P.garcia Cattle

MUNICIPALITY OF PADRE GARCIA ENTERPRISE ARCHITECTURE PLAN
University of the Philippines Los Baños

Graduate School
MUNICIPALITY OF PADRE GARCIA

(Enterprise Architecture)
Submitted by
Lea S. Abarentos
Joel M. Bawica
In partial fulfillment of the course requirements in
IT 226: Enterprise Information System
October 2008
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Table of Contents
TITLE PAGE ......................................................................................................................................... 1
Table of Contents ............................................................................................................................ 2
I. OWNERS VIEW ...............................................................................................................................4
Mission & Vision of the Municipality .......................................................................................... 4
EAP Vision ...................................................................................................................................... 4
EAP Objectives............................................................................................................................. 4
History of the Municipality .......................................................................................................... 4
Sources of Funds: ......................................................................................................................... 5
SWOT .............................................................................................................................................. 6
Value Chain.................................................................................................................................. 8
Scope of the Plan ........................................................................................................................ 8
Organizational Structure......................................................................................................... 8
Business Functions and Processes ............................................................................................. 9
II. Ballpark View of Process Architecture ...................................................................................10
Potential Data Classes ..............................................................................................................10
Administrative .........................................................................................................................10
Service Deliveries ...................................................................................................................11
Information System ................................................................................................................12
Enterprise and evelopment .................................................................................................12
Business Function Goals to Matrix ...........................................................................................13
Generalized Global Data Classes.......................................................................................13
Ballpark View of Data Architecture........................................................................................13
Business Owner’s View ..............................................................................................................14
A. ADMINISTRATION / HUMAN RESOURCE MANAGEMENT..............................................14
B. MUNICIPAL ORDINANCES and POLICIES........................................................................14
C. COMMUNICATION MANAGEMENT SERVICES ..............................................................15
E. FINANCIAL MANAGEMENT ...............................................................................................15
F. INFORMATION SYSTEM MANAGEMENT ...........................................................................15
G. SUPPLY CHAIN MANAGEMENT........................................................................................16
H. FACILITIES AND ASSETS MANAGEMENT ..........................................................................16
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I. SERVICE DELIVERY ...............................................................................................................17

III. ENTERPRISE SURVEY ..................................................................................................................18
Interview Schedule (Formal) ....................................................................................................18
Enterprise Survey Questions .....................................................................................................19
Function Definition Form: ......................................................................................................20
Information Source Form ......................................................................................................20
Summary of Interview ...............................................................................................................22
IV. CURRENT SYSTEM TECHNOLOGY ...........................................................................................27
Scope...........................................................................................................................................27
Objectives...................................................................................................................................27
Workplan .....................................................................................................................................27
Information Resource Catalog................................................................................................28
Application Systems Description .........................................................................................28
Technology Platforms................................................................................................................29
V. DATA ARCHITECTURE ................................................................................................................30
Scope...........................................................................................................................................30
List of Entity names.....................................................................................................................30
Entity Relationship Diagram .....................................................................................................31
ENTITY USAGE MATRICES ...........................................................................................................32
Data Architecture..................................................................................................................32
VI. APPLICATION ARCHITECTURE .................................................................................................37
SCOPE ..........................................................................................................................................37
Benefits of implementing ideal applications: ...................................................................38
Recommended Systems: .........................................................................................................39
VII. TECHNOLOGY ARCHITECTURE...............................................................................................48
Hardware Requirements ..........................................................................................................50
Client Terminals.......................................................................................................................50
Server .......................................................................................................................................50
Network Hardware/ Communications...............................................................................51
Operating System ..................................................................................................................51
WAN Access ...........................................................................................................................51
Technology Architecture Details ............................................................................................52
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I. OWNERS VIEW
Mission & Vision of the Municipality
• A globally competitive agro-industrial municipality, with effective
governance, values-oriented and empowered citizenry living in an
ecologically balanced, secured & safe community
• To achieve an outstanding local governance in the municipality through
modernized facilities and sustainable, comprehensive and integrated
development programs for all Garcianos leading the local government
into excellence for a high-class agro-industrial center in Asia.
EAP Vision
• Our vision is to provide a more efficient system that enhances inter-office
coordination which leads to better service to their constituents.
• To expand and be recognized as cattle trading globally.
EAP Objectives
• Our core mission is to plan for the best system to implement in an agro-
industrial municipality.
• To identify and document existing systems, infrastructure, and
components, and then to provide a roadmap with recommendations for
modifications to existing systems.
• To figure-out technology solutions to adapt on the municipality's offices to
inter-operate for the benefit of the constituents.
History of the Municipality
Padre Garcia is a 3rd class municipality in the province of Batangas, Philippines.

According to the 2000 census, it has a population of 34,504 people in 6,334
households. It has 20,087 registered voters as of 2004.
Padre Garcia's old name is Lumang Bayan as it is the former seat of government
of the neighboring town of Rosario, Batangas.
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Padre Garcia is one of the 32 municipalities of Batangas Province, situated in

the eastern part of the province. It is bounded on the north by Lipa City, on the
east by the Municipality of San Antonio, Quezon, south by Rosario, Batangas
and on the west by Lipa City and Rosario.
The name of the town is derived from one of its most famous sons, Padre Vicente
Garcia, a native of Brgy. Maugat. He is one of the first defender's of Jose Rizal's
Noli Me Tangere. He and Dr. Rizal are friends during those times when they are
fighting for the Philippine's independence from Spain.
Region: CALABARZON (Region IV-A)
Province : Batangas
District : 4th district of Batangas
Barangays : 18
Income class: 3rd class municipality
Mayor: Prudencio Gutierrez (Lakas CMD)
Physical characteristics
Area: 31.50 km²
Population
Total 34,504 (2000)1,095.4/km² (2000)
Density
Sources of Funds:
1. Annual Investment Program
2. Cattle Dispersal/Fattening/ Breeding Programs
3. Philippine Carabao Center
4. 20% Dev’t Fund
5. National/ Provincial Gov’t.
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SWOT
The information collected from papers and interviews were analyzed. From this, the
strengths and weakness of the company and the surrounding threats and opportunities
were identified.
POSITIVE/ HELPFUL NEGATIVE/ HARMFUL
to achieving the goal to achieving the goal

INTERNAL Origin STRENGTHS WEAKNESSES
facts/ factors of 1. Recognized as the Cattle 1. Decentralized

the organization Trading Capital of the data
Philippines 2. No network
2. Traders and livestock volume infrastructure
have posted a 10 to 15 % rise 3. Lack of
annually technical
3. Considered as one of the knowledge of
main supply station for employees.
slaughterhouses in
metropolitan areas in Luzon
4. Updated and informative
website
5. Festivities kabakahan Festival
and Rodeo Ala garciano to
promote the town to
potential investors
EXTERNAL Origin OPPORTUNITIES THREATS
facts/ factors of 1. Expansion of PGLAM 1. Establishment of

the environment programs nearby Auction
in which the 2. Establishment of effective EIS Market.
organization 3. More valued services for the 2. Livestock
operates citizenry through the use of diseases.
effective EIS. 3. Drought.
4. Increase throughput of 4. Network and
employees using good system crashed.
document management 5. Non-IT oriented
system.
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5. Proper management of employees.

