WORD 97 KEYBOARD SHORT-CUTS

F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12

Help Move Text (dyadic) InsertGlossary EditRepeat EditGoTo Next Pane ToolsSpelling Extend Selection UpdateField Activate Menu Bar Next Field FileSaveAs
SHIFT- Reveal Formatting Copy Text (dyadic) ChangeCase RepeatFind/GoTo Previous Position Previous Pane ToolsThesaurus Shrink Selection ToggleField Activate Shortcut Menu Previous Field FileSave
CTRL- FilePrint Preview Cut to Spike FileClose Previous Doc Size Next Doc window Move Doc window Size Doc Window Insert blank Field Max. Doc Window Lock Field FileOpen
CTRL-SHIFT- Insert Spike EditBookmark Previous Doc Window Update Source Link Select Block Column Unlink Field Activate Ruler Unlock Field FilePrint
ALT- Next Field FileExit Restore App Size ViewFieldCodes Max. App window
ALT-SHIFT- Previous Field FileSave FileExit1 Double-Click field

Apply the Heading 2 style ALT+CTRL+2

FORMATTING Apply the Heading 3 style ALT+CTRL+3
SELECTING
CHARACTERS Apply the List style CTRL+SHIFT+L Selecting text and graphics
Changing font and font size One character to the right SHIFT+RIGHT ARROW
Change the font CTRL+SHIFT+F One character to the left SHIFT+LEFT ARROW
Change the font size CTRL+SHIFT+P
DELETING TEXT AND GRAPHICS To the end of a word CTRL+SHIFT+RIGHT ARROW
Increase the font size to the next available size CTRL+SHIFT+> Delete one character to the left of the insertion point BACKSPACE To the beginning of a word CTRL+SHIFT+LEFT ARROW
Decrease the font size to the previous available size CTRL+SHIFT+< Delete one word to the left of the insertion point CTRL+BACKSPACE To the end of a line SHIFT+END
Increase the font size by 1 point CTRL+] Delete one character to the right of the insertion point DELETE To the beginning of a line SHIFT+HOME
Decrease the font size by 1 point CTRL+[ Delete one word to the right of the insertion point CTRL+DEL One line down SHIFT + DOWN ARROW
Changing text formatting Cut (delete) selected text CTRL+X One line up SHIFT+UP ARROW
Change the case of letters SHIFT+F3 Undo the last action CTRL+Z To the end of a paragraph CTRL+SHIFT+DOWN ARROW
Create all capital letters CTRL+SHIFT+A Cut to the Spike CTRL+F3 To the beginning of a paragraph CTRL+SHIFT+UP ARROW
Make text bold CTRL+B One screen down SHIFT+PAGE DOWN
One screen up SHIFT+PAGEUP
Underline text CTRL+U COPYING AND PASTING To the end of the document CTRL+SHIFT+END
Underline single words CTRL+SHIFT+W
Copy text or graphics CTRL+C To the beginning of a document CTRL+SHIFT+HOME
Double underline words CTRL+SHIFT+D
Copy formats CTRL+SHIFT+C To include the entire document CTRL+A
Apply hidden text format CTRL+SHIFT+H
Move text or graphics F2 To a vertical block of text CTRL+SHIFT+F8, then use the arrow keys.
