Beruflich Dokumente
Kultur Dokumente
TABLE OF CONTENTS
ITEM
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2.0
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4.0
5.0
6.0
7.0
8.0
9.0
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11.0
12.0
13.0
14.0
15.0
16.0
17.0
18.0
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DESCRIPTION
Introduction
Role of County Directors of Education, Ministry of Education
Role of County Director of Education, TSC
Role of District Education Officer, Ministry of Education
Role of District Staffing Officer, TSC
Role of Education Officers managing distribution centres
Role of Police Officers in the administration of the KCSE
examination
Role of Supervisors
Role of the Invigilators
Role of the Head of the schools
Role of mathematics teacher
Information to Supervisors and Invigilators
The examination timetable
Distribution centres
Procedures for reporting absentees and identifying candidates
Handling under protest cases
Handling candidates using Braille papers during KCSE
examination
Handling specialized papers for the KCSE examination
Information on handling of the advanced instructions for the
2014 KCSE practical examination
Return of answer scripts and other materials to the distribution
centre and the Council
Summary of materials to be returned to KNEC
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Page 2 of 50
1.0
Introduction
These instructions have been prepared by the Kenya National Examinations Council for
conducting the KCSE examination. They should therefore be read carefully by those
charged with the responsibility of the field administration of this examination. In
particular, the following officers are requested to read all the instructions to assist them in
the conduct of the KCSE examination.
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
Head teachers;
1.9
Supervisors;
1.10
1.11
1.12
Invigilators;
1.13
2.0
The Role of County Directors of Education, MoEST in the administration of the KCSE
Examination
The County Director of Education (MoEST) is responsible to the Kenya National
Examinations Council for the successful conduct of the KCSE examination in the
County. His/her duties include to:
2.1
2.2
ensure security of question papers from the distribution centre to the examination
room and safe return of candidates answer scripts to the distribution centre;
2.3
ensure that examination rooms have the required facilities and a conducive
environment for conduct of the KCSE examination;
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 3 of 50
2.4
2.5
oversee and coordinate the transportation of question papers from KNEC/drop off
points to distribution centres, from distribution centres to examination rooms and
back;
2.6
liaise with the County administration for provision of security officers to ensure
the security of question papers at drop off points, on transit, at distribution and
examination centres;
2.7
oversee the preparation of fuel estimates based on distance and prudent use of the
same while ensuring the accurate surrender of imprest as per Government
Policy;
2.8
2.9
2.10
2.11
monitor the conduct of the KCSE examination in their respective counties while
ensuring that the examination is conducted according to the KNEC rules and
regulations;
2.12
manage data of Education Officers, drivers and Security Officers involved in the
conduct of the KCSE examination;
2.13
oversee the safe return of all candidates examination answer scripts and other
related KCSE examination materials to KNEC offices.
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 4 of 50
2.14
oversee return of green bags, cartons, hooks, seals and any extra examination
materials as required by the Council.
3.0 The Role of the TSC County Directors in the administration of the KCSE Examination
The Teachers Service Commission (TSC) County Director(s) is responsible to the Kenya
National Examinations Council for the successful conduct of the KCSE examination in
the County as per the specified roles. His/her duties include to:
4.0
3.1
3.2
3.3
3.4
monitor Supervisors and Invigilators during the conduct of the KCSE examination
in their respective counties to ensure that the examination is administered
according to the KNEC rules and regulations;
3.7
Page 5 of 50
4.1
4.2
ensure security of question papers from the distribution centre to the examination
room and safe return of candidates answer scripts to the distribution centre;
4.3
ensure that examination rooms have the required facilities and a conducive
environment for the conduct of the KCSE examination;
4.4
4.5
ensure that distribution centres are opened at an appropriate time to enable timely
delivery of question papers and other relevant materials to the examination rooms;
4.6
4.7
4.8
prepare fuel estimates based on distance and prudent use of the same while
ensuring surrender of imprest as per the Government Policy;
4.9
4.10
be responsible for the collection of question papers and other relevant materials
from KNEC/drop off points to distribution centres;
4.11
Page 6 of 50
5.0
4.12
4.13
monitor the conduct of the KCSE examination in their respective districts/subcounties while ensuring the examination is conducted according to the KNEC
rules and regulations;
4.14
manage data of Education Officers and Security Officers involved in the conduct
of the KCSE examination;
4.15
ensure the safe return of all candidates answer scripts, other related examination
documents, green bags, hooks, seals, empty question paper packets, cartons and
any other extra examination materials such as answer script return envelopes, to
KNEC offices.