Community promotion,
tourism Business and
investment attraction,
Business retention, Regional
alliances, Workforce
attraction, Infrastructure.
Table 1.0. SWOT Analysis
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Value Chain
Figure1.0 1. Value chain
Scope of the Plan
The plan will be covering the transactions and operations of different

organizational units of the municipality of Padre Garcia including:
Organizational Structure
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Figure1.0 2. Organizational Structure
Business Functions and Processes

Based from the interviews and data collected we have identified private and public
services.
Figure1.0 3. Provider Fields
Figure1.0 4. Public Fields
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II. Ballpark View of Process Architecture

Potential Data Classes
Administrative
Office of the mayor: Controls over all local administrative affairs in the
municipality
• Supervision
Sangguniang Bayan : Enacts such ordinances and issue such regulations
• Laws and Ordinances
Municipal Administrator: Supervises over all local administrative affairs as

authorized by the municipal mayor.
• Employee
• Compensation
• Hiring
Planning and Development Coordinator Office: Develops an integrated

economic, social, physical and other development objectives and policies for
approval
• Projects (Nutrition, GAD, BHRAO, Solid Waste, Etc.)

• Zoning ang Locational Clearance (Tricycle, Pedicab)
Financial Management
Budget Office: Exercises general supervision and control over the municipal
budget office.
• Cost
• Budget Allocations (funding)
Treasurer's Office: Collects all revenues and disburses municipal funds.
• Bids and awards

• Revenues
• Expenditures
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Accounting's Office: Takes charge of both the accounting and internal audit
services
• Dues and remittances

• Bookeeping
Facilities and Asset Management
Prepares programs of work and submit plans, maps and specifications for
municipal public works projects.
• Permits
• Facilities
• Infrastructure Inspections
• Infrastructure Services
Municipal Assessor Office. Establishes a systematic method of assessment of real

property in the manner prescribed by law and in accordance with rules and
regulations issued by the Department of Finance
• Land Certifications
• Tax declarations
• Real Property Assesment
• Constituents
Service Deliveries
Municipal Health Officer: Supervises and establishes program implementation

guidelines and rules for the efficient, effective and economical implementation
of a health services program
• Health services
• Sanitary Permit
Social Welfare and Development Office: Provides basic services and provisions
of adequate facilities relative to social welfare and development services
• Day Care
• Livelihood/ Youth/ Emergency Program
Agriculture Office: Ensures the delivery of basic services and provision of

adequate facilities relative to agricultural services
• Procurement of Agricultural Products

• Environmetal balance
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Local Police Force: Provides security for citizenry.
• Security
Information System
Civil Registrar: a. Manages (Accept, file, keep, preserve, transcribe,issue) all

registrable documents and judicial decrees affecting the civil status of persons.
• Civil Registrations
• Civil Licenses
• Constituents
Enterprise and Development
Economic Enterprise and Development Office: Designs program, system of

management, policies and procedure and implement the same inthe following
enterprise in the municipality;
• Services
• IGP
• Sales Office
• Prices
• Market Offerings
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Business Function Goals to Matrix

Generalized Global Data Classes
Person Places Thing Events
- -Facilities -Prices -Supervision

Constituents -Auction -Laws and ordinances -Hiring
-Employee Market -Land Certifications -Compensation
-Tax declarations -Security
-Real Property Assesment -Market offerings
-Civil Licenses -Civil registrations
-Sanitary Permit -Procurement of Agricultural Products
-Infra Permit -Environmetal balance
- Zoning ang Locational Clearance -Health Services
(Tricycle, Pedicab) - Infrastructure Inspections
- - Infrastructure Services
-Livelihood/ Youth/ Emergency Program
-Projects (Nutrition, GAD, BHRAO, Solid Waste,
Etc.)
-Expenditures
- Bids and awards
- Revenues
- Cost
- Budget Allocations (funding)
Ballpark View of Data Architecture

First pass list of Global Data Class
1. People 8. Permits
Facilities
Infra Inspections
Infra Services
Plans, Maps and Specifications
2. Laws and Ordinances 9. Health Services
Sanitary Permits
3. Jobs 10. Socio-Economic, Social and Cultural
Employee Programs
Day Care Programs
4. Programs 11. Materials
Zoning and Location
Clearance
5. Cost 12. Person
Budget Land Certifications
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Tax Declarations
Real Property Assement
6. Bids and Awards 13. Civil registration
Civil Licenses
Census
7. Revenues and 14. Sales Offices
Expenditures Prices
Market Offering
Products
Services
Business Owner’s View

A. ADMINISTRATION / HUMAN RESOURCE MANAGEMENT
Primitive Job
Person Organization Employee
Functions
Create
C
people
Create
C
Organization
Create C
Jobs/Functions
Identify Job C
Functions
B. MUNICIPAL ORDINANCES and POLICIES
Primitive Functions
Create ordinances C
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C. COMMUNICATION MANAGEMENT SERVICES
Market
Primitive Functions Campaign Products and Services
Offerings
Initiate Public Forums and
C
Meetings
Create market offerings C
Promote Products and
C
Services
E. FINANCIAL MANAGEMENT
Financial
Primitive Functions Budget Revenues COST Prices Compensation
Records
Create budget C
Identify revenue C
Identify
C
cost&expenditures
Identify Bids and
Rewards
Create Prices C
Identify
C
Compensation
Bookeeping C
F. INFORMATION SYSTEM MANAGEMENT
Zoning
Primitive Civil Civil Tax Property and
Licenses Census
Functions Records Certificates Declarations assessment Locational
Clearance
Maintain
C
Records
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Issue
C
Certificates
Issue
C
License
Coordinate
C
with NSO
Issue Tax
C
Declaration
Assess
C
Property
Issues C
G. SUPPLY CHAIN MANAGEMENT
Bids and
Primitive Functions Materials Equipment
Awards
Conduct bids and awards C
Identify operational
C
materials
Identify operational
C
equipment
H. FACILITIES AND ASSETS MANAGEMENT
Building
Plans, Maps
Primitive Building and Sales
Inspections Services and
Functions Permits Infras Offices
Specifications
Projects
Issue Building
C
Permits
Identify Infra
C
Projects
Conduct
C
Inspectiosn
Provide Facilities C
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Design Infra Plans C

Distribute
Products and C
Services
I. SERVICE DELIVERY
HEALTH SERVICES
Primitive Functions Health Services Sanitary Permit

Design and implement health
C
programs
Issue sanitary permit C
PUBLIC SAFETY
Primitive Functions Security Police Clearance

