CHILDREN, YOUNG PEOPLE OR VULNERABLE ADULTS ON CAMPUS

POLICY
RISK ASSESSMENT OF A PLANNED & SUPERVISED ACTIVITY FOR
CHILDREN & YOUNG PEOPLE (or VULNERABLE ADULTS).
A.

Administrative Details

(i)

University of Exeter

Head(s) of University
Contact Details:
Activity Supervisor(s)

Vice Chancellor

Registrar & Secretary

Name:

Name:

College / Div
/Dept/Unit
Address 1
Address 2
Telephone
E-mail
Employee Liability Insurance Cert No / End Date
Public Liability Insurance Cert No / End Date
Additional Insurance Type & Cert No / End Date
(ii)

External Institution

Name of Institution
Head(s) of Institution
Contact Details:
Activity Supervisor(s)

Name:

Address 1
Address 2
E-mail
Employee Liability Insurance Cert No / End Date
Public Liability Insurance Cert No / End Date
Additional Insurance Type & Cert No / End Date

Name:

B.

C.
Name

(i)

Description of Activity

(ii)

Number of Children / Young People and Age Range

Persons assisting with the Activity

Role

Affiliation
(U of E or External
Institution)

CRB* Check
Required? Completed?
(Y or N)

CRB Check = Criminal Records Bureau Check; The College Dean / Head of Division /
Department / Unit (etc) will determine whether a CRB check is required after
consideration of this risk assessment and discussing this with the appropriate
manager in Human Resources.

D.

Hazards, Risks and Existing Control Measures

Hazard

Risk

Current Control Measures

HIGH MEDIUM LOW

(tick one box)
i

ii
iii
iv
v
vi
vii
viii
ix
x

E.

If all risks are assessed of LOW, proceed to Section F.

Hazards, Risks and Extra Control Measures

For those risks NOT assessed as LOW, state the extra control measures required to
achieved a LOW risk assessment

Hazard
(insert roman numeral
from Table D)

Extra Control Measures

Risk
HIGH MEDIUM LOW
(tick one box)

CONTROL MEASURES MUST BE IN PLACE TO MAINTAIN ALL RISKS AS LOW AS IS

REASONABLY POSSIBLE.
IF A LOW RISK ASSESSMENT CANNOT BE ACHIEVED AFTER THE INCLUSION OF EXTRA
CONTROL MEASURES THE ACTIVITY MUST NOT PROCEED.
F.

Validation

University of
Exeter

Assessors

Supervisors

Signature:-

Signature:-

Name:-

Name:-

Signature:-

Signature:-

Name:-

Name:-

External Institution

G.

Processing

If CRB checks are required please discuss with your HR Business Partner and send
them a copy of this assessment.
Ensure that all the people supervising and assisting with the activity receive a copy of
this assessment.
File this assessment at a confidential location in your Colleges / Divisions central
administration.