5.3
verify the database provided for deployment of Supervisors and Invigilators for
use during the conduct of the KCSE examination while ensuring that all
Supervisors and Invigilators involved in the exercise are registered with the TSC;
5.4
Page 7 of 50
5.5
5.6
5.7
5.8
receive all the expected green bags/cartons from the District Education Officer at
the distribution centre;
6.2
confirm that the green bags/cartons containing examination materials are intact at
the point of receipt at the distribution centre and on every examination day;
6.3
vet Supervisors using both the identification badges issued to them by the District
Staffing Officer, TSC and national identity cards before issuing the examination
question paper packets;
6.4
ensure that the green bags/ cartons containing examination materials are opened
in the presence of Supervisors and Security Officers escorting examination
materials to the examination rooms;
6.5
ensure that only the green bags/ cartons with examination papers for the specific
examination day as indicated on the examination timetable are opened and that
question paper packets are issued after confirmation of the details on the packet.
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 8 of 50
All green bags and boxes are clearly dated and MUST NOT be opened before
the date of the examination;
7.0
6.6
monitor the security of the question papers and candidates answer scripts stored at
the distribution centre throughout the examination period;
6.7
ensure that all green bags/cartons are sealed at the end of each examination day in
the presence of Supervisors and Security Officers after accounting for all
candidates answer scripts from examination rooms;
6.8
ensure that the scripts receiving check list issued by the Council is filled on a
daily basis as the scripts are returned to the distribution centre by supervisors;
6.9
maintain detailed and accurate records of question papers issued, answer scripts
received and any evidence of examination irregularities at the end of each
examination day;
6.10
ensure that all return envelopes containing candidates answer scripts are sealed at
the end of each examination day;
6.11
ensure that there are armed security officers to escort Supervisors leaving the
distribution centre(s) with examination question papers;
6.12
ensure that the empty question paper packets (whole) with a duly signed
declaration have been put in cartons and returned to KNEC.
6.13
ensure that cartons, green bags, hooks, seals and any extra examination materials
such as answer script return envelopes are packed for submission to KNEC.
The role of Police Officers involved in the administration of the KCSE Examination
Police and other armed Security Officers are required to ensure the security of
examination question papers, candidates answer scripts and other materials from KNEC
Offices to the distribution centre, on transit, from the distribution centre to the
examination room and return of the same to KNEC.
7.1
7.1.1
Page 9 of 50
7.2
7.3
7.1.2
ensure the security of examination materials while they are stored at the
distribution centre;
7.1.3
7.1.4
7.2.1
witness the loading of examination materials into the vehicle at KNEC and
confirming that the green bags/ cartons are intact;
7.2.2
7.2.3
witness the off loading and handing over of examination materials at drop
off points / distribution centres and confirming that the green bags/ cartons
are intact before storing them in the armouries.
Page 10 of 50
7.4
7.3.1
7.3.2
ensure the security of examination materials while they are stored at the
distribution centre;
7.3.3
witness that the green bags/ cartons are intact before they are opened for
the daily dispatch to Supervisors;
7.3.4
witness the opening of the green bags/ cartons and issuing of examination
materials to Supervisors by the Education Officer managing the
distribution centre;
7.3.5
7.4.1
7.4.2
7.4.3
witness that question paper packets are intact before issuing of the
question papers to the candidates by the Supervisor;
7.4.4
witness the counting of the spare question papers, that they are all
put back in the question paper packet, the packet is stapled to
ensure it is sealed and kept in full view of the candidates on a desk
in front of the examination room;
Page 11 of 50
7.4.5
7.4.6
7.4.7
7.4.8
7.4.9
7.4.10
7.4.11
Important Note: While at the examination room, security officers are advised to avoid
direct contact with candidates during the examination session.
8.0
Supervisors are the returning officers at the examination centre and are
responsible to the District Staffing Officer, TSC and by delegation to the
Council, for the proper conduct of the KCSE examination in their respective
examination centre. Supervisors are required to carry out the following duties:
Page 12 of 50
8.2
8.2.1 pay a courtesy call to the Headteacher and sign the visitors book to register
arrival in the school;
8.2.2 be allocated a room with a lockable cabinet/cupboard by the Head teacher for
storage of examination materials other than the question papers and answer
scripts during the examination period;
8.2.3 inspect the room provided for his/ her use during the examination period and
ensure that it is lockable;
8.2.4
8.2.5
allocate duties to invigilators and ensure they know the rooms they shall be
in charge of;
8.2.6
inspect examination rooms to ensure that they are free of stimulus materials
i.e. have no writings on the walls and desks. Desks should have been
arranged as per KNEC specifications 1.22m apart on all sides;
8.2.7
ensure that each candidate has a desk with a label showing his/her name and
random index number pasted on the desk. No candidate should sit opposite
another candidate at the same table or desk;
8.2.8
request the Head teacher for all the materials / equipment required to
administer the KCSE examination i.e. wall clocks, bell, stapler, staple pins,
chalk and duster. The clock should be placed in a conspicuous position in
the examination room;
8.2.9
Page 13 of 50
8.3
8.2.12
8.2.13
ensure that candidates sign the attendance list at the end of the
examination period and the same is dully signed and stamped by the
Headteacher.
