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SESSION OVERVIEW
In Government service, an
employee is duty bound to serve the
Government at the place wherever he
is posted (subject to certain conditions
applicable to different cadre in respect
of transfers). While serving the
Government, a Government servant
may undergo movement from one post
to another either within the same
station or to another station to take up
duties of a new post or in consequence
of change of his headquarters. Under
these circumstances, the employee
requires certain time to affect the
transit, in case change of station is
involved; or to understand the location
of his new office if in the same station.
This time period is referred as Joining
Time which, subject to certain
limitations, is granted to the employee.
The eligibility conditions and the
time limit of the Joining Time is
governed by Central Civil Services
(Joining Time) Rules, 1979. The
salient features of the Rules will be
dealt in detail in this session.
In addition to this, discussion
will also be made on the travel
concession available to a Government
servant. The Leave Travel Concession
(LTC) admissible to the Central
Government Civilian employees other
than Railway employees was originally
introduced in 1956.
On the recommendations of the
3 Pay Commission, the scope of the
concession was enlarged and the LTC
as it stands today consists of two
schemes: (i) Home Travel Concession;
and (ii) All India Travel Concession.
rd
Note 2.4
LEARNING OBJECTIVESs
In the session the participants
will be informed about
212
A.
JOINING TIME
1.
Definition
(iii)
(iv)
(v)
(vi)
Admissibility
Admissible
(i)
(ii)
Note 2.4
To permanent/ temporary
employees and permanent/
provisionally
permanent
State
Government
employees on appointment
on the results of a
competitive examination/
interview
open
to
Government servants and
others, (however, joining
time pay will not be
admissible to temporary
Central
Government
employees who have not
completed 3 years of
regular continuous service).
[Rule 4(4)]
To surplus staff transferred
from one post to another
under
the
Scheme
regulating redeployment of
surplus staff.
[Rule 4(2)]
2.2
Not admissibleJoining
time is not admissible on temporary
transfer but only actual transit time, as
on tour, is admissible.
[Rule 4 (1)]
213
3.
Distance
between the
old and the
new
Headquarters
(ii)
If change of residence is
involved, joining time will
be
admissible
with
reference to the distance
between the old and the
new stations by direct route
and ordinary mode(s) of
travel. The time limit of
joining time will be as
follows.
Joining
time
admissible
1,000 Km or 10 days
less
More
than
1,000
Km 12 days
and up to
2,000 Km
More
than 15 days*
2,000 Km
Note 2.4
3.3
In the cases of stations in a
remote locality, additional days of
joining time over and above the
number of days indicated in the above
table will be granted.
[Rule 5(5) GOI (1)]
3.4 Actual and not weighted distance
Distance should be calculated on
actual basis and not on the weighted
one for which fare is charged by the
Railways in some sections.
[Note below Rule 5 (4)]
3.5
Holidays
(ii)
(iii)
12 days
15 days
15 days
214
(iv)
4.
4.1
Extension of joining time can be
granted up to a maximum of 30 days
by heads of Departments and beyond
30 days by the Departments of
Government of India, based on the
guiding principle that the total should
be approximately equal to 8 days for
preparation plus reasonable transit time
plus holidays, if any following.
[Rule 5 (5)]
5. Unavailed Joining Time to be
credited to Earned Leave
5.1 If an employee is ordered to join
the new post at a new place of posting
without availing full joining time to
which he is entitled or he proceeds
alone to the new place and joins
without availing full joining time and
takes his family later within the
permissible period for claiming
transfer T.A., the unavailed period (full
joining time limited to a maximum of
15 days minus availed joining time),
will be credited to his earned leave
account. If the addition results in the
total Earned Leave at credit exceeding
300 days, the excess will be ignored.
This concession is not admissible for
transfer in the same station.
[Rule 6 (1) and GIO (6)]
6.
Note 2.4
7.
(ii)
215
(ii)
(iii)
Journey period availed on
transfer at ones own request not
regularised as leave is treated as dies
non and does not count for increment,
leave or pension.
[AI (7), FR 26]
9.
Miscellaneous
9.1
When transfer is cancelledWhen the order of transfer is cancelled
after the employee has handed over
charge of the old post but before taking
over charge of the new post, the period
intervening between the dates of
handing over and taking over is treated
as joining time.
[C & AG D (1)]
10.1
If a Government servant
overstays the Joining Time period he
will have to regularise the period of
overstay as leave on his own account.
In the event of not regularising the
overstay, the period will be treated as
dies non and will not count for
increment, leave or pension.
9.2
B.
LEAVE
CONCESSION
Note 2.4
1.
TRAVEL
General
1.1
The Leave Travel Concession
(LTC) admissible to the Central
Government Civilian employees other
than Railway employees was originally
introduced in 1956 as a measure of
assistance to government servants
working at considerable distances
away from their home towns to visit
their home town in a block of 2 years
with employees bearing the cost of the
first 400 Kms. of the journey
(160Kms. in the case of Class IV
employees).
