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Fill documentation Vocabulary

Podcast: A digital recording of music, news or other media that can be

downloaded from the internet to a portable media player. The term originated
from P.O.D., meaning Portable On Demand, and cast, relating to the term
Shipper: Consignor, exporter, or seller (who may be the same or different
parties) named in the shipping documents as the party responsible for initiating
a shipment, and who may also bear the freight cost.
Air waybill: Type of bill of lading that serves as a (1) receipt of goods by an
airline (carrier) and (2) as a contract of carriage between the shipper and the
carrier. It includes (a) conditions of carriage that define (among other terms and
conditions) the carrier's limits of liability and claims procedures, (b) a description
of the goods, and (c) applicable charges. The airline industry has adopted a
standard format for AWB which is used throughout the world for both domestic
and international traffic. Unlike a bill of lading, an AWB is a non-negotiable
instrument, does not specify on which flight the shipment will be sent, or when it
will reach its destination. See also forwarder's air waybill. Also called airbill or
air consignment note.
Consignee: A party (usually a buyer) named by the consignor (usually a seller)
in transportation documents as the party to whose order a consignment will be
delivered at the port of destination. The consignee is considered to be the
owner of the consignment for the purpose of filing the customs declaration, and
for paying duties and taxes. Formal ownership of the consignment, however,
transfers to the consignee only upon payment of the seller's invoice in full.
Issuing carrier: The shipping carrier that is providing transportation documents
or publishing a tariff.
Agent: Party that has express (oral or written) or implied authority to act for
another (the principal) so as to bring the principal into contractual relationships
with other parties. An agent is under the control (is obligated to) the principal,
and (when acting within the scope of authority delegated by the principal) binds
the principal with his or her acts. Additional powers are assigned to agent under
the legal concept of 'apparent authority.' The agent, however, does not have
title to the principal's goods in his or her possession, except where agent's lien
is applicable. In general, advertising agencies do not fall under this definition of
an agent, because they act as principals for the services they buy on behalf of
their clients.
Account: On-going contractual relationship between a buyer and seller
whereby payment for goods received is made at a later time (usually 30 days).
Airport: Station that consist of buildings and airfields used to house and

provide runways for airplanes. Navigation towers are also present at airports to
provide pilots with direction when landing and taking off of runways. Most
airports also have terminals for passengers to load onto and unload from
airplanes. Airports are usually built on the ground, but there are also usable
airports present on boats as well as bodies of water.
Hold: Space below the deck of an aircraft or ship for carrying cargo.
Pickup: an act of collecting a person or goods, esp. in a vehicle : curbside
pickup | [as adj. ] travel by bus from your local pickup point to your hotel.
Rate: Proportional or relative value./ Amount charged or paid.
Charge: demand (an amount) as a price from someone for a service rendered
or goods supplied : the restaurant charged $15 for dinner
Chargeable weight: 1. Break bulk cargo: Gross weight of a shipment on which
freight charges are computed.
2. Containerized cargo: Gross weight of the shipment less the tare weight of the
3. Low density (voluminous) cargo: (1) Air cargo: dimensional weight of the
shipment. (2) Land or Sea cargo: Weight of the shipment in measurement tons.
Gross weight: 1. Air transport: Sum of the weights of the aircraft, fuel, crew,
passengers, and cargo.
2. Rail and road transport: Sum of the weight of the goods and the weight of the
wagon or vehicle.
3. Sea transport: Total weight of a containerized or packaged shipment,
computed as the sum of net weight (weight of the item) and tare (weight of the
container and packaging material).
Pieces: Shipping term that identifies the total size of a shipment.
Prepaid: Pay for in advance
Tax: Compulsory monetary contribution to the state's revenue, assessed and
imposed by a government on the activities, enjoyment, expenditure, income,
occupation, privilege, property, etc., of individuals and organizations.
Notify party: Usually the buyer or the importer (who is not the consignee of the
shipment because it is consigned to a bank) named in the shipping documents
as the party to whom a notice of arrival must also be sent.
Port of loading: Place where shipments are loaded and secured aboard a
vessel. It may or may not be the same as port of origin.
Port of discharge: Place where a vessel (ship or aircraft) is off-loaded and the

shipments are dispersed to their respective consignees. It may or may not be

the port of destination. Also called port of unloading.

Delivered duty paid (DDP) [named port or place of destination: Term of

sale signifying that the price invoiced or quoted by a seller includes all charges
freight, insurance, other associated charges, and duties (and taxes such as
VAT, unless expressly exempted) up to the destination named by the buyer,
irrespective of the mode of transport. In some cases the seller may also arrange
an import license if it is required.
Vessel: Ship designed to carry bulk, breakbulk, and containerized cargo.

Freifgt: A charge paid for carriage or transportation of goods by air, land, or

Shipment: Cargo transported under the terms of a single bill of lading or air
waybill, irrespective of the quantity or number of containers, packages, or
pieces. Also called consignment.
Intermediate consignee: Bank or other entity that, as the exporter's agent,
receives a shipment for delivery to the ultimate consignee.
Marks: Letters, numbers, and/or symbols painted, printed, stamped, written, or
otherwise affixed to cargo containers or packages for identification. Marks are
the responsibility of the shipper and any back-freight or over-carriage due to
wrong or insufficient marks is chargeable to him or her. Also called markings.
Freight: A charge paid for carriage or transportation of goods by air, land, or
Goods may be transported on freight-prepaid or freight-collect basis: (1) If the
freight is paid by the consignor (as under C&F and CIF terms) the goods remain
the consignor's property until their delivery is taken by the consignee upon their
arrival at the destination, and payment of the consignor's invoice. (2) If freight is
paid by the consignee (as under FOB terms) the goods become the consignee's
property when handed over to the carrier against a bill of lading. It may be
charged on the weight or volume of the shipment (depending upon its nature or
density) and also varies according to the mode of shipment, such as bulk, break
bulk, containerized. Also called freightage
Terms of sale: The delivery and payment terms agreed between a buyer and a
In international trade, terms of sale also set out the rights and obligations of
buyers and sellers as applicable in the transportation of goods. Thirteen major
terms of sale (called Incoterms) have been standardized by the International
Chamber Of Commerce (ICC) for world-wide use.

Terms of payment: The conditions under which a seller will complete a sale.
Typically, these terms specify the period allowed to a buyer to pay off the
amount due, and may demand cash in advance, cash on delivery, a deferred
payment period of 30 days or more, or other similar provisions.
Unit Price: 1. Contracting: Predetermined price for a quantity of work to be
performed, including price charged for labor, material, and associated services
such as equipment rental.
2. Retailing: Price of a single item sold.
Handling: Coordination and integration of operations such as un-packing, repacking, packaging, and movement of materials or goods over short distances.