STENTA FILMS (M) SDN BHD

JOB DESCRIPTIONS
A.JOB IDENTIFICATION
Name:

AGUSTINUS

Job title:

HEAD OF DEPARTMENT-ACCOUNTING

Level:

Grade:

Sec/Dept:
Reporting
to:
Subordinat
e:

ACCOUNTS
HEAD OF DEPARTMENT ( FIN &
ACCT)
Accounting Exec, Costing Exec

Doc.ID:
Revision:
Date:

B.JOB SUMMARY
Responsible for accuracy, completeness & timely of financial, cost and Inventory flow data of company. Convert, analyse & report these data
into useful information to drive cost down and to improve operational efficiency and eliminate waste.

C. JOB SCOPE
Job Functions

Job Specifications

1. To prepare an accurate and timely monthly Financial &

Costing report.
Ensure the timely reporting of all financial information and
processing analyse manufacturing costs comparing
standard costs to actual production cost,
To specify and comparing factors affecting prices and
profitability of products,
To analyze changes in products design, raw materials,
manufacturing methods to determine effects on costs.

Accurate and timely monthly

report submission by 12th of each
month.

2. To present the monthly financial & costing report to Top

Manangement and enable to specify and identify the
sources behind the numbers and make suggestions for
improvement.

3. To plan study and collects data to determine costs of

business activity such as documenting cost profiles for all
departments and all costs items and identify waste or
inefficiency.

4. To check and verify the accuracy of monthly standard

Journal Voucher (JV) against costing sheets and General
Ledger (GL) accounting sheets and subsequently, to
approves Journal Vouchers.

Requirement
Knowledge, Skills & Abilities
knowledge of company business
operation (manufacturing &
production flow) & Bopp Industry
Costing principles

knowledge of company business

operation (manufacturing &
production flow) & Bopp Industry
Communication skill

Knowledge of company & dept

operation
Process flow charting skill
Analytical skill

Detail minded
Costing & accounting principles

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STENTA FILMS (M) SDN BHD

5. To check and verify the accuracy of Accounts Payable
Vouchers (APV) against batch documents, ie. Purchase
Order (PO), Purchase Requisition (PR), Suppliers Delivery
Order (DO) and Invoices. To approves APV.

6. To schedule budget process cycle , coordinate and

prepare Annual Budgets

7. Control of Costs
To ensure cost/expense data are recorded on daily, weekly
basis for continuous feedback.
To ensure cost/expenses responsibility are clearly
assigned to specific staff and monitor closely.
To conduct monthly budgetary meeting with specific
responsible staff to monitor achievement of
implementation of cost control and costs improvement
targets.

Detail minded
Knowledge of Chart of accounts

Plan schedule budget process

cycle.
Standardise budget format &
budget bases and assumptions

Communication skill
Planning skill

Monthly Budgetary meetings

with minutes by 10th of each
month.
Cost/expenses not exceed
budgets

Knowledge of cost drivers

Persistency

8. To coordinate the Annual External Audit by external

auditors. Work closely with external auditors during
entire audit to meet their needs, and answer any
questions they might have regarding the Financial
Statement.

Submission of audit schedules as

per deadlines and annual stock
take.

1. Accounting standards

9. To assist HOD in annual tax preparartion & submission.

Submission of tax schedules as

per deadlines

1. Basic tax knowledge

10. To coordinate and conduct weekly department Strategic

Meeting by listing all the strategic problem for discussion
and suggestion for improvement with Superior.

Minutes of meeting on progress

of distributed to Directors- by 5th
of month.

Effective meeting skills

2. Problem solving skills

11. To establish the departmental and staffs QMS with close

monitorig and control result to enable improvement work
plans to close gap.

Monthly QMS monitoring &

control to achieving results.
QMS revision - Quarterly.

problem solving skills

2. Flow charting skill

Training modules & materials and

schedule available
All staff pass training theory and
practical before performing the

Bopp knowledge
Trainer skills
Communication skills

SECONDARY FUNCTIONS & ACCOUNTABILITIES

13.

