Beruflich Dokumente
Kultur Dokumente
CHAPTER ONE
INTRODUCTION
INTRODUCTION
Scope of Study
The study gives detailed information about the company and its product, as the study was in
the Head office of Oil Palm India Limited located at Kottayam as well as Estates and Factory
located at Yeroor, Kollam. The scope of the study includes an insight into the companies
various functional departments, strength and weakness and the opportunities and threats faced
by the company which provide the Organisation with efficient data which can be helpful for
further developments.
To have a better knowledge about business organization Oil Palm India limited
To study the relationship between the workers, managers and top authority existingin
the company.
CHAPTER TWO
Palm oil is obtained from Fresh Fruit Bunches (FFB) of Oil Palm Cultivations. There
are several commercial, variants of Palm Oil available viz:
RBD (Refined Bleached Deodorized) Palm Oil.
Crude Palm Oil (CPO)
Palm Kernel Oil
Crude Palmolein
Crude Palm Oil when subjected to refining results the other fractions. Palm Oil is
form of edible vegetable oil obtained from fruit of Oil Palm tree. It is the second most widely
produced edible oil and now it sine passed Soybean oil. and become widely produced
vegetable oil in the world. Crude Palm Oil (CPO) is obtained from monocarp of the fruits and
depending on the variety and the age of the Palm oil. to bunch ratio is within the range of
25% to 28%. Interims of productivity per unit area, the Oil Palm yields of Palm oil per
annum is more than 3700kg/hectare. Compared to 875 kg/ hectare for peanut oil and 389
soybean oil.
Crude Palm oil is extracted from the fleshy portion of the fruit wall while the kernel
yields Palm kernel oil. The crude Palm oil is deep orange red in colour and is a temperature
of 20degree centigrade.
Industry Profile
Current Scenario
Palm
oil
unique
composition
makes
it
versatile
in
its
application
in
food
manufacturing and in the chemical, cosmetic and pharmaceutical industries. Its semi-solid
physical properties are needed in much good preparation. Its non-cholesterol quality and
digestibility make it popular as base material in the manufacture of various non-edibles
products.
In the food industries, palm oil is the choice for manufacturing solid fat products.
Palm Oil and strain and popularly used worldwide in making, margarine, shortening and
confectionary and in frying snacks food.
Palm oil is also used in manufacturing of soaps, detergents and other surfactants. It is
a good raw material producing oleo chemicals, fatty acids, fatty alcohols, glycerol and other
Indian Scenario
India imports roughly 2.5-3.5 million tons of Palm Oil and its variants a year.India imposes
60%duties on crude oil and 75% (imposed in 2003-2004 Union Budget) on Refined Bleached
Palm Oil. The import ratio is highly dependent on the duty imposed. In addition to the
customs duty. Government of India also imposes tariff value, on winch the customs duty is
calculated irrespective of the actual price at which the oil is imported.In 2002-2003 India
imported 21.5 Lakh tons of crude palm oil and 3.15 Lakh tons of Refined Blenched Palm Oil.
However in 2003-2004 till July from November 03 India has imported 13.5 lakh tons of
crude palm oil and 4.8 lakh tons Refined Blenched Palm Oil. .Kandla Mumbai, Kakindan are
the major ports for palm oil entry to india and major trading points too.
INDUSTRY ANALYSIS
Industry Key Players
Asian Plantations
RFM Corporation
Oleo Fats
The above companies, except the Oil Palm India Ltd, which are engaged in down
stream processing of crude palm oil, produce the following:
Competitor Analysis
As if now Oil Palm India Ltd has no competitor in Kerala and has an
advantage of being the only producer of palm oil in the state
Private Sector Cultivation
The oil palm was planned in Malaysia in 1870. The first commercial planting of oil palm in
Malaysia started in 1917 at Tennamaran estate Selangor.
Development was, however, slow and it took another 50 years before it began to pick up
pace. The impetus came in the late 1950s when the Malaysian Government embarked on
a massive agricultural diversification programme to case dependence on the traditional
rubber for export earnings. Many estates replaced rubber with oil palm and also opened
up new lands for the cultivations of oil palm.
Within a relatively short time, the planned areas under oil palm increased tremendously.
In 1960 the total planted area was 54700 hectares it had reached 300,800 hectares. In
1993 a total of 2.3 million hectares had been planted and by the year 2000 about 2.9
million hectares are expected to be planted with oil palm.
10
Originally, the cultivation of palm, oil was limited to the plantation sector because of high
level of organization and capital investment required. The success of the Government land
resettlement schemes, started in the 1960, marked a pioneering effort towards introducing the
crop to smallholders. At the forefront is the Federal Land Development Authority (FELDA).
Other agencies involved include the Federal Land Consolidation and Rehabilitation Authority
(FELCRA), and the State Economic Development Corporations (SEDCs).
The nuclear farms provides technologies and planting materials, supervises their fanning
activities and buys their product for processing by the milling plant into the crude palm oil
and kernel oil for the domestic and export market.Palm fruit oil is consumed worldwide in
more than 100 countries. In some part of the world, palm fruit oil often still consumed in its
undefined state, as an ingredient of traditional dishes where it contributes its characteristic
golden red colour and unique flavor. However, to most users, palm oil is more familiar as a
refined vegetable oil product purchased at their local store product, incorporated into their
every day foods...
