N4a 2015 STA Prospectus

Sponsorship, Tradeshow
& Advertising Prospectus

July 1115, 2015 www.n4aconference.org
Long Term Services & Supports
Chronic Disease Management
Health &
Wellness
Care Transitions
Managed
Care
Caregiving
Livable
Communities
NATIONAL ASSOCIATION OF
AREA AGENCIES ON AGING
The Organization Dedicated to the Aging Network
he National Association of Area Agencies on Aging (n4a) is

the national membership association that represents and
serves the local leaders in agingthe Area Agencies on Aging
(AAAs) and Title VI Native American Aging Programs. n4a and its
members provide the programs and services that enable older adults
to live independently in their homes and
communities as long as possible. n4a is
directly connected to a vast network
of more than 600 AAAs and 250 Title
VI Native American Aging Programs,
along with more than 17,000 local
aging service providers. This

network of AAAs, TitleVI aging
programs and providers manages more
than five billion dollars in programs
and services annually for more than
40 million people age 60 and older.
Evidence-Based Services
79+21+I 46+54+I
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23.7%
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R OF BAL
45.8%
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78.5%
In 2013 over 90 percent

of AAAs delivered at least
one evidence-based health
promotion program or
service. Samplings of
OAA-funded programs
provided by the
Aging Network include:
QU
A
M
E
TAI JI
M
SELF- ANAGE
TP
N
E
AS
E
S
AAAs Involved in Integrated Care Initiatives
Medicaid Managed Care

Community-based Care
Transitions Program
Section 1115 Medicaid

Demonstration Waiver
Health Homes
Veteran-Directed Home &

Community-Based Services
Accountable Care
Organizations
State Duals Demonstration
State Innovation Models
Primary Care or Medical Home

CMS Financial Alignment
Initiative
CMS Services Innovation Grant
Source: The National Aging Network Survey, 2013 Results
In addition to providing resources and information for core programs funded by

the OAA, n4a delivers a vast array of services and resources to the Aging Network,
from advocacy and developing the business acumen and capacity building for
the network, to training, technical assistance, tools and resources. n4a works
with a variety of stakeholders to ensure the Aging Network is prepared to work in
managed care, care transitions, chronic disease management, caregiving, livable
communities, and home and community-based services arenas.
THE 40TH n4a ANNUAL

CONFERENCE & TRADESHOW
Congrats to n4a for again doing

an excellent job of putting on
an awesome, powerful, relevant
Conference.
Conference Attendee
Join us for the 40th

n4a Annual Conference
& Tradeshow!
July 1115, 2015
Philadelphia Marriott Downtown
he National Association of
Area Agencies on Agings (n4a)
Annual Conference & Tradeshow
is the largest gathering of aging industry
decision makers in the country.
We convene over 800 national and local
leaders of aging, government and business
leaders working in agingall at a dynamic
time in the national discussion on aging.
n4as Annual Conference is the resource for the
Aging Networkthe leaders on aging in every
community in America. n4as Answers on Aging
Conference is where they go to get just that
answerson a host of aging-related topics.
The Conference is host to:
The national meeting of AAA and Title VI leaders;
The U.S. Administration for Community Living
(ACL)/Administration on Aging (AoA) and
Centers for Medicare & Medicaid Services (CMS)
meetings;
rogram innovations and nationally recognized
P
best practices;
esearch, findings and other important aging
R
news;
olicy forums and advocacy; and
P
Recognition and awards.
Join n4a and the AgingNetwork.

Join the discussion.
Support the mission.
Most importantly, connect
with the key decision makers
in aging, July 2015, at the
n4a Annual Conference in
Philadelphia.
CONFERENCE & TRADESHOW

ATTENDEE PROFILE
Area Agencies on Aging and
Title VI Native American Aging
Programs and Their Services
100%
Provide Older Americans Act Services:
Home-Delivered and Congregate Meals,
Home Care, Health and Wellness, Home Modification,
Home Monitoring, Transportation
82% Provide Evidence-Based Chronic Disease Management Programs

79% Provide Benefits/Health Insurance Counseling
78% Provide Single Point of Entry for Older Adult Services
78% Provide Case Management
77% Provide Assessment for Care Planning to Older People and Their Families
75% Provide Person-Centered Access to Information
69% Provide Senior Medicare Patrol Services, Educating and Empowering Consumers to
Identify, Prevent and Report Health Care Fraud
67% Provide Assessment for Long-Term Care Service Eligibility

59% Provide In Nursing Home Diversion & Transition Programs
56% Provide Medicaid Home & Community-Based Waiver Services
55% Provide or are Planning to Provide Private Pay Aging-Based Services
51% Provide Consumer-Directed Services
AAAs Involved In Integrated Care Initiatives:
Medicaid Managed Care
Community-based Care
Transitions Program
Veteran-Directed Home &
Community-Based Services
State Duals Demonstration

Section 1115 Medicaid Demonstration
Waiver
Health Homes
Accountable Care Organizations
State Innovation Models

Primary Care or Medical Home
CMS Financial Alignment Initiative
CMS Services Innovation Grant
Source: The National Aging Network Survey, 2013 Results.
6 :: n4a 2015 Conference & Tradeshow Sponsorship, Tradeshow and Advertising Prospectus
5 billion
annually (not including recent Care Transitions efforts).
NEARLY 3 out of 5
Area Agencies on Aging are
engaged in new funding
and business initiatives
contracted by a variety of
payers including MCOs,
health plans, hospitals and
employers.
Issues of
Special Interest

Managed Care
Care Transitions
Chronic Disease
Management
Caregiving
Technology in Aging
Health & Wellness
Civic Engagement
Livable Communities
Nutrition/Malnutrition
Medication Management
Marketing & Media

Outreach
BUYING POWER
The Area Agencies on Aging and

the Title VI Native American aging
programs manage a collective
budget exceeding
As a result, the Aging Network must

find and collaborate with innovative vendors that
provide aging services ranging from transportation,
to meals, in-home care to caregiving support,
as well as administrative resources like data
management, billing and service verification
software, and other essential support services.
Visit www.n4aconference.org to view an electronic copy of this prospectus and submit your application. :: 7
n4a ANSWERS ON AGING