Italicize text CTRL+I
Paste text or graphics CTRL+V To a specific location in a document F8+arrow keys
Create small capital letters CTRL+SHIFT+K
Paste formats CTRL+SHIFT+V Selecting text and graphics in a table
Apply subscripts (auto spacing) CTRL+=
Apply superscripts (auto spacing) CTRL+SHIFT+= A column Hold down ALT and click the left mouse button
Remove formatting applied by using shortcut keys INSERTING A column (or block) CTRL+SHIFT+F8
or menu commands (plain text) CTRL+SHIFT+Z An entire table ALT+5 on the numeric keypad
Table of Contents field ALT+SHIFT+O
Create Symbol font CTRL+SHIFT+Q Table of Authorities field ALT+SHIFT+I
Displaying nonprinting characters Blank Field CTRL+F9 MOVING
Display nonprinting characters CTRL+SHIFT+* Spike contents CTRL+SHIFT+F3 To a character, word, paragraph, column or object
PARAGRAPHS AutoText entry AutoText entry name+CTRL+ALT+V One character to the left LEFT ARROW
Setting line spacing Line break SHIFT+ENTER One character to the right RIGHT ARROW
Create single-spaced lines CTRL+1 Page break CTRL+ENTER One word to the left CTRL+LEFT ARROW
Create double-spaced lines CTRL+2 Column break CTRL+SHIFT+ENTER One word to the right CTRL+RIGHT ARROW
Create one-and-a-half-spaced lines CTRL+5 Optional hyphen CTRL+HYPHEN One paragraph up CTRL+UP ARROW
Add one line of space preceding text CTRL+0 (zero) Nonbreaking hyphen CTRL+SHIFT+HYPHEN One paragraph down CTRL+DOWN ARROW
Remove space preceding text CTRL+0 (zero) Nonbreaking space CTRL+SHIFT+SPACEBAR To the previous frame or object ALT+UP ARROW
Setting paragraph alignments and indents Copyright symbol ALT+CTRL+C To the next frame or object ALT+DOWN ARROW
Center a paragraph CTRL+E Registered trademark symbol ALT+CTRL+R One column to the left CTRL+UP ARROW
Justify a paragraph CTRL+J Trademark symbol ALT+CTRL+T One column to the right CTRL+DOWN ARROW
Left-align a paragraph CTRL+L Ellipsis ALT+CTRL+period To a line, a page, a screen, the beginning or end of
Right-align a paragraph CTRL+R Single opening quotation mark CTRL+`,` a document, or the previous revision
Indent a paragraph from the left CTRL+M Single closing quotation mark CTRL+',' Up one line UP ARROW
Remove a paragraph indent from the left CTRL+SHIFT+M Double opening quotation mark CTRL+`," Down one line DOWN ARROW
Create a hanging indent CTRL+T Double closing quotation mark CTRL+'," To the end of a line END
Reduce a hanging indent CTRL+SHIFT+T To the beginning of a line HOME
Applying styles EXTENDING A SELECTION Up one page CTRL+PAGE UP
Apply a style name (Formatting toolbar displayed) CTRL+SHIFT+S Down one page CTRL+PAGE DOWN
Open the Format Style dialog box Use the following shortcut keys to select text and graphics when you're in Up one screen PAGE UP
(Formatting toolbar not displayed) CTRL+SHIFT+S extend mode. When you use extend mode to extend a selection, Word is Down one screen PAGE DOWN
Remove paragraph formatting applied by using in a continuous selection mode until you turn off extend mode. Select text To the bottom of a screen CTRL+PAGE DOWN
shortcut keys or menu commands CTRL+Q and graphics in the same direction as the arrow keys you press. To the top of a screen CTRL+PAGE UP
Start AutoFormat CTRL+K Select the nearest character F8+character To the end of a document CTRL+END
Apply the Normal style CTRL+SHIFT+N Extend a selection F8 To the beginning of a document CTRL+HOME
Apply the Heading 1 style ALT+CTRL+1 Reduce the size of a selection SHIFT+F8 To a previous revision SHIFT+F5
By using Word commands
Repeat the Find or Go To command SHIFT+F4
WINDOWS, MENUS AND COMMANDS Tip: You can also use the buttons on the horizontal scroll bar to see
In a table Moving windows and moving among panes and normal view, page layout view, or outline view in Word. For more
Next cell in a row TAB windows information, see Different ways to view a document.
