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ely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collabora

amlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams an

llaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect team

nd collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Conne

ams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government marke

onnect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the governmen

arket. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in th

overnment market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed

e government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete an

cceed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compe

nd succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soa

ompete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rate

ar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your w

tes soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch you

n rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watc

ur win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solutio

atch your win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, truste

lution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a prove

usted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on

oven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Re

n a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessl

ely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collabora

amlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams an

llaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect team

Beyond SharePoint:

Capture and Proposal Management

that Helps You Win

With so much of todays government procurement shifting to GWAC and IDIQ

multiple award contracts, the ability to track the barrage of task orders
generated from these contracts has put new pressure on prime and
subcontractors alike.
As the bid process becomes more

Does SharePoint deliver what contrac-

complex so do the teams required to

tors need to deploy bids, handle

analyze, win and execute on each task

capture information, synthesize a

from every bid. Even nding the right

proposal and track the myriad of task

team members whether part of your

orders that will result from an award?

organization or outside can be a

daunting task. Given all the players

Does SharePoint oer your team and

required to succeed, its no surprise

subcontractors the tight integration

that collaboration tools have become a

needed to keep everyone on the same

critical component for government

page? Will it provide only as much

contractors seeking new business. The

information as a team member needs

question is which tools should you be

based on their role? Can virtual teams

looking at today to meet tomorrows

that are mobile and fast-paced collabo-

demands?

rate from anywhere they may be and

access the workows they need to

Many contractors start with Microsoft

compete?

Oce SharePoint. With some features

Winning Bidders
Need To:
identify and qualify
opportunities
manage complex business
information and analyses
build the right team
develop compliant and
compelling proposals
collaborate within the

available as a free download, the low

The rest of this overview will compare

barrier to entry seems to oer simple

SharePoint to Privias custom-designed

organization and with

collaboration and a platform for

solution especially for government

various partners

developing web-based applications that

contractors bid and proposal process.

you can use to support your enterprises

bid and proposal management. With
basic document management functions
and a host of add-ons, templates,
integrations, and developers ready to
customize for you, SharePoint seems
like a good starting point.

An In-Depth
Look at Privia
Privia is the only comprehensive,
out-of-the-box ready application
designed specically for businesses

Beyond SharePoint: Capture and Proposal Management that Helps You Win

bidding on state, local and federal

dashboard alerts when tasks are

contract reporting. Automation of task

contracts. Privia measurably improves

overdue or at risk. Business develop-

order response processes, including

top-line revenues through increased

ment teams can stay connected without

activity tracking, helps implement best

win rates and team productivity by

physical meetings, thus reducing time

practices and allows gating of reviews

streamlining the competitive procure-

and travel costs.

and alerts for at-risk milestones. And

ment process from opportunity

identication to proposal delivery. It is
used by more government contracting
professionals than any other bid and
proposal package.
Available both as Software-as-a-Service
(SaaS) and for on-premises implementation, Privia is simple to adopt and
tailor to the specic needs and business
environment of any contractor. The
most critical benets of Privia are:

Privias dashboard gives a centralized

Proposal Teams
Privia supports industry best practices
and automates repetitive administrative

From the start, Privia oers automation

of repetitive business development

IT Team

while tracking milestones and reporting

Privias out-of-the box solution means

exceptions.

your IT sta can focus on the bottomline. The integration with external

Once you launch a proposal, Privia:

capture sites like FedBizOpps, Onvia

captures past performance

and GovWin via the Privia toolbar

information

team members and contractors

provides a virtual war room for
team members to communicate and

data providers like epipeline, Centurion,

collaborate

a one-click import of opportunity

details. A central repository exists for all
users to draw from, and a common
workspace gives everyone on the team
insight into opportunity, milestone and
budget metrics. This single system of
record ensures you nd the email,

facilitates management of external

tasks. Collecting bid information from

FedBizOpps, GovWin, and others is now

vehicles whether IDIQ, GWAC or other.

tasks involved in proposal development

builds a capabilities matrix

Business Development Teams

view into all requests and contract

means your team can easily nd

contracts to bid on and import the
information with the click of a button.
Privias openness means you can
deploy it on your servers or in a hosted
environment, while utilizing almost any
document type or browser.

bottlenecks before they impact the

An In-Depth Look
at SharePoint

proposal. Much of the dead time

SharePoint consists of four basic tools:

The software tracks and reports on

progress and identies potential

between tasks is reduced or eliminated

resulting in a faster time to proposal.

Portal Server:
Integrating with Active Directory, the
portal server enables users to create,

spreadsheet or presentation needed

Task Order Response

without diculty.