Buyers of crude palm oil are as follows
Parison
Hindustan lever
Wipro Ltd
Godrej
Godrej
Agrovet Ltd
Continuity of Supply
Being a perennial tree, the palm oil is harvested throughout the year. Its productivity,
per hectare per year is very high. Palm oil has the advantage of reliable and regular supply
compared to some oils from annual crop
11
CHAPTER THREE
ORGANISATIONAL ANALYSIS
12
To take over and run the oil palm plantation corporation of India Limited and that
established or cultivated by the government of Kerala or by any other person for the"
purpose of carrying on the objects.
To engage in and carry on the business of planter, grower and cultivator of oil palm.,
arecanut coconut and other palms, groundnut, cocoa, rubber, tea, cardamom, tobacco,
cashew, pepper, ginger, tapioca, eucalyptus, sugarcane, cotton and or any other
agricultural industrial crop or produce.
To process and render marketable produce grown by the company and to carry on the
business of processing, manufacturing and dealing in palm oil and other oils and any
other products in which oil or any other produce of the company is used.
13
To sell, purchase, export, import deal and trade in all produce grown or processed by
the company and all products manufactured by the company and other products used
for the purpose of growing, processing or manufacturing such products.
14
saturated oils, palm kernel oil (especially palm kernel oil) should be used in moderation or
avoided in one's diet.
Palm Oil is of interest both- commercially and technically for the following reasons as
it is readily available at all point of time in a year. It is economically period, although straight
comparisons of ccmmodity prices don't tell the whole story. Refined palm oil from Malaysia
should be compared with party hydrogenated soybean oil. If is a source of the solid fat
needed for the functionally of many food facts, without the cost of hydrogenation and the
concomitant formation of translate fatty acids. .Palm mid - fraction is a major component of
cocoa butter equivalent fat. Palm oil and palm oelin have good stability at frying temperature.
Large scale industrial frying, in Europe and Asia is properly the largest application of palm
oil. It is available in bulk in fractionated form. In addition to regular palm oil and palm
stearin, special oleins with iodine values up to 65 are available and a whole range of
softened, hard strains.
Uses Of Palm Oil; palm oil is very versatile oil with a range, of distractive. properties which
enable it to meet most of the technological requirements for formulating fat products. By
fractionating palm oil, it uses are further increased. Hydrogenation and interesterification
increase in usage even there especially in making specialized and sophisticated edible
products.
Palm oil is the liquid fraction obtained by fractionation of oil palm oil after
crystallization at a controlled temperature. The physical characteristics of palm oil differ
significantly from those of palm oil it is available in; a wider range of fatty acids and
triglycerides compositions. The hard fraction, palm stearin, is a very useful source of fully
natural and hard fed component, for products such ad shortenings, party margine, venaspathi
etc.
Uses are classified into edible and non-edible uses.
Edible Uses
Margarine
Vanaspathi
15
Ice cream
16
physiological properties that are associated with a reduction of risk to coronary heart disease
and some forms of cancer.
Business performance
. Share capital
The company has an authorized share capital of Rs. 120,000,000 and the paid up
capital of Rs. 117,876,000.
The share holding pattern are as under:Government of india : 49,929 shares of Rs. 1000/- each.
Government of Kerala: 67,947 shares of Rs. 1000/- each.
Oil India Ltd is a profit making company for the last 15 years and paying dividend to
the Central & State Govt for the last "12 years. Production and scale of crude palm oil over
last 6 years are given below
Table 1
Revenue generated for last five years
Period
Revenue in lakhs)
2007-08
5792.216
5445.21
2101.95
2008-09
7370.50
795065
2734.70
2009-10
6604.50
6353.17
1971.82
2010-11
6881.00
6864.66
2577.35
2011-12
7503.00
7641.456
3474.42
17
18
Estates
The company has got a total number of 3646 hectares of plantation spread over in 3
estates viz: Yeroor, Kulathupuzha and Chithera all Kollam District. Apart from this for
production of hybrid variety of palm oil seeds, company has set up an oil palm garden at
Thodupuzha with the financial assistance of state governnient and central government under
oil palm development programme. The area in each estate is as follows:
Table 2
Area available in each estates
SL NO
Name of Estates
District
Area in Hectares
Yeroor
Kollam
2029.87
Chithara
Kollam
1225.65
Kulathupuzha
Kollam
390.12
19
the gap between demand and supply of edible oils cultivation of oil palm was taken up
seriously by Technology Mission and Oil seeds and pulses (TMOP) to attain self reliance in
Govt, of India under TMOP introduced oil palm cultivation through Oil Palm
Programme(OPDP) in the identified potential areas of 11 states under scheme of Oil seeds,
pulses, Oil palm and Maize(ISOPOM).
Oil Palm India Ltd is the nodal agency for the cultivation of oil palm in small and marginal
fanners and under OPDP scheme the centrally sponsored integrated scheme of oil seeds,
pulses, oil palm and maize.
