COLLEGE OF VETERINARY MEDICINE STUDENT COUNCIL

UNIVERSITY OF THE PHILIPPINES

LOS BANOS COLLEGE, LAGUNA
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MINUTES OF THE MEETING

2nd GENERAL ASSEMBLY
07 May 2015
CVM Student Council Office
Time started: 7:30 PM
Time adjourned: 10:30 PM
ATTENDANCE
NAME
Carlo Alberto
Seph Hona
Lourd Lucido
Jewel Macalos
Aixian Ling
Rosa Ramos
Luisa Obia
Mel Mariano
Kai Brobio
Lyn Trongco

POSITION
Councilor
Chairperson
Vice Chairperson
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor

Adrian de Ramos

Councilor

Mitch Ortiz

Councilor

AGENDA
1. Approval of the minutes of the previous meeting
2. Constitution Reading II (Articles VI, VII, X, XI, XII)
3. Drafting and Adaption of By-laws II
4. Nomination of Committee Heads
5. Schedule of Activities:
a. Turn-over/Sem-ender (with the Incumbent SC)
b. Term Planning/Sem-starter (1stSem)
c. Regular GAs.

TIME IN
6:40 PM
6:48 PM
6:55 PM
7:02 PM
7:05 PM
7:08 PM
7:12 PM
7:15 PM
7:25 PM
8:10 PM

TIME OUT
10:30 PM
10:30 PM
10:30 PM
10:30 PM
10:30 PM
10:30 PM
10:30 PM
10:30 PM
10:30 PM
10:30 PM

REMARKS

Late (EXCUSED)
Absent
(UNEXCUSED)
Absent (EXCUSED)

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MINUTES
Second part of the Constitution Reading started at 7:24 PM. The minutes of the previous general
assembly was being passed around for the approval of the body while reading articles 6, 7, 10, and 11 of
the constitution.
Vice Chairperson Lucido and Councilor Ramos will take turns in reading the Constitution.
Article 6: Student Legislative Chamber
VC Lucido: Are you familiar with this?
No one answered
VC Lucido: Lets ask Seph about the SLC
Article 7 (Councilor Ramos read section 1-7, Councilor Brobio read sections 8-11)
VC Lucidoshares about their experience during their term, tells that they had a little problem when their
former Chairperson was not often visible since she was graduating that time
VC Lucido and Councilor Ramos: No councilor shall vacate their seats as no one will replace them.
Reading of Articles 10 and 11
VC Lucido: Are there any questions?
No questions
Time: 7:39 PM
Drafting and Adaptation of By-laws
Article 4: Attendance
VC Lucido reads the adapted sections made last meeting
*segue: No one must be absent*
VC Lucido asks if there are any objections
Councilor Macalos objected about the time of the meeting
VC Lucido: The Executive Committee will talk about the agenda first, and will a lot time that will be
presented to the body. Will this rule be against the Constitution?
Councilor Alberto asks if there is a time limit before the start of the meeting
Councilor Mariano: Set a time limit so that we will know when the meeting will end
*segue: council suggested that a CR must be built inside the office*
Based on Article 2, Section 2, B, To serve as an active forum of student ideas and sentiments
Councilor Ramos: Acads first
Councilor Alberto: Make an agenda. Time limit
VC Lucido and Councilor Mariano: Time limit for efficiency
Councilor Lim: Budget time per agendum

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VC Lucido: Plan first before the meeting

Councilor Mariano: Time limit per GA or time limit for all GAs
Choices are then made
A. No limit
B. Limit all GA, but there is time allotted per agendum
C. Limit all GA, no time limit per agendum
Councilor Alberto: What if the topic will not be finished within the time limit?
Councilor Lim: Budget time depending on priority
Councilor Ramos: Limit time per topic. If the topic cannot be finished within the time limit, ask to
prolong time. But the exec com must be consulted first.
Councilor Mariano: Time will be dependent on the gravity of the topic
Councilor Brobio: There should be hierarchy of topics
Councilor Alberto: Why limit the time?
Councilor Ramos: It is needed so that we can be more efficient. For example, last meeting there was a
lot of dead air. All concerns can be said within a time limit.
Councilor Ramos draws and explains the choices
Another choice has been proposed
D. Exec committee will meet about the length of the GA depending on the agenda. The body must
approve it first
Tally of votes:
A. 0
B. 1
C. 2
D. 5
*suggests to include the Meeting as another Article*
Arrival of Chairperson Hona
The decision of the body was explained to him
Chair Hona: The Secretariat Committee will be in charge of that
Councilor Ramos: All concerns about the time must be discussed a day before the GA so that on the day
of the GA, the time is already set
Chair Hona talks about his main concern communication
Councilor Ramos: All are required to reply online or via text for confirmation
Chair Hona approves the decision and suggests to change Article 4: Attendance to Article 4: General
Assemblies
The Body put the decision as Section 3 of Article 4
Section 3: The duration of the general assemblies of the Student Council is negotiable upon the approval
of the body prior to the regular meetings

