SUPERVISED PRACTICE LABORATORY #1 TEACHER: Mary Carmen Rodrguez Del Cid
This is the supervised practice laboratory devised to test 6th Grade Bilingual Secretaries. They must excel on each category in order to pass with a grade of 100.
Specific Objectives Typing Timing: One timed exercise of 32 lines during 10 minutes. (100
points) Technical part: Tabulation an open or closed tabulation. (25
points) Dictation of a commercial letter. (25 points) Errors you have to consider during your exercise: Wrong centering of data Typing mistakes Spelling mistakes Shorthand Dictation of two letters: one letter at 50 words per minute and
the other at 60 words per minute. The student has the chance to choose the letter she will transcribe under the following conditions: If she transcribes the letter dictated at 50 words per minute it will be graded over 85 points. If she transcribes the letter dictated at 60 words per minute it will be graded over 100 points. Correspondence According to specific instructions the student must create two documents or letters. Each one will be evaluated over 50 points. Aspects to be taken under consideration:
Clarity of the message.
Content (all information included) Use of correct grammatical structures Style Spelling Typing
Translation The student must translate to Spanish a short business paragraph and she will also be required to perform a translation from Spanish to English. This will be evaluated over 50 points each. Aspects to be taken under consideration:
Clarity of the message.
Content (all information included) Use of correct grammatical structures Style Spelling Typing Filing
Nevertheless in todays offices most of the letters are filed in a
computer system, online or using USB units, our program requires the knowledge of the traditional filing systems. This first laboratory will be filed under the Alphabetical System.
COLEGIO ESMERALDA II 6to. Secretariado Bilingue
Supervised Practice Laboratory #1 Teacher: Mary Carmen Rodrguez Del Cid
Typing One timed exercise of 32 lines during 10 minutes. (100 points) ______/100 Tabulation an open or closed tabulation. (25 points) ________/25 Dictation of a commercial letter. (25 points) ________/25 Shorthand 50wpm 85 points
_________/85
60wpm 100 points
_________/100 Correspondence
Requesting Information Letter
___________/50
(50 Points)
Providing information Letter (50 Points) ___________/50
Translation Spanish-English (50 points)
__________/50
English-Spanish (50 points)
__________/50 Filing
Filing under the Alphabetical System (100 points)
___________/100
Typing: Timing 10 minutes
If you have ever been out in a small boat, you learned that the one movement of the craft that is sure to give you a queasy feeling is a roll. This is the motion that occurs when a wave or swell comes up against the side of the boat, tilts and lifts the boat with a surge, and then fades away, letting the boat rock over and lurch into the through. When the waves are huge ones, they can capsize the boat, turning it upside down in the water. Judging where you might be in that case makes you feel a bit anxious when the boat rolls. Legions of stories have been told about those who fall prey to the rock and roll of the ocean. The standard joke, for example is about a man who was so upset that he feared he would die, then fell so ill that he feared he might not. The seas that spawn such humor are not funny to the Navy or a steamship line. The same rolling sea that skids a target out of a gun sight will take the pleasure out of a pleasure cruise. It is no wonder, then that all concerned with the sea are equally concerned with means for stabilizing ships. Well, in case what has been said has made you a little squeamish about your next journey at sea, you will be happy to learn that ship designers recently learned how to eliminate almost all the roll. They have found that putting two small fins on the ship one on each side at the point where the bow flattens into the sides of the hull will stabilize the ship. The fins, known as gyrofins not only stop the side rolls but also greatly reduce the pitching of the ship as it rams straight through the wave crests of a heavy sea. As they have been designed, the fins are amazing. The officer of the deck can retract them when the ship moves up to a dock. He can each adjust the angel of each fin to equalize exactly the flow of wind or wave. Each fin to equalize is hinged so it will fold back if a submerged object is hit. If underwater damage occurs or if cargo shifts, one fin can tilt or lever the ship, as required.
Technical Part Tabulation:
Title:southeast state birds and trees.
Subtitle: spring season. Columns: State, Birds, Trees Information: Alabama, Yellowhammer, Pine, Arkansas, Mockingbird, Pine, Florida, Mocking, Sabal palm, Georgia, Thrasher, Live Oak, Kentucky, Cardinal, Coffee Tree, Louisiana, Pelican, Cypress, Mississippi, Mockingbird, Magnolia, North Carolina, Cardinal, Pine, South Carolina, Wren, Palmetto, Tennessee, Mockingbird, Poplar, Virginia, Cardinal, Dogwood, West Virginia, Cardinal, Dogwood.