The cultivation of oil palm in the state under the OPDP scheme connected during
1999-2 000 and covered 1300 Ha in 3070 farmers' field. Besides this Govt, of Kerala
accorded sanction for cultivating an area of 576 Ha from the year 2008-2009. In addition to
this Govt, of Kerala
Accorded sanction to cultivate oil palm in 1000 Ha of Northern Malabar Districts
(Malappuram, Kozhikode& Wayand) under this scheme
Table 3
Area Sanctioned for Cultivation of Palm
SL NO
District
Area
Farmers
SC/ST Farmers
Women Farmers
Trivandrum
11.20
Kollam
134.83
371
10
56
Pathanamthitta
311.48
954
152
Alappuzha
126.10
354
64
Kottayam
159.31
281
55
Ernakulam
88.25
279
26
20
Malappuram
63.79
81
18
Kozhikode
176.95
409
62
Wayand
228.08
337
TOTAL
1299.99
3070
61
54
424
Oil Programme; A special hybrid variety of seeding called "Tenera"' required for the
cultivation will be made available to the farmers at a subsidiary rate of 75%.The technical
advice required to find the suitable land and planting the seeding will / be provided. For the
first 4 years, the farmers will be given an amount not exceeding 50% of the cost of cultivation
as subsidy per year as follow:
Table 4
Subsidy given to farmers
YEAR
RS
Year1
4600
Year2
3300
Year3
3500
Year4
4100
Total
15500
The maximum subsidy available to a person should not exceed Rs 75000. ie subsidy
will be available for land up to six hectares only.The company will help to arrange the
rest 50% amount requited for cultivation, as loans from financial institutions.
Kernel oil extraction unit 1; It has been proposed to set up a kernel oil extraction
plant with 1 ton/hr capacity with an investment of Rs 193 Lakhs to. produce kernel oil by
21
processing the kernel obtained frorri palm fruits. Government sanction for the project is
awaited. It is expected that the project can be completed during 2011-12.
Organisation Structure
When we look to this organization we can see it is consisting of different department
and also each department have departmental heads. The service manager is responsible for
dredger, civil and sanitary, water and general transport, workshop, and electrical departments.
The production department is responsible for the department of white cement plam kiln,
packing house, shelcem, lab and quality control. The maintenance manager is responsible for
marketing control, purchase and store.and shelcem department. The finance manager is
responsible for the department of accounts. Finally the secretary is responsible for the time
office, personnel department, medical department, and office and guest house
Departments
The main departments in Oil Palm India Ltd are
Finance Department
Production Department
Project Department
Estates
Medical Department
Maintenance Department
22
Figure 1
Organisation Structure
23
Functional Analysis
Departmentation is the process of grouping activities into nits for the purpose of In
other words, it denotes grouping of related jobs and activities without the principle of
homogeneity over which an executives has authority to exercise and assert.
Every organization needs a well established administrative set up for efficient
functioning. The OPIL has established finance project, human resource development,
commercial and engineering departments are under the supervision of experienced and
competent officers. All the departments are under the control of department heads that are
controlled by managing director.
Production Department
Production Department is the process or procedure of transforming a set of input like
information, energy etc into a specific set of outputs like product Dropor and service in
24
proper quality and quantity to aclieve the objective of is characterized by tangible outputs,
outputs that customers Consume
Production function is an important function of Oil India It 1. Most of the other in the
enterprise revolve around this function. Therefore it is essential that production function is
managed property so that it may contribute effectively to the objective of the enterprise. The
main aim of the desired goods and service are effectively and efficiently.
The objectives of production management in the company are as follows. .
Primary Objectives
Good quality
Optimum quantity
Appropriate cost
Timing
Secondary Objectives
Machine
Material
Services
Technique
25
Oil Intraction
The efficient extraction, of crude oil from Tenera fruit has prescribed problems but
this have been overcome by the development of continuous screw press which is new used in
all modern factors.
The fruit from the stripper passes to digesters, which complete the breaking of the oil
with moving arms. Digesters have a capacity of above 3 cubic meters. The fruit mash passes
to the screw presses which press the crude oil out through holes in the side of the press cake.
The pres cake which9 is discharged from the end of the press, contains the fibre and the nuts.
The three products separated in this section are :
The crude oil which consists of water, dirt and palm oil. This is passed to the
purification section.
Nuts : 14% of the FFB is separated by the depericarper and kernel plant for the
recovery of the kernals.
Fibre : approximately 15% of the FFB weight with moisture content of 37 %. The
residual oil content should be between 6% and 8% of oil to dry filers.
The filers should also retain as far as possible the phosphatides and other non,
glycosides impurities. There fibre is conveyed to the extraction section is
important. Unsatisfactory practices such as excessive drainage of the crude oil
before the extraction press leads not Only to purification problems and lasses but also
to the higher absorption of iron by the palm oil.
The importance of reducing the absorption of heavy metal, copper and iron is
indicated by the to box value. For the production of superior quality palm oil stainless steel
moving the wearing parts should be used for extraction units.
Kernel Recoveries
The conditioning of the nuts starts in the sterilizer and the separation starts in the
screw process. After the screw the nuts and the fiber traverse a heated breaker conveyor
which further separates them and remove moisture from the fiber .The fiber and nuts then
26
passes into a pneumatic separating column called the "winnowing column" fitted with IC
damper in operation depending on the number of presses in operation . The fiber is blown
into a cyclone close to the boiler and the nuts which removes any attached dirt or fiber and
tramps from.
