Standard Maintenance Procedure

Ref

Worksafe review procedure

Issue

1.0

Date

April 2006

Issue record
Issue
Date
1
April

NR/PRC/MTC/SE0091

Comments
Initial Issue

Implementation
The provisions of this procedure are mandatory and shall apply to maintenance in all
territories of Network Rail.

Compliance
This Standard Maintenance Procedure shall be complied with by June 2006.
It is the responsibility of the Territory Maintenance Director to ensure that all roles identified
in this procedure are mapped to the relevant Territory/Area/Delivery Unit organisation.

Disclaimer
In issuing this document for its stated purpose, Network Rail makes no warranties, express
or implied, that compliance with all or any documents it issues is sufficient on its own to
ensure safe systems of work or operation.
Users are reminded of their own duties under Health and Safety legislation.

Supply
Copies of documents are available electronically within Network Rails organisation. Hard
copies of this document shall be available to Network Rail employees on request to your
Area Document Controller.

Change control
Suspected errors and omissions or requests for change shall be reported to the
Maintenance National Specialist Team Standardised Process & Procedures, using
SMP/NRSOP Change Proposal Form SMF/MG/0001. This can be found on Network
Rails Intranet site.
No procedures shall be amended outside the control of the NST Standardised Process &
Procedures Team.

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Standard Maintenance Procedure

Ref

NR/PRC/MTC/SE0091

Worksafe review procedure

Issue

1.0

Date

April 2006

Contents
1

Purpose........................................................................................................ 3

Scope ........................................................................................................... 3

Flow chart..................................................................................................... 4

Procedure for Review after the worksafe procedure has been used............ 5

RACI ............................................................................................................ 6

Referenced documentation .......................................................................... 7

Abbreviations and Definitions....................................................................... 7

1
1.1

Purpose
To provide maintenance staff, either directly employed by Network Rail or
via a third party, with a mechanism to deal with the review of situations
where staff had felt that they or others may have been in serious or
imminent danger and have used the Network Rail Worksafe procedure
NR/SP/OHS/00112 (due for publication June 2006).
Scope

2.1

All employers are legally obliged to ensure that employees are provided with
a safe working environment and safe system of work. Maintenance does
not expect any employee or contingent labour to work in an unsafe manner
to achieve results. If a task cannot be undertaken safely then it must not be
done. Staff may refuse to work on the grounds of Health and Safety by
informing their supervisor immediately.

2.2

This worksafe review procedure shall enable the Maintenance management

teams to be confident that if the worksafe procedure has been used they
have reviewed the circumstances in a robust and systematic way to ensure
the concerns are given serious consideration.

2.3

This document applies to all maintenance work carried on the Network Rail
controlled infrastructure by Network Rail staff or contingent labour under its
control.

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Standard Maintenance Procedure

Ref

Worksafe review procedure

Issue

1.0

Date

April 2006

NR/PRC/MTC/SE0091

Flow chart

START

Work postponed due to worksafe procedure

being invoked
4.1

Review arranged by MDUM or equivalent

4.2

MDUM or equivalent convenes review panel,

consisting of:MDUM or equivalent
Workforce Safety Coach
Staff Safety Representative (where available)
4.3

MDUM or equvalent informs the IMM and

the AMWS&EA that a review panel has
been convened
4.4

IMM and TWSA are informed of panels

findings
4.5

TWSA reviews findings and feedbacks

comments to:IMM
MDUM or equvalent
AMWS&EA
4.6

AMWS&EA to feedback any changes to Risk

assessments/Method Statements
4.7

Actions from review implemented

4.8

End

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Standard Maintenance Procedure

Ref

Worksafe review procedure

Issue

1.0

Date

April 2006

NR/PRC/MTC/SE0091

Procedure for Review after the worksafe procedure has been used.

4.1

If a safe method of working could not be found on site when the Worksafe
Procedure was used then the work must be postponed until a safe method
of work can be found to carry out the work.

4.2

Within 24 hours of the decision to postpone the work a formal review must
take place with the Maintenance Delivery Unit Manager (MDUM) or
equivalent chairing the review. The Workforce Safety & Environment
Coach and a staff Safety Representative shall assist, where available, to
determine the correct safe method of work to be used in the future.

4.3

When conducting the formal review causal analysis as described in the

Network Rail Accident & Incident Investigation Manual (maintenance
version) shall be used to determine the basic, immediate and root causes of
how an unsafe method of work could have been being used.

4.4

In all cases where the Worksafe Procedure is used, the Infrastructure

Maintenance Manager (IMM) and the Area Maintenance Workforce Safety &
Environment Advisor (AMWS&EA) shall be informed by the MDUM at the
earliest opportunity.

4.5

The MDUM or equivalent shall inform the IMM and Workforce Safety
Advisor (WSA) of the formal review outputs.

4.6

The WSA shall examine the outputs from the formal review and feed back to
the IMM, MDUM or equivalent and AMWS&EA ensuring all concerns
surrounding the incident have been addressed.

4.7

The AMWS&EA shall ensure that the impact on current Risk Assessments
and Method Statements has been reviewed. The AMWS&EA shall inform
the WSA of all changes to Risk Assessments and Method Statements so
that all changes can be briefed to all Areas in the territory and if appropriate,
to all the territories.

4.8

The WSA shall review and feedback to the IMM and MDUM or equivalent to
ensure that the Area has identified, as part of the review, the additional or
alternative control measures to be put in place are appropriate. The WSA
shall also allocate responsibility for making and cascading the changes to
the method of work within the maintenance line management structure.

4.9

No disciplinary action wiil be taken against any individual who uses the
Worksafe Procedure because they genuinley believe they are in danger.