CONFERENCE SPONSORSHIP
OPPORTUNITIES
he n4a Answers on Aging Conference sponsorships provide the business community its
best opportunity to engage the Aging Network and key decision makers. The Conference
provides a wide range of sponsorship opportunities that help
companies achieve important outreach and marketing goals. Because
n4a is the national membership organization for the Area Agencies
on Aging and Title VI Native American Aging Programs, n4a has an
intimate understanding of how these aging services operate and
their unique needs. Most importantly, n4a knows how to help the
business community network, and build sustainable and productive
relationships with these aging leaders. Whether selecting a sponsor
opportunity listed below or asking for a customized sponsorship
opportunity developed for your company, n4a will work with your
company to design a conference experience that provides the
greatest value.
Events
WELCOME RECEPTION
SUNDAY, JULY 12 | $25,000
Gain early exposure at the Welcome Reception in
the Tradeshow, the first official networking event.
Your companys name will be prominently displayed
on signage, cocktail napkins and on the two
complimentary beverage tickets that each attendee
receives. They will appreciate your contribution as
they sample the local flavor and relax before the next
days meetings. Your company will be recognized
from the stage and you will have the opportunity to
speak to the group for up to five minutes. Up to four
additional representatives from your company may
personally welcome the attendees, and a station will
be available to display your promotional materials.
TRADESHOW MINI-EVENTS | $20,000

Sunday, July 12 or Monday, July 13
Work with n4a to host a mini-event on stage during
the high-traffic times of the Tradeshow. Whether you
lead an exercise class, host an interactive game or
conduct a nutrition and wellness class, your minievent is bound to be remembered long after the
Tradeshow ends.
During your mini-event, you will be introduced from
the Tradeshow stage and then you run the show! You
will enjoy a high-traffic moment in the Tradeshow to
entertain, educate and have fun with attendees. Use
this exclusive forum to provide attendees with your
logo giveaways, prizes and materialsour attendees
love it! (All mini-events and their content must meet
n4as standards and are subject to approval for
content and event flow.)
A mini-event show listing, featuring your event title,

company name and event description will appear in
the Conference Registration Brochure (if secured by
January 30, 2015) and in the Conference Program (if
secured by May 15, 2015).
be given the opportunity to address the dinner guests

for five minutes. Your company will receive invitations
for your representatives to attend the dinner and will
be recognized on all event-related signage and on
custom printed menus.
n4a BOARD OF DIRECTORS DINNER

SATURDAY, JULY 11 | $20,000
NETWORKING BREAKS | $10,000
Take advantage of this unique opportunity to interact

informally with n4as leaders by sponsoring the
annual Board of Directors Dinner. This invitationonly event provides an intimate venue to show your
support of the n4a Annual Conference and its elected
leaders. Your companys representatives will be
recognized and thanked from the podium and then
As the Sponsor of the Conference networking breaks,

your companys logo will be featured on customized
napkins, coffee cups and signage at the sponsored
beverage stations in the Tradeshow and during all
Conference breaks. A representative from your
company may greet guests in the break area and your
promotional materials may be displayed at each break
station.
Programs
OPENING GENERAL SESSION WITH KEYNOTE
SPEAKERSUNDAY, JULY 12 | $30,000
GENERAL SESSION WITH

KEYNOTE SPEAKER | $25,000
The Opening General Session sets the stage for

the n4a Annual Conference and is the first formal
meeting where everyone gathers. The Sponsor of
the Opening General Session benefits as the first
major Sponsor attendees encounter during the
Conference. Your company will be recognized from
the podium and company representatives will be
introduced so they can be acknowledged from their
VIP-reserved seating. The audience will be reminded
of your support throughout the session as they see
your companys logos projected onscreen. Your logo
will also be posted on signage outside the General
Session room, and your promotional materials may
also be placed on each attendees seat.
Two available (Monday, July 13 or Tuesday, July 14)

Sponsorship of a General Session offers your
company widespread exposure to all conference
attendees. Your company will be recognized from the
podium and company representatives introduced so
they can be acknowledged from their VIP-reserved
seating. The audience will be reminded of your
support throughout the session as they see your
companys logos projected onscreen. Your logo
will also be posted on signage outside the General
Session room and your promotional materials may
also be placed on each attendees seat.
ANSWERS ON AGING HOT TOPIC | $20,000

Three available
These high-profile sessions will feature important
issues critical to the work of the Aging Network and
will attract large audiences. Government, business
and aging leaders will help the Aging Network
understand the most up-to-date news and trends,
as well as provide a roadmap for the future on each
issue. Your company will be recognized from the
podium, and your logo will be posted on podium
signage and signage outside the session room. Your
promotional materials may also be placed on a table
near the entrance.
SPONSORSHIP OPPORTUNITIES
CONTINUED
Specialty Items
NEW FOR 2015! LOGO WATER BOTTLES
AND HYDRATION STATION | $15,000
Help attendees keep hydrated and refreshed
with an attractive water bottle branded with
your company logo. Each attendee will receive
this long-lasting giveaway. In addition, all water
stations throughout the conference meeting
space will be branded with your company logo/
message.
LOGO CONFERENCE BAG | $15,000

Make sure your companys logo is the one that will
be publicized for years to come by becoming the
exclusive Sponsor of the n4a Annual Conference
bag. Your logo will be prominently displayed on the
bag given to every attendee at registration. Hundreds
of attendees will continue to advertise for you
throughout the country as they take their bag home
and use it again and again.
CUSTOMIZED FOLD-OUT MINI-MAP WITH

YOUR COMPANYS AD | $10,000
Lead the way around Philadelphia with a logo foldout mini-map provided to every attendee. Your
companys logo and website will pop on the cover of
this fold-out, credit cardsized map of Philadelphia.
The back cover will feature your color advertisement.
It is a very handy tool that is always appreciated by
attendees and is great for navigating the sights of
Philadelphia. The mini-map will be included in the
Conference bag received by all attendees.
LOGO JOURNAL AND PEN | $10,000

Sponsor this highly visible conference tool that
attendees will use for note taking during the
Conference and back at the office. Your companys
logo will be imprinted on the outside of this useful
journal and pen set.
CUSTOMIZED
SPONSORSHIPS
n4as Conference has always been a worthwhile

event for Moms Meals. This is the conference
to meet and develop meaningful relationships
with the aging network, and it has been a great
business development event for Moms Meals. We
also appreciate the leading-edge learning from
experts on the forefront of the HCBS landscape
and the value of the relationship with n4a.
John Phillips, Director of National Program
Development, Moms Meals
Dont see what youre looking for?