The conditioned in nut silos before being cracked centrifugal nutcrackers and mills.
After cracking , the cracked mixture is separated in the double column for dry separating
system or separated in hydro cyclones or clay baths.
These processes are wet. A modern clay bath separator is more efficient than a hydro
separator when processing more than 15% dura material in the cracked mixture: A : of
suitable clay at the of approximately 450 kg to 100'tons of FFB is necessary for the clay,
separator system. Bath systems depend upon the density of the shell being greater than the
density of the shell being greater than the denist of the kernals. The higher yield of palm
kernel compensates the addition cost of clay or kaolin required for the hydro-clay bath;
separate process.
The shell and kernels are washed and the kernels are passed to a kernel dryer to
normalize the moisture content of 7 % so as to minimize the development of FFA during
storage and shipment. It is also advantage to sterilizer the kernels before shipment of storage
with steam at atmospheric pressure.
Kernel plants designed, for Dura derived nuts are not suitable for the processing of
Tenera derived nuts. There have been a number of experimental designs, which have proved
failure. Caution and a wide experience are required in selection the proper equipment and
design for kernel recovery plant.
27
Crude oil does vary in compensation and therefore water dilution is a means of
stabilization to provide an accurate consistency of the CPO mixture before the classification.
Departmental Chart
The Engineering Department handles the maintenance activities of the organization, is
head of the department and he is assisted by a manager, a deputy manager managers. There is
several production staff for each estate and factory to working of the company smooth.
The production and processing of raw material which are mainly includes in
production department of Oil Palm India Ltd. Production of raw materials takes place in three
estates namely Chithara, Yeroor and Kulathupuzha. Processing of raw material takes place in
Yeroor mill. In OPIL the raw material is Fresh Fruit Bunch or FFB or Palm Fruit. They
produced the FFB from their own estates.
The workers in the estate are mainly known as cutters and carriers. All cutters are
male workers and the same time all carriers are female. workers, utes have the
responsibility to harvest the fresh fruit bunch and female carriers are collecting the/FFB to
;tfre destination. These FFB's are transported to the Yeroor mill foe the processing, The fruits
are harvesting at the ripen stage and one of the features of this stage is that the fruits becorne
radish is colour. The Palm tree is grown at wet kinds. The palm tree cultivation is based oh
rain feed cultivation
The company had established a modern processing mill to process 20 MT FFb/ hf. A
captive power station is also set up for the generation of electricity. The fibre -of palm fruits
is used as fuel for generation of stream to the turbine generator:..
Production Process
Fresh Fruit Bunches (FFB) harvested from Oil Palm Plantations is highly perishable
and require processing within 24 hours. Delay in this adversely affects the quantity and
quality of palm oil. The process consists of extraction of Palm Kernel pil (PKO) from the
Kernel. In brief the palm oil milling unit operations are as below:
28
FFB Reception
Several modern mills are equipped with the following in the reception area of the
mills
Larger loading ramp with hoppers of 16 meter tones capacity per day.
5,7,10 meter tones FFB cage with bogie and wheel span of 800mm gauge.
Straight line system with Cage transfer carriage to facilitate-easier operation of the 2dobr sterilizer and shunting of the cages can be handled with the capstan and bollard.
Sterilization
On arrival at the mill the fruit is sterilized. One of the effects of this is to inactive the
fruit enzyme. FFA is virtually stopped. The sterilizer process is done 1.5,2.5.3.5,5,7 and
today 10 tons capacity FFB cages which are pushed into long cylindrical steel vessel with
special, doors and subjected to stream at approximately 3 bar for about one hour. The
objective after harvesting is to sterilize the fruit as quickly as possible with the minimum of
handling and damage. In addition to arresting the development of FFA contact, the sterilizing
of fruit also facilities:
The purification of palm oil by coagulating and mucilaginous matter and thus preventing
the formulation of emulsion during verification of the crude oil.
The extraction of the crude palm oil by freezing the fruits from the bunch stalks
and by breaking the oil cells the mesocarp.
Sterilization is a simple process but it is essential, for the proper Operation of the
mill so that it is done correctly. This operation is the largest user of steam in the mill.
Stripping
After sterilization the sterilized fruit in cages are their winched out of the sterilizer
vessel by tlie arrangement of Bel lard and Winch and their placed in the tippler machine for
emptying the contents of cage onto a scrap type- conveyor.
Sales & Marketing Department
29
Tender Invited
Highest Rate ground
Advance Received
Confirmation of Tender
Consignment Note
Delivery Advice
Invoice
Figure 2
sales procedure at OPIL
The computer utilization of the organization is right now just in the developing stage.
The total number of the systems is 14. Out of which 9 systems in Head Office. 2 in estate,
30
niul 3 in the factory. The computers in the head office are inter connected through a LAN
neiwork. The software used for inter connectively. is the Novell Netware. The operating
systems used are Windows 95 and Windows 2000. The administrative screen is Dos based.
Users are given access to the system using a username and password, which are nominated by
the computer operator. Even though the computers within the head office are inter connected,
there is no. connection between the head office, the factory arid the estates. All the
administrative tasks and decision making are one at the head office. Files are manually
brought to head office from estate and the factory which is then entered in the head office.
