Beruflich Dokumente
Kultur Dokumente
SUPPLIES OR PROPERTY
ACCOUNTING FOR SUPPLIES OR PROPERTY
Sec. 112. Definition of Supplies or Property. Supplies or
property include everything, except real property, which may be
needed in the transaction of public business or in the pursuit of any
undertaking, project or activity, whether in the nature of equipment,
furniture, stationery, materials for construction or personal property
of any sort, including non-personal or contractual services such as the
repair and maintenance of equipment and furniture, as well as
trucking, hauling, janitorial, security, and related services. ( Sec.
356c of the LGC)
Sec. 113. Classification of Supplies or Property. Supplies
or property shall have the following classification:
a. Expendable supplies or property referring to articles
which are normally consumed in use within one year or
converted in the process of manufacture or construction,
or those having a life expectancy of more than one year
but which shall have decreased substantially in value
after being put to use for only one year. Examples are
stationery, fuel, spare parts. Expendable supplies forms
part of the maintenance and operating expenses of the
LGU.
b. Non-expendable supplies or property referring to
articles which are not consumed in use and ordinarily
retain their original identity during the period of use,
whose serviceable life is more than one year and which
add to the assets of the government. Examples are
furniture, fixtures, transport equipment and other
equipment. Non-expendable supplies or property are
proper charges to capital outlay of the LGU.
c. Non-personal services includes, but is not limited to
repairing, cleaning, redecorating, and furnishing of
necessary repair parts or other supplies as part of the
services performed. Examples are contractual services
82
Ball pen
Reference
Beg. Balance
per actual
inventory
Delivery
Receipt/
Invoice No.
RIS No.
Delivery
Receipt/
Invoice No.
RIS No.
Date
Received
Issued
Jan. 1
Jan 12
200 @
P10
400 @
12
4,800
Jan. 16
Jan. 26
500 @
11.33
300 @
11
Jan. 30
200 @
11.09
100 @
12
5,665
3,300
Jan. 29
Delivery
Receipt/
Invoice No.
Balance
1,200
2,218
600 @
11.33
100 @
11.35
400 @
11.09
200
@11.09
300 @
11.39
P2,000
6,800
1,135
4,435
2,217
3,417
(On Jan. 12, the new unit cost of P11.33 was found by
dividing P6,800, the total cost, by 600, the number of units at hand.
Then on Jan. 16, the peso balance, P1,135 represented the previous
balance P6,800 less P5,665, the cost assigned to the 500 units issued
on this date. New unit costs were calculated on Jan. 26 and 30 when
additional units were acquired. )
Sec. 116. Requisition Procedures. (a) Requirement of
Requisition - Any order for supplies shall be filled by the provincial
general services officer, the city general services officer, or the
municipal treasurer, as the case maybe, for any office or department
of the LGU concerned only upon written requisition.
(b) Forms to be used - Requisitions shall be accomplished
using the following forms:
(1)
86
PROCESS
PERSON / UNIT
RESPONSIBLE
GSO/Local Treasurer
GSO/Local Treasurer
g. Inspect
items,
and
signs
inspection portion of the AIR.
Property Unit/LGU
Inspector
87
PROCESS
PERSON / UNIT
RESPONSIBLE
GSO/Local Treasurer
i.
Accounting Unit
j.
Requisitioning Unit
k. Verify
records,
requisitioning unit.
l.
advise
88
Accounting Unit
Requisitioning Unit
GSO/Local Treasurer
PROCESS
PERSON / UNIT
RESPONSIBLE
GSO/Local Treasurer
Accounting Unit
89
Account Title
Acct.
Code
Debit
Credit
(enter Obligation in
the RAAOMO- P100)
Record delivery of
items and charge
invoice, if
procurement is on
credit
155
401
Payment of Invoice
Accounts Payable
Withholding
Taxes
Payable
Cash in Bank LCCA
401
155
If Procurement is on
Cash
Motor Vehicles
Maintenance
Spare Parts Inventory
1
00
100
100
410
110
20
80
100
410
110
20
80
878
155
50
100
50
(Enter obligation in
the RAAOMO-P100)
Record delivery of
items and charge
invoice, if
procurement is on
credit.
Office Supplies
Inventory
Accounts Payable
149
Accounts Payable
Withholding Taxes
Payable
Cash in Bank LCCA
401
Payment of Charge
Invoice
90
401
410
110
100
100
20
80
Particulars
If procurement is on
cash basis
Withdrawal of
Office Supplies for
office use.
1.3
Account Title
Office Supplies
Inventory
Withholding Taxes
Payable
Cash in Bank LCCA
Office Supplies
Expenses
Office Supplies
Inventory
Acct.
Code
149
Debit
100
410
110
849
Credit
20
80
100
149
100
Accountable
Forms Issuance of PR for
accountable forms
Procurement on a
cash basis
Withdrawal of office
supplies
(Enter obligation in
the RAAOMO
P100.00)
Accountable Forms
Inventory
Withholding Taxes
Payable
Cash in Bank LCCA
Accountable Forms
Expenses
Accountable Forms
Inventory
148
100
410
110
848
20
80
100
148
100
2. Equipment
2.1
(Enter obligation in
RAAOCO-P20,000)
Record charge
invoice and Delivery
of item.
Office Equipment
Accounts Payable
Payment of delivered
Equipment
Accounts Payable
Withholding Taxes
Payable
Cash in Bank LCCA
91
222
401
401
410
110
20,000
20,000
20,00
0
2,000
18,000
Particulars
2.2
Account Title
Acct.
Code
Debit
Issuance of PR for
Furniture
and
Fixture - P20,000
(Enter Obligation in
RAAOCO-P20,000)
Record Charge
Invoice and delivery
of item
224
401
20,000
Payment of
delivered furniture
and fixture
Accounts Payable
Withholding Taxes
Payable
Cash in Bank LCCA
401
20,000
Credit
20,000
410
110
2,000
18,000
3. Non-Personal Services
3.1 Security Services Issuance of contract
for security services
- P120,000
(Enter obligation in
the RAAOMOP120,000)
Receipt of monthly
Billing- P10,000
Payment of monthly
billing
Accounts Payable
Withholding Taxes
Payable
Cash in Bank LCCA
858
401
10,000
401
10,000
10,000
410
110
1,000
9,000
(Enter obligation in
the RAAOMOP120,000)
Receipt of monthly
billing P10,000
General Services
Accounts Payable
857
401
10,000
Payment of Monthly
Billing
Accounts Payable
Withholding Taxes
Payable
Cash in Bank LCCA
401
10,000
92
410
110
10,000
1,000
9,000