Bid Submission Sheet

Bid Addressed to (Procuring

and Disposing Entity):

Procurement and Disposal Unit

Water
&
Sanitation
Development
Facility- South West
P. O Box 575, Mbarara
Plot 1, Kabale Rd, Opp UNRA Regional
Offices

Date of Bid:

18/12/2014

Procurement Reference
Number:

MWE/WSDF-SWB/SPLS/1415/00006

Subject of Procurement:

Supply and Installation of Local

Area Network (LAN) in Albert
Water Management Zone OfficesFort Portal

We offer to supply the items listed in the attached List of Supplies

and Price Schedule and Specification and Compliance Sheet, in
accordance with the terms and conditions stated in your Request for
Quotations referenced above.
We confirm that we are eligible to participate in public procurement
and meet the eligibility criteria specified in Part 1: Bidding
Procedures.
We, including any subcontractors or providers for any part of the
contract resulting from this procurement process, are eligible to
participate in public procurement.
We have signed and undertake to abide by the Code of Ethical
Conduct for Bidders and Providers attached during the procurement
process and the execution of any resulting contract
Our bid shall be valid until and including [insert date, month and
year] and it shall remain binding upon us and may be accepted at
any time before or on that date;
We confirm that the prices quoted in the List of Supplies and Price
Schedule are fixed and firm for the duration of the validity period
and will not be subject to revision or variation.
The delivery period offered is: 25 days from date of Purchase Order.

The warranty period offered is 12 months.

Bid Authorised By:

Signatur __________________________
e:

Name ____________________________
:

Position: __________________________

Date:

____________________________
(DD/MM/YY)

Authorised for and on behalf of:

Compan
y:

________________________________________________________________

Address
:

________________________________________________________________

CODE OF ETHICAL CONDUCT IN BUSINESS FOR

BIDDERS AND PROVIDERS
(Under Section 93 of the Public Procurement and Disposal of Public Assets Act, 2003)

1. Ethical Principles
Bidders and providers shall at all times(a)maintain integrity and independence in their professional
judgement and conduct;
(b)comply with both the letter and the spirit ofi. the laws of Uganda; and
ii. any contract awarded.
(c) avoid associations with businesses and organisations which
are in conflict with this code.
2. Standards
Bidders and providers shall(a) strive to provide works, services and supplies of high quality
and accept full responsibility for all works, services or supplies
provided;
(b)comply with the professional standards of their industry or of
any professional body of which they are members.
3. Conflict of Interest
Bidders and providers shall not accept contracts which would
constitute a conflict of interest with, any prior or current contract
with any procuring and disposing entity. Bidders and providers
shall disclose to all concerned parties those conflicts of interest
that cannot reasonably be avoided or escaped.
4. Confidentiality and Accuracy of Information

(1) Information given by bidders and providers in the course of

procurement processes or the performance of contracts shall be
true, fair and not designed to mislead.
(2) Providers shall respect the confidentiality of information
received in the course of performance of a contract and shall
not use such information for personal gain.
5. Gifts and Hospitality
Bidders and providers shall not offer gifts or hospitality directly or
indirectly, to staff of a procuring and disposing entity that might
be viewed by others as having an influence on a government
procurement decision.
6. Inducements
(1) Bidders and providers shall not offer or give anything of value
to influence the action of a public official in the procurement
process or in contract execution.
(2) Bidders and providers shall not ask a public official to do
anything which is inconsistent with the Act, Regulations,
Guidelines or the Code of Ethical Conduct in Business.
7. Fraudulent Practices
Bidders and providers shall not(a) collude with other businesses and organisations with the
intention of depriving a procuring and disposing entity of
the benefits of free and open competition;
(b)enter into business arrangements that might prevent the
effective operation of fair competition;
(c) engage in deceptive financial practices, such as bribery,
double billing or other improper financial practices;
(d)misrepresent facts in order to influence a procurement
process or the execution of a contract to the detriment of
the Procuring and Disposing Entity; or utter false documents;
(e) unlawfully obtain information relating to a procurement
process in order to influence the process or execution of a
contract to the detriment of the PDE;
(f) withholding information from the PDE during contract
execution to the detriment of the PDE.
I ................................................ agree to comply with the above
code of ethical conduct in business.
-----------------------------------------------------------AUTHORISED SIGNATORY
BIDDER/PROVIDER

------------------------NAME OF

List of Supplies and Price Schedule

MWE/WSDF-

Procurement Reference Number:

SWB/SPLS/14-15/00006
[COMPLETE

THE CURRENCY OF YOUR BID. COMPLETE THE UNIT AND TOTAL

PRICES FOR EACH ITEM LISTED BELOW. AUTHORISE THE PRICES QUOTED
IN THE SIGNATURE BLOCK BELOW.]