8.2.14
witness the opening of green bags and cartons at the distribution centre on each
examination day;
8.4 collect the question papers daily from the distribution centre and ensure
security when the question papers are on transit to the examination room and
while the examination is in progress;
8.5
inspect the examination rooms every day before the examination starts to ensure
that there are no unauthorized materials in the examination room and/or in the
candidates desks such as books, pieces of paper, mobile phones and other
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 14 of 50
write a report on any examination irregularity noted during the conduct of the
examination and ensure that confiscated materials are sealed and handed over to
the Education Officer managing the distribution centre for onward transmission to
the Council. The answer scripts of candidate(s) involved in examination
irregularity MUST be put together with the other answer scripts for the other
candidates in the examination centre while the envelope containing evidence of
cases of examination irregularities must be handed over personally by the
Supervisor to the Education Officer Managing Distribution Centre who should
sign for it.
8.8
supervise the searching of candidates as they enter the examination rooms for
every examination session. Female students must be searched by a female
Supervisor/Invigilators or teachers and male candidates must be searched by
male Supervisors/Invigilators or teachers;
8.9
inspect the washrooms before they are used by candidates and closely monitor
candidates who frequently visit the washrooms. Candidates who visit the
washrooms must be escorted and searched before re-entering the
examination room;
8.10
ensure that the school random number is boldly written on the chalk board and
candidates write it correctly on their answer scripts;
8.11
ensure the question papers for the following sessions and answer scripts for the
proceding sessions are placed at a desk in front of the candidates while the
examination is in session;
8.12
ensure that candidates write their answers in black or blue ink using
fountain or ballpoint pens. Pencils and pens of other colours may be used for
diagrams and maps only;
8.13
ensure that private candidates use their real index numbers and their answer
scripts are packed in the private candidates return envelopes and not mixed with
those of school candidates;
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 15 of 50
8.14
8.15
8.16
ensure that the candidates, invigilators, Head teacher and Security Officers inspect
the question paper packets and sign the declaration to witness that its/they are
intact before opening it/them.
8.17
ensure question papers and answer booklets are opened in full view of the
candidates, counted to ensure adequacy before issuing to the invigilator(s) to
distribute to the candidates;
8.18
ensure that no unauthorized persons have access to question papers while the
examination is in progress including the Education Officers, Head teacher,
Supervisor(s), Invigilator(s), teachers and support staff of the school;
8.19
8.20
8.21
ensure that the script control form is only signed by the candidates who have sat
for the examination before the end of the examination session;
8.22
ensure that the spare question papers are counted, put back in the question paper
packet, the packet is stapled to ensure it is sealed and kept in full view of the
candidates on a desk in front of the examination room during examination
session. The spare question papers shall only be issued to the Head of the school
at the end of the examination day before the Supervisor departs with sealed
answer script return envelopes for the day to the distribution centre;
8.23
collect, count and enclose all the candidates answer scripts and duly signed script
control form(s) in the official KNEC return envelope and seal the return envelope
in full view of the candidates, head teacher and security officer;
Page 16 of 50
8.24
ensure that the declaration on the return envelope is duly filled in the
presence of the candidates, Invigilators, Head teacher and Security Officer as
provided for in the return envelope containing candidates answer scripts. The
empty question paper envelopes should be returned intact to the officer in charge
of the distribution centre for submission to the Council;
8.25
8.26
receive question papers with errors or blank pages from Invigilators and
make a report on the same in the Report and Certificate of Supervision and
thereafter enclose the question paper(s) with errors or blank pages in the
envelope for return of attendance register which should be handed over to the
examination officer in the DEOs Office for submission to the Council;
8.27
8.28
8.29
8.30
draw a seating plan of each examination room, showing the position of the
Invigilator's desk in relation to each candidate for each examination session and
the distance between the candidates, as per instructions given in the Report and
Certificate of Supervision at the end of the examination period;
8.31
8.32
Page 17 of 50
9.0
8.33
ensure that all reports of hardship cases which are thought to have
affected candidates work during the examination and which are related to the
conduct of the examination are made in the Report and Certificate of
Supervision
8.34
in the case of cheating or collusion, the candidates name, index number and
any evidence of examination irregularity must be put in the irregularity
envelope provided for confiscated material, sealed and addressed for the attention
of Deputy Secretary, Research and Quality Assurance, KNEC. The envelope
containing the seized materials and irregularity reports should be handed over to
the Education Officer managing the distribution centre who should sign for them
and not any other person;
8.35
pay a courtesy call to the Head teacher and sign the visitors book to
register their arrival in the school and be introduced to the candidates by
the Head teacher and;
9.1.2
9.1.3
Page 18 of 50
9.2
9.3
9.1.4
9.1.5
9.2.1
9.2.2
inspect the examination rooms every day before the examination starts to
ensure that the rooms are clean, well arranged and free of unauthorized
materials in the examination room and/or in the candidates desks such as
books, pieces of paper, mobile phones and other electronic devices.