Computers are used only for correspondence.
Departmental Chart
Senior Manager
Secretary
First Assistant
Draft Man
Figure 3
Departmental Chart
The main product of Oil Palm India Ltd is crude palm oil. So this crude form of palm
oil is sold to palm oil refinery companies. The sales process is done through the process of
auction. The product is sold to the party who had the highest bid. The final decision is based
on bid price.
31
Sales Process:The sales process is conducted in secured steps:The tenders are invited through advertisements in national news papers mostly in English.
The party quoting the highest price is given the sales. Advance is received in advance from
bidders. After this a confirmation of tender is sent to the property. A consignment notice is
sent to the buyer which acknowledges and sends back to the organization. A delivery devise
is issued after this. After this an invoice is generated to be forwarded to the finance
department secured.Tenders are sanctioned by the managing director in the tender register
only after that the sale processes is completed.
32
Delivery Advice:
It contains all the information about the item, quantity and price at the item sold. It
will also specify who and how will arrange the tankers, barrels etc which are necessary for
the transportation.
Three samples of the delivery note should be taken
2nd Sample- Send for testing of the sample before taking it from the factory.
Responsible for sales for the company product/ materials unserviceable items etc.
Responsible for the purchase of natural material expect engineering stores/ office
stationary after observing formalities.
33
Finance Department
Finance management is concerned with decision with refused to the sizke size of e.
%ttd composition of asset and the: land and structure of financing. Although the importance
pf finance functions depend largely on the firm.
Financial management is an integral part of the over all management of the firm.
Whenever economic affairs, here progressed beyond .the most elementary 0nditions
production and exchange, system of accounting have appeared! The accumulation of health
and the growth of the capital the expansion of the production and trade must create the needs
for financial information and control; Accounting as a technique of financial reporting is a
reflection of those economic activities. Today accounting as regarded as a language of the
business and investment of administration and commerce.
Finance is in indispensable to facilitate, efficient and effective operations of business'
enterprise. In this content effective finance management holder key to success in today's
highly competitive modern world.
34
There is an auditing system in the company which consists of two and its every year. They
are as follows:
Internal Audit
External Audit
The external audits are a statutory requirement and the auditors are.appointed by the
controller and auditor general. This is done to check whether every process in the company
compliance to the rules and regulations. After completing the audit process, the report is sent
to the controller and Audit General for his approval.
Budget
Theare three accounting sections at OPIL, namely-Yeroor, Cbithara, Kulathupuzha.
The head quarters of OPIL has been performing at Kottayam. All the operation relating to
accounts" are- done by estate managers and he also done, the budget preparatory based on the
crop study and flower courting Mn the budget preparation,./the manager Will compare the.
previous year budget and estimate the expenditures in the coming year.
Records Of Transactions
The first step of accounting is the recording of transactions. All transactions- may be
groped as: Regular payments of statutory dues like provident fund, sales tax etc.
Duties Of Department
35
Finalization of accounts
Budget preparation
Accounting Policy
Oil Palm India Ltd has generally mercantile system, of accounting. All items of
income and expenditure are accounted for us and when occurred and ail figures are stated at
their historical cost. Capital work in progress is started at in current during prior to
commissioning including, part payment to contractors. Provision for gratuity is made, on the
assumption that dl the eligible employees of the company retain as on the balance sheet date.
Fixed assets are started at their original cost less depreciation.
The company has been consistency in following written down value method of
charging depreciation. Other accounting practices are constituent with the generally.
Accepted accounting practices observed in plantation industry.
36
These documents provide written evidence of a transaction has taken place. The correctness
of recorded transaction can be verified at the later state by referring to the concerned source
documents. The verifiable objective for recording the transaction to books of accounts. All
plants have independent account and all are reconciled to head office.
Managing Director
Manager (Accounts)
Ministerial Staff
Figure 4
finance department structure
37
Senior Manager
Senior Assistant
Junior Assistant
Office Attendant
Figure 5
Departmental chart of HR departmrnt
All the data of employees of the company are maintained by this department Senior.
Manager (HRD) is the head and he is assisted by ministerial staff.
38
This department mainly deals with the process of planning Organizing, directing, and
controlling the procurement, development, compensation, integration and maintenance of
human resource to the end that individuals organizational and social objectives are
accomplished. HR is the most important assed of modem organization. Itsaims are to bf
people together to develop an effective organization.Human Resource Department is
responsible for maintaining and ensuring the availability of adequate human resource for the
effective functioning. In order to attain the of the organization and division should ensure the
maximum utilization of Human through jobs of employees. Human resource department is
also responsible for the and development of employees through the achievements of their
careers goals.
Functions of Human Resource Department
Employment
Training and Development
Compensation
Integration
Working conditions
Welfare services
Personnel records
industrial relations
Details of employees
Table 13
Strength of employees in Oil Palm India Ltd
SL NO
Category of Employees
2008-2009
2009-2010
2010-2011
2011-2012
Officers
29
29
34
25
Staff
134
134
142
127
Workers
799
789
663
622
962
952
839
774
Total
39
Recruitment Procedure
For recruiting staff at Oil Palm India Ltd is done through internal and external sources
Internal Sources
The internal source of recruitment is done thre
Promotions
Transfers
External Sources
The external sources of recruitment is usually done through outside preview such as
Inviting tenders
Directly made by the company
Kerala Public service commission
Employment exchange
Professional employment exchanges
Advertisement
Notification in company notice board
Here staff selection in the previews of PSC and Employment exchange.