Privia helps untangle the mess of

into lists and eases management of

display and edit various types of data

multiple contacts and task orders. It

Privia was designed on an interface that

users and groups. A built-in index and

creates a parent-child relationship

is easy to use and adapts to the needs

search engine lets users locate informa-

between task order requests and

of your business. It includes email and

tion, and the look and feel of the user

contract vehicles to ease pipeline and

interface can be tailored to your needs.

Beyond SharePoint: Capture and Proposal Management that Helps You Win

to implement calendars,

SharePoint
Shortcomings

announcements, discussions and tasks.

For all its features, there are several

Collaboration System:
SharePoint uses a set of specialized lists

Document Repository:
Enables users to upload and download
documents, assign permissions, and
version documents authored with the
Microsoft Oce suite, including
check-in/ check-out, auditing, and
editing within the original application.
Also provides basic document routing,
approval and records management.
Development Platform:
SharePoint oers APIs and an object
model to allow the creation of custom
functions.
These tools combine to oer some
particular strengths. SharePoint
integrates seamlessly with Microsoft
Oce applications; if all you are
sharing is Word documents and
PowerPoint presentations it can be a
simple way to collaborate. Simple
Intranet sites can be deployed with
included templates allowing a team
to share information quickly.
If you are working on a small number of
bids that wont have multiple award
contracts, SharePoint can oer
something more easily shared than pen
and pencil notes.

While SharePoint allows

users to create their own

shortcomings when using SharePoint as

applications and customize

your bid/proposal engine. Some of the

SharePoint intranet sites, the

more important issues to consider are:

management and support of

Security:

these sites can quickly

Limited options may not handle the

complexity of multi-layered permissions
involving roles for external users like

become a quagmire for the

organization, which often

subcontractors versus internal user

nds that neither its

rights.

development team nor its

Procurement-Awareness:
SharePoint has no out-of- the-box way
to capture, process, and evaluate
opportunity data from diverse sources

operational sta possess the

specialized skills required to
support them*

as FBO, Onvia, etc. Individual

Now is the Time to Determine

SharePoint sites need to be created for

SharePoints Place in Your

every single opportunity. SharePoints

Application Development Strategy

presence detection relies on a contact

list which is bid/task specic, rather

Forrester, July 2008

than global.
Workow:
Basic capabilities do not include rules
for folders and management reporting,
and workows are disconnected from
resource pools. Thus each resource
must be manually designated for each
workow step. SharePoint users cannot
congure time-based workows or
change them on the y as needs
change.

Beyond SharePoint: Capture and Proposal Management that Helps You Win

Openness:

already deployed code causing even

its maintenance and support can create

SharePoint is Microsoft Oce-centric,

more IT burden.

an added burden for IT and LOB alike.

and le types. Many long running

Continuity:

So, while some organizations will decide

processes such as capture and proposal

Mission-critical development is

that SharePoint is suited to their needs,

management require expensive

hampered by the lack of backup/

most will discover a dierent approach

add-ons. It is also very Internet-Explorer

restore tools and integration with other

that will fulll their requirement both

centric, creating a problem for BYOD,

enterprise data.

more completely and cost eectively.

and doesnt easily support other apps

Mobile and MAC users.

Easily Scalable:

Version Control:

SharePoint recommends no more than

The modest version controls must be

10 users access a document and there is

turned on manually with each instance

a hard limit of 99 users for collaboration.

and inside each folder. Even templates

cant eliminate extra steps to deploy,
and version upgrades could break

The High
Cost of Free
It is important to understand the hard

SharePoint can become a very expensive

and soft dollar costs Involved in

platform requiring specic IT skills, and

deploying SharePoint. A SharePoint

SharePoint Up-Front Costs $157,000

MS SharePoint Server
SharePoint for Internet Servers

8%

Windows External Connector

6%

Oce Forms Server

28%

Forms Server for Internet

SQL Server

6%
1%

Beyond SharePoint: Capture and Proposal Management that Helps You Win

51%

deployment can involve extensive costs

Client PCs must be equipped with the

Since these costs only represent the

for both hardware and software,

following:

SharePoint platform, you need also

including a full Microsoft stack upgrade

Windows XP Professional or later

take into account the additional

as well as vendor integration upgrades.

This chart illustrates Microsofts
recommendation of the requirements

customization costs to implement full

InfoPaths

document management functionality

Oce 2003 or later

and the additional applications

for an internal/external SharePoint

Windows Workow Foundation

required to implement a full

conguration.

Visual Studio.NET

bid/proposal system.