To train & develop employee in order to have

competence work force and providing them proper career
growth. This can be done by establishing the in-house
training modules and materials that addresses company

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training needs including departmental orientation,
production cross-training, management development,
career development, environment health & safety, etc.

14. To be responsible on Employee Relation

Partners with management to communicate Human
Resources policies, procedures, programs and laws to
ensure staff always kept updated and adhered to.
To determines and recommends employee relations
practices necessary to establish a positive employeremployee relationship and promote a high level of
employee morale.
To be responsible on staff motivation level; to ensure a
high performance, customer service-oriented work
environment that supports achieving the department
and company goals and objectives.
To participates in the conduct of investigations when
employee complaints or concerns are brought forth.
To assists, conduct with the implementation of the staff
performance management system that includes
quarterly review & annual assessment, as well as
employee development programs.
To monitors the implementation of a performance
improvement process with non-performing employees
to ensure competent workforce.

15. To be responsible on 5S to ensure clean and tidy by

developing and implementing 5S system (list of items,
location, cleaning schedule, pic).

16. To be responsible on safety aspect to ensure healthy and

safely working environment
To ensure the company safety program and goals are
implemented and carried out in the assigned areas of
responsibilities, develops and proposes safety
requirements to be carried out in the department.
To monitors compliance with the Occupational Safety and
Health Administration (OSHA) requirements.
To review accidents and makes recommendation for
prevention of similar future incidents.

job
Training matrix updated
To report in Monthly Dept Report.
At least 1 praise per week, must
be documented in Performance
Ticket booklet
Appreciation letter

Communication skills
Organizing skills
Leadership skills

5S knowledge
Persistent.

Safety knowledge
Persistent.

Quarterly Personnel Review &

Annual Performance Review
conducted as per companys
guidelines.
Competent workforce at all time

5S layout and list of items

available
Pass audit (goods 100% at right
location, no unnecessary goods
and clean and tidy).
0 accidents
List of high risk machine and WI
available at all time
List of safety improvement done
and documented
Pass audit

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Attends the meetings and consults with the Safety Officer
concerning workplace safety, working safety,
equipments safety, which deem hazardous.
Participate to develop policies, plans and procedures to
minimize risk to the public and employees.
17. To perform any other function, duties and job junctions as
instructed from time to time by Immediate Superior, or
Senior Management.

As required

Approved by:

Agreed and Understood by Job

Holder:

Name / Signature / Date

Name / Signature / Date

POSITION: HEAD OF DEPARTMENTACCOUNTING

PERSON SELECTION CRITERIA

Education level & Year of experience:
With a degree in Business Management /
Administration/Accounting/Finance
With at least 5 years experience in high volume
continuous manufacturing.

Physical Characteristics:
Male or Female.
Alert, quick minded, physically fit

certifications, etc)

Traits:
Honest
Energetic
Creative
Detailed
Persistence
Inquisitive
Good Business sense

Skills of:
Compiling and preparing complex
analytical financial and
administrative data for reports.
Computer software, ie. Lotus
SmartSuite, Microsoft Office,
accounting software
Presentation skills
Analytical mind
Organized, detail oriented

Abilities to:
Communicate clearly, concisely,
effectively with all levels of people. Good
listener, clear direction, able to give
feedback tactfully.
Implement accounting & costing system
to meet business needs
Follow through on commitments
Proactive in leading the department
towards improvements in systems and

Special requirements:

Knowledge in:
Costing accounting & management theory,
principles and practices and their application to a
wide variety of accounting transactions.
Principles and practices of budget preparation,
administration, revenue forecasting and analysis,
finance planning.
Operation process flows.

1. As required

(Licenses,

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STENTA FILMS (M) SDN BHD

efficiency

D.

WORKING CONDITION

Describe the physical conditions under which this job is performed.

What are the working hours?

(Normal, Shift, On-

Call, etc)

Working conditions are normal for an office environment. Work may require occasional
visit to production floor to understand the departmental operations.
Work is often performed under stressed associated with having a first hand and realtime
costs knowledge and information.

Normal working hours. Work may require

occasional weekend and/or evening work.

Approved by:

Agreed and Understood by Job Holder:

Name / Signature / Date

Name / Signature / Date

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