Managers are appointed through professional employment exchange and giving
advertisement in news papers. Factory labors are outside the preview of PSC and they are
appointed directly by inviting tenders through news paper, notice board etc.
Age Limits
The main age limit for direct recruitment to the posts borne on the roll of the company
will be 18 yrs and the maximum age limit unless otherwise specified will be 35 yrs as on 1st
40
January of the year in. which recruitment is effected subjected to the usual relaxation to the
O.B.C, S.C and S.T communities, Ex- sen/iceman etc as in Govt, from time to time.
Selection
Selection process is as follows:
Figure 6
Selection process of HR
Preliminary Interview
Written Test
Employment Interview
Physical/Medical Examination
Job Offer
Employment Contract
41
Various techniques are adopted for the selection of candidate for the post application blank in
the company. Through this process the detailed bio-data of the application is obtained and
this by his educational qualification and previous experience if any can be is a paid that
includes 3 Government Nominees and 2 Board of Director to the employment interview it
there are more candidates. The company is following rule of conducting a medical
examination of the candidate to make assure that he is physically fit. As the organization is a
joint venture of Central Govt and State Govt (public the selection is subject to the reservation
policy of the government
Management Association
These training usually given 2 or 3 times in an year. The training conducted in the
organizational itself. The representative of National Productivity Council, National Safety
Council and Management Association is appointing expert personnel as trainees. They are
taking practical and theoretical classes for the employees.
Sponsored Training
This training is usually given to managers and officers, outside the organization, This
is periodically conducted for developing new still and knowledge. The officers and managers
are given training in Malaysia, Nigeria etc. Some authorized institutions are sponsoring this
training.
42
Termination
The company may at any time terminate the service of an officers giving 3 month
notice for the payment of usage in the lien of such notice. The service of probation and a
trainee may be terminated without notice and without assigning any reason thereof.
Resignation
An officer can resign from the service of the company after giving 3 months in writing or on
payment of 3 months' salary lien of such notice.
43
Gratuity
The maximum amount of gratuity payable shall be Rs 36000. The salary for the
purpose of gratuity shall mean, total emoluments of the employ including basic pay and D.A
does not include H.R.A, Bonus, ones times etc. Medical expense reimbursement
The M.D or any officers to who this power is delegated by the M.D may pass bills
produced by the employees who are not covered by the ESI or plantation labor act connected
with medical consultation attention or treatment for Him/her and or any member.
Promotion
All promotions to posts will be strictly, on selection and the same will be made on the
basis of merit and ability. Promotion in the organization, is based on over all assessment.
Seniority
Test
Interview
Attendance
Performance etc
Each of these criteria carries grades of itself. No employee has. right for promotion to
any post solely on the ground of his seniority or in any grade on the- ground of his having is
held additional charge of a post of having actual in the post or Ori any otHer ground. All
promotions to posts will be strictly on selections and the same will made on the basis of merit
and ability. However seniority will be counted when merit and ability ait approximately
equal. An employee who promoted shall be holding post to which he is promoted in, an
officiating capacity for a period up to 6 months on duty, subject- from Time to time by
Personnel Manager or officer authorized by Managing Director.
Welfare Of Employees
In each estate it includes one welfare officer that provides service for the welfare of
employees, the welfare department is functioning by providing medical facilities to-' the
employee in factories and estates , it includes an hospital for this purpose. The hospital
having service of male arid female Doctors and Ambulance service; The welfare department
44
is providing scholarship for the children of staff and lump sum grant, pension gratuity, bonus,
advance, provident fund for employees. The company has provided a school bus for the
school going employee's children.
Holidays
Holidays for the employees of any units the company shall be the same as determined
the workman. There will be in addition to weekly holiday as lactones act/ plantation labour
act. Holiday for the officer at the shall be the same holidays declared by the state government
as holiday Saturday. In addition to that every alternative Saturday shall also holiday for
office.
Travelling Allowances
It is an allowance granted to cover the expense incurred in performing journey in the
interest of the company. No TA wills payable for journey with the head quarters on which
8km from the place of the duty.
All officers are entitled to 1st class railways fair and employ 2nd class once in a year.
Journey By road
All officers will be allowed mileage at rates as followed by government from time to time for
j ourney in car. For bus fare for the journey will be followed.
Journey by air
M.D and head of the department as the head office and superintends may travel by air
and will be given actual plane fair.
Daily Allowance
The rules for payment of daily allowance shall be decided by the board from time to time.
45
Safety Requirement
1. An employee should report to his / her immediate supervision at the time of an
accident even it is a minor one.
2. An employee is liable to use equipment and dresses and follow the safety
measures taken by the management.
3. The employees are allowed are allowed to do their duty and use machine which are
allotted to them.