Secure Town C
Issue Police Clearance C
SOCIO-ECONOMIC,SOCIAL and CULTURAL DEVELOPMENT
Science
and Social Day
Livelihood Cultural
Primitive Functions Public Development Care
Programs Programs
Education Services Programs
Services
Organize,support,trade
socio economic C
programs
Develop and promote
C
human capabilities
Promote and organize
social development C
programs
Establish and lead pre- C
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education programs
Organize Cultural
C
Projects
AGRICULTURE AND ENVIROMENT AND NATURAL RESOURCES
Environment
and natural Agricultural
Primitive Functions Materials
Resources Programs
Programs
Plan, use, sustain environment
C
and natural resources
Design, plan implement
C
agricultural programs
Identify needed materials C
III. ENTERPRISE SURVEY

Interview Schedule (Formal)
Function
Date Time Name Dept/Title Location
#
August 10:00-
Ms. E. Kasilag SB Secretary 001 SB office
26 10:30
10:00-
Mr. Jaime OEEDM officer 002 OEEDM Office
11:00
11:00-
Mr. R. Sandoval PGLAM Officer 004 MPDC Office
11:30
11:30-
Mr. R. Braceros Assessor 005 Assesor office
12:00
12:00-
Mr. H. Villapando Civil Registrar 008 MPDC Office
12:30
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Ms. N. delos
1:00-1:30 OIC, MPDC 003 MPDC Office
Reyes
1:30-2:00 Ms. M. Silva Asst. HRMD Head 002 HRMD Office
Ms. G. de Accounting
2:00-2:30 006 Accounting
Guzman Officer
Treasurers
2:30-3:30 Ms. F. Lindog Treasurer 007
office
3:30-4:00 Mr. N. Miranda Budget Officer 009 Budget Office
Mr. W. Engineering
4:00-4:30 010 MPDC
Macalalad Officer
August
1:00-1:30 Dr. Silva Health Services 011 Health Center
29
1:30-2:00 Ms. W. Galela DSWD Officer 012 DSWD office
Agriculture
2:00-3:00 Mr. V. Javier 013 DA office
Officer
Note: Initial interviews (non-formal) of the functions of the offices were

conducted from July 28-August 15, 2008.
Enterprise Survey Questions

1. Who performs the function?
2. How often the function is performed?
3. Where is the function performed?
4. Describe the sequencing and timing and the resources used to perform
the function?
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Function Definition Form: Information Source
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Forms
Sample Filled-out Forms
Municipal Treasurer Municipal Assessor Sangguniang Bayan
MPDC (Service 1) MPDC (Service 2) OEEDM
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Summary of Interview
Function name Description / Purpose Frequency Frequency Duration Function Information
Condition Improvement used
opportunities
MUNICIPAL a. Enact such ordinances - regular -interest and Three readings for -Adept Laws and
ORDINANCES and issue such regulations sessions personality the ordinance / knowledge ordinances
and POLICIES as may be necessary to immediate on LGC
carry out and discharge the
- special resolution
responsibilities conferred
upon it by law; session as
the need
b. Levy taxes for general arises
and specific purposes and
fix rate in accordance with
the provisions of the Local
Government Code and
other laws;
c. Review all ordinances

approved by the
Sangguniang Barangay to
determine whether they are
in conformity with law or
municipal ordinances;
d. Authorize the municipal

mayor to negotiate and
contract loans and other
forms of indebtedness
subject to existing laws and
regulations;
e. Provide names of streets

and building owned by the
municipality, define
boundaries, change the
names of barangay within
the municipality
Purpose: Balancing & good

Governance
Administration/ 1. Implements of 5x a week Budget Estimated: employee

Human Performance Evaluation records
Resource System certification
2. Preparation of Certification=15mins
Management
Performance Target)
3. Process appointment Publication = 10
papers for submission to days
CSC
4. Attends meetings/
deliberation of Personnel Selection= 15 day
Mechanisms
5. Certifies on the
availability of leave credits
of employees
6. Prepares memorandum
circular and letters
7. Prepares HRD Plan of the
LGU
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8. Assist in the conduct of

Local Recruitment Activity
Financial ACCOUNTING (5x a Acounting: 5-10 mins per expenses

Manangement week) transaction compensations
1. Processes disbursement
vouchers Documentation (complete) salary
remittances
2. Processes the
Accountant's Advice of revenues
Allotment trust fund
(General/Trust/SEF)
3. Prepares monthly trial
balance
4. Prepares monthly bank
reconciliation for General
Fund
5.Prepares supporting
schedules to the monthly
Trial Balance
due to NGA's, LGU's, Other
Funds/Books, National
Treasury and GOCC's
6. Signs & approves the
Journal Entry Vouchers for
general Fund, SEF, Trust
Fund, 18 Barangays
7. Prepares quarterly
Financial Statements
(Statement of Income &
Expenses and Balance
Sheet)
8. Prepares Year End
Financial Report including
Pre-closing Trial Balance,
Adjustment on
entries/closing entries, Post-
closing Trial Balance and
Statement of Income &
Expense, Balance Sheet,
Statement of Cash Flows,
Notes to Financial
Statements, Schedules of
recievables, Schedules of
Payables, Schedules of
Government Equity,
Schedule of Public
Infrastructure
9. Determine the
depreciation charge for
each PPE Account
10. Consolidates the
financial reports (Trial
balance, statment of
income, balance sheet and
cash flows
11. Post all the income and
expense accounts monthly
to the general and
subdiary ledgers
12. Processes the
remittances to National
Government Agencies
a. BIR
b. GSIS
c. HDMF
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d. Philhealth
TREAUSRER
1. Collect all revenues

accurring to the
municipality and disburses
municipal funds and other
funds entrusted to him in
accordance with duly
authorized appropriations.
2. Deposit all funds
accruing to the municipality
with the provincial treasurer
concerned, who in turn
shall deposit the same with
duly designated banks.
3. Certify jointly with the
barangay treasurer to the
collectability of the
estimated tax receipts and
income of the barangay
governments for the
ensuing calendar year.
4. Keep a detailed account
of all monies received and
disbursed.
BUDGET
1. Exercise general
supervision and control over
the municipal budget.
2. Provide technical and
staff services to the mayor
and other local officials on
budget matter.
3. Review and consolidate
the budget estimate of the
different offices of the
municipal government and
barangays.
4. Evaluate and prepare
recommendation of
allotment requests.
5. Study and evaluate
budgetary implication of
proposed legislation and
submit comments and
recommendations.
6. Coordinate with the
municipal treasurer for
purpose of municipal
government and budgeting
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INFORMATION Civil Registrar 5 x a week space 5-15 minutes per Existing certificates,
SYSTEM transaction sytem : CRIS census, tax
MANAGEMENT 1. Processing of decision for mapping, land
R.A. 9048 Petitions
trasfer,
2. Interview, assist clients
applying for Correction of Occular
Clerical/Typographical Error inspection
or Change of Name (R.A.
9048).
3. Interview, assist clients
applying for Marriage
License.
4. Issuance of Marriage
License.
5. Issuance and regstration
of birth, marriage, and
death certification.
6. Transcribing of births &
marriages in the record
book.
7. Encoding of Births,
Marriages and Deaths in
the computer.
8. Submission of monthly
report to NSO, Batangas.
Assessor
1. Processes Certifications,
Certified True Copies of Tax
Declarations, and other
Assessment Records as per
request by the owner or his
authorized representatives
after payment of
corresponding fees.
2. Ocular Inspection of Real
Property Units subject for
assessment/re-assessment.
3. Assessment of Real
Property(ARP) and furnish
MTO
4. Tax Mapping Project
5. Assessment of newly
constructed building
6. Processes Land Transfer
FACILITIES AND 1. Manages Infra Projects of 5x a week Budget 1/2 hour = issuance buidings,
ASSETS the Mun. Government and of building permit facilities, road,
MANAGEMENT Barangay bridges,
2. Site inspection & Fieldwork 1
day Bldg. inspection = inspections,
Supervision of infra projects
3. Issuance of project 30 mins permits,
completion drainage
4. Sign & Approval of system
project (ex road) =
Building Permit, Electrical
Permit, Occupancy, CFI
depends on the
5. Issuance of Illegal budget and
Construction weather
6. Inspection of Privately
owned Structure if
Necessary / Decision
making
Socio- Implementation and 5x a week Budget socio-

