Load demo data | Dynamics AX Training

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Load demo data

February 26th, 2015 |

Author: admin

Agenda
1.
2.
3.
4.
5.

Introduction
Dow nload the Demo data and the Data transfer tool
Load demo data to Dynamics AX
Deploy SSRS reports
Summary

Introduction
Hi mates, today w e w ill load demo data for the Dynamics AX.
Before any company starts using Dynamics AX, the Implementation team gathers requirements and prepares data to be loaded to the system. W hen
Dynamics AX is installed, the data is usually entered manually into Dynamics AX. For example, for the Financial module, it is required to prepare and set up
Main accounts and Financial dimensions; for the Inventory management module, it is required to prepare and set up Products list, W arehouses, Pallets, etc.
(W hen I have time, I w ill prepare lessons for each of these modules w ith the information about w hat is required to be set up. I think this can be helpful for
the Functional consultants.)
Preparing and setting up data for Dynamics AX is not an easy task. W hat is a plus, Microsoft has prepared the demo data to be used for the educational
purposes. It is the best option for beginners to start w orking and gain experience w ith Dynamics AX.
In this training lesson, w e w ill import the demo data that is prepared by Microsoft.

Download the Demo data and the Data transfer tool

If you have access to the Partners source or Customer source, you can find demo data here. It is recommended to use Internet Explorer for dow nloading it.
Click the Contoso Demo Data, enable the Microsoft File Transfer Manager, specify a folder, and click OK.
The MicrosoftDynamicsAXR3DemoDatav2.exe file w ith the demo data is dow nloaded.
You also need access to the Partner or Customer source to dow nload the Microsoft Dynamics AX 2012 Test Data Transfer Tool. You can dow nload it from
Dynamics Lifecycle services tools.
By the w ay, its hard for me to explain w hy this tool is not listed on the Product release page near the demo data.
The AX2012TestDataTransferTool zip archive is dow nloaded.

Load demo data to Dynamics AX

1. The demo data file is an archive. Run the MicrosoftDynamicsAXR3DemoDatav2.exe, specify a folder, and w ait until the data is extracted.
2. Unzip the AX2012TestDataTransferTool archive. Run the AX2012TestDataTransferTool.msi. Install the Microsoft Dynamics AX 2012 Test Data
Transfer Tool.
3. Under Control Panel > Services, stop the AOS instance.

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4. Run the command prompt: Run > cmd (right-click > Run ad administrator).
5. In the command prompt, change the default directory to the directory w ith the data transfer tool file:
cd location_of_the_data_transfer_tool
In my case, it has the follow ing view :
cd C:\Program Files (x86)\Microsoft Dynamics AX 2012 Test Data Transfer Tool (Beta)
6. In the command prompt, enter the follow ing command to import the demo data:
dp.exe import location_of_demo_data Name_of_AX_business_database SQL_Servername\InstanceName
In my case, it has the follow ing view :
dp.exe import D:\DemoData\MicrosoftDynamicsAXR3DemoData MicrosoftDynamicsAX PC-VMY\MSSQLSERVER12

This process usually takes up to 2 hours. It depends on your RAM and SQL server setup. In my case, the SQL server takes all available RAM and uses
15Gb of Virtual RAM.
By the w ay, at the end I have 3 Errors. I have checked the Log and saw that the data for the last three tables w as not loaded (BATCHHISTORY,
RETAILTRANSACTIONSALESTRANS, SOURCEDOCUMENTLINE) because of the PRIMARY filegroup is full. I think this issue takes place because of
insufficient disk space. W hile my disk C show s 50GB free space in reality it can be null because of the pagefile.sys file or Virtual RAM that do not alw ays
update the used disc space.
These tables are not critical for me. So I leave them empty.
7. Under Control Panel > Services, start the AOS instance.
You can also find similar w alkthrough for the data load process here.

Deploy SSRS reports

Lets try to run any Dynamics AX report, for example the Balance list.
Go to General ledger > Reports > Transactions > Balance list. The Balance list dialog opens, click OK.
The message Error w hile setting server report parameters. Error message: The item /DynamicsAX/LedgerTotalAndBalanceList.Report cannot be found.
(rsItemNotFound) is show n.
This means that the LedgerTotalAndBalanceList report is not deployed to the SSRS server. Lets deploy the LedgerTotalAndBalanceList report to the SSRS.
Make sure that the Reporting server is installed on your computer. Go to the W indow s Services and find the SQL Server Reporting Services service. If
you cannot find one, you need to install it. You can find some useful info about the installation and configuration of SSRS here.
It is also required to install the Reporting Services Extensions component w hen you install the Dynamics AX.
First of all, w e need to validate the Report server configuration in Dynamics AX. This configuration is created automatically w hen the Reporting Services
Extensions component is installed.
1. Run Dynamics AX as administrator.
2. Go to System administration > Setup > Business intelligence > Reporting services > Report server. The Report servers form opens.
3. The form contains the follow ing values:
Configuration ID = pc-vmyMSSQLSERVER12
Server name = PC-VMY (name of your computer)
Report manager URL = http://pc-vmy/Reports_MSSQLSERVER12
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Web service URL = http://pc-vmy/ReportServer_MSSQLSERVER12

Microsoft Dynamics AX report folder = DynamicsAX
Application Object Server name = 02@PC-VMY

Click the Validate settings button. The DynamicsAX success info appears. If an error appears, probably you need to create the Dynamics AX
folder on the SSRS. To do this, click the Create report folder button. There are no errors in my case.
Lets go to the Report manager ( http://pc-vmy/Reports_MSSQLSERVER12 ) and make sure that the DynamicsAX folder exists.

The configuration is ready. Lets try to deploy the reports.

To deploy reports, you can use the W indow s Pow erShell. I prefer deploying reports from the Dynamics AX Application object tree (AOT).
1.
2.
3.
4.

In the Dynamics AX w indow , click Ctrl + D. The Application object tree opens.
Go to the SSRS Reports > Reports
Set the cursor at the first report and press Ctrl + A to select all reports.
Right-click and select Deploy Element.

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I get the error: The deployment w as aborted. You do not have privileges to deploy to server: pc-vmy. For deployment, you must have administrative rights
to the SQL Server Reporting Services (SSRS) server. Contact your administrator to deploy..
It is because I had the Remote Registry service stopped. Go to the w indow s services and run the Remote Registry service.
Redeploy reports. I have no more errors, reports are deployed successfully and the Balance list report can be successfully run.

Summary
As you can see the process is not complex, but a bit time consuming. Lets check the results.
1. Open Microsoft Dynamics AX.
2. In the right low er corner, click the DAT company name. The Select company form opens.

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3. Select for example the USSI (Contoso Consulting USA) company and click OK.
4. Go for example to Accounts receivable > Common > Customers > All customers. The All customer form has customers records already.

W e have loaded the demo data. From now on, you can start w orking w ith Dynamics AX: review ing different modules, entering purchase or sales orders,
etc. Dynamics AX covers a lot of different business processes. It is a very interesting w orld w here you can learn both business processes and their
implementation in Dynamics AX.
I am planning to prepare the DAX trainings for the DAX 2012 Financial, Trade & Logistics, and Production modules w ith this demo data. Please follow me on
Facebook to be aw are about the training updates

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Tags: Data transfer tool, Load demo data

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