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Standard Maintenance Procedure

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Worksafe review procedure

Issue

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Date

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NR/PRC/MTC/SE0091

RACI
Resources
141.1.30

Workforce Safety Advisor

Area Maintenance Workforce

Safety &Environmental
Advisor

Workforce Safety &

Environmental Coach

140/2

Staff Safety Representative

(TU Elected Representative)

141.1.4/0

Maintenance Delivery Unit

Manager

141.1/0

Infrastructure Maintenance
Manager

141/0

Territory Maintenance
Director

140/0

Maintenance Director

KEY CONTROL ACTIVITY

RACI
DETAILS

A/R

A/R

A/R

A/R

A/R

A/R

A/R

Process Task
4.1
4.2
4.3

4.4
4.5
4.6

4.7
4.8

end RACI
RACI Notes:

Note 1 Where roles are not defined by the Standardised Area Template Organisation, it
is the responsibility of the Infrastructure Maintenance Manager to ensure that these roles
are mapped to the delivery unit organisation. For example Section Manager is a generic
title for supervisors of track, signalling & telecoms, electrification and plant (etc.) teams
within the delivery unit.
Note 2 RACI is a means of linking process steps to roles as follows:

R Responsible: the individual(s) who perform an activity responsible for

action/implementation although usually only one, Rs can be shared

A Accountable: the individual who is ultimately accountable including yes/no

decision and power of veto only one A can be assigned

C Consulted: the individual(s) to be consulted prior to a final decision being made

or action taken two-way communication.

I Informed: the individual(s) who need to be informed after a decision is made or

action is taken one-way communication.

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Standard Maintenance Procedure

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Worksafe review procedure

Issue

1.0

Date

April 2006

Referenced documentation

Document Number

Title of Document

NR/CS/RSC/034

Safety Procedures Manuals

NR/SP/OHS/00112

Worksafe Procedure

7
7.1

NR/PRC/MTC/SE0091

Abbreviations and Definitions

Abbreviations

AMWS&EA

Area Maintenance Workforce Safety & Environment Advisor

IMM

Infrastructure Maintenance Manager

MDUM or
Equivalent

Maintenance Delivery Unit Manager, area services Manager or

Electrification & Plant or Plant & Distribution Manager

NST

National Specialist Team

WSA

Workforce Safety Advisor

WS&EC

Workforce Safety & Environment Coach

7.2
Term

Definitions
Definition

None

Page 7 of 7

NETWORK RAIL
(Directorate)

BRIEFING NOTE
Issue One
NR/PRC/MTC/SE0091 - Worksafe Review Procedure
April 2006
th
Compliance Date: 30 June 2006
Standard Owner: Maintenance Director
Standard Type: Standard Functional Procedure
Business Unit Owner: Head of Workforce Safety
Executive Summary
To supply those in the employ of Network Rail, either directly employed or via a
third party, with a mechanism to deal with situations were they feel they or others
may be in serious or imminent danger. This document applies to all maintenance work
carried on Network Rail controlled infrastructure by Network Rail staff or contractors under
its control

Detailed description of the changes

This Standard Operating Procedure Details the minimum requirements that need to
be put in place to ensure staff are aware of their right to refuse to work on the
grounds of Health & Safety and have a mechanism in place to exercise that right.

Implementation
This Standard Maintenance Procedure will be briefed via the cascade briefing system
to all Maintenance staff. This SMP will standardise the arrangements already in place
within Maintenance. This will result in the following ex maintenance contractor
procedures being superseded following compliance to the new procedure.
Reference
NRSOP/JARVIS/LNE/SAM/01/01

Date
18 October 2004

Issue
2

NRSOP/EXE/RAIL H&S 01 006

NRSOP/WMC/RAIL H&S 01
006
NRSOP/PRE/EXP/005
NRSOP/WCML/EXP/005
NRSOP/B&G/EXP/005
NRSOP/W&M/EXP/005
NRSOP/SCO/SQM/W/502
NRSOP/SCO/SQM/W/502
NRSOP/EM/SP/104

18 October 2004

Title
Communication and use of the
Worksafe Process
Worksafe Procedure

29 May 2004

Worksafe Procedure

18 October 2004

Worksafe Procedure

18 October 2004

Worksafe Procedure

Reference
NRSOP/TV/M/AS/P/019

Date
May 2004

Issue
1

NRSOP/JARVIS/LNE/01/01

18 October 2004

NRSOP/AMEC/C3-006

24 July 2004

Title
Safety Management Manual
Worksafe Procedure
Communication and use of the
Worksafe Process
Refusal to work on grounds of
health and safety

Applicability
The provisions of this document are of relevance to the following functions:
Function

Applicable
(please tick
relevant boxes)

Contracts & Procurement

Corporate Change
Corporate Planning & Regulatory Affairs
Engineering
Finance
Government & Corporate Affairs
Human Resources
Information Management
Legal Services
Maintenance
Network Development
Major Projects & Investment
Major Projects & Telecoms
National Delivery Service
Operations & Customer Services
Railway Estates
Safety & Compliance
Strategic Analysis

A All
C&S Civil & Structural
E&P Electrification (AC and/or DC) & Plant
M Maintenance
P Track
S Signalling
T Telecoms
H Safety & Site Working
RS&VE Railway System & Vehicle
Engineering/Rail Vehicle Engineering

Contact Name
Further information or enquiries may be directed to Robert OHalloran
07966 337 454

Maintenance

System
Comm.

Equipment
Site Test

General

Equipment
Site Inst.

Construction

MI&T

Equipment

Design

System Design

Key:
M, I & T = Manufacture, Inspection & Test at Works
Comm. = Commissioning
Inst. = Installation

Design

General

Technical Workscope Applicability

(Please tick relevant boxes)

General

Technical Workscope Applicability