Monitoring of the following
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Economic projects: economic

Services 1. CIDSS projects
2. SEA KABAYAN-
KAUNLARAN
3. CORE SHELTER ( Monitor)
4. KALAHI
5. GAD
6. MDCC
7. Alay-Lakad
8. Student Training
9. Children Welfare Program
10. Day Care Service
11. Nutrition and
Supplemental Feeding
12. Family Welfare
Health services 1. Implementation DOH 5x a week Supplies

Programs and Local
Government health
projects. Fieldwork
2. Allocation of supplies &
medicines.
3. Preparation of inventory
report of medicines &
supplies.
4. Assessment community
health status, plans,
implement health programs
5. Issuance of Sanitary
Permits
ECONOMIC- 1. Design program, system Public budget PGLAm Public market,

ENTERPRISE of management, policies Market Livestock,
and procedure and (MTW) Water Refilling
implement the same
station,
in
Waterworks Waterworks
(MTW) operation
the following enterprise
in the municipality;
a. Public Market PGLAM (TF)
b. Livestock Auction
Market
c. Waterworks
operation
d. Refilling Station
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IV. CURRENT SYSTEM TECHNOLOGY

Scope
All the information resources (application system packages, depersonal
computer-based application softwar, systems maintained by concerned
department and major uses of spreadsheets on personal computers.)
Objectives
a. To provide references to current available application systems and technology
platforms
b. To show distribution of information resources throughout the enterprise
c. To serve as a baseline for long-ranged planning.
Workplan
1. Schedule interview
2. Form Preparations
3. Inventory and Interview
4. Data Collection
5. Data Entry
6. Validate and Review the draft of IRC
7. Draw Schematics
8. Distribute the IRC
9. Administer and maintain the IRC
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Information Resource Catalog

Application Systems Description
System1
Short System Name: GIS
Long Name: Geographical Information System
Project Manager: Ruel Kasilag
User Department: ADMIN
Description: A system that integrates products and services that meet LGU
requirements for a fully functional GSIS consisting geographic data, Parcel and
Business Mapping, Socio-Economic Profiling, Land Use Planning and Zoning
Enforcement.
Status: Operational
A system provided by the national and provincial government
Major Municipal Functions Supported: Engineering, Planning
Number of people supporting this system: 3
Batch or Online: Online
When run: 8-5 ( When need arises)
Equipment Used: GPS Devices, Mobile mapping System

System 2
Short System Name:CRIS
Long Name: Civil Registry Information System
Project Manager: Hansen Villapando
User Department: LCR
Description: A system for the electronic archiving of registry documents in a

database to which they will be automatically retrieved upon request by
constituents who need them for various purposes
Status: Operational
A system provided by the national and provincial government
Major Municipal Functions Supported:
Number of people supporting this system:2
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Batch or Online: Batch daily
When run: 8am-5pm
Equipment Used: PC, printer
Technology Platforms
Hardware Software Communication
Microcomputers (19) OS Modem (6)
Input devices (22) • Windows VISTA(5) broadbrand connection (1)
• Sensor (1) • Windows XP (9) security
• Mouse (22) • Windows 98 • Finger print scanner (1)
• Scanner (1) Spreadsheet (19)
Output and Graphics Display

• Excel
(19)
• LCD Monitor (8) Other Software
• CRT (11) • Autocad (1)
• Dot Matrix (1) • Adobe CS3 (1)
• Office 2007 (5)

• Deskjet (6) • Office XP (5)
• Office 2003 (9)
Storage Media • GIS (1)
• Fixed disk (19)
• Floppy (10)
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• Flash disk (10)
V. DATA ARCHITECTURE
Scope
Data architecture defines how data is stored, managed, and used in a system.
In particular, a
data architecture describes
• how data is persistently stored

• how components and processes reference and manipulate this data
• how external/legacy systems access the data
• interfaces to data managed by external/legacy systems
• implementation of common data operations
List of Entity names

1. People 8. Permits
Organization Bldg and Infra Projects
Jobs Inspections
Plans, Maps and Specifications
Sales Offices
2. Laws and Ordinances 9. Health Services

Sanitary Permits
3. Campaign 10. Livelihood Projects

Market Offerings Science and Public Education Services
Products and Services Social Dev Services
Daycare Programs
Cultural Programs
4. Employee 11. Security

Police Clearance
5. Cost 12. Environment and natural Resource Programs

Budget Agricultural Programs
Revenue
Prices
Compensation
Financial Records
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6. Civil registration
Civil Licenses
Census
Certificates
Tax Declaration
Property Management
Zoning and locational Clearance
7. Bids and Awards

Materials
Equipment
Entity Relationship Diagram
Figure 1.0.5. ERD
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ENTITY USAGE MATRICES

Data Architecture
Entity: Employee
Definition: Pertaining to anyone who works for the municipality
Attributes: EmployeeId
Name
Department
Position
Salary
Entity: Public Forums

Definition Information for dissemination to public/ citizens
Attributes TopicId
Classification
Description
Implementor
Entity: Law/Ordinances/Policies
Definition Enact laws and or similar for citizens and employee
Attributes LOPId
Description
Classification
Recipient
Entity: Job
Definition Describe the nature of task assigned to an employee
Attributes JobID
PerformedBy
Department
Entity: Market Offerings

Definition Promotions for public and clients
Attributes OfferId
Description
OwnedBy
Status
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Entity: Citizenry
Definition the recipients of services from the municipality
Attributes CitizenId
Name
Barangay
Entity: Compensation
Definition amount paid to a person for certain services
Attributes Amount
EmployeeId
Entity: Prices
Definition pertaining to any entity concerning money either income or expenses
Attributes Amount
Type
Recipient
Status
Entity: Tax
Definition amount collected for certain services or asset ownership
Attributes Type
Amount
Recipient
Entity: Products
Definition entity provided by municipality or public businesses
Attributes ProductId
Producer
Type
Recipient
Amount
Entity: Permits
Definition a rights/certification in a form of documents given to a person or
organization
Attributes PermitID
Type
Amount
Description
Status
33 | P a g e
Entity: Bookkeeping
Definition an entity pertain to recording of any financial transactions
Attributes TransactionId
Description
Amount
Type
Department
Entity: Cost/Expenditures
Definition pertains to amount spent by the organization for products or
Services, outflow of resources.
Attributes CostId
Description
Type
Amount
IncurredBy
Entity: Revenue
Definition anything that adds resources to the municipality
Attributes RevenueId
Description
Type
Amount
RemitByDepartment
Entity: Budget
Definition amount given to certain project or department for operation
Attributes BudgetId
Amount
Description
Recipient
Status
Entity: Zoning
Definition division and identification of private and government owned places
Attributes ZoneId
Type
Location
Size
Owner
Name
Entity: Real Property

