REPUBLIC OF THE PHILIPPINES

Department of Environment and Natural Resources

Visayas Avenue, Diliman, 1106 Quezon City
4 (632) 929-6626 to 29; 929-6252;
929-6633 to 35; 929-7041 to 43
E-mail: web@denr.gov.ph; Website: www.denr.gov.ph

MAY 0 5 2010
ADMINISTRATIVE ORDER
NO. 2010- 14
SUBJECT: AMENDMENT TO THE MANUAL OF APPROVALS ON
ADMINISTRATIVE, HUMAN RESOURCE, FINANCIAL
AND INTERNAL AUDITING MATTERS

In the interest of service and in order to expedite the processing of

documents pertaining to administrative, human resource, financial and internal
auditing matters, a new Manual of Approval is hereby prescribed.
The attached manual shall form part of this Administrative Order and shall
serve as guide and reference on the delegated authorities to officials in the
Central Office, Bureaus, Regional Offices, PENROs, CENROs and Attached
Agencies.
This Order shall take effect immediately and all parts or provisions of DAO
Nos. 2000-11 and 98-24 and DENR Memorandum Circulars on administrative,
human resource, and financial matters are hereby amended, accordingly.

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DEPARTMENT OF ENMRONMENT
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APPROVAL?
Administrative, Human Resource, Financial and
Internal Auditing Matters

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Department of Environment and Natural Resources

Manual of Approvals

SUBJECT : ADMINISTRATIVE

SECTION I1
Page 10 of 62
Ref.: A-3

TOPIC : PAYROLL (SalarylOther Personnel Ben*)

DESCRIPTION

RECOMMENDING APPROVAL
(Signing official)

APPROVING
AUTHORITY

LEGAL
BASES

Signs / approves payrolls

for Personnel Benefits
(NO Limits)
Central Office

Chief, Personnel Division

Dir. AS or Dir. FMS

Bureau

Chief A 0

ABD or BD

Region

Chief A 0

RED

MGB / EM6 (Reg'l)

Chief A 0

RD

PENRO

A0

PENRO

CENRO

AOICENRO

PENRO

CONTROL POINTS:
Payroll processing shall strictly undergo the regular procedures in the Personnel DivisionlSectionas well
as the usual Accounting process.

Department of Environment and Natural Resources

Manual of Approvals

SUBJECT : ADMINISTRATIVE

SECTION II

TOPIC : DROPPING FROM THE ROLLS*

DESCRIPTION

RECOMMENDING
APPROVAL
Secretary or Authorized
representative

APPROVING
AUTHORITY
President

BDI RED1RDI ASECI

USEC Concerned

Secretary or His
Authorized
Representative

Central Office

Dir. AS

Authorized USEC

Bureau

Personnel Officer, Chief

A0

BD

Region1PENRO ICENRO

CENROIPENRO.
Personnel Officer, Chief
A0

RED

MGB IEMB (Regional)

Personnel Officer, Chief

AO. RD

BD

1. Third Level or Presidential

Appointee
2. PENRO ICENROI Division Chief

3.

Page 19 of 62

Below Division Chief

* After due process, the Administrative Service shall inform CSC ICESB IOP.

LEGAL
BASES

Department of Environment and Natural Resources

Manual o f Approvals

-k

SECTION Ill

SUBJECT : HUMAN RESOURCE DEVELOPMENT

Page 30 of 62

TOPIC : SCHOLARSHIP (Local IForeign)

DESCRIPTION
b.4 Scholarship
Service
Contract
b.5 Travel Authority

b.6 Request for

issuance1
validation1
extension of
Passport
b.7 Report on
Authorized
travel abroad
(to OP)
b.8 Refund order

LEVELS OF
PARTICIPANTS
All levels

RECOMMENDING
APPROVAL
Dir. HRDS

APPROVING
AUTHORITY
Secretary

USECIASECIBDI
REDIOffice DirlHead
of AA

Concerned USEC

Secretary

Service Director1RD
/Bureau-Office Asst.
DirectorIDeputy AAI
RTD/ PENROI
CENRO/
Div. Chief and below