CURRENCY

OF

QUOTATION: UGNADA SHILLINGS

Ite
m
No

Description of Supplies

Quanti
ty

Unit of
Measure

01

Pc

70,000

70,000

Pc

70,000

560,000

Pc

70,000

140,000

Pc

14,300,000

Roll

7,150,0
00
380,000

06

Double data port's:

Reception
Double data port's: Main
Block, 4 Offices with 2
Data ports each
Double data port's:
Extension block
Access Points: Access
Points
Roll of cable: Cat 3,500
meters
RJ45: Connectors

50

Pc

600

30,000

07

Trunkings: 16x25

10

Metre

22000

220000

08

Trunkings: 25x38

15

Metre

12000

180000

09

Pc

3,615,000

Pk

Pc

Pc

3,615,0
00
2,800,0
00
4,200,0
00
410,000

13

Server Hardware:
Desktop computer
Operating system:
Windows server 2012 r2
Router: Cisco Catalyst
1800
Switch (24-port): D
link/T link, Unmanagable
UPS 2000VA

Pc

3,35,2000

14

Rack 6u

Pc

3,352,0
00
600,000

Other additional
costs(installatio
n charge)

3,500,000

02
03
04
05

10
11
12

Unit
Price

Total Price

760,000

2,800,000
4,200,000
410,000

600,000

34,737,000

Subtotal
Enter 0% VAT rate if VAT exempt.

VAT @

18 %

6,252,660
40,989,66
0

Total

The Delivery and Completion Schedule shall be as specified in the

Special Conditions of Contract.
List of Supplies and Price Schedule Authorised By:
Signature _________________________
:

Name
:

____________________________

Position:

Date:

____________________________

_________________________
__

(DD/MM/YY)
Authorised for and on behalf of:
Company
:

________________________________________________________________
_

Specification and Compliance Sheet

Procurement Reference Number:

MWE/WSDF-

SWB/SPLS/14-15/00006
Purchase Order Serial Number:
______________________________
[Purchase Order Serial Number to be completed in the event of
award of contract only]
Complete column c with the specification of the supplies offered.
Also state comply or not comply and give details of any noncompliances to the specification required. Attach detailed technical
literature if required. Authorise the specification offered in the
signature block below.
Ite
m
No

Technical
Specification
Required

Compliance of
Specification
Offered

Technical literature
on specification
offered in column c

Desktop
Specifications:
Machine Type: Form
Factor (FF)
Processor: Intel Core
i7-370M Processor 3M
cache 2.40 GHz
Software: Windows
server 2012 r2
Activated
Microsoft Office 2013
activated
Monitor : 17" TFT
Screen

Comply
Comply

Comply

Form Factor
Quad core Processor,
8MB cache, 3.60
GHz ,HD 4600
Graphics
Windows server 2012
r2 Activated
Microsoft Office 2013
activated

Comply

Weight: 16.53 lbs/7.5

Kg

Comply

Chipset: Intel Q45

Chipset

Comply

17" TFT Screen

16.53 lbs/7.5 Kg

Intel Q45 Chipset

Ite
m
No
a

Technical
Specification
Required
b
Dimensions:
355x317x99 (mm)

Compliance of
Specification
Offered

Technical literature
on specification
offered in column c

Comply

Memory: 4GB PC8500 (1066MHz)

Comply
DDR3 Expandable to
8GB
Storage: 500GB (7200 Comply
RPM) SATA HDD.
Optical drive:
DVD+/-RW Drive, Dual
Layer DVD Rewriter.
Audio: Integrated
Sound Card line in,
line out, microphone
ports, Internal
speakers.
Connectivity: Gigabit
Ethernet, Blue tooth

Comply

Comply

355x317x99 (mm)

4GB PC-8500
(1066MHz) DDR3
Expandable to 8GB
500GB (7200 RPM)
SATA HDD
DVD+/-RW Drive, Dual
Layer DVD Rewriter.
Integrated Sound
Card line in, line out,
microphone ports,
Internal speakers.

Comply

Gigabit Ethernet, Blue

tooth

Graphics: Intel GMA

4500.

