About Transaction Figures in SAP

SAP General

Michael Baumgartner

15.04.2014

This article discusses the account balance display. There are several postings per vendor respectively
customer in one year. The tables LFC1 and KNC1 offer a consolidated view to vendor postings or
customer postings within a period. This article describes the mentioned tables. Furthermore, the
corresponding transactions in SAP are described.
Structure of table LFC1
The values are stored in this table per vendor number (field LIFNR), company code (field BUKRS) and
fiscal year (field GJAHR). The balance carried forward is stored in the field UMSAV at the beginning of the
fiscal year; this corresponds to the open amount which was not cleared in the last fiscal year.
The following fields are listed per period, this means 16 times. XX is the placeholder for the current period.
One posting period corresponds to one month, periods 13 16 are special periods where year-end closing
postings are done:
LFC1_UMXXS: Sum of the debit postings in the period
LFC1_UMXXH: Sum of the credit postings in the period
LFC1_UMXXU: Turnover in the period. The field includes the sum of all sales-related postings in this
posting period. It depends on the posting key if a posting is sales-related. For instance, a vendor invoice is
sales-related whereas a payment is non-sales-related; this means that it is not relevant for the turnover
amount if a vendor invoice has been already cleared.
The following example displays transaction figures of vendor 111 in the transaction SE16. For space
reasons, the view was separated to two screenshots:
Figure 1: Structure of table LFC1: First part

Figure 2: Structure of table LFC1: Second part

In this example, the balance carried forward had a credit amount of 158,385.48 Euro at the beginning of
fiscal year 2004. A negative amount represents credit postings whereas a positive amount represents a
debit posting. The balance carried forward was calculated by making the balance of all debit postings and
credit postings in the previous year. If all open items had been cleared at the beginning of fiscal year 2004,
the balance carried forward would have been 0 Euro.
Furthermore the sum of the credit and debit postings as well as the sum of the turnover is listed for each
period. You see in this example that turnovers are only displayed with a negative amount. As already
mentioned, credit postings are totaled as negative amount. Since the credit sum is always corresponding
to the turnover sum, the credit postings were always sales-related. In period 12, the sum of the debit
postings had an amount of 213,275.06 Euro. Since this amount did not influence the turnover in period 12,
the debit postings were not sales-related.
Details about these postings will be given in the next chapter.