FIELD AND OFFICE

Meeting Agenda: (DRAFT)

For Materials:
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Assign a timekeeper and bodegero to a project

Every morning inform the office about the quantity of materials of a
project before using them.
If there are material deliveries, inform the office on how many have
arrived.
Inform the office about the number of materials left after work.
Information needed:
Name of supplier, Material name, description, Quantity

Requisition Slip
o Submit to the office the requisition slips of materials that will be used
THE NEXT DAY.
o The office will then submit the requisition slips to the Architect for
approval. After Approval, All cash will be released the next day.
o All materials should not be a same day transaction. The office will not
allow requests that are not listed on the requisition form for the
following day, EXCEPT if the boss says so.

Petty Cash Cut of

o Cut-of of petty cash requests is 3:00pm

Half Day
o Approved if the reason is VALID
o The foremen should text or call the office that they have a worker that
needs to leave early and if they will request for cash advance. Wait for
the response of the staf before allowing his worker to go to the office.

Attendance
o No signature on the attendance of the DESIGNATED worker will mean
ABSENT.
o The name written on the attendance should be CONSISTENT.

Receipts
o All receipts must have signature. Failure to comply will be voided.
o All receipts must be submitted on the same day for accounting
purposes.

OFFICE STAFF
Meeting Agenda: (DRAFT)

Petty Cash
o Should be labelled according to the field of work.
Steelworks, Masonry, Plumbing, Carpentry, Pakyaw, etc.
o Should be arranged/boxed according to project.
o No same petty cash in diferent project / field of work
o Petty Cash must have a control number. Example GE01 for Gelinos,
GT01 for G.Tolentino, CE01 for centro, Etc.

Handling of projects
o Projects will be distributed equally to the staf

Cash
o Accounting stafs will be given a budget to be used for a week.

Loan
o The office may loan 100k-200k depending on the cash needed and as
long as it will be a whole figure. (walang butal)
o Interests may apply.

Accounting Staf
o At the end of the day, the staf should submit a financial report to the
Architect. (to be reviewed on the following day)

Attendance
o Office hours Starts at 9am to 6pm.
o The use of Bundy clock may be applied.
o All time cards must be left inside the office
o If the stafs need to visit the projects, they should log out in the office
and timed in and out at all the sites visited. Then timed in again when
they come back to the office.