Contact the n4a Corporate Relations Representative,
Courtney Baldridge, at cbaldridge@n4a.org or 202.872.0888
to help you create a custom marketing opportunity.
12TH ANNUAL EARLY BIRD WALK WITH LOGO

PEDOMETER | $10,000
LOGO PROMOTIONAL ITEM | $5,000
Attendees participating in the Early Bird Walk will

appreciate your support as you help them track their
steps. Your companys name or logo will be featured
on a pedometer that participants can use throughout
the Conference and reuse when they return home.
Looking to place your companys name in the hands of

every attendee? We will help you select from a variety
of branded items featuring your companys name or
logo that attendees will take home and use after the
Conference. This is a terrific way to keep your name in
front of your existing and potential customers.
CONFERENCE PROGRAM | $7,500
HOTEL ROOM KEY ADVERTISEMENT | $5,000
The Conference Program is the most touched item

at the Conference. As the Conference resource, it is
referred to frequently by all attendees as they chart
their course for the day. As the Conference Program
Sponsor, your full-page, full-color advertisement will
appear on the back cover of the Conference Program,
which is given to all attendees at registration.
Take advantage of a fun and unique way to increase

your visibility by sponsoring the hotel room key!
Your ad or logo will grace the front side of each
n4a guests hotel room key and is sure to keep your
company on their mind morning, noon and night.
LOGO NAME BADGE LANYARD | $7,500

Worn by every attendee throughout the Conference,
the name badge is the admission ticket to every
Conference event. Sponsor this item to make it
uniquely yours and have your logo imprinted on each
reusable name badge lanyard. The effect is sure to
create a lasting impression.
TRADESHOW BAGS | $3,000

Conference attendees will advertise for you as they
carry this bag with your companys name or logo
displayed on the front as they browse their way
through the Tradeshow. And they will take you home
along with the goodies they collect from dozens of
Exhibitors.
WORKSHOP FOCUS AREAS | $3,000

Fifteen available (select one). The n4a 2015 Conference has fifteen
Workshop Focus Areas of emphasis. We will help you select the most
appropriate focus area for your organization. Your companys name will
be featured on signage outside your focus area's meeting rooms and on
the workshop podiums. A table will be placed near each entrance for your
companys literature, and the Moderator will thank you for your support at
the start of each workshop.

Accessing the Opportunities from

the Affordable Care Act
Engaging Volunteers in the Aging

Network
Advancing Our Advocacy
Enhancing Business Practices
Assisting Caregivers
Expanding Options for

Community Living
Building Livable Communities
Connecting the Aging Community

to the Medical Community
Cutting-Edge Older Americans

Act Programs
Highlighting Title VI Programs and

Services
Investing in Your Professional
Development
Leading the Way in CommunityBased Long-Term Services and

Supports
Promoting Healthy Aging
Utilizing Technology to Improve

Services/Operations
Working with Diverse Aging

Populations
SPONSORSHIP OPPORTUNITIES
CONTINUED
Special Opportunities
TECHNOLOGY PLAYGROUND | $25,000
Sponsor the all-new Technology Playground, a
featured destination inside the Tradeshow, which will
host technology companies and products with live
demonstrations and interactions to create a dynamic
learning environment. As the Technology Playground
Sponsor, your company will receive a double
Tradeshow booth at a premium location within the
Playground area and logo recognition on signage. Your
company will also receive public recognition from the
Tradeshow stage during welcomes and breaks.
NEW! CONFERENCE MOBILE APP |

$25,000
n4a looks forward to providing all conference
content on a mobile platform applicationbe
the company that helps deliver this important
content directly to participants phones! Your
companys logo will be featured on a mobile
application that will provide the conference
agenda, speaker information, maps and
Tradeshow information at the fingertips of every
n4a attendee with a smart phone. The app will
be promoted on the conference homepage and
on eFlyers, earning you additional recognition.
NEW FOR 2015! KEEPING THE

CONFERENCE CONNECTED
MOBILECHARGING STATIONS | $15,000
Looking for a great way to connect your
company with conference attendees? How
about offering them the opportunity to charge
their mobile devices while at the Conference,
compliments of your mobile charging
station?Stations will be placed in a hightraffic area, and are sure to draw attention and
appreciation from attendees as you rescue them
from the dreaded Low Battery signal.
INTERNET LOUNGEEMAIL STATION

FOR ATTENDEES | $15,000
Sponsor one of the most popular venues at the
Conference, the all-important Internet Lounge, and
enjoy constant recognition. Your companys logo will
be featured on every computer screen in the Internet
Lounge and the Internet browser will default to your
website. Every time participants check their email,
they will be reminded of you and your generous
support. Your promotional materials may also be
displayed in the Internet Lounge area.
GENERAL CONFERENCE PARTNER
$2,000
Budget constraints?
We have a solution! Become a General n4a Conference Sponsor to get your
company listed as a sponsor in the Conference Program, as well as on n4a 2015
Conference & Tradeshow website for three months prior to the Conference.
ADDITIONAL
SPONSORSHIP BENEFITS
Benefactor$30,000
Gold$15,000
Complimentary double premium booth in Tradeshow

Complimentary full-page advertisement in Conference Program*
Four complimentary Conference registrations
Your companys logo in the Conference Program*
Your companys logo on sponsor appreciation signs displayed
throughout the Conference
Complimentary listing with your logo on the Conference website
with hot link to your companys website
Advance electronic copy of Attendee Roster (includes mailing addresses)
Complimentary pre-conference session with n4a team that
will provide guidance and insight about how to maximize your
conference opportunity
Complimentary premium booth in Tradeshow

Two complimentary Conference registrations
Diamond$25,000
Complimentary double premium booth in Tradeshow

Four complimentary Conference registrations
Platinum$20,000
Complimentary premium booth in Tradeshow

Three complimentary Conference registrations
Visit www. n4aconference.org

to sign up today!
Silver$10,000
Complimentary standard booth in Tradeshow

One complimentary Conference registration
Your companys logo in the Conference Program
Bronze$7,500
One complimentary Conference registration

Your companys name in the Conference Program*
Your companys name on sponsor appreciation signs displayed
Complimentary listing on the Conference website with hot link to
your companys website
Copper$5,000

Complimentary listing on the Conference website with hot link to
your companys website
Pewter$3,000

