Beruflich Dokumente
Kultur Dokumente
ounting Pa
kage
halouvideotron.
a
1 Introdu
tion 3
2 Denitions, A
ronyms, Abreviations, Naming Convention 4
2.1 Term Denitions . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
2.2 A
ronyms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
2.2.1 Used in the General Ledger to identify Sour
e Journals : 5
2.2.2 Other A
ronyms . . . . . . . . . . . . . . . . . . . . . . . 6
2.3 Standard Abreviations . . . . . . . . . . . . . . . . . . . . . . . . 6
2.4 Naming Conventions . . . . . . . . . . . . . . . . . . . . . . . . . 7
1
CONTENTS 2
Introdu
tion
The GNU Enterprise A
ounting Pa
kage is made of the following modules :
7. PA Module (Payroll)
3
Chapter 2
Denitions, A
ronyms,
Abreviations, Naming
Convention
2. Sales Journal : A spe
ialized journal to re
ord sales transa
tions (Sales
invoi
es issued to
ustomers)
4. Pur
hase Journal : A spe
ialized journal to re
ord Pur
hase Invoi
es re-
eived from vendors/suppliers..
4
CHAPTER 2. DEFINITIONS, ACRONYMS, ABREVIATIONS, NAMING CONVENTION5
10. General Journal : A journal used to re
ord mis
ellaneous transa
tions not
suited for a spe
ialized journal.
11. Ledger : A book used to re
ord business transa
tions
oming from a jour-
nal. Ea
h page of the ledger is devoted to a spe
i
a
ount. An a
ount
book in whi
h all nal entries of the transa
tions of a business
on
ern are
re
orded.
12. Posting : Copying a business transa
tion from a journal to two or more
pages of the ledger.
13. General Ledger : An a
ount book made of all the asset a
ounts, liability
a
ounts, equity a
ounts, revenue a
ounts and expense a
ounts.
16. A
ounts Payable Ledger : A subsidiary ledger keeping tra
k of the trans-
a
tions with vendors/suppliers The total of amounts due to all the vendors
has to be equal to the amount of the payable
ontrolling a
ount in the
General Ledger.
17. Sto
ks Ledger : A subsidiary ledger keeping tra
k of the value of the
mer
handises on hand. The total value of all the items on hand, has to
be equal to the amount of the Sto
ks
ontrolling a
ount in the General
Ledger.
18. A tivity Ledger : A subsidiary ledger used for A tivity Based Costing.
19. Proje t Ledger : A subsidiary ledger used for Proje t Based Costing.
20. Sour
e of an entry : In the General Ledger, identi
ation of the journal
from whi
h the entry is
oming from.
2.2 A
ronyms
2.2.1 Used in the General Ledger to identify Sour
e Jour-
nals :
GL General Ledger
CHAPTER 2. DEFINITIONS, ACRONYMS, ABREVIATIONS, NAMING CONVENTION6
GJ General Journal
SJ Sales Journal
PJ Pur
hase Journal
CRJ Cash Re
eipt Journal
amnt amount
prd period
qty quantity
gl General Ledger
id identi
ation
to be
ontinued .....
CHAPTER 2. DEFINITIONS, ACRONYMS, ABREVIATIONS, NAMING CONVENTION7
Field name is downshifted,
ontains at least one unders
ore
hara
ter _ and
does not ex
eed 16
hara
ters
Identi
ation _id sux is reserved for identier elds generated by the sys-
tem. Yes, we need a serial number generator. The elds ending with
the sux _id are not visible to the user. These _id elds are used to
link the tables.
Code _
ode sux is reserved for identier elds
reated by the user. For
example : territory_
ode
To be
ontinued ....
Chapter 3
In progress
In instan e of approval
Posted.
8
CHAPTER 3. GENERAL LEDGER MODULE 9
approval balan
es but
an still be alter. A Posted journal entry
annot be alter
whatsoever.
The general Ledger Module
an be used as a stand alone bookkeeping tool.
InA
tive This a
ount has been
reated but has not been a
tivated yet. No
transa
tion
an be posted.
DeA
tivated This a
ount has been used for awhile but the a
ountant is
phasing out the usage of this a
ount. No transa
tion
an be posted. An
a
ount goes from an InA
tive status, to an A
tive status, to a DeA
ti-
vated status. It
ould also go from DeA
tivated ba
k to A
tive.
A
ount Segmentation
The GL A
ount, 30 alpha-numeri
hara
ters,
an be segmented. The segment
separator
an be - or + or / or .. or * as sele
ted by the user in the
GL parameters. For
onvenien
e of use and data entry speed, only
hara
ters
from the numeri
keypad are proposed.