Any charts on the walls must be removed and any writings on the
chalkboards or desks must be erased;
9.2.3
check the washrooms to ensure they are clean and free of stimulus
materials;
9.2.4
inspect the washrooms before they are used by candidates and closely
monitor candidates who frequently visit the washrooms. Candidates who
visit the washrooms must be escorted and searched before re-entering
the examination room;
search candidates each time they enter the examination room to prevent
smuggling of unauthorized materials into the examination room(s) including
mobile phones or any other electronic communication devices. Female
candidates must be searched by a female Supervisor/Invigilators or teachers
and male students must be searched by male Supervisors/Invigilators or
teachers;
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 19 of 50
9.4
receive the question papers from the Supervisor, check to ensure that the
paper is correct as per the timetable and count them to confirm that there are
enough copies for all the candidates before distributing them;
9.5
ensure that the examination starts promptly and lasts for the period
scheduled on the examination timetable. If there is a variance between the time
indicated
on the time table and question paper, then the time indicated on
the question paper should be taken as the correct time;
9.6
ensure that all candidates write their answers in black or blue ink using fountain
or ballpoint pens. Pencils and pens of other colours may be used for diagrams
and maps only.
9.7
hand over to the Supervisor any paper with errors or blank pages for
further action as prescribed in clause 8.26;
9.8
9.9
collect, count and hand over candidates answer scripts at the end of each
examination session to the Supervisor for recording, packing and sealing in the
return envelope. The collection, packing and sealing of candidates answer scripts
must be done immediately the paper is completed in full view of the Head
teacher, Security Officer and candidates;
9.10
ensure that no examination irregularities take place and that candidates do not
communicate with each other while the examination is in progress, while at the
same time report to the Supervisor any cases of examination irregularities and
submit the relevant evidence including details of candidate(s) involved (i.e.
Name, Index No., Subject Name and Code etc);
9.11
ensure that no unauthorized persons have access to question papers while the
examination is in progress including the Head teacher, Invigilator, teachers and
support staff of the school
Page 20 of 50
9.12
9.13
9.14
The Invigilators must not explain the questions to the candidates, read or
allow any person to read candidates responses;
9.15
physically count candidates answer scripts at the end of each paper session
before allowing the candidates to leave the examination room to ensure that
they tally with the number of candidates in his/her room.
9.16
9.17
Ensure that candidates sign the attendance list at the end of the examination
period and the same is dully stamped and signed by the Headteacher.
9.18
10.0
Page 21 of 50
10.1
release all teachers who have been identified by the TSC County
Director/District Staffing Officer, TSC to supervise and invigilate the KCSE
examination to participate in the exercise;
10.2
10.3
ensure only candidates who have met entry requirements and are bonafide
candidates are presented to the Supervisor.