Complimentary listing on the Conference website
General Conference Sponsor$2,000

Complimentary listing on the Conference website for 3 months
prior to the Conference
* Inclusion of ads and recognition in Conference Program are subject to the following deadline: Friday, May 15, 2015
TRADESHOW INFORMATION
n4as Answers on Aging Tradeshow: Where the Aging Network and business meet.
he n4a Tradeshow provides a dynamic environment where

attendees network and learn about the latest products and
resources that will help them better serve their clients. n4a
members look forward to learning from industry experts about
the latest news, resources and technologies that will help them
provide the most innovative, efficient and expert care for their
communities aging and caregiving populations.
Take advantage of the opportunity to reach a

concentrated group of decision makers by reserving
a booth at the n4a 2015 Tradeshow. The Tradeshow
schedule provides over five hours of networking time
with several key functions (including breakfast, lunch
and coffee breaks).
Premium booths are designated where there is
maximum traffic flow at the end of each row in the
Tradeshow or near main traffic draws like the food
and beverage stations and the Tradeshow entrance.
All booths are assigned on a first-paid, first-served
basis, and the premium booths are the first ones to
sell out. You will want to get yours early!
The Tradeshow thrives off of interactive displays,
industry proven tools, games, technologies and
evidence-based research. Be prepared to show and
share the best of your products and intelligence!
Paid by
1/30/2015
Paid after
1/30/2015
8' x 10' Standard
$1,095
$1,395
8' x 10' Premium
$1,695
$2,095
I enjoyed having the meals

served in the Tradeshow area,
giving us many chances to visit
the booths.
Conference Attendee
Features of the Tradeshow

An opportunity to network and
collaborate with the decision makers of
the Aging Network.
n4as very successful and fun Make
a Deal Tradeshow gamethat ensures
members visit your booth and get your
companys logo items for great Make a
Deal prizes!
The Answers on Aging Technology
Playgrounda true plug and play for a
hands-on learning experience!
Exhibitor Prize Raffle Give-Away

Opportunity
The Tradeshow features a buffet lunch
to provide a festive and neighborly
networking and relationship-building
environment.
Extended breaks and a longer lunch in
the exhibit hall! And, breakfast is served
in the Tradeshow, too!
Booth price includes exhibitor meals
(reception, breakfast, lunch and coffee
breaks)!
EACH BOOTH INCLUDES:

l 8'
high draped back wall and 3' high side partitions

skirted table with (2) side chairs
l (1) One-line 44" x 7" identification sign
l Up to (2) booth attendant name badges (additional
badges can be purchased for $130 each). Meals are
included in the booth price
l Listing in the Exhibitor Guide of the Conference
Program, which includes your website address and a
50-word description (if confirmed by May 15, 2015)
l Additional exposure through participation in the
optional door prize program
l Digital attendee roster provided in advance of the
Conference
l (1)
Tentative Tradeshow Schedule Philadelphia Marriott Downtown

SUNDAY, JULY 12
MONDAY, JULY 13
MONDAY, JULY 13, CONTINUED
Noon 4:30 p.m.

Exhibitor Check-In and Install
7:00 a.m. 8:00 a.m.

Networking Breakfast in Tradeshow
3:00 p.m. 3:30 p.m.

Exhibitor Orientation
10:00 a.m. 10:30 a.m.

Networking Break in Tradeshow
2:30 p.m. 3:30 p.m.

Networking Break / Door Prize
Drawings in Tradeshow
5:30 p.m. 7:00 p.m.

Welcome Reception in Tradeshow
11:45 a.m. 1:15 p.m.

Networking Lunch in Tradeshow
4:00 p.m. 5:00 p.m.

Exhibitor Dismantle
Subject to change
TRADESHOW RULES &

REGULATIONS
Any violation by the Exhibitor of the Tradeshow Rules and Regulations herein may, in n4as sole determination, constitute a breach of the Agreement resulting in termination and forfeiture
of any monies paid on account. Upon due notice of such termination, n4a shall have the right to take possession of the Exhibitors space, remove all persons and properties, and hold the
Exhibitor accountable for all liability, expenses, and damages arising from Exhibitors breach/violation of Tradeshow Rules and Regulations.
OFFICIAL GENERAL CONTRACTOR: n4a has appointed Conference Solutions as the official
General Contractor for the n4a 2015 Conference & Tradeshow. All references herein to n4a
shall mean n4a and Conference Solutions.
Please note: Do not ship exhibits or exhibit materials directly to the Philadelphia Marriott
Downtown, as shipments may not be accepted. Shipping instructions and drayage fees will be
included in the Exhibitor Kit.
OUTSIDE ACTIVITIES: The Exhibitor shall not foster or conduct outside activities which
would take qualified attendees from official Conference functions and/or Tradeshow during
scheduled hours. Use of meeting facilities or n4a contracted hotels by Exhibitors or companies
or sales or business meetings during n4a Conference & Tradeshow dates must be approved
in advance by n4a. Hospitality suites shall not be open during Tradeshow hours or daytime
Conference hours.
EXHIBITOR REGISTRATION: Participation in the Tradeshow for up to two (2) representatives is