1.2
Definition
Concession admissible to a
Government servant to meet expenses
of journey for self and family when on
leave to home town; or; and any place
in India.
216
2.
Eligibility
2.1
Any employee who has
completed one year of continuous
service on the date of journey
performed by him/ his family is
eligible.
Example: An official appointed on 3112-2000 will be eligible for the two
year block 2000-01, but those
appointed on or after 1-1-2001, will
not be eligible for that block.
3.1
Family includes-
(i)
(ii)
(iii)
(iv)
(v)
(ii)
(iii)
(iv)
Note 2.4
4.
Salient Points
217
Family
staying
Government servant-
with
4.5
tour.
town
4.6
Cannot be availed of during
closed holidays only, without taking
any leave.
4.7 Carry forward Concession for
one block can be carried forward to the
first year of the next block, i.e., the
outward journey for 2000-01 block can
be performed up to 31-12-2002.
Employees entitled to LTC to home
town for self alone every year cannot
carry forward the concession.
5.
Entitlements
5.1
Note 2.4
Pay Range
Shatabdi
Express
Executive
Class
Rajdhani
Express
AC First
Class
Other
Trains
AC First
Class
Rs
8,00016,399
AC Chair
Car
AC 2-tier
AC 2-tier
Rs
4,1007,999
AC Chair
Car
AC chair
Car
First
Class/ AC
3-tier/ AC
Chair Car
Below 4,100
Not
entitled
Not
entitled
Sleeper
Class
Rs 16,400
Pay Range
Rs
8,000
and above
A & N Islands
and
Lakshadweep
Islands
Deluxe Class
Rs 6,5007,999
First / A Cabin
Class
Rs 4,1006,499
Second / B Cabin
Class
Below
4,100
Bunk Class
Others
Highest Class
If there be two
classes only on
the steamer the
lower class
If there be three
classes
the
middle or second
class. If there be
four classes the
third class
The lowest class
218
5.3
Pay
Range
Rs 18,400
and above
Journey by Road
Entitlements
Rs 8,000 18,400
Rs 6,500 8,000
Rs 4,100
- 6,500
Below
4,100
C.
1.
CATEGORIES OF LTC
LTC to Home Town
1.5
An employee (including
unmarried) having his family at his
home town can avail of this concession
for himself alone every year instead of
having it for both self and family once
in two years.
2.
Scope
(i)
(ii)
(iii)
Officials
availing LTC to
home town for self alone once
every year are not entitled to
LTC to anywhere in India.
1.2 It
is admissible to
all
employees irrespective of the distance
between headquarters and home town.
1.3
Home town once declared is
treated as final. In exceptional
circumstances, the Head of the
Department may authorize a change,
only once during entire service.
1.4
Admissible once in a block of
two calendar years. The blocks are
2002-03, 2004-05 and so on. The
current block is 2004-05.
Note 2.4
219
2.3
Conditions - Intended place of
visit should be declared by the official
to the Controlling Authority in
advance. Any change in the declared
place of visit should be intimated to the
authority. Other conditions as stated in
Salient features to apply to the claim
of concession
1.3
When advance is taken, the
claim should be submitted within one
month from the date of return journey.
If not, outstanding advance will be
recovered in one lumpsum and the
claim will be treated as one where no
advance is sanctioned. Penal interest at
14% on the entire advance from the
date of drawal to the date of recovery
will be charged.
ILLUSTRATION
Suppose an official is entitled to
two concessions during the two blocks
of 1998-99 and 2000-01.
1. In respect of 1998-99, he can avail
the concession to home town before
the grace period, i.e., by 31-12-192000. Then he is entitles to C/F his
LTC to anywhere in India to be availed
before the grace period, i.e., by 31-122002.
2.
In the above case, suppose the
official avails of LTC to home town
after 31-12-2000. This will be debited
against the block 2000-01 and hence
he will not be entitled to anywhere in
India LTC. In this case, he will lose
his entitlement for 1998-99 by not
availing it before the grace period.
B-2.
ADVANCE OF LTC
1.
Terms and conditions when
advance is taken
1.1 Up to 90% of the fare can be
taken as advance. Advance admissible
for both outward and return journeys if
the leave taken by the official or the
anticipated absence of members of
Note 2.4
1.2
The official should furnish
railway ticket numbers, etc., to the
Competent Authority within ten days
of drawal of advance.
2.
220
b)
c)
1,400
71,450
61,780
9,670
Note 2.4
a)
ILLUSTRATION
Entitlement of the Officer for
Journey by Air
Pay
range
Rs
18,400
Entitlement
Air Economy class by
National Carrier or AC First
Class
Entitlement
Actual fare by any type of
public bus, including air
conditioned bus
221
SUMMARY
At the end of the session
participants will understand the
admissibility of Joining Time and the
circumstances under which it can be
taken and the period subject to the
distance of travel involved in a given
case. They will also have a better
understanding of the Rules of
concession available during leave
travel and the finer points which
should be kept in mind for making
claim for the concession. The
condition of charging of interest on
fraudulent claims will instil sense of
Note 2.4
222