10.4
10.5
10.6
ensure that each candidate has a desk to himself/herself with a label showing
his/her name and random index number pasted on the desk. No candidate
should sit opposite another candidate at the same table or desk;
10.7
ensure optimum spacing between desks and chairs is met in the examination
room; that is, candidates must sit at least four (4) feet or (1.22m) apart in
all directions to avoid looking over one anothers work;
10.8
inspect the washrooms before they are used by candidates and ensuring they
have no stimulus materials;
10.9
clean, arrange and hand over the examination rooms to the Supervisors on
each day of the examination;
10.10
ensure that the staff of the institution do not interact with the candidates in
any way while the examination is in progress;
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 22 of 50
10.11
ensure that every candidate has the approved KNEC Mathematical table
with no stimulus information in it;
10.12
identify bonafide candidates before they get into the examination rooms to
avoid impersonation;
10.13
10.14
10.15
sign the head teachers declaration, which is, contained in the Report and
Certificate of Supervision document;
10.16
10.17
examination
Page 23 of 50
The mathematics teacher in an examination centre is responsible to the Head teacher and
to the District Staffing Officer, TSC and his/her roles include:
11.1
To ensure that only non-programmable calculators are used during the approved
papers of the KCSE examination where they are required as per KNEC
regulations;
11.2
To assist the Supervisors and Invigilators to ensure that the candidates enter the
examination room with calculators that meet the KNEC specifications;
the
mathematical
tables.
11.4
11.4.3
11.4.4
reciprocal keys;
11.4.5
11.4.6
11.4.7
brackets keys;
11.4.8
pie () key ;
11.4.9
exponential key;
11.4.10
percentage(%), key;
11.4.11
Page 24 of 50
11.4.12
12.0
12.1.2
12.1.2.2
12.1.2.3
12.1.2.4
12.1.2.5
12.1.2.6
12.1.2.7
12.2
Page 25 of 50
12.3
12.2.4
12.2.5
12.2.6
12.2.7
The following papers have special stationery which has been packed as shown:
PAPER
TYPE OF STATIONERY
442/2 Art & Design
A2 drawing papers
450/1/2 Aviation Technology- A3 drawing paper- separate
451/2 Computer Studies 6 Headed A4 sheets of plain paper
511/2 Music Aural
Booklets with provision for music
manuscript.
444/1 Woodwork
A3 drawing paper- separate
446/1 Building ConstructionA3 drawing paper - separate
447/1 Power Mechanics
drawing paper- separate
449/1/2 Drawing & Design- collect the answer sheets and
paper two (for 449/1, booklets but for
paper 449/2, only
the booklets should be collected after
the examination).
12.3.1
12.3.2
12.3.3
12.3.4
12.3.5
12.3.6
12.3.7
12.3.8
NOTE: Braille papers shall be supplied for all candidates who shall need to use
them.
12.4
101/1
12.4.2)
101/2
12.4.3)
102/2
12.4.4)
121/1 & 2
12.4.5)
122/1 &2
12.4.6)
231/1, 2 & 3
12.4.7)
232/1, 2 & 3
Page 26 of 50
12.4.8)
233/1, 2 & 3
12.4.9)
237/1 & 2
12.4.10)
313/1 & 2
CRE
12.4.11)
314/1 & 2
IRE
12.4.12)
315/1 & 2
12.4.13)
441/1 & 2
12.4.14)
442/1
12.4.15)
443/ 1, 2 & 3
12.4.16)
444/2
12.4.17)
445/ 2
12.4.18)
446/2
12.4.19)
447/2
12.4.20)
448/1 &2
12.4.21)
451/1
12.4.22)
501/1&2
12.4.23)
502/1& 2
12.4.24)
12.4.25)
511/1& 3
12.4.26)
565/1/2
Business studies
12.5.
HRE
12.6.
12.5.1
12.5.2
Supervisors and invigilators must ensure that candidates use only the
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 27 of 50
stationery supplied for the KCSE examination and for the subject/paper for
which the stationery has been printed. No other stationery shall be accepted
unless clearance is sought from the Council.
13.0
12.7.
12.8.
Graph paper shall be provided as part of the last pages of KCSE answer
booklets where required.
12.9.
Supervisors must ensure that at the end of each paper, a record of all answer
scripts received from the candidates is made using the Script Control forms
provided which should be enclosed in the candidates script return envelope(s)
after candidates have duly signed against their index numbers. Absent
candidates must be indicated by marking AB against the relevant index
number. Supervisor /Invigilator must sign against the AB for authentication.
Copies of the KCSE examination timetables are dispatched to all the District
Education officers and relevant stakeholders including the candidates in
September/October of each year. The same shall be available in the KNEC website which schools can download for their use.
13.2
13.3
The timetable is mainly divided into two sessions. The first session begins at 8.00
a.m. and second session at 10.30 or 11.00 a.m. as the case may be.
13.4
The timetable MUST NOT be altered without permission from the Council
Secretary/Chief Executive, Kenya National Examinations Council. Where there is
a conflict in timing between the timetable and question paper, the Supervisor must
adhere to the timing given on the question paper.
