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The Pretest Case Study

Based the fact given, you are required to :


1. Setup the company data file :
Mrs. Flora is the owner of the company Flora Florist.
As Florist, Mrs. Flora buys and sells flowers and plants to end users.
Mrs. Flora decided to use MYOB Accounting v19 accounting software for preparing his company 1
January to 31 December 2012 Financial Year Reports and prefer to use the 13th accounting
period for the audit trial adjustment.
Please use one of the account list provided by MYOB Accounting v19.
So you dont need to set up the account list completely.
Setup the following information:
The Company address : Jakarta
Tel
: 021-5707070
Fax
: 021-5707080
Email
: infoflora@gmail.com
The following preferences option must be activated :
:
Tick the option for Warn if Jobs Are Not Assigned
System Preferences
to All Transaction [System-Wide]
:
Untick option for Automatically Check Spelling in
Windows Preferences
Text Fields Before Recording Transaction
Tick the option for : Warn for Duplicate Invoices
:
Sales Preferences
Numbers on Recorded Sales
Tick the option for : Warn for Purchase Orders
:
Purchases Preferences
Numbers on Recorded Purchases
Click User IDs to add new User ID as your Name.
:
Security Preferences
2. Log-off (exit) from MYOB no backup is required., and then login to MYOB data file created with
your user name
Setup the List below :
Setup the following account list
-

The Company dont use the following account codes anymore :


1-2120 Payroll Cheque Account
1-2150 Cash Drawer
1-2210 Less Provn for Doubtful Debts

The Company changes some account list as follows :


1-2140 Petty Cash, Change to 1-2120
1-2160 Undeposited Funds, Change to 1-2130 Undeposited Cheque

The Company need to add the following accounts :

Account #

Account

Type

Header/Detail

Level

2-2340

GST Clearing

Other Liability

Detail

MYOB Basic Pre-Test


MYOB Accounting v19
Setup the tax code as GST (Goods and Services Tax), Tax Type : Goods & Services Tax, Rate :
10%
Setup the Job List as FR for Flowers, PL for Plants and SV for Services.
Setup the Categories List as BG for Bogor and BD for Bandung.
Setup the items list as follows :
Item No.

AG

ATM

BS

LL

Description

Anggrek

Anthurium

Bonsai

Lili

Selling Price

$60

$120

$120

$70

Tax Code When


Bought/Sold
Selling Unit of
Measure

N-T

N-T

N-T

N-T

Unit

Unit

Unit

Unit

I Buy This Item

Flower & Plant

Flower & Plant

Flower & Plant

Flower & Plant

I Sell This Item

Flower Sales

Plant Sales

Plant Sales

Flower Sales

I Inventory This Item

Inventory

Inventory

Inventory

Inventory

Setup the following customer and supplier list :

GARDA (Customer)
MR. MILES (Customer)
MRS. DINA (Customer)

GREEN FLORIST (Supplier)


INDAH FLOWER (Supplier)
MRS. JEANNY (Supplier)

Setup the employees list : MR. HANDOKO & MR JOKO


3. Setup Balance Sheet information as 01 January 2012
Account#
1-1310
1-1320
1-2110
1-2120
1-2200
1-2800
2-2200
2-2310
2-2330
3-1100
3-8000

Setup the followi


Company
Name
Total
Invoice#
Cust. PO#
Category

Account
Bldgs & Imprv at Cost
Bldgs & Imprv Accum Dep
Cheque Account
Petty Cash
Trade Debtors
Inventory
Trade Creditor
GST Collected
GST Paid
Owner/Sharehldr Capital
Retained Earnings
Total :

YTD Debit
$12,000

YTD Credit
$1,200

$7,000
$1,000
$5,500
$18,000

$6,600
$500

$600

$25,800
$44,100

$10,000
$44,100

ending balance as 31 Dec 2011 :


GARDA

MR. MILES

MRS. DINA

$2,200 Inc. GST


S-110001
GD-110001
BG

$2,200 Inc. GST


S-110002
ML-110001
BD

$1,100 Inc. GST


S-110003
MD-110001
BD

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com

MYOB Basic Pre-Test


MYOB Accounting v19
Company
Name
Total
PO#
Supp. Inv#
Category

GREEN FLORIST

INDAH FLOWER

$4,400 Inc. GST


P-110001
GF-110001
BD

$2,200 Inc. GST


P-110002
IF-110001
BG

Setup the following inventory opening balance as 01 January 2012 :