Definition an entity or asset owned by a person or organization
Attributes PropertyId
34 | P a g e
Description
Type
Size
Location
OwnerId
Status
AssesedBy
Value
Entity: Bids
Definition the amount a contractor is willing to be paid for certain projects or
equipments
Attributes BidId
Amount
ProjectID
BidderId
Status
Entity Contractor
Definition one who takes bid on projects or equipments
Attributes BidderId
Name
Company
ProjectId
Status
BidAmount
Entity: Inspection
Definition a service incurred to ensure proper operation or maintenance
Attributes InspectionId
Status
Description
Inspector
Result/Status
ProjectId
FacilityId
Entity: Equipments
Definition things or resources needed for performing a job or specialized
functions usually of greater value.
Attributes EquipmentId
Description
UserId
BelongTo
35 | P a g e
Status
Amount
Entity: Supplies/Materials
Definition common things regularly used for daily operations
Attributes SupplyId
Descriptions
Amount
DeptId
Quantity
RequestBy
Entity: Service Deliveries

Definition any services provide by the a person or an organization
Attributes ServiceId
Type
Description
Recipient
CitizenId
Status
EquipmentId
SupplyId
Entity: Projects
Definition something an organization must be able to achieve tangible or
Intangible.
Attributes ProjectId
Projectname
Description
Amount
Location
Duration
Contractor
Department
Status
Entity: Facility
Definition Place used to conduct certain transactions or events.
Attributes FacilityId
Location
Status
36 | P a g e
VI. APPLICATION ARCHITECTURE

SCOPE
This section presents an ideal application architecture for the Municipality of
padre garcia, along with an analysis of “gaps” between existing and ideal
business applications.
The ideal application architecture graphically depicts how the municipality

defined business functions might be automated in a “perfect world” (i.e., the
slate is clean, the checkbook open). Ideal applications are grouped by major
functional areas, and further characterized as one of thefollowing:
• Single-function — supporting only one business area
• Multi-function — support more than one, but not all, business areas
• Enterprise-wide — supporting business functions across all business areas
• Enabling technology – key components of the technical architecture

that, while not directlyautomating business functions, are needed to
support functionality of other municipality applications
The chart below presents the ideal application architecture — color coding indicates
the degree of “gap”or disparity between the ideal and the actual applications in use in
the municipality
37 | P a g e
Figure 1.0.6. The Ideal Application Architecture
Prior to this planning effort, the team's assessment several additional core municipal
functions in need of automation.
Benefits of implementing ideal applications:
• Automate Business Processes

• Find and Use Information
• Mapping
• Meet Changing Business Needs
• Improve Reporting
Automate Business Processes
Increase user productivity by streamlining workflow and business processes.
• Automate Workflows
Automate common business processes related to Community Development
activities with predefined workflows that save time by providing you with the
tools to manage and track assignments; define deadlines; automatically
generate subsequent activities and create a record of THE business processes.
• Optimize Data Capture
Accurate information from each of the workflow activities is captured through a
series of intuitive,
easy-to-use forms that prompt the end-user for required data.
• Increase Revenue
Eliminate inaccurate fee collection with an integrated fees module that enables
you to automatically configure, calculate and collect fees using even the most
complex fee structure.
Find and Use Information
Empower users by making it easier to find and use information.
• Centralized Access
Centralized data access allows all staff to view all information associated with an
application, case or plan including documents and images instantly.
• Easy Navigation
Powerful search and sorting capabilities save users time by quickly finding
everything related to a case or permit..
• Access Data Externally
A number of remote or disconnected options allow users to access information
anywhere – at the office, at home, or in the field – reducing transit times and
data entry duplication. Allow THE constituents to access Community
38 | P a g e
Development services – inspection scheduling, permit applications and property

information - on the web; reducing THE frontline staff’s workload and ensuring
that THE constituents service demands are met.
Map the way
Easily view spatial information.
• Maximize THE Spatial Information

Integrated GIS capabilities allow, even non-GIS staff, to quickly locate a job
location on a map; measure distance, boundaries and areas, create adjacent
and buffered spatial queries for mailing lists and export information to other
departmental systems. Further, all staff have the ability to view the complete
activity history of a given parcel.
Meet Changing Business Needs
• Be Flexible
A system that provides intuitive tools that allows people to configure permits,
letters, referrals, inspection etc to suit needs and match processes.
Improve Reporting
Accurately identify and track successes and issues in real time.
• Out-of-the-box Reports
Detailed out-of-the-box reports provide immediate visibility on daily business
activities such as the status of all Building Permits, while statistical and summary
reports allow you to track performance metrics such as the number of cases
assigned to each Inspector.
• Customized Reports
Enhanced searching, filtering, sorting and data export features are combined
with a flexible reporting engine to maximize THE reporting potential. And the
ability to export the data to common file formats like Excel and PDF means that
you can easily share that information with the rest of THE team.
Recommended Systems:
Property Information System
Property Information system will provides you with a powerful inventory of THE organization’s
property base to help
THE department find information quickly. Quickly view all data and land management
activities associated with a given parcel.
• Cohesively track and manage all THE land use, zoning and community development
39 | P a g e
activities. Easily view development permits, building and engineering/public works