Trade Unions
Trade unions in any industry are working for the benefits of its members. Likewise,
an- important role in the implementation of labours welfare the privileges of the workers.
There are 7 trade unions functioning which workers trade union and staff trade union.
Workers trade union are
o Quilon District Plantation workers Union (CITU)
o Kerala State Oil Palm Plantation Labour Congress (INTL'C)
o All Kerala Oil Palm Plantation Workers Union(AITUC)
Staff trade Union are
o Oil Palm Employees Association (CITU)
o Oil Palm Plantation Staff Congress(INTUC)
o Oil Palm India Plantation Staff Association (AITUG)
o Oil Palm Employees Centre
Safety Requirement
1. An employee should report to his/her immediate supervisor, at the time of an accident
even though it is a minor one.
2. An employee is liable to use equipment and dresses and follow the; safety measures taken
by the management.
3. The employees are allowed to do their duty and use machine which are allotted to them.
4. Every employee, should use the safety equipment allotted by the "management. The
equipment is not allowed to take for personal requirement.
46
finance
department to receive money and make payments on behalf of the company. It also has to the
Balance sheet and profit & loss account of the company. It also prepares the annual budget
according to which the expenses of the company are monitored. The finance, department is a
vital part in an organization, as without finance the day-to-day activities of the company will
not function in a smooth and rapid way. It is the core of the organization. The cash section
and account section also forms part of the finance department. This recording of day-to-day
transactions^ routine functions like sales tax, payments and receipts of cash cheque etc,
comes under; the preview of accounts section-. The accounts section also undertakes the
employee payroll function. The cash section deals with the disbursements of cash.
In Oil Palm India Ltd, the financial and. accounting activities are controlled by: the
senior manager (finance and accounts) station by the head office Kottayam. The objective; of
accounting is to provide information to its various users, via the management and commerce,
prospective investors, creditors and other by identify relevant data measuring each transaction
v in terms of money and recording the transactions. Finally this data are classified
summarized, interpreted and the result is communicated to interested parties in the form of
report
47
Estates
The department is headed by a senior manager (estates) who is assisted by two
managers, three assistant managersa (estates), two assistant manager (finance and accounts),
two labour welfare officers, ministerial staff and field staff and field staff or workers.The
company has got a total planted area of 3646 hectare of plantation spread over in three estates
viz. Yeroor, Chithara and Kulathupuzha in Kollam.distict. The raw materials, Fresh Fruit
Bunches (FFB), for the production of Palm Oil are cultivated in these three estates.
Figure 7
Departmental chart of Estates Department
Senior Manager
(Estates)
Manager
Assistant
Manager
(Estates)
Field
Assistant
Supervisor
Watcher
Welfare
Officers
Manager
Assistant
Manager
(Accounts)
Assistant
Estates
Field
Assistant
Assistant
manager
(Estates)
Supervisor
Welfare
Officers
Assistant
(Accounts)
Ministerial
Staff
Assistant
Estates
Field
Assistant
Supervisor
Watcher
Ayah
Watcher
Ayah
Workers
Workers
Ayah
Workers
48
Medical Department
Medical department takes care of the health and hygiene of the workers of the
organization. Senior medical officer is the department head and he is assisted by a lady
medical officer and hospital staff.
Functions
This department have the ambulance facility. It necessary the accident or injured
workers may be send to other hospitals for better medical treat
Figure 8
Structure of Medical Department.
Senior Medical
Officer
Junior
Medical Officer
Staff
Staff
Attender
49
Maintenance Department
Maintenance department plant maintain department is responsible for repair,
maintenance, installation of machines, tools and equipments in manufacturing operations,
The department is responsible to eliminate all causes of failure and ensure full useful life in
coordination with daily maintenance completed by operating personnel. Schedules repair,
maintenance and installation to ensure continue product ion operations. Creates and mages
the maintenance and stores budgets, inspects operating machines and equipment
for
Nature Of Maintenance
1. Routine Maintenance
2. Preventive Maintenance
3. Annual shut down Maintenance
4. Statutory Maintenance
5. Break down Maintenance
Maintenance department is highly effective and it is highlighted in the annual
production figures. Maintenance is done on weakly daily and monthly basis. Greasing, oil
checking etc have to be done on all days and can be classified into routine maintenance.
Preventive maintenance like oil replacing has to be done according to the prescribed period in
order to maintain the personal as well as plant safety. Statutory maintenance is done as
defined by the factory act. The, plant will be shut down for a period of .one month for the
annual shutdown maintenance usually this is done during the off season. Break down
maintenance are done whenever necessary
Oil Palm is a seasonal product, thus leading to low plant utilization from August
January
50
Project Department
Project department is concerned with the development of new projects and research
for it the expansion of the company. It takes necessary step to formulate new plans for the
fulfilment of its vision is to expand the company's horizons. The verification of the viability
of the project and the execution of the same is maintained and controlled by the Senior
Manager project.
Departmental Structure
The department has one senior manager and the manager of OPB. Assistant manager
(estates and assistant manager (OPDP) come under him process. Therefore the selection and
installation of the automatic dilution control is extremely important.
