric before placing their work in


the envelopes.

RETURN OF ANSWER SCRIPTS AND OTHER EXAMINATION MATERIALS


TO THE DISTRIBUTION CENTRE AND TO THE COUNCIL
20.1

At the end of the examination period allocated to a paper, the candidates answer
scripts must be collected, COUNTED, and compared with the entries on the
attendance list, (any discrepancy must be investigated and recorded in the script
control forms) and placed in order of index numbers in ascending order and put
in a return envelope, which must be sealed immediately in full view of the
candidates. The requisite details must be filled on the front cover of the answer
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scripts. Return envelope must be filled in accurately, envelopes sealed and kept on
a desk in front of examination room.

21.0

20.2

At the distribution centre, the Supervisor must ensure that the officer receiving
candidates answer scripts and any evidence of examination irregularity signs
for them in the Report and Certificate of Supervision. The Supervisor shall then
return the certificate, which he/she shall continue to use until the last examination
paper for the centre is taken.

20.3

Submission of any reports, evidence of examination irregularity or underprotest answer scripts is to be indicated clearly on the Supervisors report.

20.4

Dispatch of answer scripts to the KNEC should be organized by the District


Education Officers in conformity with the delivery of answer scripts instructions
and programme that shall be issued under separate cover. Materials should be
returned on the specified date(s). The programme of delivery must be adhered to
strictly and any change shall not be acceptable. This is done to avoid congestion
at the point of receipt and therefore changes shall not be allowed.

20.5

Vehicles delivering candidates answer scripts to KNEC offices located at


Industrial Area should be timed to arrive within normal working hours (8.00 am
to 5 pm). On arrival, answer scripts must be delivered to and signed for by the
Council officer in-charge of answer scripts management. Any discrepancies
must be properly recorded and signed for by both the returning officer and the
receiving officer of the Council.

SUMMARY OF MATERIALS TO BE RETURNED TO COUNCIL


The District Education Officer or his representative is required to submit the following
examination materials to KNEC at the end of the examination period or as per the
instructions given from time to time:
21.1

Candidates answer scripts.

21.2

Completed Attendance registers for Candidates, Supervisors, Invigilators


and other accountable tracking documents.

21.3

Completed Reports and Certificates of Supervision.

21.4

Head Teachers confidential report

21.5

Reports on examination irregularities together with any evidence of


examination irregularity (where applicable).
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21.6

Claims for Supervisors, Invigilators, Drivers, Security and Education


officers in both soft and hard copies, duly certified by the District
Education Officer.

21.7

All empty question papers packets and empty cartons from KNEC with a
duly signed declaration as per the requirement.

21.8
21.9

All green bags used for question papers, corresponding number of hooks,
used/unused seals, return envelopes and any other unused stationery.
Allocation of work to invigilators Record Printout.

21.10

Seating plans for candidates.

21.11

Empty cartons which were used to bring the question papers packets.

21.12

Copies of any question papers with errors, missing pages, blank or


smudged pages.
Summary of Under Protest entries, reports on under protest cases, a
letter from the Head teacher explaining the cases and the fees paid. (These
should be packed separately and delivered to the Deputy Secretary
Examination Management Mitihani House, Denis Pritt Road).

21.13

DR. JOSEPH M KIVILU


AG COUNCIL SECRETARY/CHIEF EXECUTIVE

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