permits, code enforcement violations and development applications, both current and
historical, for a plot of land, a parcel, a subdivision and even a roadside vendor. Manage
structural information, parcel splits and subdivisions, address and ownership changes and
additions
• Easily access property and ownership data from third party systems including THE GIS through -
--
• Map with easy-to-use mapping tools that allow everyday users to locate properties; measure
distances, boundaries and areas and create mailing list buffer zones.
• Refine THE parcel data to include the level of detail you need to complete THE daily business
processes like multiple addresses, ownership and structure information. Subdivide parcel
records, and effortlessly track the
genealogy of parcels.
• Automate business processes like parcel subdivision and eliminate time-consuming manual
activities, repetitive data entry and inaccurate information.
Permits & Inspections SYSTEM
Streamline and automate THE Building Department’s permit approval and issuance process
from initial application to
• Improve customer service with real-time status reports that can be accessed by staff on a
Public Portal.
• Automatically assign and schedule inspections and abolish time-consuming manual
scheduling forever.
• Manage and track THE permits in a central location. Everything you need to know about a
permit from owner and contractor information to related sub permits, utility releases to
expiration dates is instantly available and readily accessible by all departments.
• Streamline THE business processes with THE tailored workflows that allow you to define
deadlines and automatically create next steps like plan checks and inspections ensuring that
all components of a permit application are completed in the correct order and the complete
status information is available at any point in time.
• Eliminate inaccurate fee collection with an integrated fees module that allows you to
configure, calculate and collect fees using even the most complex fee structure. Easily
manage drawdown of deposits, bonds and escrows and receive notifications when specified
limits are reached.
• Make informed decisions with intuitive reports that allow you to quickly and easily assess the
status of all permits and inspections, their related fees and the length of time they have
existed in the system.
Planning System
Track and manage all types of planning and development applications from beginning to
end, reviewing and meeting
mandated milestones along the way. This will ensures that there is always an answer when
someone needs to know what’s going on and why.
40 | P a g e
• Automate and monitor complex business processes to ensure that projects follow the plan
guidelines set out for THE jurisdiction. Autogenerate approval tracks, process milestones and
submittal requirements and track associated permits and cases.
• Manage the review process with a hearings scheduling tool that lets you manage the number
of applications to be reviewed on the agenda, automatically generates attendance lists for
hearings and tracks external reviews.
• Ensure you’re meeting THE deadlines with a series of reports that show the current status of all
planning projects as well as the actual time spent on reviews rather than just the start and
finish dates.
• Create a project record history by attaching site plans, digital photos, aerial photos and all
other related documents to the application to create a permanent record of the project’s
activities.
• Easily view spatial information, such as land use, zoning and demographic data related to a
plan and make informed decisions.
Easily manage drawdown of deposits, bonds and escrows and receive notifications when specified
limits are reached.
Code Enforcement
Track and manage THE code enforcement issues from citizen complaint to case resolution.
Created on the principles of priority-based inspector workflow management, --- Code
Enforcement ensures THE department provides consistent, efficient services.
• Automate and track case activities in a central database accessible by all departments.
Create an audit trail of THE entire process from start to finish including an unlimited number of
violations per case, dispositions and case-generated hearings and appeals, ensuring that all
case milestones are met.
• Create a permanent case history that includes digital photos and all other documentation
related to a case. Quickly generate and attach professional, personalized correspondence
and easily transact citations.
• Effortlessly organize inspection activities with automatic inspection deadlines, daily rosters and
automatic case assignment based on geography, case type or other. Generate a daily
inspections roster, including links to all case pertinent information that Inspectors can access
at their desk or in the field in connected or disconnected mode.
• Relate code enforcement violations to parcels ensuring that all departments are aware of
outstanding violations and can respond accordingly in fulfilling permit and inspection requests
as well as other permissions.
• Utilize intuitive mapping tools to create a spatial representation of code enforcement
violations andeasily assess trend data.
Ensure accountability with powerful reporting tools that allow you to review the number of
inspections completed by Inspector over a given time period and their case workload.
Licensing
41 | P a g e
• Accurately track licenses and renewals for businesses and contractors as well as any other
type of licenses issued.
• Simplify THE workflow with automations that track, issue and renew expiring business licenses,
generate and process batch renewal notices, create tax certificates and produce
correspondence logs. Never manually regenerate license renewal paperwork again.
• Correctly collect fees by easily identifying expired licenses and accurately calculating penalty
and interest charges. ---’s integrated fees module means you no longer need to rely on
manual calculations, --- automatically works it out for you ensuring you collect the correct
amount.
Create action items based on precise, timely data. Flexible reports allow you to easily determine the
status of all businesses in the system including whether their license fees have been paid by the
expected date and what the value of these outstanding fees is.
Cashiering System
Cashiering guarantees that accurate, correct revenue collection is no longer an ongoing

challenge, it’s simply a matter of inputting it into the system.
• Manage the revenue in a central location for all THE community development and licensing
initiatives.
• Autogenerate and autolog transaction numbers, receipt numbers, payment date and
payment receiver to create an audit trail of monies received.
• Easily set up and change THE fee structure to meet THE exact requirements and set automatic
fee activation and expiry dates. Automatically calculates and populates the required fees
depending on the application type, eliminating manual entry and calculation errors.
• Meet all standard cashiering expectations by splitting payments into multiple payment
methods or joining them
into a single transaction or reversing, refunding and voiding transactions as required. Update
all applications, permits, citations and licenses with fees payment information like payee and
receipt.
Understand THE revenue with reports that for example, detail all payment transactions for a given
time period by account, like Building Permit Fees, or by payment method. Browse payment history
and export transaction batches into THE accounting system.
Payroll System
• Driven by a clear and simple menu system that does not require any specialized training
• Anyone familiar with standard payroll office operations can begin to use this system
immediately
• Integration of payroll and personnel records including sick, vacation, comp-time and varying
pay rates and scales.
• Retains employee time-used history.
• New deductions can be added and others suspended (temporarily or permanently) at any
time.
• An employee's pay may be divided between different accounts, each with a different rate of
42 | P a g e
pay.
• Identify, name and modify any deductions; names appear on all displays, printed reports and
check stubs.
• Ability to handle an unlimited number of employees
• Ability to print past payroll reports, including pay register and account analysis
Real Property Tax System
While real property tax is the single biggest source of locally-generated revenues for most
LGUs, its administration is the most complicated and tedious. LGUs are required to maintain
separate records of every real property and taxpayer. One real property unit (RPU)
corresponds to at least seven (7) records in the assessor's and treasurer's offices. For
example, an average municipality with 20,000 RPUs keeps at least 140,000 separate records,
with each record becoming larger after every transaction. Thus, manually maintaining these
voluminous records - and preparing the mandated periodic reports - requires enormous time
and manpower resources.
Features
• Automated real property transactions (transfer, reclassification, subdivision, consolidation,

etc.).
• Automated assessment, billing, and collection.
• Multiple tax-year billing.
• Dynamic updates across departments and sub-offices.
• Mass production of tax declarations, statements of accounts, notices of delinquency, and
many more.
• Production of assessment, collectibles, collection and delinquency summaries broken down
by LGU-wide and barangay, property kind and classification, etc.
• Automated General Revision of Assessments.
Benefits
• Identify non-payment, delinquency, and deficiency patterns.

• Cut general revision efforts by more than 75%.
• Hassle-free retrieval, storage, and maintenance of records.
• Shorten transaction time from 1-2 days to 3-5 minutes.
Engineering Program System
Local Engineering Offices are responsible in ensuring that all buildings constructed in the
locality are safe and meet zoning and building code requirements. They review building
plans and issue building permits, monitor building construction, and issue occupancy
permits. For most LGUs, keeping on top of these numerous tasks is extremely difficult
considering the usually huge number of building constructions in progress at any given
period.
43 | P a g e
EPS automates the accurate and comprehensive assessment and collection of all fees and
charges required by the National Building Code (NBC), thereby effectively expanding the
LGU revenue base. It greatly increases LGU efficiency by facilitating the issuance of building-
related permits, and providing a database of all transactions.
Features
• Table-based schedule of fees that conforms to NBC policies.