13.5
Should there be any clashes on the timetable, the Supervisor should arrange for 3
sessions per day after authorization from KNEC. In such cases, the Supervisor
together with the headteacher of the examination room must arrange for secure
segregation of the candidates affected. A detailed report from both the
Supervisor and the Headteacher must be submitted to KNEC.
Page 28 of 50
14.1
14.2
14.3
14.4
For each examination room, question papers have been carefully checked and
placed in the green bags/cartons which are properly labelled to show the name
of the Distribution Centre and date of the examination when they are to be
opened.
14.5
14.6
Where the examination is kept in strong rooms other than an armoury, the keys
to the strong room must be under the custody of the Education Officer
assigned to each distribution centre.
14.7
Each Supervisor must, in person and NOT by delegation, collect the question
papers and other relevant materials in the morning of each examination day.
14.8
14.9
Each Education Officer managing a distribution centre, MUST check the Green
bags/cartons issued to them and ensure that the serial number on the green bag
and seal agree with what is on record. Where the two do not agree, KNEC
SHOULD be contacted to verify the contents.
14.10
After opening the green bags/cartons, the officer managing the distribution
centre must keep the used seals for the day safely for safe return to the Council
together with the candidates answer scripts.
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
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15.0
15.2
Identification of Candidates
15.2.1
15.2.2
15.2.3 Before the beginning of each paper, the Supervisor, the Invigilator(s) and
the Head of the school, or Education Officer in the case of private
candidates, shall verify this information to ensure that only
bonafide candidates take the examination.
16.0 HANDLING UNDER-PROTEST CASES
16.1
Candidates are expected to sit for the papers they are registered for as
given on the attendance register and manual school list (nominal roll).
The Kenya National Examinations Council does not allow under protest
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 30 of 50
16.3
Any candidate whose name does not appear on the school nominal roll
cannot be allowed as an under-protest entry case and should not be
allowed to sit for the KCSE examination. Candidates whose names do
not appear on the attendance register form are not registered to sit the
examination, and must not be allowed into the examination room unless
clearance is obtained from Council Secretary/Chief Executive, KNEC.
16.4
There may arise a case where a bonafide candidate is missed out on the
attendance register. In such a case, the Head teacher should produce
documents such as the school nominal roll to show that the candidate is
registered to sit for the examination in the examination room. If the
Supervisor is convinced that the information produced is genuine, then
he/she may allow the candidate to sit for the examination and then write a
report on the same to KNEC. The Supervisor must take extra care to
ensure that registered candidates are not denied a chance to sit the
examination simply because they do not appear on the attendance register.
16.5
16.6
16.7
16.6.1
The reason for the error is given in a letter from the School
Head (NOT THE SUPERVISOR).
16.6.2
Cooperative Bank
Page 31 of 50
16.7.2
16.7.3
16.7.4
17.0
National Bank
Equity Bank
Kenya Commercial Bank
16.8
The report on under protest cases and deposit slips should be submitted to
the Deputy Secretary, Examinations Management at (KNEC) Mitihani
House, Dennis Pritt Road together with the summary of all Under
Protest cases. Money in cash form, personal or bankers cheque are
not acceptable as payment for under protest cases.
16.9
16.10
16.11
17.2
Supervisors should not allocate extra time to the candidates as the time given on
the question paper and timetable is inclusive of the extra time. The examination
papers for the candidates should start at the same time with regular candidates.
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 32 of 50
17.3
After each examination, the braille answer scripts should be collected, counted,
packed separately in the KNEC envelope provided for Braille answer scripts and
handed over to the Education officer managing the distribution centre for safe
storage and eventual submission to the Council. Extra care should be taken when
handling Braille answer scripts
18.1.2)
18.2
501/1 -
501/1 -
18.2.2
18.2.3
18.2.4
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18.3
18.2.5
18.2.6
18.2.7
The school shall retain the recorded cassette after the French
examination paper.
18.4
18.3.1
18.3.2
18.4.2
18.4.3
18.4.4
If the tape recorded material ends before the approved 40 minutes, the
Supervisor/Invigilator should allow the candidates to use the remaining
time to go over their work.
Page 34 of 50
18.4.5
18.4.6
The German teacher shall be on standby during the first 40 minutes of this
paper, but should not remain in the examination room while the
examination is in progress.
18.4.7
18.4.8
18.5
The school shall retain the tape cassette after end of the
examination paper.
German
18.5.2)
18.6.2)
The Supervisor/Invigilator shall adjust the tone and volume of the tape
Cassette player so that all candidates shall be able to hear the recording
clearly.