USECI ASEC
Concerned and
Dir., HRDS

Authorized
USEC

All levels

Dir. HRDS

Authorized
USEC

All levels

Dir. HRDS

Authorized
USEC

All Levels

Dir. HRDS

Authorized
USEC

II. SCHOLARSHIPS

A. Local
Scholarship

Central Office /
Bureaus / Attached
Agencies / Regional
Offices

LEGAL
BASES

Department of Environment and Natural Resources

Manual of Approvals
Annex A
A-I

COVERAGE AND GENERAL PROVISIONS

I.ADMINISTRATIVE

APPOINTMENT
The PERSONNEL SELECTION BOARD (PSB) shall cover both the recruitment and
and 2ndlevels of the career service who are entering
selection of employees in the IS'
the civil service for the first time or are being re-employedlreappointed, and the
screening of employees who are considered for promotion.
The 3RD LEVEL PERSONNEL SELECTION AND PROMOTION BOARD acts on the
selection and promotion of all applications for salary grades 27 and above positions.
Personnel categories are divided into:
1.
2.
3.

First Level
Second Level
Third Level

-.

Salary Grades 1 - 10
Salary Grades 11 - 24
Presidential Appointees and PENROs

Disciplinary Actions
The general rule in the law on Public Officers is that the power to appoint carries with it
the power to remove an employee. The Civil Service laws, rules and regulations govern
administrative proceedings including imposition of penalties.
The Central Office Grievance Committee is composed of the following:
Chairman:
Members :

Assistant Secretary for General Legal Services

One Division Chief each from the Legal and Planning Services
Bilis Aksyon Partner (Chief of Welfare and Discipline Section,
Personnel Division)
level and
Two representatives from the rank-and-file (one for is'
another for 2"dlevel who shall serve for a term of two years). In
offices where there are accredited or recognized employee
unions, the rank-and-file representatives shall be those named by
the employee union.

Department of Environment and Natural Resources

Manual of Approvals

6.

Reassignment outside aeoaraphical location if with consent shall have no limit.

However, if it is without consent, reassignment shall be for one (1) ..
A-Ryear only. Reassignment outside geographical location may be from
one regional office (RO) to another RO or from the RO to the Central Office (CO)
and vice-versa.
Reassignment is presumed to be regular and made in the interest of public
service unless proven otherwise or if it constitutes constructive dismissal.
Constructive dismissal exists when an official or employee quits his or her work
because of the agency head's unreasonable, humiliating, or demeaning
actuations, which render continued work impossible because of geographic
location, financial dislocation and performance of other duties and responsibilities
inconsistent with those attached to the position. Hence, the employee is deemed
illegally dismissed. This may occur although there is no diminution or reduction
in rank, status or salary of the employee.
(CSC MC No. 2, Series 2005 dated 04 January 2005; Resolution No. 041458
dated 23 December 2004)

GENERAL PAYROLL
The General Payroll shall be used for the payment of salaries, wages, overtime
pay, honoraria and other emoluments of government officers and employees. This form
shall be prepared in triplicate copies to be distributed as follows:
Original -Accounting Unit
Duplicate Copy - Cash Unit
Triplicate Copy - Payroll Section
(NGAS Vol II, Section 48, p. 10 and p. 104)
PREVENTIVE SUSPENSION
Preventive suspension of a civil service employee or officer pending an
investigation can be ordered even without a hearing because such suspension is not a
penalty but only a preliminary step in an administrative investigation. Further, if found not
guilty, procedural guidelines shall be formulated separately by the Legal Service.
However, when a respondent's guilt is confirmed, preventive suspension is
punitive and is considered part of the penalty, pending hidher appeal. The purpose is to
prevent the accused from using his position or ofice to influence prospective witnesses
or tamper with the records which may be vital in the prosecution of the case against him.
Alonzo V. Capulong, (G. R. No. 110590, May 10, 1995).
The Appointing Authority in any Department, Bureau, Regional Offices, etc. may
preventively suspend any subordinate officer or employee pending an investigation, if
the charge against such officer or employee involves dishonesty, oppression or grave
misconduct, or neglect in the performance of duty, or if there are reasons to believe that
the respondent is guilty of charges which would warrant his removal from the service
(Section 51, Executive Order No. 292, 1987).