Sie sind auf Seite 1von 13

LECTURE 11

Project Evaluation and Closure

Project Evaluation

To ensure project success, you need periodic project


evaluations to be sure work is being accomplished as
planned.
A project is like a journey, and project plans serve as
road maps to help team members measure their
precise location.
Project reviews also help to motivate team members,
customers, and clients.

When to Perform Project Evaluations

On-going reviews

Periodic Inspections

Milestone Evaluations

Final Project Audit

Considerations in Project Evaluations


Quality of Work The initial project plan outlines
quality specifications and evaluations should inspect
whether or not these are being sacrificed to meet time and
cost deadlines.

Team Performance
Comparison with past performance
Comparison with benchmarks

Project Status
Compares the actual to projected scope, cost,
schedule, and performance.
Give special attention to activities on the critical path.

Classroom Activity 11a

Does your organisation have a formal


evaluation process?

What project reviews do you currently


perform?

What improvements could you make in


evaluating performance, quality, and status?

Project Closure

Project closure involves taking formal steps at the


conclusion of a project to get acceptance of the final
product, close project records and reallocate
personnel and other resources.

A good project management plan will include steps to


close the project.

The purpose of project closure is to verify that all work


has been accomplished as agreed and that the client
accepts the final product.

Project Closure
Conditions for Closure

Normal
Premature
Perpetual
Failed Project
Changed Priority

Close-out Plan:
Questions to be Asked
What tasks are required to
close the project?
Who will be responsible for
these tasks?
When will closure begin and
end?
How will the project be
delivered?

Barriers to Project Success


Activity*

Barrier

Planning

Unclear definition
Poor decision making
Bad information
Changes

32%

Scheduling
12%

Organizing
11%

Staffing
12%

Directing
26%

Controlling
7%

Tight schedule
Not meeting schedule
Not managing schedule

Incidence (%)
16%
9
3
4
4
5
3

Lack of responsibility/ accountability 5


Weak project manager
5
Top management interference
1
Inadequate personnel
Incompetent project manager
Project member turnover
Poor staffing process

5
4
2
1

Poor coordination
Poor communication
Poor leadership
Low commitment

9
6
5
6

Poor follow-up
Poor monitoring
No control system
No recognition of problems

3
2
1
1

*To interpret the table,


note that 32 % of the
1,654 participants
reported the barriers
under Planning, 12 %
reported the barriers
under Scheduling, and
so on.

Implementing Closedown

Ensure all payments are made

Complete a financial reconciliation

Completed project documents including final reports

The remaining budget, materials and other resources


are properly dispersed

Implementing Closedown

Project closure is also a time to recognise


individual efforts and celebrate project
success.
Final evaluations and reviews should also be
completed at this stage.
The project manager should also ensure that
the team members have a smooth transition
to other projects or work assignments.
It is recommended that a project checklist be
created.
10

Project Closure Checklist


Check here
Project ___________________Customer ________________
when
completed
Project Manager ___________Completion date __________
1
2

Have all activities of the project plan been


completed?
Have all work orders been completed?

Have all contracts been completed?

Have all outstanding commitments been resolved?

Has the client or customer accepted the final


products?
Are all deliverables completed?

6
7

Has agreement been reached with the client on the


disposition of any remaining deliverables?

Have external certificates and authorisations been


signed and approved?

Have all audits been completed and issues resolved?

10

Have ongoing maintenance procedures been


activated?

11

Classroom Activity 22a

Consider how you closed your previous


projects.

Explain what you will do at the end of your


current project to make project closure more
effective.

12

Questions?

13

Das könnte Ihnen auch gefallen