included with each exhibit booth (meals are included.) Exhibiting organizations may purchase
additional exhibitor name badges (meals included) separately.
ASSIGNMENT OF SPACE: The optimal exhibit booths are assigned to the major Sponsors of
the n4a Conference. Assignment of other booth space will be on a first-paid, first-served basis.
Every effort will be made to accommodate requests for booth assignments (near or away from
other companies) if the request is submitted with the Tradeshow Agreement. n4a reserves the
right to make such changes to the floor plan of exhibit booths as may be deemed necessary.
Any consideration of special requests for placement near or away from another vendor must
be made on the registration application. Requests submitted after registrations will not be
accommodated.
EXHIBIT FEES AND PAYMENT: Agreements will NOT be processed or space assigned without
the required payments and signature. Checks should be made payable to: n4a 2015, and
mailed to: n4a 2015, c/o Conference Solutions, 520 SW Yamhill Street, Suite 430, Portland, OR
97204. Receipt of payment does not obligate n4a to accept a contract as binding. n4a retains
the option of returning funds. Payment by credit card may be possible, however, additional
fees will be incurred to cover transaction costs.
CANCELLATION: Cancellations of exhibit booth space must be directed in writing to: n4a
2015, c/o Conference Solutions, 520 SW Yamhill Street, Suite 430, Portland, OR 97204.
Refunds, less an administrative fee of $175 per booth, will be made at the discretion of n4a,
but no refund will be given for a cancellation made within 90 days of installation. In case of fire
or any other causes beyond the control of n4a that prevent the show from taking place, this
contract will not be binding.
EXHIBITS: The Tradeshow will be comprised of 8' x 10' exhibit booths. All booths will include
(1) skirted table, (2) side chairs, and a one-line identification sign (44" x 7"). The Tradeshow Hall
is carpeted.
INSTALLATION AND DISMANTLING:
USE OF SPACE: Exhibitors shall not assign, share or sublet any space without written consent
of n4a. All Exhibitors must remain within the confines of their own exhibit space. Care
must be taken that no display extends more than 8' above the floor, obstructs the view or
disadvantageously affects the display of other Exhibitors. Noticeable noise produced from
operation of any equipment or apparatus is not permitted.Display vehicles must adhere to all
municipal and state laws, rules and regulations. Consult Conference Solutions for details.
FOOD & BEVERAGE POLICY: No food or beverage may be brought from an outside source.
If you wish to serve anything from your booth, please contact the n4a Conference Planner to
discuss what arrangements, if any, can be made through the Philadelphia Marriott Downtown.
LIABILITY: n4a and the Philadelphia Marriott Downtown will not be held responsible for the
safety of Exhibitors property from theft, fire, damages, accident or other causes. Exhibitor
agrees to protect, save and hold n4a and the Philadelphia Marriott Downtown and all agents
and employees thereof (hereafter collectively called indemnities) forever harmless for any
damages or charges imposed for violations of any law or ordinance, whether occasioned
by the negligence of the Exhibitor or those operating under the Exhibitor. Further, Exhibitor
shall at all times protect, indemnify, save and hold harmless the indemnities against and from
any and all losses, costs (including attorneys fees), damages, liability or expense arising from
or out of or by reason of any accident of bodily injury or other occurrence to any person or
persons, including the Exhibitor, its agents, employees and business invitee which arises from
or out of or by reason of said Exhibitors occupancy and use of the Tradeshow premises or a
part thereof.
SAFETY REGULATIONS: Exhibitors must adhere to all municipal and state laws, rules and
regulations. No combustible decorations may be used at any time. All drapes, table coverings
and other materials must comply with fire department regulations.
SECURITY: The Tradeshow is being held in the hotel and security will be provided when the
Tradeshow closes. However, neither n4a nor the Philadelphia Marriott Downtown can be
held responsible for any lost, damaged or stolen exhibit materials. Please take the necessary
precautions each day for safeguarding your exhibit materials. n4a recommends removing
valuable materials when not at your booth.
Philadelphia Marriott Downtown, Philadelphia, PA

Sunday, July 12, 2015
Noon 4:30 p.m.
Exhibitor Install
Monday, July 13, 2015

4:00 p.m. 5:00 p.m.
Exhibitor Dismantle
Exhibitors who are unable to check in by 3:30 p.m. are asked to give advance written notice to
Show Management of their tardiness or unavoidable delay, or risk forfeiting their booth space
to a space where their vacancy is less visible to n4a participants.
Dismantling of exhibit booths may not begin before the conclusion of the afternoon break
on Monday and the area must be completely cleared by 5:00p.m. that same day. Times are
subject to change upon notification by n4a.
SHIPPING: Approximately 45 days prior to the show opening, the Decorator that n4a selects
will provide to each Exhibitor an Exhibitor Kit with shipping instructions and forms for all
services needed during the installation, show period, and removal of exhibit booths. Exhibitors
needing information prior to receiving the official Exhibitor Kit should contact Conference
Solutions directly at 503.244.4294 Ext. 208.
FAILURE TO OCCUPY SPACE: Space not occupied by the close of the exhibit installation
period as specified in these rules and regulations will be forfeited by the Exhibitor. This space
may be resold, reassigned or used by the Tradeshow Manager.
SHOW CANCELLATION: If the Conference or Tradeshow is cancelled due to circumstances
beyond the control of n4a, n4a will not be held liable for any expenses incurred by the
Exhibitor beyond the rental cost of the booth space.
DOOR PRIZES: Each Exhibitor is encouraged to provide a gift with a minimum value of
$100 for the Tradeshow door prize program. It is the Exhibitors responsibility to collect
names and business cards from attendees. Door prize winners will be drawn before the
afternoon networking break on Monday, July 13, 2015. Names of winners will be posted in
the Tradeshow. It will be the winners responsibility to pick up the door prize at the Exhibitors
booth by the close of the Tradeshow at 3:30 p.m. on Monday or forfeit the prize.
SELECTION OF EXHIBITORS: Only firms and companies whose services and products are
appropriately related to the purpose of n4a shall be permitted to exhibit. n4a reserves the right
to decline or prohibit any exhibit which in its sole judgement is inappropriate, this reservation
being all inclusive as to person, things, printed matter, products and conduct.
ADVERTISING OPPORTUNITIES
he Conference Program is a valuable resource that all attendees receive and refer to again and
again as they navigate the Conference. Advertising in the Conference Program is a great way
to market to professionals in the Aging Network and can help you secure long-term business.
Conference Program Advertisements

Advertisement sales close: Friday, May 15, 2015.
Artwork Submission deadline: Friday, May 22, 2015.
The Conference Program will be printed in full color.
COSTS AND DIMENSIONS

Inside Front Cover
$3,950
with bleeds
7.5" x 10"
8.5" x 11"
Inside Back Cover

$2,950
with bleeds
7.5" x 10"
8.5" x 11"
Two-Page Spread
17" x 11"
$1,595
Full Page
$995
with bleeds
7.5" x 10"
8.5" x 11"
Half Page (horizontal only)
7.5" x 5"
$695
Marketing Packages
Marketing Insert$1,500
Insert your companys postcard or promotional
piece into the Conference Registration Packet
that is distributed to all attendees. A marketing
insert consists of one promotional piece that
you provide. It can be up to twelve 8.5" x 11"
pages (or six double-sided). Approximately 700
copies will be requested, and must be received
in Philadelphia, PA by Monday, July 6, 2015. (n4a
reserves the right to refuse materials if received
after that date.)
Combo Package
A great way to get more exposure!
Combine any size booth and any size
advertisement and receive $195 off the list
price! This special offer is only available
until Friday, May 15, 2015, or until the
Tradeshow sells out, whichever occurs first.
ARTWORK SPECIFICATIONS
Publication final trim size: 8.5" x 11". For ads with
bleeds, please build in 1/8" bleed all around (see final
artwork sizes below). Keep live matter at least "
from page trim. Crop marks must be placed outside
of the bleed area.
Final artwork size should be:
No-bleed ads: 7.5" x 10" (full page), 7.5" x 5" (half
page) or 17" x 11" (two-page spread)
Bleed ads: 8.75" x 11.25" (full page) or 17.25" x 11.25"
(two-page spread)
Terms: Advertisements must be pre-paid. No
commissions allowed.
File Formats: Press-ready Acrobat PDF files strongly
preferred. JPEG files are not accepted. Ads received
in an incorrect format will be returned for correction.
PDF: press-quality PDF with fonts embedded