Dictation:
Data Processing International Training Center
Central Boulevard 45 Kansas City, MO 25706 Dear Sirs: Our organization is glad to announce the addition of New ideas on Computer Courses to our line of International Courses. We now have the largest, most complete selection of courses of any academy all over the United States. This new courses are based on the very popular series of books entitled with the same name. They have been among the best-sellers for several months, and they will probably be one of the best-sellers of the year. We are sending you a complete list of all the titles included. Take a few moments, Mr. Smith to let us know which particular course you or your employees would like to take. Cordially Yours, John Parker Sales Manager.
Shorthand 50 words per minute.
QUAKER OATS INTERNATIONAL CO.
172 Madison Avenue South Orange, New Jersey 09879
Date
Mr. Charles Benson
400 Nelson Drive South Orange, New Jersey 09098 Dear Charles: Mr. Smiths memorandum notifying the staff that you had resigned on April 1 was an absolute surprise and disappointment to me. Your sales record for the short time you had been with us was outstanding. I was sure that there was a great future for you with our organization. However, I can well understand that the health and the welfare of your family come first. Needless to say, you have my best wishes for success in any new activity you start. I hope that you will write me from time to time. Sincerely yours,
60 words per minute.
Miss Ann Field
432 North Street South Orange, New Jersey 98439 Date Dear Miss Field: On April 16 Mr. Carter will have been with our organization for twenty-five years. His first position was as an office boy in the advertising department. From that humble position was as an office boy in the advertising department. From that humble position he rose to his present job as sales manager. He had much to do with the rapid increase of our business in the last ten years. We are planning a dinner in his honor on April 16, and we would like to have you join us. The dinner will be held at the Radisson Hotel at seven oclock in a private dining room on the second floor. If you can be with us on April 16, please return the enclosed self-addressed card to me as soon as possible. Sincerely yours,
Correspondence
Mr. George Williams, Personnel Manager of Quaker Oats
International Co. writes a letter to the Radisson Hotel requesting information about the price of a dinner party for 100 people. Indicate in your letter that Quaker Oats International Co. will be honoring a member of the staff that will be celebrating his twenty-fifth anniversary with the company. The date in which this event should take place is April 16 at the evening. Mr. Ernest Hudson, Manager of the Radisson Hotel answers Mr. Williams letter indicating that there is enough space available for the date they indicated. He invites him to visit the hotel and choose any of the special locations the hotel has for the dinner party. He encloses a pamphlet which includes suggested prices and menus. He also suggests having this visit as soon as possible so a reservation could be made on time.
Translation Business Letter Etiquette Business etiquette is fundamentally concerned with building relationships founded upon courtesy and politeness between business personnel. Etiquette, and especially business etiquette, is a means of maximizing your potential by presenting yourself positively. Writing a business letter is not simply a matter of expressing your ideas clearly. The way you write a letter and the etiquette you employ may have a significant impact on your success or failure in business. Failure to observe correct business letter etiquette can result in your adopting an inappropriate tone, causing offense or misunderstandings, lack of clarity or purpose and hostility or soured relations. The foundation of good business letter etiquette is 'Think before you write'. You should be considering to whom the letter is addressed, how and why? This will then influence style, content and structure. Here we cover some of the main issues relating to good business letter etiquette: Addressing the Letter Always make sure you have spelt the recipient's name correctly. It may sound simple, but you would be surprised at how many people fail to do so. The recipient's name should include titles, honors or qualifications if deemed necessary. Many people use the 'Dear Sir/Yours Faithfully' formula when addressing the receiver. Although this is acceptable for routine matters it is impersonal and should not be used when dealing with those you know, queries or complaints. With these the 'Dear Mr../Yours Sincerely' formula should be adopted. Once a certain level of familiarity is reached it is not considered bad etiquette to use phrases such as 'Kind Regards' or 'All the best' at the end of the letter. Confidentiality If the content of the letter is sensitive, personal or confidential it must be marked appropriately. Marking the letter 'confidential' will suffice in highlighting this fact. If you only
want the letter read by the receiver without the interception of
a secretary or PA, mark it as 'Private', 'Personal' or 'Strictly Confidential'. If you have received such a business letter it is good etiquette to reciprocate and ensure that all future correspondence is kept at that level of confidentiality.
Sra. Mercy Kidman
452 Main Street San Antonio, Texas 589403 Estimada Sra. Kidman: Hemos podido observar que en las ltimas semanas no hemos recibido noticias suyas y nos preguntamos cul es la razn. Como usted probablemente sabe nuestra empresa es de servicio y nos interesa muchsimo saber si nuestros empleados la han atendido mal; nuestros productos ya no le satisface; ha tenido algn problema con nuestras facilidades de pago; o est atravesando problemas econmicos. Si usted se encuentra en cualquiera de las situaciones anteriores, nos interesara que nos lo cuente para encontrar la forma de resolverlo. La seorita Brown gustosamente la visitara el da y hora en que usted lo encuentre conveniente. Atentamente,
Loren Backal. Gerente de Ventas
Filing File each document under the Alphabetical System following the correct procedures.