Previous cell in a row SHIFT+TAB Go to the next pane F6 Normal View button
First cell in a row ALT+HOME Go to the previous pane SHIFT+F6 Page Layout View button
Top cell in a column ALT+PAGE UP Go to the next document window CTRL+F6 Outline View button
Last cell in a row ALT+END Go to the previous document window CTRL+SHIFT+F6
Move a document window CTRL+F7, arrow keys, ENTER
INSERT
Last cell in a column ALT+PAGE DOWN Command Press
Previous row UP ARROW Changing window size
Page Numbers ALT+SHIFT+P
Next row DOWN ARROW Maximize an application window ALT+F10
Annotation ALT+CTRL+A
Inserting paragraphs and tab characters Maximize a document window CTRL+F10
Date And Time ALT+SHIFT+D
Insert new paragraphs into a cell ENTER Change the size of a document window CTRL+F8
Footnote ALT+CTRL+F
Insert a tab character into a cell CTRL+TAB Restore a document window to its previous size CTRL+F5
Endnote ALT+CTRL+E
Restore an application window to its previous size ALT+F5
Mark Index Entry ALT+SHIFT+X
Split a window ALT+SHIFT+C
OUTLINE VIEW Menus and shortcut key assignments
Mark Citation Entry ALT+SHIFT+I
Mark TOC Entry ALT+SHIFT+O
Promoting, demoting, and moving paragraphs Make the menu bar active F10
Promote a paragraph ALT+SHIFT+LEFT ARROW Cancel a menu ESC FORMAT
Demote a paragraph ALT+SHIFT+RIGHT ARROW Display a shortcut menu SHIFT+F10 Font CTRL+D
Demote to body text CTRL+SHIFT+N Add a command to a menu CTRL+ALT+EQUAL SIGN Change Case SHIFT+F3
Move selected paragraphs up ALT+SHIFT+ UP ARROW Remove a command from a menu CTRL+ALT+MINUS SIGN AutoFormat CTRL+K
Move selected paragraphs down ALT+SHIFT+ DOWN ARROW Assign action to a shortcut key Style CTRL+SHIFT+S
Changing the display CTRL+ALT+ PLUS SIGN on the numeric keypad TOOLS
Expand text under a heading ALT+SHIFT+PLUS SIGN Remove shortcut key assignment Spelling F7
Collapse text under a heading ALT+SHIFT+MINUS SIGN CTRL+ALT+ MINUS SIGN on the numeric keypad Thesaurus SHIFT+F7
Show all text or headings ALT+SHIFT+A
Display all text Asterisk (*) key on numeric keypad
TABLE
Display character formatting Forward slash (/) key on numeric keypad
MENU COMMANDS Select Table ALT+5 on the numeric keypad
Show the first line or all of body text ALT+SHIFT+L FILE WINDOW
Show all headings with the Heading 1 style ALT+SHIFT+1 New (based on Normal.dot) CTRL+N Split ALT+CTRL+S
Show all headings up to Heading n. ALT+SHIFT+n Open CTRL+O HELP
Close CTRL+W Command Press
FIELDS Save CTRL+S Contents F1
Save As F12 Context-sensitive Help SHIFT+F1
Inserting fields Print Preview CTRL+F2
Insert a DATE field ALT+SHIFT+D Print CTRL+P
Insert a PAGE field ALT+SHIFT+P Exit ALT+F4 PRE-DEFINED BOOKMARKS
Insert a TIME field ALT+SHIFT+T \Sel Current Selection
Insert a blank field CTRL+F9 EDIT \PrevSel1 Most recent selection
Working with fields Command Press
\PrevSel2 Second-most recent selection
Update linked information in the source document CTRL+SHIFT+F7 Undo CTRL+Z
\StartOfSel Start of selection
Update selected fields F9 Repeat CTRL+Y
\EndOfSel End of selection
Unlink a field CTRL+SHIFT+F9 Clear DELETE
\Line Current line
Switch between field codes or results SHIFT+F9 Cut CTRL+X
\Char Current character
View field codes ALT+F9 Copy CTRL+C
\Para Current paragraph
Perform the action in the field when the insertion Paste CTRL+V
\Section Current section
point is positioned in the field ALT+SHIFT+F9 Select All CTRL+A
\Doc Entire document
Go to the next field F11 Find CTRL+F
\Page Current page
Go to the previous field SHIFT+F11 Replace CTRL+H
\StartOfDoc Start of the document
Lock a field CTRL+F11 Go To CTRL+G
\EndOfDoc End of the document
Unlock a field CTRL+SHIFT+F11 Bookmark CTRL+SHIFT+F5
\Cell Current cell in table
Update Link CTR+SHIFT+F7
\Table Current table
MERGING DOCUMENTS VIEW \Heading Level Current heading and subordinate text
Normal ALT+CTRL+N
Preview a mail merge ALT+SHIFT+K Outline ALT+CTRL+O Notes:
Merge a document ALT+SHIFT+N Page Layout ALT+CTRL+P 1 This is a Windows keystroke. rv. 5/22/99 abs
Print the merged document ALT+SHIFT+M
E:\My Docum\ABCONSUL\Training\MSW97KEY.doc
Edit a mail merge data document ALT+SHIFT+E