Denition
Table Name Field Name Des
riptive Name Field Type Theory of operation
SYSPARAM org_id Organization Identi
ation numeri
A serial number assigned by the
SYSPARAM org_name Organization legal name alpha 50 Company, Corporation, Enterprise
SYSPARAM org_street alpha 50
SYSPARAM org_
ity alpha 50
SYSPARAM org_state alpha 50
SYSPARAM org_
ountry alpha 50
SYSPARAM alpha 50
SYSPARAM alpha 50
SYSPARAM alpha 50
SYSPARAM alpha 50
Denition
Table Name Field Name Des
riptive Name Field Type Theory of operation
Denition
Table Name Field Name Des
riptive Name Field Type
Denition
Table Name Field Name Des
riptive Name Field Type
GL uom_id Unit Of Measure for this a ount numeri Hours for Salary a ounts K
GL
Denition
Table Name Field Name Des
riptive Name Field Type Theory of o
GL2 gl_amnt Amount posted urren y Summary of all journal entries posted
Denition
Table Name Field Name Des
riptive Name Field Type Theory o
Denition
Table Field Name Des
riptive Name Field Type
Denition
Table Field Name Des
riptive Name Field Type Theory of o
JE2 je2_id Journal Entry detail identi
ation numeri
Aserial number assigne by the s
JE2 je_id Journal Entry header identi
ation numeri
JE2.je_id =
JE2 gl_id General ledger a
ount identi
ation numeri
JE2.gl_id =
JE2 a
tivity_id A
tivity ledger A
ount Identi
ation numeri
JE2.a
tivity_id = A
JE2 proje
t_id Proje
t Ledger A
ount Identi
ation numeri
JE2.proje
t_id = P
JE2 je_amnt Journal Entry Amount
urren
y
JE2 je_qty Journal Entry Quantity numeri
JE2 je_des
ript Journal Entry Des
ription alpha 100 Explanation and/or referen
JE2
JE2
JE2
JE2
CHAPTER 3. GENERAL LEDGER MODULE 15
Denition
Table Name Field Name Des
riptive Name Field Type Theory of operation
ACT a
tivity_id A
tivity Identi
ation numeri
Serial number assigned by the sy
ACT org_id Organization Identi
ation numeri
ACT a
tivity_a
t A
tivity A
ount alpha 30 A
ode assigned by the user
ACT a
tivity_title A
tivity Title alpha 60
ACT a
tivity_status A
tivity A
tivity Status alpha 1 (A)
tive, (I)na
tive, (D)ea
tiva
ACT
ACT
ACT
ACT
Denition
Table Name Field Name Des
riptive Name Field Type Theory of operation
ACT2 a
t2_id A
tivity periodi
summary ID numeri
A serial number assigned by the
ACT2 a
tivity_id A
tivity Identi
ation numeri
ACT2
al_prd Finan
ial Period number
ACT2
al_year Finan
ial year
ACT2 a
t_amnt A
tivity
umulative amount
urren
y posted for this
urrent period/
ACT2 a
t_qty A
tivity
umulative quantity numeri
posted for this
urrent period/
ACT2
ACT2
ACT2
Denition
Table Name Field Name Des
riptive Name Field Type Theory of operation
PRO proje
t_id Proje
t Identi
ation numeri
A serial number assigned by the
PRO org_id Organization identi
ation numeri
PRO proje
t_a
t Proje
t A
ount alpha 30 A
ode assigned by the use
PRO proje
t_title Proje
t Title alpha 60
PRO proje
t_status Proje
t Status alpha 1 (A)
tive, (I)na
tive, (D)ea
tiva
PRO
PRO
PRO
PRO
Denition
Table Name Field Name Des
riptive Name Field Type Theory of operation
PRO2 pro2_id Proje
t periodi
summary ID numeri
A serial number assigned by the s
PRO2 proje
t_id Proje
t identi
ation numeri
PRO2
al_prd Finan
ial period numeri
0 to 52
PRO2
al_year Finan
ial Year numeri
PRO2 pro_amnt Proje
t
umulative amount
urren
y
PRO2 pro_qty Proje
t
umulative quantity numeri
PRO2
PRO2
PRO2
Denition
Table Name Field Name Des
riptive Name Field Type Theory of operation
UOM uom_id Unit of measure identi
ation numeri
A serial number assigned by th
UOM uom_
ode Unit of measure
ode alpha 8 A
ode assigned by the u
UOM uom_des
ript Unit Of Measure Des
ription alpha 30
UOM
UOM
UOM
UOM
UOM