18.6.3)
If the tape recorded material ends before the 45 minutes approved for
the exercise, the Supervisor/Invigilator should allow the candidates to use
the remaining time to go over their work.
Page 35 of 50
18.7
18.6.4)
The Arabic teacher shall be on standby during the first 45 minutes of this
paper, but should not remain in the examination room while the
examination is in progress.
18.6.5)
18.6.6)
The school shall retain the tape cassette after the Arabic examination Paper.
The KCSE Kenyan Sign Language paper 1 (504/1) is a video based paper
that assesses the candidates ability to receive signed information and
respond to questions in writing. This examination must be administered
carefully since once the DVD containing the examination starts to play, it
shall run with no option of pausing or rewinding. Time for candidates to
answer the questions has been provided for in the Examination DVD. You
are required to watch the sample DVDs in the schools to familiarize
yourself with the nature of the paper.
18.7.2
18.8
Set the DVD player ready for use and ensure all candidates can see clearly
as per the proposed seating arrangement.
18.8.2
Distribute the answer booklets. Allow the candidates to write their name,
index number and sign on the answer booklet provided.
18.8.3
18.8.4
DVD
into
the
player,
Press
Page 36 of 50
18.9
18.8.5
NOTE: Once you press the start button (play/ok), the screen shall show
that the examination shall be starting in the next 45 seconds. It is possible
to stop the DVD player at this stage if the candidates are not ready. This is
a highly visual examination and walking up and down the room can be
disruptive.
18.8.6
18.8.7
Collect the answer booklets from the candidates, count, arrange in order of
index numbers and pack in the special return envelope.
18.8.8
Like any other practical examination, the candidates not sitting for the
paper and those who shall have finished sitting for the examination should
be confined in separate rooms. If the centre has more than 40 candidates,
arrangements should be made to have more TV sets and DVD players.
KNEC shall provide enough DVDs based on the candidature per
examination room.
18.9.2
The Timer- This is a green and yellow graphic that shows the time
allocated for answering the questions or writing out the signed
sentences and words. It is a countdown feature.
Page 37 of 50
18.10.2
INVIGILATOR
18.10.3
18.12.1.2
Page 38 of 50
18.12.2
18.12.3
Examination centres should provide four (4) rooms for the administration
of this paper. The rooms are to be used as follows:
18.12.2.1
18.12.2.2
18.12.2.3
18.12.2.4
18.12.3.2
18.12.3.3
Page 39 of 50
18.12.3.4
18.12.3.5
18.12.3.6
18.12.4
18.13
Handling of Drawings/Paintings
18.12.4.1
18.12.4.2
18.12.4.3
MUSIC PAPER TWO (511/2) (Aurals) AND MUSIC PAPER THREE (511/3
(Theory)
18.13.1
18.13.2
Supervisors for Music papers shall liaise with the Music teachers or the
District Education Officers (for private candidates) before the examination
day to ensure that the CASSETTE PLAYER to be used is available and
in good working condition.
18.13.3
18.13.4
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18.13.5
The cassette shall be retained by the school at the end of the Music
examination.
18.13.6
For paper 511/3, candidates are allowed to bring into the examination
room an unmarked score of the prescribed western music for analysis.
18.13.7
18.14.2
447/2
Power Mechanics practical
448/2 Electricity practical
450/2 Aviation Technology practical
18.14.3
There shall be question papers and marking schemes for the three papers
i.e 447/2, 448/2 and 450/2. The papers shall be given to examiners by the
Supervisor as per the timetable.
18.14.4
The subject teachers for 447/2, 448/2 and 450/2 are required
to be in their schools a day before the practical to assist the KNEC
examiner in setting up the equipment for the practical.
18.14.5
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18.14.6
18.15
Computer Studies
451/2 (Practical)
18.15.1
All schools offering this subject must ensure that there are
sufficient numbers of computers for the candidates registered for
the subject. A maximum of 2 candidates per computer should be
used as recommended to allow for two sessions. Each computer
must be loaded with a word processor, a database, a spreadsheet
and CD or DVD writer, DTP e.g. MS publisher or Page maker.
Candidates sitting for this subject must not be allowed to share
computers or interact during the examination. Please note that
sitting for this subject in cyber cafes or any other unauthorized
venues constitutes an examination irregularity.