• Automated assessment, billing, and collection.
• Automatic update of records based on field inspections.
• Easy search by project title, building owner, etc.
• Can be integrated with Amellar MRS to validate payments.
Benefits
• Easier and more accurate computation of building permit fees.

• Easily adjustable schedule of fees based on mandated changes in rates.
• Linkable to Amellar RPTA to facilitate declaration and assessment of buildings.
Public Market System
Public markets are important in communities because they serve as accessible sites for basic
goods and services. Public markets are also effective venues for small businesses and
entrepreneurs. Many LGUs subsidize and even acquire bank loans to finance the
development and operations of public markets, in order to serve the public.
PMS manages the collection and payment of public market rentals and fees. It automates the
assessment and billing of charges to stallholders and other occupants. It includes a digitized physical
layout of the market, and provides the corresponding information for each stall and stallholder -
greatly increasing efficiency in monitoring patterns of payment or nonpayment. Amellar PMS also
handles cash ticket monitoring for inventory of collection, and supervision of collection activities.
Features
• Digitized public market layout showing information for each stall (area, perimeter, category,
etc.) and stall holder (name, address, payment status, etc.).
• Automated assessment and billing of fees and charges to stallholders and occupants.
• Process online payments of stall rental fees.
• Cash ticket flow monitoring for ambulant vendors.
Benefits
• Visual geographic representation facilitates easier monitoring and analysis.

• Maintain accurate records.
• Monitor payment status by classification (type of products sold, owners, etc.).
44 | P a g e
• Reliable and easier inventory of cash tickets.
New and Updated CRS
The local civil registry office is the repository of all birth, marriage and death records, and
other registrable documents. Citizens need these documents to register in school, collect
social benefits, travel abroad, or other similar important occasions. Hence, it is crucial that
the civil registry office maintain complete and accurate records, and provide them to the
public at the shortest time possible. And yet, this is a big challenge for most LGUs because of
the enormous amount of records which are still stored in paper-based formats.
CRS converts paper documents into digital documents that are exact replicas of their paper
counterparts. It employs Digital Document Management System (DDMS) technology, and
assists local civil registry offices in their day-to-day operations. With CRS, maintenance of and
access to civil registry records become fast and convenient.
Features
• Online processing of registered documents and judicial decrees.

• Automated issuance of certified copies of any registered documents.
• Search and retrieval of scanned documents.
• Report and document production for the Civil Registrar-General and the National Statistics
Office (NSO).
• Document imaging processing systems.
• Convenient encoding through the Document Image Window.
• Can be integrated with the Miscellaneous Revenues System (MRS) to validate payments.
Benefits
• Instant access to and retrieval of certificates when needed.

• Rapid and more organized filing of records.
• Minimize physical storage space requirement.
• Automated generation of civil registry, demographic, and statistical reports as well as
collection reports.
Miscellaneous Revenue System
LGUs are authorized to collect a host of miscellaneous taxes, fees, and other charges from
citizens, such as community tax, professional and occupation taxes, secretary's fees, etc.
However, the assessment and collection of these miscellaneous taxes are often neglected
and overlooked for a variety of reasons - thereby depriving LGUs of significant revenues.
MRS manages the assessment and collection of all miscellaneous revenues that the LGU is
authorized to impose. It keeps a table-based schedule of fees and appropriate
45 | P a g e
computations.
Features
• Point-of-sale collection system.

• Create taxpayer accounts for easier monitoring and collection.
• Debit/credit features.
• Automated generation of collection reports.
Benefits
• Promote awareness of the miscellaneous taxes, fees, and charges.

• Monitors individual taxpayer accounts.
• Faster and easier production of collection reports that can be sorted by teller, date, range,
revenue account, or even specific sub-categories.
• Production of statistical and quantitative reports for decision-making.
Tricycle Revenue System
Public tricycles are one of the basic modes of transportation in many LGUs. Although they
provide a basic service, the number of tricycles allowed to operate has to be regulated to
abate vehicular traffic, and protect the safety of the riding public. Control should start from
the approval of franchises and continue with the redirection of tricycle routes.
TRS enables the LGU's tricycle registration office to electronically manage and monitor
tricycle franchises and ownerships. It features a digitized map that shows tricycle routes and
other pertinent information (e.g., barangay boundaries, route measurement, population
density) that help in analyzing traffic-related schemes and in regulating the number of
tricycles appropriate to the population density of an area. In addition, TRS matches tricycle
ownerships vis-à-vis franchise holders, and flags potential illegal transfers or sales of
franchises - thus avoiding "colorum" operators and maximizing revenues for the LGU.
Features
• Digitized road network showing authorized routes and terminals for easier analysis, e.g.
approval of new routes.
• Automated registration and issuance of tricycle franchises.
• Automatic printing of Motorized Tricycle Operator's Permit or MTOP.
Benefits
• Allows visual analysis of routes and franchise issuances.

• Faster service to tricycle operators and franchise applicants.
• Monitor ownership and status of franchises, number of tricycles operating in a given route,
and TODA membership.
46 | P a g e
• Can be integrated with MRS to validate payments.
Purchasing System
• Requisitions can be submitted directly to accounting office or administration via web browser
for approval. PO's and Requisitions are easy to create, with screens that resemble what you
are used to seeing on paper PO's.
• Quick payment tools for accounting office. Pay large quantities of purchase orders in as little
time as possible.
• Multiple funds and accounts permitted on each PO.
• Partial payments or full payments.
• One touch voiding of payments back to balance on PO.
• Department and user level management, allows CFO to decide exactly who can submit
requisitions on which accounts and funds.
Accounting System
• Fully integrated and automatic general ledger.