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a.) The executive committee shall propose a fixed agenda within allotted time per meeting
b.) The allotted time per agendum is subject to votation prior to the day of the meeting
Councilor Ramos: Dapatbamagreklamo or dapatbailagaynabawalmagreklamo kung taposnayung time for
motion?
Chair Hona: c.) In any case that any council member/s of the council raised a motion for extension
The body suggested changing it to c.) In any case that a member raised a motion during the meeting
for a certain agendum, his/her motion shall be subject upon the approval of the body.
Proceed to next section
Day of meeting
Councilor Brobio: Twice a month
Availability of the members is asked
Everyone is available during Wednesdays
Motioned that regular GA will be Wednesday
Section 4: Attendance
Councilor Ramos: Concern sa venue
Chair Hona: There should be an equivalent consequence if the by-laws will not be followed
VC Lucido: It was indicated in the by-laws during our time that meetings will be held at the College sec
Councilor Brobio: Pagkasamalangbasi Dean pwedesa conference room ng admin?
Chair Hona: Gusto ni Dean namagkaroontayongsariling conference room
Chair Hona *back to the issue about the venue*
Councilor Obina motions not to include the venue
VC Lucido: I suggest that here should be an internal arrangement
VC Lucido objects the motion of Councilor Obina
Councilor Brobio: Naisipkonaparang default room ang CSC office unless stated otherwise.
Magformulatetayong word namalinawnamagkakaroontayong internal arrangement kung maiibaang
venue ng GA
Body: The regular GA shall be held at the CVM SC office by default unless otherwise stated by the CVM
Student Council.
*No objection*
Section 1: Quorum
Chair Hona: Excused absences will be deduced in the number of members present during the general
assembly
Councilor Lim: If 12 tayo, 2 yung excused, 10 nalangyung 100% ng quorum
Councilor Macalos: What if the quorum is not reached?

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Chair Hona: The meeting will then be called an emergency meeting. A minimum number of present
members shall be set in order to call it an emergency meeting
Section 1.
a.) In the case of the absence of a member/s, only those with valid excuses shall be considered and
excluded from the total number of the quorum
Councilor Trongco motions that there should be a 50 + 1 present members to be called emergency
meeting
*No objections*
b.) In any case that the quorum should not be met, the present members can call for an emergency
meeting, given that 50% + 1 of the expected number of attendees is met.
Chair Hona: All decisions shall be made by the body
Councilor Mariano: If di ma-meet yung 50 + 1, di matutuloy meeting? Kalian magproceed?
Continuation of b.) Otherwise, the emergency meeting will be postponed until the next regular GA,
unless deemed urgent.
Motion: There will be an internal arrangement when to proceed with the meeting if deemed urgentbut
will not be written in the by-laws
Chair Hona asks about the revolving fund
Motion: no revolving fund
*No objection*
VC Lucido reads Article 4 made by the body
Chair Hona: ilagaysa Article 1 Section 2 b -> Executive Committee shall be composed of the
Chairperson, Vice Chairperson, and Secretary General
Article 5: Proper Decorum
Councilor Macalos suggested that Activities of the Council and Proper Decorum should be Article 5 and
6, respectively.
*No objection*
Article5: Activities of the Council
Section 1: All members of the council are expected to actively participate in every activity led or
sponsored by the council.
Councilor Mariano: What if may exam or excused?
*Motion: change word expected to required*
Section 1: All members of the council are required to actively participate in every activity led or
sponsored by the council.
Section 2:

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*Motion: Skip the articles left and move to the roles of the committee heads*
*No objection*
Article 3: Committees
Chair Hona presents the incumbent committees
a. Education and Research
b. Students Rights and Welfare (STRAW)
c. Community Rights and Welfare (CRAW)
d. Volunteer Corp
e. Information and Publicity
f. Finance
g. Secretariat
h. Logistics
i. Internal
j. External
Councilor Ramos: There should be proper representation
Chair Hona: Pwede naming kasamasa Internals ang non-affiliated
Councilor Brobio: Internals ay within the college, externals ay outside vetmed
Councilor Ramos: Ang logistics ay pwedenggawinnglahat. Apply Logistics Com for certain activities
Chair Hona: Adapt the incumbent committees or not?
a. Education and Research Facilitate activities not only related to academe but also some certain
issues not only in the college but also issues outside the college; stand per issue per topic;
empower propaganda workshop; training per discussion
b. STRAW consultative com; campaign to raise the rights and welfare of the students; concerns
and grievances of students; not only limited in the local constituents
c. CRAW outreach like vax drives
d. Volunteer Corp campaign wing; for info dissemination
e. Information and Publicity bulletin boards; advertisements; photos
f. Finance solicitations; monetary
g. Secretariat documents; minutes; letters; permit
h. Logistics property custodian; venues
i. Internal maintain camaraderie of CVM-based orgs; info dissemination within college
j. External outside the college; USC, other colleges (SC); solicitations; sponsors
Chair Hona: Members of Vol Corp will distribute the volunteers to every committee. Challenge saVol
Corp head to maximize student participation in the activities
*Votation: 7 adapt
2 do not adapt
Councilor Ling: I am just concerned that all councilors will work in a different committee each
Councilor Alberto: Joint forces of committees
Councilor Ramos: Concerned on the responsibility and accountability. If ever the head will not attend,
who will be responsible for the committee left by the head?
Chair Hona: In that case, special elections will be done
Councilor Macalos motions for the nominations
*No objections*
Nomination for Education and Research Committee:
Councilor Obina nominated by Councilor Trongco
Councilor Alberto nominated by Councilor Obina