TIFF: 300 dpi, CMYK
Illustrator EPS: All fonts must be converted to
outlines, and all embedded images must be at least
300 ppi
Email digital files to n4a@ConferenceSolutionsInc.
com. Please compress file(s) with StuffIt or
Zipit. For artwork submission, specifications or
technical questions contact Conference Solutions at
503.244.4294, Ext. 208.
Customized Sponsorships
Dont see what you are looking for?
Contact the n4a Corporate Relations Liaison to assist
you to maximize your visibility and impact and meet all
your marketing objectives. Email Courtney Baldridge
at cbaldridge@n4a.org to discuss how you can make
multiple and profitable impressions.
MARKETING AGREEMENT
Sponsorship (check all that apply)
Benefactor Level ($30,000)
p Opening General Session
Diamond Level ($25,000)
p Welcome Reception
p Monday General Session
p Tuesday General Session
p Technology Playground
p Mobile App
Platinum Level ($20,000)
p Tradeshow Mini-Event
p n4a Board of Directors Dinner
p Answers on Aging Hot Topics
Gold Level ($15,000)
p Internet Lounge
p Logo Conference Bag
p L ogo Water Bottles
and Hydration Station
p MobileCharging Stations
Tradeshow
8' x 10' Standard
8' x 10' Premium
Silver Level ($10,000)
Workshop Focus Areas ($3,000) (select one):
p Networking Breaks
p Logo Journal and Pen
p Early Bird Walk
p Mini-Map with Ad
p Accessing the
Opportunities
from the Affordable
Care Act
p Advancing Our
Advocacy
p Assisting Caregivers
p Building Livable
Communities
p Connecting the Aging
Community to the
Medical Community
Bronze Level ($7,500)

p Conference Program
p Logo Name Badge Lanyard
Copper Level ($5,000)
p Logo Promotional Item
p Hotel Room Key Ad
Pewter Level ($3,000)
p Tradeshow Bags
p Workshop Focus Areas
($2,000)
Paid after
1/30/2015
p $1,395
p $2,095
p Leading the Way in

Community-Based
Long-Term Services
and Supports
p Promoting Healthy
Aging
p Working with Diverse
Aging Populations
p Utilizing Technology
to Improve Services/
Operations
TOTAL SPONSORSHIP: $
pG
eneral Conference Sponsor
Paid by
1/30/2015
p $1,095
p $1,695
p Cutting-Edge Older
Americans Act Programs
p Engaging Volunteers
in the Aging Network
p Enhancing Business
Practices
p Expanding Options for
Community Living
p Highlighting Title VI
Programs and Services
p Investing in Your
Professional
Development
Specific organizations you wish to be: (Requests MUST be

submitted on this form or they will NOT be accommodated.)
Near: _______________________________________
Away From:__________________________________
p Yes, we will provide a Make a Deal prize.
TOTAL TRADESHOW: $
A cost-effective way to get extra recognition and drive members to your booth. Provide a prize valued at $500 or more for the Make a Deal Exhibitor Incentive
game and receive thank you recognition in n4as Conference Daily Brief on Sunday and Monday of the Tradeshow. (Gift cards are encouraged as they are easy to
transport and always appreciated!) All items must be delivered to n4a upon arrival at or prior to Exhibitor Orientation to be included.
Conference Program Advertisements

p Inside Front Cover ($3,950) p Inside Back Cover ($2,950) p Two-Page Spread ($1,595) p Full Page ($995) p Half Page ($695)
p Marketing Insert ($1,500) Insert your organizations postcard or promotional piece into the Conference Registration Packet that is distributed to all attendees.
p Combo Package ($195) Combine any size booth AND any size advertisement and receive $195 off the total price.
Ad sales close 5/15/2015. Ad artwork due 5/22/2015.
TOTAL ADVERTISING: $
Organization Contact Information

Contact Name: ______________________________ Contact Email: _______________________________________
Tradeshow Contact: ______________________________ Email: __________________________________________
Organization: _______________________________________ Phone: ____________________________________
Organization Name for Listing and Signage: ____________________________________________________________
Address: ___________________________ City: ___________________________ State: _____ Zip: ______________
Website: ___________________________ Sales Phone: ______________________ Fax: _______________________
Provide a 50-word description of your organization for the Conference Program: __________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
Register online at www.n4aconference.org or mail a copy of the completed form with payment
to: n4a 2015, c/o Conference Solutions, 520 Yamhill Street, Suite 430, Portland, OR 97204 .
To pay by credit card, call Conference Solutions at 503.244.4294, Ext. 206.
TOTAL DUE: $
ADVOCACY. ACTION.
ANSWERS ON AGING.
Advocacy
n4a advocates on behalf of older adults, caregivers,
people with disabilities and the aging professionals
who assist them. n4a is the advocacy voice for
AAAs and Title VI Native American aging programs,
and works to advance policies that effectively and
efficiently address the needs of aging America. n4as
policy priorities include the reauthorization of the
Older Americans Act, enhancing the health of older
adults, and developing livable communities initiatives

and mobility options for seniors.
While continually monitoring the big picture of aging
policy, programs and services, n4as heart remains
at the local level, where older adults and caregivers
benefit immeasurably from the services that AAAs and
Title VI aging programs provide.
Action
n4a trains, prepares and honors aging leaders and
professionals. n4a is working consistently to create
leaders and system-wide excellence throughout the
Aging Network. Challenges such as the aging of the
boomers, limited funding available for services, and
the significant health and long-term care needs that
the aging population requires demand excellence in
leadership and specialized training. n4a has launched
the following efforts to ensure local aging leaders
and their organizations are ready to face an aging
population and are recognized for the work they do:
TRAIN AND PREPARE
network to assess capacity and technical assistance

