JANAKIRAAM .

M
Plot No. 5 & 6, Door No. 1, Shyam’s Manasaravor Apartments
Chowdry Nagar Main Road, Valasaravakkam, Chennai -600087, India

MOBILE: 9884668819 EMAIL: janakiraamm@yahoo.co.in

CAREER SUMMARY

• Good knowledge in the field of administration having 14+ years of experience

from Vertical Industries like IT & ITES, Oil Company, Constructions and
Import & Exports as an administrator.

• Multitude of exposures to administration, related tasks.

• Discharged responsibility in planning and directing Business services and

office operations.

WORK EXPERIENCE

Since March ’07 Hewlett Packard..Chennai - Asst Manager Administration

Administrative Activities

 General Admin - Managing overall operations across functional areas of

Housekeeping, Transport, Canteen Facility, Assets management and Stationery
Items Entering into Contracts with Various Service Providers Etc.
 Undertaking corporate image building measures through effective relationship
management with guests and visitors to the organization.
 Monitoring cafeteria and supervising the quality of items served on various
parameters.
 Liaison With Government Bodies / local bodies and C&F agencies the import
logistics, STPI and Customs, RTO, Insurance for Company Car etc

Purchase & Commercial Department Activities

 Floating enquires to vendors for obtaining prices for various items, price
negotiation, and preparation of comparative statement w.r.t. price, payment
terms, quality, warranty, etc
 Raising PO to vendors with respect In-house requirements through SAP Smart
Buy Tool.
 Follow up with Vendors for receipt of materials / Bills scrutiny/ certification.
 Maintenance of Purchase Order Register.
 Co-ordination with Finance and Procurement CRC Department for executing the
orders.
 Monitor and ensure purchase orders and invoice queries are processed.
 Preparation of MIS Reports
 Contract Management

 Developing a reliable and cost effective vendor/supplier base for ensuring

quality and timely services for the company by maintaining highest level
integrity and ethics
 Identifying and qualifying vendors through vendor Quality Assessment Surveys
and inspection before awarding contracts.
 Coordinating with vendors for procurement and general Purchase System
procedures
 Getting all the Rate Contracts & AMCs updated at all times through
Procurement Cell getting POs raised by Procurement CRC
 Checking, signing on invoices, getting them submitted to Finance & getting
vendors paid on time through Vendor Payables CRC
 Order and purchase all types of office supplies and computer hardware and
software to meet the business needs.
 Managing Annual Maintenance Contracts pertaining to upkeep of office
equipments ensuring compliance with the Service Level Agreement by the
Vendors.
 Maintain an active and up-to-date database of vendors and suppliers with
assessment of their quality and price competitiveness.

Property / Asset Management

 Taking care of Seating Management, Seating arrangements and allocation of

seats based on projects requirement.
 Maintain Lease information in the Lease Administration database system
 Track and maintain expirations, renewal options and all other critical dates,
processing renewals with signatures and sending to Landlords.
 Handling Asset Management, Asset Codification, Asset Stock Transfer, Asset
Inventory Maintenance and Assigning assets to locations, employees and cost
centers. Inventory analysis, including leased vs. owned assets.
 Assign accessories to employees such as Keys, Parking spaces etc.

Jan’06 to Mar’07 SlashSupport India Pvt. Ltd, Chennai (A Cybernet Software

Solution) Executive Administration

Administration Activities

• General Admin – Housekeeping, Maintenance, Security Supervision, Canteen

Facility, Stationery Items Entering into Contracts with Various Service
Providers Etc.
• Liaison with the govt. and regulatory bodies like BSNL, Electrical Boards, and
Local Government agencies etc.
• Monitoring cafeteria and supervising the quality of items served on various
parameters.
• Monitoring security arrangements for securing high-value assets of the
company.
 Facility Management
 Arranging for necessary infrastructure involving developing for purchase of
items and office equipments facilitate smooth business operations.
 Develop & maintain the annual maintenance contracts with various vendors
providing services such as Housekeeping, Electrical Systems Maintenance and
Plumbing.
 Co-ordination with vendors to place orders and supply of goods as per the
requirement
 Maintain an active and up-to-date database of vendors and suppliers with
assessment of their quality and price competitiveness.
 Maintain quality service standards that give a world-class working environment.
 Monitoring the functioning of Logistics & ensuring on time delivery of vehicles
for smooth operations.
 Planning & Conducting Functional BCP (Business Continuity Plan) for
Administration.
 Conduct internal audits within the team to improve service standards and
efficiency.
 Documenting procedures, Manuals & Policies for better functioning of Process.
 Coordinating & leading the electrical team for all HVAC, Compressors, DG, and
Chillers etc.