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Nomination closed by Councilor Trongco

Nominees:
Councilor Obina
Councilor Alberto
Nomination for STRAW Committee:
Councilor Mariano nominated by Councilor Alberto
Councilor Macalos nominated by Councilor Trongco
Councilor Ramos nominated by Councilor Mariano
Nomination closed by Councilor Ling
Nominees:
Councilor Mariano
Councilor Macalos
Councilor Ramos
Nomination for CRAW Committee:
Councilor Alberto nominated by Councilor Trongco
Councilor Brobio nominated by Councilor Ramos
Councilor Ling nominated by Councilor Alberto
Nomination closed
Nominees:
Councilor Alberto
Councilor Brobio
Councilor Ling
Nomination for Volunteer Corp Committee:
Councilor Obina nominated by Councilor Alberto
Councilor Trongco nominated by Councilor Brobio
Nominations closed by Councilor Ling
Nominees:
Councilor Trongco
Councilor Obina
Nominations for Information and Publicity Committee:
Councilor Trongco nominated by Councilor Alberto
Councilor de Ramos nominated by VC Lucido
Nominations closed by Councilor Mariano
Nominees:
Councilor Trongco
Councilor de Ramos
Nominations for Secretariat Committee:
Councilor Macalos nominated by Councilor Ling
Nominations closed by Councilor Brobio
Nominee:
Councilor Macalos (needs confidence vote of 50 + 1)
Nominations for Finance Committee:

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Councilor Ramos nominated by Councilor Mariano

Nominations closed by Councilor Brobio
Nominee:
Councilor Ramos (needs confidence vote of 50 + 1)
Nominations for Logistics Committee:
Councilor Ling nominated by Councilor Ramos
Councilor Ortiz nominated by Councilor Brobio
Nominations closed by Councilor Mariano
Nominees:
Councilor Ling
Councilor Ortiz
Nominations for Internals and Organizational Committee:
Councilor Brobio nominated by Councilor Alberto
Nominations closed by Councilor Ramos
Nominee:
Councilor Brobio (needs confic-dencevote of 50 + 1)
Nominations for Externals Committee:
Councilor Trongco nominated by herself
Councilor Ortiz nominated by Councilor Brobio
Nominations closed by Councilor Alberto
Nominees:
Councilor Trongco
Councilor Ortiz
Chair Hona: Present GPOA next week for deliberation and election. You can decline from the position
but you must defend and it must be acceptable. Otherwise, it will not be considered and you will not be
allowed to decline.
Councilor Trongco motions to continue agenda on the next meeting (Wednesday)
Councilor Alberto: Other matters (ASCA)
ASCA
Chair Hona: Freshman Reg Assistance on May 12. Every year, council participates to guide incoming NF.
There are 3 major booths (Carabao Park, OUR, SU), Minor (Cashiers, MariangBanga). There are three
packages for the FRA. Package A is worth P 500 (6 working hours to volunteer sa booth), benefits ay
publicity, and big org logo. Package B ay worth P 300 (9 working hours), benefits ay logo rin but smaller;
and package C ay P 200 (12 working hours) and with smallest logo. Disseminate this info sa orgs.
Deadline is on May 12, 3PM. First come, first served basis. Wear presentable clothes. Org shirts can be
worn.
Chair Hona: Good news! Dahil inadopt ng ibang councils yung napag-usapan ng CVMSC sa caucus per
council yung sa magiging sanction para sa mga di makakapag-comply. Sinuggest ng council natin na if
mag lack ang org sa volunteers, ang consequence ay additional working hour, 1 hour per kulang na tao.
If delayed payment, the org is required to participate in the next FRA of USC; and if lack of time, the org
is required to bring at least 2 volunteers for the next activity of USC. This is suggested so that the council
will become more organization- and student-friendly.

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Chair Hona: CVM-SC ay volunteer corp with CAS-SC. Kailanganng man-power.

USC Campaign: Save our schools network
Chair Hona: DepEd recently released memo to allow military to enter schools. This is a violation of a law.
In CARAGA region, a school is highly affected. We can help by donating school supplies. We can
providedonation boxes in the college, money can also be donated. There should be RTR announcements
to condemn military entry to schools. Sa CSL, co-signatory to strengthen the campaign.
Meeting adjourned at 10:30 PM