tools to support capacity development of the network
to expand home and community-based options for
older people and/or their caregivers.
Aging and Disability Partnership for Managed
Long-Term Services and Supports (MLTSS)
n4a, in partnership with other aging and disability
organizations, is leveraging the resources of both
networks extensive infrastructure, service capacity
and experience to ensure the delivery of high-quality
MLTSS.
HONOR
n4a Leadership InstituteHeld annually and

supported by corporate partners (Harmony and
Bateman Senior Meals), the Leadership Institute
prepares the countrys local aging leaders for
boomers entering the aging service system, while
also preparing the network for the challenge of losing
local leaders to retirement.
Aging Innovations and Achievement Awardsn4a

and sponsor CST-LTL recognize excellence through
this annual awards program. The most innovative and
successful aging services programs are honored and
shared as best practices so they can be replicated by
the Aging Network, where applicable.
Capacity Buildingn4a, in partnership with Scripps

Gerontology Center at Miami University, heads
a multifaceted initiative involving surveys of the
Excellence in Leadership Awardn4a honors

excellence among individual aging leaders with this
annual award. This is the highest honor existing for
local aging leaders.
Answers on Aging
n4a provides Answers on Aging to consumers and
professionals. These initiatives provide outreach and
education through the network of local AAAs and
Title VI Native American aging programs that help
older adults remain in their homes and communities,
including the following outreach strategies:
Eldercare LocatorIn partnership with and funded
through a grant from AoA, n4a administers a stateof-the-art national call center to connect older adults
and caregivers to AAAs, Title VI aging programs and
other trusted resources in their communities. The call
center is open Monday through Friday from 9:00 a.m.
to 8:00 p.m. ET and offers information on long-term
care alternatives, transportation options, caregiver
issues and government benefits eligibility.
The Aging Networks Volunteer Collaborative
The Collaborative is a virtual resource center offering
the latest strategies, principles and practices that are
producing an 8:1 return on investment for agencies
committed to change how they think about and
utilize volunteers to meet the increasing demand for
services across the Aging Network.
National Center on Senior Transportation (NCST)
In partnership with Easter Seals and other partners,
n4a provides technical assistance to professionals
at the local and state levels to improve and expand
transportation options that help older adults live
more independently in their communities. NCST also
conducts research and provides demonstration grants
to learn about and advance transportation options for
older adults.
Pilot and Demonstration GrantsIn partnership

with corporate entities and other organizations, n4a
works to provide a vehicle to test, document and
share best practices through local AAAs and Title VI
aging programs. Pilots include outreach to hardto-reach populations for Low-Income Subsidies,
collaborative senior transportation solutions and
fitness programs.
Livable Communitiesn4a is instrumental in the
development of a number of initiatives to coordinate
access to services and supports to communities
and local agencies taking action to make their
communities livable for all ages. A sample of
resources and technical assistance include: Maturing
of America (MetLife Foundation), a national survey of
city and county governments to assess their aging
readiness, including a benchmarking survey to assess
progress after five years; a Blueprint for Action:
Developing a Livable Community for All Ages (MetLife
Foundation), a resource guide for local leaders; and
the development of Learning Collaboratives to assist
communities plan and implement aging in place
strategies.
PAST SPONSORS
Aces$
Addus Healthcare, Inc.
AssistGuide, Inc. / AGIS
Network, Inc.
Bateman Senior Meals
Caesars Foundation
Care Improvement Plus
Centene
Cigna-HealthSpring
Coalition for Independent
Seniors
Comcast Corporation
Critical Signal Technologies

(CST)
GA Food Service, Inc.
Guardian Medical Monitoring,
Inc.
Harmony Information Systems,
Inc.
Harrahs Foundation,
Harrahs St. Louis
Healthways
Hewlett Packard
Humana
Humana at Home
Independent Living Systems
Institute of Geriatric Social
Work, Boston University
Laclede Gas Company
Loopback Analytics
Remain Home Solutions
Minnesota Board on Aging
Minnesota Help Network
Missouri Association of
Area Agencies on Aging
Moms Meals
Philips
Retirement Living TV
Secure Horizons
Senior Service America, Inc.
St. Louis Regional OASIS: The
OASIS Institute
Tennessee Commission on
Aging and Disability
Trilogy Integrated Resources/
Network of Care
U.S. Administration on Aging
UnitedHealthcare
Medicare & Retirement
Universal American
Valley Services, Inc.
Verizon
Virginia Association of
Area Agencies on Aging
Visiting Physicians Association
Walgreens
WellCare
WellMed Medical Management
PAST EXHIBITORS
A Look Back at Sponsors & Exhibitors from the Past Few Years
101 Mobility LLC

AARP
Acadian On CallAccessible
Solutions Inc.
Accessible Solutions Inc.
Aces$
Acumen Fiscal Agent
ADT Security Services Inc.
AGIS Network Inc.
AssistGuide Inc.
Alert1
Alliance of Information and
Referral Systems (AIRS)
Alzheimers Association
Alzheimers Foundation of
America
American Association of Poison
Control Centers
American Express
American Foundation for the
Blind
American Society of Consultant
Pharmacists
American Veterans
and Disability
Association Book Exhibit
Attainment Company Inc.
Automated Security Alert Inc.
AutoPills Inc
Baylor College of Medicine
Baylor Scott & White Health
Beautiful Minds
Benjamin Rose Institute on
Aging
Best Buy Drugs
Boston College Center for
the Study of Home and
Community Life
Bowman Systems
Bull Publishing Co
Calmoseptine Inc.
CapTel Captioned Telephone
CaptionCall
Care Connection
CareDirector
Caregiver Homes
CarePlanners
CareWorks USA
Caring.com
Center for Aging and Disability

at BU
Centers for Medicare &
Medicaid Services
Complete Care Choice
Computhink
Consumer Reports
Consumers Union
Corporation for National and
Community Service
Data Systems International
Delivery Concepts Inc.
DirectCourse
DME Medical Supply
Duraline Medical Products Inc.
Eldercare Locator
ElderStay@home
EmFinders
Epilepsy Foundation
Experience Works Inc.
Fairhill Partners
Fall Prevention Center of
Excellence
Federal Communications
Commission
GA Food Service
Generation Mortgage Co
Generations on LineInternet
Made Simple for Seniors
Golden Cuisine LLC
Greystone Consumer
Empowerment Systems
Guardian Medical Monitoring
HDIS Home Delivery
Incontinent Supplies
Health Resource & Services
Administration Division of
Transplantation
Health RHYTHMS
HealthStyle Press
Healthy Aging Regional
Collaborative of South
Florida
Hebrew Senior Life
Helen Keller National Center/
iCanConnect
hi HealthInnovations
Home Instead Senior Care
Homemeds / Institute for

