RECONCILIATION

Reconciliation
Flow Chart Calibration
Meter Readings
Manual Gauging Figures
Automatic Gauging Figures
Loading-Shipping Figures

25431: Reconciliation

Cegelec 2007

Lesson Objectives

At the end of this Lesson You will be Able to:

Describe the process of reconciliation
Describe a flow chart calibration method
Explain the process for preparing meter readings for reconciliation
Describe the process for preparing gauging readings for
reconciliation
Describe the process for preparing ATG readings for reconciliation
Describe the process for preparing loading-shipping figures

25431: Reconciliation

Cegelec 2007

Defining Reconciliation
The inventory reconciliation procedure entails taking a
volumetric measurement of the product from a port in the tank
(a "stick reading") and comparing this volume with the
expected volume, based on the prior end volume measurement,
sales and deliveries (a "book reading").

Combined with periodic

tank tightness tests, it is
also a temporary leak
detection method, which
may be used to evaluate
the integrity of
underground storage
tanks (UST).

25431: Reconciliation

Cegelec 2007

Dipstick Readings

Each dipstick is specific to the

dimensions of an individual tank so it is
important to check that it is the correct
one for the tank and that there are no
signs of wear on the dipstick. Each
division on a dipstick represents a
volume of fuel, so the divisions at the
middle of the tank are smaller than those
at the top and bottom of the tank
Dipstick at the bottom
of the tank

If the bottom 5 cm is missing from a dipstick the stick will sit 5 cm lower in the
tank. At the bottom of the tank 5 cm is equivalent to 1 division on the dipstick,
which represents 1 unit of volume (in this example 1 division = 100 litres).
Therefore this short dipstick would measure 600 litres of fuel when there are
only 500 litres in the tank

25431: Reconciliation

Cegelec 2007

Theory of Reconciliation - Calculation

25431: Reconciliation

Cegelec 2007

Automatic Tank Gauging (ATG)

ATG is programmed to monitor volume changes in
underground storage tanks. It consists of a panel on a wall
and probes that sense product level and temperature changes.
ATG has two modes: inventory mode and leak test mode.
When an ATG is in the inventory mode, it provides
information about product level, volume, and temperature.
When the ATG is in the leak test mode, it is checking for
product level changes that may indicate a leak.

The following records must be kept as long as the ATG is used:

Documentation of the manufacturers written performance claims.
Documentation of the manufacturers written maintenance and
calibration schedules.

25431: Reconciliation

Cegelec 2007

Calibration Charts
Each tank should be provided with its own
calibration chart. It is important to use only that
chart associated with that tank, unless the tanks
are all of the same volume and manufactured by
the same company. Each chart is to be calibrated
to 1/8 inch to gallon conversions.

Considerations for calibration of

storage tank:
Newly Constructed
After any structural modifications
In conjunction with an API 653
Inspection
Minimal 15 years intervals as
recommended by API
25431: Reconciliation

Cegelec 2007

Statistical Inventory Reconciliation (SIR)

Statistical inventory reconciliation analyzes
inventory, delivery, and dispensing data
collected over a period of time to determine
whether or not a tank system is leaking

To be allowable as monthly
monitoring, a SIR method
must be able to detect a
leak at least as small as 0.2
gallons per hour and meet
the requirements regarding
probabilities of detection
and false alarm. Data must
be submitted monthly

Statistical Inventory Reconciliation

should not be confused with other
release detection methods that also
rely on periodic reconciliation of
inventory, withdrawal, or delivery
data. Unlike manual tank gauging,
automatic tank gauging systems, or
inventory control, SIR uses a
sophisticated statistical analysis of
data to detect releases
25431: Reconciliation

Cegelec 2007

SIR Typical Log Form

25431: Reconciliation

Cegelec 2007

Lesson Objectives

You should now be Able to:

Describe the process of reconciliation
Describe a flow chart calibration method
Explain the process for preparing meter readings for reconciliation
Describe the process for preparing gauging readings for reconciliation
Describe the process for preparing ATG readings for reconciliation
Describe the process for preparing loading-shipping figures

25431: Reconciliation

Cegelec 2007

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