Property / Asset Management

 Taking care of establishing Real Estate, Seating arrangements and allocation
seats based on projects requirement.
 Taking care of site plans to manage landscaping, parking, utilities and surfaced
areas.
 Taking care of physical assets in use and in inventory, assigning assets to
locations employees and cost centers. Inventor analysis, including leased /
owned assets
 Assign accessories to employees such as Keys, Parking spaces etc.,

Dec’03 to Jan‘06 OILCO Services (India) Ltd, Chennai Executive

Administration & Commercial

Administrative Activities

• General Admin - Managing overall operations Facility, Logistics, Assets

management and Stationery Items Entering into Contracts with Various
Service Providers Etc.
• Administer & liaison with property agents & landlords in the negotiation of
lease agreement.
• Track and maintain expirations, renewal options and all other critical dates,
processing renewals with signatures and sending to Landlords.
• Planning and implementing setting up of fully functional 20 Service Centers in
South India, having around 500 Customer Support Engineer.
 • Taking care of physical assets in use and in inventory, Assigning assets to
Service Centers.

Commercial Activities

 Floating enquiries to vendors for obtaining prices for various items, price
negotiation, and preparation of comparative statement w.r.t. price, payment
terms, quality, warranty, etc
 Raising PO to vendors with respect In-house requirements.
 Responsible for all procurement related activities like getting approval,
coordination with various vendors, Bills tracking / scrutiny and clearance and
petty cash handling.
 Managing Annual Maintenance Contracts pertaining to upkeep of office
equipments, ensuring compliance with the Service Level Agreements by the
vendors.
 Checking, signing on invoices, and getting them submitted to OIL Companies
like IOCL, BPCL, HPCL IBP, SHELL and ESSAR on OILCO & MIDCO and
Collecting payments.
 Intimate collection / outstanding status to H.O. daily / Weekly basis
 Scrutinize Daily Time Sheet including Service Reports related to Tour Expense.
 Imprest accounting of Region / Service Center wise.
 Liaise with Legal Metallurgical & Labour Dept. for Shops & Establishment and
getting Licenses for all Customer Support Engineers & Service Centers / Govt
Bodies like Telephones, Sales Tax & Income Tax etc and maintain the proper
certification

Infrastructure / Facility Management

 Planning and coordinating in execution of civil, mechanical and electrical works,

liaising with contractors, sub-contractors, etc. for executing projects within time
and cost norms
 Coordinating with SHELL outlet projects and making the site operational for
sale
 Understanding the requirements and identification of materials to facilitate
solution implementation for project execution.
 Developing and negotiating with vendors, managing contracts for obtaining
timely procurement of materials at favorable terms.
 Provide necessary supports & assistance to the AMC vendors during breakdown
and shut down activities,
 Develop logistics network for facilitating the cost effective and seamless
movement of stocks.
 Develop and maintain the annual maintenance contracts with various vendors
providing services such as Housekeeping, Electrical System Maintenance and
Plumbing.
 Preparing the Facility related reports in a standards procedure and formats.
Jan’97 to De’03 Arunachalam Builders Pvt. Ltd.
Executive Administration Chennai

Jan ’94 to Dec ’96 Cocoon Creative International

Executive Administration (Imports & Export of
Garments)

EDUCATIONAL QUALIFICATION

• Bachelor of Economics from University of Madras, Chennai

• MBA -Operations & Finance from Symbiosis University, Pune. (Pursuing)

• Technical Skills in Typewriting

Computer Skills

MS office Certification

Personal Details

Father’s Name: Mr. M.K. Madanagopal

Date of Birth: 11th March 1972

Marital Status: Unmarried

Languages Known: English, Tamil, Telegu & Kanada