Steam is required at an appropriate rate of 500 kg/hr/ton of FFB. The water for steam
production is obtained by building two dams across the nearby river. This water is thoroughly
purified in a dematerializing plant passing through two stages known as "Stroke Acid"
containing strong base which removes the ions present in the water. After this the water is
adjusted to a PH value of 8.5 taking care to prevent scale formulations along the internal
tubes and walls of the boiler and this not to damage them.
Steam is generated from the boiler at a pressure of 22kg/cm2 and at a temperature
range of 235 - 265 degree Celsius this pressure and temperature is higher than that required
for the process. First this is expanded in steam turbines. Sterilization of FFB and heating
51
system in the process. The energy released during the expansion of the steam is converted by
the turbines into mechanical power to drive an alternator.
Effluent Control
The total effluent is effluent is approximately 0.8 tones /tones of FFB, which is made
up of 0.15 tones sterilizer content A 0.45 tonnes from the clarifier station, 0.08 tonnes from
the Kernel plant and 0.12 tonnes from the process cleaning. The total liquid effluent will
include the wash water. The effluent is not toxic; but it has a Biochemical Oxygen Demand
(BOD) of above 25,000 which makes it objectionable to dish life when introduced in
relatively large quantities is water Ways acid rivers. The effluent is treated by a process,
which required an area of 4 to 10 hectors. This includes 65-75 days retention time in eight
ponds after which the water is used for irrigation purposes in the estate of the company.
52
Senior
Manager
Manager
(OPB)
Assistant Manager
(Estates)
Assistant
Manager
Ministerial
Staff
Figure 9
Structure of Project Department
Field Staff
53
Organisational Analysis
Swot Analysis
Strength
Their product has very good demand
Dedicated employees are another considerable advantage of the organisation. The company
has got financial reserves. Oil Palm is a highly productive crop. Availability of modern
production technology also helps the company and has got a well-equipped factory. Effective
quality control measures are present in the organisation. Health value of the product is
another advantage. Presence of good infrastructure is also an advantage. Sophisticated
production process emphasizing greatly on quality hence the product quality is outstanding.
OPIL is the leading producer of palm oil in India. It has got very good relationship with trade
unions. New production methods are used by company which results in its better
productivity. Safety measures in factory are having better quality.
Weakness
Insufficiency of land for cultivation of palm has always been a weakness to the organisation.
Deficiency of online business is another disadvantage. Shortage of sufficient manpower is
another problem faced by the organisation. Lack of worker's participation in managerial
decision making results in disputes. Fluctuation in oil price also affects the revenue generated
by the organisation at times. Delay in computerizing the company affects the efficiency. As
there are fewer chances of promotions, employee motivation is very low. No standard for
quality, like ISO, is implemented even though quality is high. Oil Palm is a seasonal product,
thus leading to low plant utilization from August.
Opportunities
The organisation has no direct competitors in Kerala hence there is a monopoly in
production. High demand for palm oil is another opportunity to attain higher reach.
No environmental pollution can also be considered as an opportunity. Oil Palm Development
Programme (OPDP) is another very good initiative which helps the organisation.
54
Government interventions to control palm oil imports will also help the domestic producers
to grow. Consumers like Wipro, HLL etc. are another advantage. National Research centre
and seed production unit produce high yield variety of palm. Worldwide acceptance of palm
oil as a harm less and natural vegetable oil.
Threat
Price of fluctuation affects the sales of the organisation at different times. Pressure by
Malaysia and Indonesia to lift the import barriers might be a threat. Liberalisation of policies
and globalization is another threat to the organisation. Lack of marketing strategies also has
an effect in the sales of the organisation. Government policy at times creates problems to the
organisation. World Trade Organization Agreement on international trade has also a negative
effect. Low tariff rate for import of substitutes of palm oil is one among the threats faced by
the organisation.
55
CHAPTER FOUR
56
Observation
After analysing data about the organization from various sources certain assumptions can be
made
Suggestions
Lower level employees needs to be motivated, their welfare should be taken care by
the management to ensure their productivity and efficiency
The organization need to adapt more aggressive marketing and advertising strategies
to face the evolving challenges.
The control measures using old techniques to know about purity' of fruits and also
crude oil.
The company has to make awareness of the schemes and plans to the
employees properly before its implementation.
57
Proper training and counselling should be given to the employees who opted for VRS.
The schemes should be implemented in its right spirit and grace.
Conclusion
The study was done to observe the overall functioning of the organization and to
acquire the practical aspects of day today operation in the organization.
Financial position of the company is good. Employees are enthusiastic and
hardworking about their work and efficient management. The present scenario of Kerala
industrial situation is obtained from the study.
The study reveals the application management principles in OPIL and the experience
at OIL PALM provides a chance to analyse the difference of management theory and practice
The study on Oil Palm India ltd enabled me to acquire in depth knowledge about various
functional areas and practical problems, This study helped me to know about the various
problems faced by the company and how the theoretical knowledge can be applied into actual
situations. The study reveals the consistent performance of the company.
58
BIBLIOGRAPHY
Corporate Author 2012 Annual Report Oil Palm India Ltd, Kottayam,
March 2012.Print.
Corporate Author 2013 Annual Report Oil Palm India Ltd, Kottayam,
March 2013.Print.
59
ANNEXURE
P&L STATEMENT AS ON MARCH 2012
60
61
62