Anggrek = 100 unit for $40/unit.
Anthurium = 40 unit for $100/unit.
= 50 unit for $100/unit.
Bonsai
= 100 unit for $50/unit. [Journal# : I-120001] [Category : BG]
Lili
4. The following transactions are made in January 2012. Record these transactions in MYOB
according to the dates and details given below.
02
Jan A purchase was raised to purchase the following inventory item from main supplier,
2012 GREEN FLORIST, with Net 25th after EOM credit terms. (PO#:P-120001, Supplier
Inv#: GF-120001
120001, Supplier Inv#: GF-120001)
Received 4 units Lili (LL) for $50.-/unit (Job : FR)(Exclude 10% GST)
each. With backorder 1 units of LL.
Received 3 units Anthurium (ATM) for $100.-/unit (Job : PL) (Exclude
10% GST). [Category :BD]
03
Raised purchase to INDAH FLOWER for In Store Promotion $44 (Include GST
Jan
10%) on COD terms. (PO#: P-120002, Supplier Inv#: IF-120001). Bill was
2012 received.[Job : SV] [Category : BG]
Full payment to INDAH FLOWER from Petty Cash [Cheque No: D-120001] for
total amount $44.- for bill on 3 Jan 2012.
04
Return 1 of Anthurium (ATM) for $100 (Exclude 10% GST) to GREEN FLORIST,
Jan
(PO#:P-120003, Supplier Inv#: GF-120001) (Job : PL) . Edit Journal Memo with
2012 Purchase Return; GREEN FLORIST. [Category : BD]
Immediately applied the Debit note to Trade Creditor balance for GREEN
FLORIST [ID#:P-120003] for bill on 2 Jan 2012 transaction.
15
Sold the following items to GARDA on net 10 days after EOM terms (Inv#: SJan
120001, Cust PO#: GD-120001). All the goods & Invoice was Received :
2012
Ship 2 units of Bonsai (BS) @$132.- (Include 10% GST) [Job : PL]
Ship 2 units of Anthurium (ATM) @$132.- (Include 10% GST) [Job : PL]
[Category : BG] [Salesperson : Mr. Handoko]
16
An invoice was issued to MR. MILES on Net 10 days terms (Inv#: S-120002,
Jan
Cust PO#: ML-120001) :
2012
Ship 1 units of Anggrek (AG) @$66,- (Include 10%GST ) [Job : FR]
Ship 2 units of Lili (LL) @77,- (Include 10% GST) [Job : FR]
[Category : BD] [Salesperson : Mr. Joko]
Full payment of $220.- for invoice on 16 Jan 2012 was received from MR.
MILES and deposits to Cheque Account [ID#: R-120001].
PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com

MYOB Basic Pre-Test


MYOB Accounting v19
18
Return 1 unit of Lili (LL) @77.- (Include 10% GST) from customer, MR.
Jan
MILES(Inv#: S-120003, Cust PO#: ML-120001) and edit Journal Memo with
2012 Sale Return : MR. MILES. [Job : FR] [Category : BD] [Salesperson : Mr.Joko]
Immediately Pay Refund [Cheque No: D-120002] for the $77 Item Sales Rebate
to MR. MILES from the Cheque Account.
20
Using Spend Money, Payment made to Mr. Handoko from Cheque Account, by
Jan
Cheque No : D-120003 for $100 as Wages & Salaries Expense for
2012 January.[Category : BG]
Receive money for total $10 on Cheque Account for $11.55 as Bank interest
Income with $1.55 Bank Charges [ID#: R-120002] [Category : BG]
5.

Perform Bank Reconciliation for the month of Jan 2012 for Cheque Account [4 marks]
the Bank statement shows a balance of $7,053 on 31 Jan 2012.

6.

In addition to the transaction above, prepare a journal entry to record the [4 marks]
depreciation on 31 Jan 2012, for the following asset categories [GJ#:G120001] [Category : BG] :
Bldgs & Imprv $100
Save as Monthly Recurring Transaction start from 29 Feb 2012 for those
journal then use the recurring and record depreciation journal for 29 Feb 2012
[GJ#:G-120003] [Category : BG]
Prepare a journal entry to record the GST Clearing journal on 31 Jan 2012 [4 marks]
[GJ#:G-120002] for Dec 2011. [Category : BG]

7.

On 31 Jan 2012, prepare adjust inventory to record Inventory Found as COGS


Account 5-1000 Flowers & Plants Purchases [IJ#: I-120002] of 1 unit Anggrek
(AG) for amount $40. [Job : FR] [Category : BG]

8.

Generate the following financial reports at 1 January 31 January 2012


reports to PDF file format :
Account Transactions [Accrual]
Trial Balance
Standard Balance Sheet
Profit & Loss (Accrual)
General Journal
Cash Receipts Journal
Cash Disbursement Journal
Reconciliation Reports

9.

From Security Preference, activate the option for Use Audit Trail Tracking,
then Lock the Accounting period for 31 Jan 2012.
BACKUP your MYOB
company data file (ONLY), Check Company File for Error and Save the MYOB
company data backup file name as Your name in Backup Folder.

10.

From Company Data Auditor Transaction Review for 1 Jan 2012 to 31 Jan
2012, there is a ? mark for Scan for Future Dated Transaction. Display it &
Sent to PDF the reports, and then delete that Future Date Transaction.
PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com

MYOB Basic Pre-Test


MYOB Accounting v19
11.

Edit payment to INDAH FLOWER on 3 Jan 2012 to partially payment for amount
$34 from Petty Cash, keep the Cheque No. record as D-120001.

12.

Delete all related transaction on 4 Jan 2012.

13.

Generate and modify the Sales -Item [Sales Summary] report like the sample
below and then save as PDF Format

~End of Assignment~

PT. NET21PLUS
Menara KADIN Indonesia, Lt. 30, Jl. H.R. Rasuna Said, X-5, Kav. 2-3, Jakarta 12950. Indonesia.
Tel. : 021-5570 0905 | Fax. : 021-5570 0907
E-mail : info@net21plus.com | Website : www.net21plus.com