18.15.2
18.15.3
18.15.4
18.15.5
18.15.6
18.15.7
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18.15.8
18.15.8.2
18.15.8.3
18.15.8.4
18.15.8.5
19.0
19.1
The role of the teacher in charge of Science subjects with a practical paper in
respect of the Advanced Instructions;
19.1.1 Before the Examination
19.1.1.1
To receive, immediately open and read the Councils advance
instructions for the relevant science subject before the day of the
examination to enable them to prepare for the practical
examinations properly. The instructions must be read and left with
the Head Teacher. No photo copies of the advanced instructions
should be made.
19.1.1.2
To liaise with the Head of the Institution to ensure that all the
necessary apparatus are available and are in good working
condition.
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19.2
19.1.1.3
19.1.1.4
19.1.1.5
19.1.1.6
19.2.1.1
19.2.1.2
19.2.1.3
19.2.1.4
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in progress;
19.3
19.2.1.6
19.2.1.7
To prepare the sitting plan in liason with the subject teacher for all
session(s) before the examination.
19.3.2
To confine candidates who have not taken the paper before the respective
shifts and ensure that those who have taken their practical papers do not
mix with those who are yet to take it or make any information that may
have been recorded during the examination available to them.
19.3.3
19.3.4
19.4
19.2.1.5
To ensure that neither the science teacher nor the laboratory assistant
communicates information on or mixes with the candidates in the absence
of the invigilator.
Crucial information on the Science Practical Papers for the KCSE Examination
19.4.1
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19.4.2
19.4.3
19.4.4
19.5
19.5.2
During the practical, an assistant should be near the room to run errands
when necessary.
19.5.3
Each candidate must wear a bold label showing his/her full name and
index number.
19.5.4
No one but the teacher examining the practical and the Supervisor should
be present in the examination room during the practical session.
19.5.5
At the end of each practical session (1 hrs), the teacher and the
remaining candidates should be given adequate time to prepare for the
next session.
19.5.6
The Role of the Supervisor on the Day of the Home Science paper 3
(Food and Nutrition) Practical
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 46 of 50
19.5.6.1
19.5.6.2
19.5.6.3 The Supervisor should give the duplicate order list for foodstuff and equipment to the Home Science teacher to
facilitate compilation of requirements for shopping.
19.5.6.4
The Supervisor should seal the rest of the test and original
copy of the plan in an envelope and hand them over to the
Head teacher for safe custody.
19.5.6.7
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19.5.6.8 The Supervisor should return the sealed envelope(s) to the officer
in charge of examination at the distribution centre.The
District / Sub county officers shall re-park the sealed
return envelopes in the green bag(s) that contained the
question papers and the DEO/Sub County Officers shall
return the green bags/carton to the Council.
19.6
The candidates shall be provided with printed pattern pieces for use during
the examination. They need not to return the pattern pieces.
19.6.2
There should be sufficient table space for each candidate to work freely.
At least four sewing machines and two set of pressing equipment should
be provided for every ten candidates.
20.0
19.6.4
The Supervisor must not be the Home Science teacher but the home
science teacher must be available in case the Supervisor wishes to consult
her/him.
19.6.5
Candidates should not trim the raw edges of the fabric with pinking shears
after the test has been completed.
19.6.6
When the test time has expired candidates must stop sewing the fabric.
However, they are allowed to:
19.6.6.1
19.6.6.2
At the end of the examination period allocated to a paper, the candidates answer
scripts must be collected, COUNTED, and compared with the entries on the
attendance list, (any discrepancy must be investigated and recorded in the script
control forms) and placed in order of index numbers in ascending order and put
in a return envelope, which must be sealed immediately in full view of the
candidates. The requisite details must be filled on the front cover of the answer
INSTRUCTIONS FOR THE CONDUCT OF THE KCSE EXAMINATION
Page 48 of 50
scripts. Return envelope must be filled in accurately, envelopes sealed and kept on
a desk in front of examination room.
21.0
20.2
At the distribution centre, the Supervisor must ensure that the officer receiving
candidates answer scripts and any evidence of examination irregularity signs
for them in the Report and Certificate of Supervision. The Supervisor shall then
return the certificate, which he/she shall continue to use until the last examination
paper for the centre is taken.
20.3
Submission of any reports, evidence of examination irregularity or underprotest answer scripts is to be indicated clearly on the Supervisors report.
20.4
20.5
21.2
21.3
21.4
21.5
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21.6
21.7
All empty question papers packets and empty cartons from KNEC with a
duly signed declaration as per the requirement.
21.8
21.9
All green bags used for question papers, corresponding number of hooks,
used/unused seals, return envelopes and any other unused stationery.
Allocation of work to invigilators Record Printout.
21.10
21.11
Empty cartons which were used to bring the question papers packets.
21.12
21.13
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