Change
Hot Logic by Track Corp
HRSAs Poison Center Technical
Assistance Resource Center
Info-4-Life
Information Age Technologies
Innovative Data Systems Inc.
International Council on Active
Aging ICAA
InTouchLink
JBS International
JEVS Supports for
Independence
KindEthics com
LeFleur Transportation
Life Gear LLC
Lifeline Homecare
LifeStation Inc.
LiftVest USA
Lincoln Financial Group
LogicMark
Luray Caverns
MaineHealths Partnership for
Healthy Aging
MedCenter Systems
Medicare Diabetes Screening
Project
Medicare Rights Center
Medline Industries
MedMinder Systems Inc.
Minnesota AIRS / AIRS
Missing Piece in Leadership
MJM Innovations
Mt Lyn Institute of Tiffin
University
Mutual of America
MyWay Village Inc.
National Association of Area
Agencies on Aging (n4a)
National Association of States
United for Aging and
Disabilities
National Center on Elder Abuse
National Center on Senior
Transportation NCST
National Committee to
Preserve Social Security &
Medicare
National Council on Aging

National Council on Aging
BenefitsCheckUp
National Eye Institute
National HIV Testing
Mobilization Campaign
National Institute on Aging
National Library of Medicine
National Research Center Inc.
National Resource Center
for Participant-Directed
Services
National Telecommunications
and Information
Administration NTIA U S
Department of Commerce
North Light Software
Novo Nordisk
Oliver Packaging & Equipment
Company
Parkinsons Disease Foundation
Partners in Care Foundation
Patient Advocate Foundation
PeerPlace Networks LLC
Pension Rights Center
Personal Care Products
PomDevices Makers of
Sonamba
Rebuilding Together
Relay Missouri / Sprint
Relay Texas
Remo Inc.
Right at Home
Rosalynn Carter Institute for
Caregiving
RouteMatch Software Inc
RTM Designs
RTZ Associates Inc.
Runzheimer International
Rural Assistance Center
SafeLink Wireless
Safeway Safety Step Inc.
Sandata Technologies
Securitec Publications/
HealthStyle Press
SEIU Healthcare
Senior Impact Publications
Senior Medicare Patrol
Senior Services
SNAPforSeniors
Social Service Coordinators
SSC
SPARC
Stanford Patient Education
Research Center
StrategicHealthSolutions LLC
TCB Manufacturing
Tennessee Commission on
Aging
The Aging Networks Volunteer
Collaborative
The Network of Care
Track Records Software
TransitWare
Trapeze Group
Tribridge
Tunstall Americas
TV Ears Inc
U.S. Administration on Aging
U.S. DHHS ACL/AoA
U.S. EPA Aging Initiative
U.S. Social Security
Administration
UIC Center for Research on
Health and Aging (CRHA)
United Seating & Mobility
University of St Augustine
USC Davis School of
Gerontology
VisionLink
Visiting Angels
Vista Points Inc.
Vital Aging Network
Vitaphone Medication
Adherence Technologies
Vocational Research Institute
VRI Valued Relationships Inc.
Washington University
in St. Louis
Washington University School
of Medicine
WellMed Charitable Foundation
Western Union
Womens Institute for a Secure
Retirement (WISER)
Yardi

N4a 2015 STA Prospectus

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Sponsorship, Tradeshow

& Advertising Prospectus

he National Association of Area Agencies on Aging (n4a) is

aging service providers. This

ING FOR BET

In 2013 over 90 percent

AAAs Involved in Integrated Care Initiatives

Medicaid Managed Care

Section 1115 Medicaid

Veteran-Directed Home &

State Duals Demonstration

State Innovation Models

Primary Care or Medical Home

Source: The National Aging Network Survey, 2013 Results

In addition to providing resources and information for core programs funded by

THE 40TH n4a ANNUAL

Congrats to n4a for again doing

Join us for the 40th

Join n4a and the AgingNetwork.

CONFERENCE & TRADESHOW

82% Provide Evidence-Based Chronic Disease Management Programs

67% Provide Assessment for Long-Term Care Service Eligibility

State Duals Demonstration

State Innovation Models

Source: The National Aging Network Survey, 2013 Results.

annually (not including recent Care Transitions efforts).

Health & Wellness

Marketing & Media

The Area Agencies on Aging and

As a result, the Aging Network must

n4a ANSWERS ON AGING

TRADESHOW MINI-EVENTS | $20,000

A mini-event show listing, featuring your event title,

be given the opportunity to address the dinner guests

n4a BOARD OF DIRECTORS DINNER

NETWORKING BREAKS | $10,000

Take advantage of this unique opportunity to interact

As the Sponsor of the Conference networking breaks,

GENERAL SESSION WITH

The Opening General Session sets the stage for

Two available (Monday, July 13 or Tuesday, July 14)

ANSWERS ON AGING HOT TOPIC | $20,000

LOGO CONFERENCE BAG | $15,000

CUSTOMIZED FOLD-OUT MINI-MAP WITH

LOGO JOURNAL AND PEN | $10,000

n4as Conference has always been a worthwhile

Dont see what youre looking for?

12TH ANNUAL EARLY BIRD WALK WITH LOGO

LOGO PROMOTIONAL ITEM | $5,000

Attendees participating in the Early Bird Walk will

Looking to place your companys name in the hands of

CONFERENCE PROGRAM | $7,500

HOTEL ROOM KEY ADVERTISEMENT | $5,000

The Conference Program is the most touched item

Take advantage of a fun and unique way to increase

LOGO NAME BADGE LANYARD | $7,500

TRADESHOW BAGS | $3,000

WORKSHOP FOCUS AREAS | $3,000

Accessing the Opportunities from

Engaging Volunteers in the Aging

Advancing Our Advocacy

Enhancing Business Practices

Expanding Options for