SCOPE OF SERVICES

2.1 Establish and manage a formalized Integrated Project

Delivery (IPD) approach to the project.
2.2 Follow the stage gated, deliverable focused Project Delivery process
as outlined in the Project Delivery Guidebook.
2.3 Attend and participate in all project-related meetings as necessary
and will be responsible for assuring meeting minutes are produced and
distributed.
2.4 In conjunction with the Professionals and Owner: 2.4.1 Lead the
development of a Project Management Plan, including project objectives
and success criteria, deliverables, role/responsibilities/contact
information, communication protocols, document control methodology,
cost management, schedule management, and quality
management plans.
2.4.2 Develop and maintain a Project Risk Management Plan
throughout the life of the project.
2.4.3 Manage and oversee the Project Budget (including
construction costs, soft costs, FF&E, and contingency) and
provide a bi-weekly report to the Owner.
2.4.4 Coordinate submittal of all information needing review and input by
the Owner or external stakeholders.
2.4.5 Help establish and manage a document control solution, including
document structure, access and security.
2.4.6 Help develop and maintain the overall project milestone
schedule, and review and verify integration of the Professionals
deliverables, Owners responsibilities, permitting requirements, and
anticipated construction schedules (including long-lead items).
2.4.7 Assist with community/campus outreach efforts and coordination of
local and regulatory approval processes.
2.5 Review and comment on the Design/Build Procurement Plan,
specifically on the recommended packaging of the work and
methods to optimize bidder interest. Review the Design/Build bid
analysis, and make a recommendation to the Owner.
2.6 If a Traditional Design-Bid-Build procurement method is used, if
necessary, establish and lead the execution of a de-scope meeting with
the apparent low bidder and make a recommendation to the Owner.
2.7 If a Best-Value procurement method is used, review and comment on
the Best-Value Procurement Plan, specifically recommended evaluation
and scoring criteria. Participate in the evaluation and scoring of the BestValue proposals and make a recommendation to the Owner.
2.8 Assist the Owner in preparing the Construction Contracts and ensure
close coordination with OPP Contract Administration.
2.9 Maintain regular communication with the Owner and Professionals
and ensure close coordination with all stakeholders, particularly Housing
& Food Services, OPP, the client, and Professionals.

2.10 Assure all required permits are obtained for the projects.
2.11 During construction, advise the Owner regarding the status
of budget, schedule and quality by issuance of a Monthly Project
Report. The Project Manager will advise the Owner, in a timely
manner, of situations which have increased, or may increase the
cost of the projects; may cause a delay in the completion of the
projects; has or may result in the installation of work or material
which is not acceptable in accordance with the plans and
specifications developed for the projects.
2.12 Schedule and conduct on-site bi-weekly progress meetings involving
the Owner and Professionals to review, resolve and plan in areas such as
budget, schedule, and quality. Meeting minutes will be recorded and
distributed, including an Outstanding Action Item log, detailing the status
of key decisions, responsibility and required timing.
2.13 Review request for changes, submit written recommendations to the
Owner and negotiate Change Orders, with final terms and price subject to
approval by the Owner.
2.14 Review schedule of values and applications by the Professionals,
consultants, and General Contractor for progress and final payments.
2.15 Review the Design/Build team and General Contractors
master project schedule and advise the Owner on issues
potentially impacting timely completion.
2.16 Identify, monitor, track, and coordinate with the appropriate
stakeholders the timely resolution of project issues.
2.17 If required, establish an IT platform for the exchange of real-time
project information between the Owner, PM, Design/Build team,
Architect/Engineer, and General Contractor.
2.18 Maintain the project site for the Owner, one PDF electronic copy of
Contracts, Drawings, Specifications, Addenda, Change Orders and other
modifications, in good order, and in addition, approved Shop Drawings,
Product Data, Samples and similar required submittals. The Project
Manager will make such records available to the Owner during the
performance of the work and upon completion of the projects will deliver
them to the Owner in electronic form.
2.19 With the Owners maintenance personnel, consultants, and
commissioning agent, the PM will observe the Design/Build team and
General Contractors final testing and start-up of utilities, operational
systems, and equipment.
2.20 Coordinate all inspections to determine whether the work is
substantially complete, including review and feedback regarding
the Design/Build team and General Contractors punch-list.
2.21 Receive and review the completeness of all manuals, warranty
information, attic stock, and record drawings delivery to the Owner.
2.22 Coordinate and complete all steps required for timely project closeout. If required, provide the Owner with the documentation required to
close-out a project.
2.23 Schedule and facilitate a Lessons Learned meeting at the conclusion

of the projects, including reporting and documenting the meeting

activities and submitting a report to the Owner.

Warehouses Safety Measures

1.

Emergency and exits lights

2.

Emergency nozzle

3.

Smoke detector and fire alarm

4.

Well ventilation

5.

Passage ways and routs leading to the warehouse should be paved and wide enough for the civil
defense vehicles passage and other security forces

6.

Emergency exits

7.

Do not pile up clothes and special fabrics etc. at the passage way

8.

Storage should leave enough space between product packs (not less than 1m. width) for easy passage

9.

Warehouses should be three meters away from the factory and well arranged

10. Fire alarm system and smoke detectors

11. Electricity connections should be proper and lying in an isolating tubes along withelectricity switch cut
offs
12. Automatic water sprinklers

Small Smithery
1.

Dry powder fire extinguisher (6 kg)

2.

Carbon dioxide fire extinguisher (10 lit.)

3.

Fire blanket (size 6) + metal ventilator

4.

Safe electricity connections + house kits

Big Smithery
1.

2 dry powder fire extinguishers (6 kg)

2.

2 carbon dioxide fire extinguishers (10 lit.)

3.

Fire blanket (size 6) + metal ventilator

4.

Safe electricity connections + cleanliness + house kits

Small Carpentry
1.

2 dry powder fire extinguisher (6 kg)

2.

2 water + oxygen fire extinguisher (2.5 gallons)

3.

Face masks

4.

No smoking signs

5.

Proper hygiene measures + safe electricity connections

6.

Affiliate Accommodation Units

7.

1 dry powder fire extinguishers (6 kg) for kitchen

8.

Fire blanket (size 6) + metal ventilator

9.

Gas cylinders should be kept in wooden containers out of the kitchen

Affiliate Accommodation Units

1 dry powder fire extinguishers (6 kg) for kitchen

Fire blanket (size 6) + metal ventilator

Gas cylinders should be kept in wooden containers out of the kitchen

Big carpentry
1.

Fire nozzle + water + oxygen fire extinguisher (2.5 gallons)

2.

Fire alarm

3.

4 dry powder fire extinguisher (6 kg)

4.

Carbon dioxide fire extinguishers (10 lit.) at the electricity unit

5.

Face masks + no smoking signs

6.

Proper hygiene measures + safe electricity connections