• Easily connect multiple buildings to one system.
• Supports any chart of accounts including the NJ-FCOA.
• Fully hyperlinked system and reports, click on any account,vendor, PO number,entry number
to instantly see more information.
• Easy chart of account management. Create new funds with a click of the mouse.
• Journal entries are simple and easy to use.
• Full over-expenditure protection at the subaccount or line item level.
• Fully automated check printing, supporting many layouts.
• Integrated help system.
• Automatic updating. Always have the latest version.
• Easy vendor management. Purge old vendors quickly.
• Fully automated 1099 printing.
• Invoice tracking.
• Clearing/Claims account support.
• View reports with any standard web browser when used with the
• Reports for all users, from the accounting office to administration.
• Move reports to Excel with click of a button.
• Multiple year reports. Show activity that spans more then one budget year.
• Research into past activity is very easy.
• Begin a new budget year without ending the current one.
• Fully automated end of year processing, simplifies the transition from one budget year to
another.
• Archive a full budget year's activity to a CD that can be browsed with any web browser on
any computer.
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VII. TECHNOLOGY ARCHITECTURE
Figure 1.0.7 . Network Design Architecture
48 | P a g e
Figure 1.0.8. – Apache/ Tomcat Web Server Architecture
Client HTTP Request
Server HTTP Reply
Figure 1.0.9 The Communication Protocol of the System
49 | P a g e
Hardware Requirements
Client Terminals
• Existing Personal Computers (additional units if necessary)
• Windows XP/Vista Operating System
• MS IE 5.5 or Higher
• Mozilla Firefox 1.5 or higher
• Java Runtime Environmet 1.4 or higher
• LAN/WLAN connection
Server
• 2 Units (to run 16 different applications)
• Intel Quad Core PC 3.6 Ghz
4G DDR2 Memory
2 320GB HDD SATA (extra HDD RAID type for data security)
2 Gigabit Ethernet Port
DVDRW Drive (Backup Purposes)
19" LCD Monitor
50 | P a g e
Network Hardware/ Communications
• 3 Units Linksys WIFI Router
• 4 Units Linksys Access Point WIFI Booster
• LAN/WLAN
• WiFi NIC/USB-WIFI
• Switch Hub
• UTP Cables for Inter-building communication
• RJ45 connectors
Server Operating System and other Softwares
• Server - Linux Operating System
• Apache/ Tomcat Webserver
• MySQL
• JSP as Front-end CGI
WAN/Network Access
• 2 units SmartBro
• VPN for mobile access
51 | P a g e
Technology Architecture Details
There are two servers for the whole Municipality to run 16 different applications, 8
applications per server to avoid bottlenecks. Applications can be accessed from the
server through the use of a web browser; all applications is in a form of web application
so there is no need to install client software applications to every terminal that will
accessed to their specific programs in exception of course of JRE (Java Runtime
Environment) which s needed to run some specific system applications since front end
application will used Java Server Pages. Each application is equipped of user
authentication protocols with proper user rights management to prevent unauthorized
access. Every user can only run the applications intended for him/her and to his/her
department.
The two server run Linux operating system and Apache/ Tomcat as web server.
The server run MySQL database or any similar database management system for back-
end database. In this system MySQL is preferred since it is free. JavaServer Pages will be
used as front end applications.
Apache is a freely available Web server that is distributed under an "open

source" license. Version 2.0 runs on most Unix-based operating systems (such as Linux,
Solaris, Digital UNIX, and AIX), on other UNIX/POSIX-derived systems (such as Rhapsody,
BeOS, and BS2000/OSD), on AmigaOS, and on Windows 2000 or higher. According to
the Netcraft (www.netcraft.com) Web server survey in February, 2001, 60% of all Web
sites on the Internet are using Apache (62% including Apache derivatives), making
Apache more widely used than all other Web servers combined.
Apache complies with the newest level of the Hypertext Transport

Protocol, HTTP 1.1.
Tomcat is an application server from the Apache Software Foundation that

executes Java servlets and renders Web pages that include Java Server Page coding.
Described as a "reference implementation" of the Java Servlet and the Java Server
Page specifications, Tomcat is the result of an open collaboration of developers and is
available from the Apache Web site in both binary and source versions. Tomcat can be
used as either a standalone product with its own internal Web server or together with
other Web servers, including Apache, Netscape Enterprise Server, Microsoft Internet
Information Server (IIS), and Microsoft Personal Web Server. Tomcat requires a Java
Runtime Enterprise Environment that conforms to JRE 1.1 or later.
52 | P a g e
Tomcat is one of several open source collaborations that are collectively

known as Jakarta.
To integrate the web server and tomcat it needs the mod_jk module, it is a
module between Apache and Tomcat that allows communication between the two.
Client computer currently run Windows XP and Vista operating system and is
capable of running the applications smoothly, it can also be replaced by open-source
operating system to reduce cost since the server applications can run Linux clients
undoubtedly.
Applications can be accessed through organization’s Intranet wirelessly in

exception to those which are in separate building WLAN network used 3DES encryption
and WEP/WEP2 for security reasons. Inter-building connections is run using a Fast/
Gigabit Ethernet. Whenever there were transactions outside the municipality Remote
and WAN access is also provided through VPN and Firewall technology.
Currently, there is already available terminal or personal computer for each

department and that they were utilized for accessing the system. An additional client
unit is also possible and still accommodated by the server in case they want to expand
system’s access.
53 | P a g e

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MUNICIPALITY OF PADRE GARCIA ENTERPRISE ARCHITECTURE PLAN

University of the Philippines Los Baños

MUNICIPALITY OF PADRE GARCIA

In partial fulfillment of the course requirements in

IT 226: Enterprise Information System

I. SERVICE DELIVERY ...............................................................................................................17

History of the Municipality

Padre Garcia is a 3rd class municipality in the province of Batangas, Philippines.

Padre Garcia is one of the 32 municipalities of Batangas Province, situated in

Region: CALABARZON (Region IV-A)

District : 4th district of Batangas

Income class: 3rd class municipality

Mayor: Prudencio Gutierrez (Lakas CMD)

Area: 31.50 km²

Total 34,504 (2000)1,095.4/km² (2000)

POSITIVE/ HELPFUL NEGATIVE/ HARMFUL

to achieving the goal to achieving the goal

facts/ factors of 1. Recognized as the Cattle 1. Decentralized

EXTERNAL Origin OPPORTUNITIES THREATS

facts/ factors of 1. Expansion of PGLAM 1. Establishment of

5. Proper management of employees.

Table 1.0. SWOT Analysis

Figure1.0 1. Value chain

Scope of the Plan

The plan will be covering the transactions and operations of different

Business Functions and Processes

Figure1.0 3. Provider Fields

Figure1.0 4. Public Fields

II. Ballpark View of Process Architecture

Sangguniang Bayan : Enacts such ordinances and issue such regulations

• Laws and Ordinances

Municipal Administrator: Supervises over all local administrative affairs as

Planning and Development Coordinator Office: Develops an integrated

• Projects (Nutrition, GAD, BHRAO, Solid Waste, Etc.)

Treasurer's Office: Collects all revenues and disburses municipal funds.

• Bids and awards

• Dues and remittances

Facilities and Asset Management

Municipal Assessor Office. Establishes a systematic method of assessment of real

Municipal Health Officer: Supervises and establishes program implementation

Agriculture Office: Ensures the delivery of basic services and provision of

• Procurement of Agricultural Products

Local Police Force: Provides security for citizenry.

Civil Registrar: a. Manages (Accept, file, keep, preserve, transcribe,issue) all

Enterprise and Development

Economic Enterprise and Development Office: Designs program, system of

Business Function Goals to Matrix

Person Places Thing Events

- -Facilities -Prices -Supervision

Ballpark View of Data Architecture

Business Owner’s View

B. MUNICIPAL ORDINANCES and POLICIES

C. COMMUNICATION MANAGEMENT SERVICES

F. INFORMATION SYSTEM MANAGEMENT

G. SUPPLY CHAIN MANAGEMENT

H. FACILITIES AND ASSETS MANAGEMENT

Design Infra Plans C

Primitive Functions Health Services Sanitary Permit

Primitive Functions Security Police Clearance

SOCIO-ECONOMIC,SOCIAL and CULTURAL DEVELOPMENT

AGRICULTURE AND ENVIROMENT AND NATURAL RESOURCES

III. ENTERPRISE SURVEY

1:30-2:00 Ms. M. Silva Asst. HRMD Head 002 HRMD Office