Required server software includes:

It is important to note that you may

Procuring a hosted SharePoint solution

Windows Server with SharePoint

also require additional Client Access

rather than an on-premises implemen-

Licenses (CALs), additional hardware to

tation might seem like a more cost-

support high availability and disaster

eective strategyuntil services and

recovery environments.. Scaling to

storage costs and transaction fees are

support more users will also add to

tallied. With either an on-premises or a

both software and hardware costs.

hosted version of SharePoint, license

services installed
SharePoint Internet Portal Services
SQL Server

SharePoint Customization Costs $374,000

Architecture
Project Operation Management
Development and Conguration

4%
4%

16%

Infrastructure Support
Testing and Provisioning

15%

IT Operations
Troubleshoot and Bug Fix
Education and Training

19%
6%

17%

19%

Beyond SharePoint: Capture and Proposal Management that Helps You Win

costs for non-employee users and

yielding a more complex environment

customization (key elements that are

for IT to support and an added step that

often taken for granted) add consider-

business process owners would rather

ably to the total expense.

not have to deal with. Add-ons must be

managed, upgraded and integrated

SharePoint
Customization Costs
For organizations seeking to deploy

without causing older code to fail, and

none of this even touches on the cost of
the hardware required to host applications and storage.

document management and collabora-

Architecture

Privia or SharePoint?
Taking the Next Step

Development and Conguration

For all its features, SharePoint is not

tion, additional activities, time spent,

and costs can include:

Project and Operation Management

Infrastructure Support

oers aordable, exible

licensing models to t the
requirements of organizations of any size.

support bid capture and proposal

866-531-9370

contractors in todays highly competitive market cant aord to employ

These additional costs do not include

poorly suited tools and sticky-note

the development of additional

workarounds.

processes or extending access and

collaboration to subcontractors and

As the industrys leading application

partners, nor do they include the

with comprehensive out-of-the-box

additional security, identity and access

functionality, only Privia gives organiza-

management, governance and work-

tions like yours the tools to streamline

ow issues that extending the circle of

every part of the proposal and capture

collaboration would entail.

management pipeline.
The results, proven in real-world
implementations, include:
Higher productivity

than an application, its deployment is

Improved success rates

more like an operating system than an

More eective use of global

need to be layered on to the platform,

installed on-premise, Privia

www.privia.com

Testing and Provisioning

application. The actual business rules

Service (SaaS) solution or

sive, targeted functionality needed to

management processes. Government

Since SharePoint is a platform rather

Available as a Software-as-a-

designed or to deliver the comprehen-

IT Operations

Ongoing Operational Costs for

SharePoint

Discover how
Privia can help
your organization

resources
Dramatically increased revenues

7 Beyond SharePoint: Capture and Proposal Management that Helps You Win

ly on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborat

amlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams an

llaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect team

d collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connec

ams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government marke

onnect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the governmen

arket. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in th

vernment market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed i

e government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete an

cceed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compet

d succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soa

ompete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your win rate

About Privia

ar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch your wi

tes soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven, trusted solution. Watch you

Reputation
For Excellence
n rates soar. Compete and succeed in the government
market. Connect
teams and collaborate seamlessly. Rely on a proven, trusted solution. Watc

Large companies
and small
businesses
alike haveseamlessly.
come to rely
on on
Privia
to lower
ur win rates soar. Compete and succeed in the government
market. Connect
teams
and collaborate
Rely
a proven,
trusted solution

theirgovernment
costs, maximize
their
eciency,
andand
reduce
stress among
their new
atch your win rates soar. Compete and succeed in the
market.
Connect
teams
collaborate
seamlessly.
Relybusiness
on a proven, truste
teams. Our partnerships with leading organizations like the BD Institute and Shipley
lution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on a proven
Associates mean that we keep on top of the latest best practices and integrate those
usted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Rely on
into our products. And our relationships with companies of all sizes are long-term
oven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessly. Re
and mutually successfuljust ask them !
a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborate seamlessl

ly on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams and collaborat

A Culture Of Responsiveness

amlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect teams an
Because we have worked so closely for so long with our clients, we have been able
llaborate seamlessly. Rely on a proven, trusted solution. Watch your win rates soar. Compete and succeed in the government market. Connect team
to respond to their needs at critical times and continue to evolve the Privia product
base to meet their needs. As margins grow smaller and the marketplace ever more
competitive, Privia has risen to our customers challenges and delivered more
streamlined processes. Our attention to usability means we are always improving
the user experience of our product. We listen to our customersand the results are
measurable.
Get in touch!
Privia LLC
555 Herndon Parkway
Suite 250
Herndon, VA 20170
866.531.9370