Comply

Intel GMA 4500

Keyboard/Mouse:
USB Full-size
Keyboard with
Fingerprint feature.
Security: TPM 1.2
Chip

Comply

USB Full-size
Keyboard with
Fingerprint feature

Comply

TPM 1.2 Chip

Ports: 10 USB Ports

(2 front, 6 rear, 2
Internal), 1 parallel, 1
serial, RJ45, audio
in/out
Power: 280W Active
PFC

Comply

Comply

10 USB Ports (2 front,

6 rear, 2 Internal), 1
parallel, 1 serial,
RJ45, audio in/out
280W Active PFC

Ite
m
No

Technical
Specification
Required

Compliance of
Specification
Offered

Technical literature
on specification
offered in column c

Keyboard: Full Size

Comply

Full Size

Manageability
Software: Software to
be included for one
button system
Recovery of Data,
Operating System and
Applications in the
event of Desktop
Failure

Comply

Software to be
included for one
button system
Recovery of Data,
Operating System and
Applications in the
event of Desktop
Failure

Specification and Compliance Sheet Authorised By:

Signature _________________________
:
__

Name
:

____________________________

Position:

Date:

____________________________

_________________________
__

(DD/MM/YY)
Authorised for and on behalf of:
Company ________________________________________________________________
:
Item
No

Technical
Specification
Required

Compliance of
Specification
Offered

Technical literature
on specification
offered in column c

Output Power
Capacity:
1980 Watts / 2200
VA
Max Configurable
Power:
1980 Watts / 2200
VA

Comply

1980 Watts / 2200 VA

1980 Watts / 2200 VA

Comply

Signature _________________________
:
__

Name
:

____________________________

_________________________ Date:
__
Nominal Output
Comply
Voltage: 230V

____________________________

Position:

Output Voltage
Note: Configurable
for 220: 230 or 240
nominal output
voltage
Output Voltage
Distortion: Less
than 5% at full load
Output Frequency
(sync to mains): 47
- 53 Hz for 50 Hz
nominal, 57 - 63 Hz
for 60 Hz nominal
Crest Factor: up to
5:1

Comply

Configurable for 220:

230 or 240 nominal
output voltage

Comply

Less than 5% at full

load

Comply

47 - 53 Hz for 50 Hz
nominal, 57 - 63 Hz for
60 Hz nominal

up to 5 : 1

Comply

Topology: Line
Interactive

Comply

Waveform Type:
Sine wave

Comply

Output
Connections: (8)
IEC 320 C13
(1) IEC 320 C19
(2) IEC Jumpers

230V

Comply

Line Interactive
Sine wave
IEC 320 C13
(1) IEC 320 C19
(2) IEC Jumpers

Input
Nominal

Input

Voltage: 230V
Input

Comply

Nominal

Input

Voltage: 230V

Frequency:

Input

50/60 Hz +/- 3 Hz

50/60

Frequency:
Hz

+/-

Hz

Signature _________________________
:
__

Name
:

____________________________

Position:

Date:

____________________________

_________________________
__
(auto sensing)
Input Connections:
IEC-320 C20

Input Connections:
IEC-320 C20

Schuko CEE 7 / EU116P

British BS1363A
Input voltage
range for main

(auto sensing)

Comply

Comply

Schuko CEE 7 / EU116P

British BS1363A
main operations: 160
- 286V

operations: 160 -

Input voltage

286V

adjustable range for

Input voltage

mains operation: 151

adjustable range

- 302V

for mains

Other Input
Voltages: 220, 240

operation: 151 302V

Other Input
Voltages: 220, 240

Batteries &
Runtime
Battery Type
Maintenance-free
sealed Lead-Acid
battery with
suspended
electrolyte : leak
proof

Comply

Battery Type
Maintenance-free
sealed Lead-Acid
battery with
suspended
electrolyte : leak
proof

Typical recharge

Typical recharge

time :3 hour(s)

time :3 hour(s)

Replacement Battery

Replacement

Battery

Signature _________________________
:
__

Name
:

____________________________

Position:

Date:

____________________________

_________________________
__
RBC55

RBC55

RBC Quantity 1

RBC Quantity 1

Communicatio
ns &
Management
Interface

Interface

Port(s):Smart Slot
Control

panel:

Multi-function
status

Comply

and

LCD
control

console
Alarm

Port(s):Smart Slot
Control panel: Multifunction

LCD

status

and control console

Alarm when on battery

when

on

distinctive

low

battery : distinctive

battery

low battery alarm :

configurable delays

configurable delays
Emergency Power
Off (EPO)
Yes

alarm

Emergency Power Off

(EPO)
Yes

Surge
Protection
and Filtering
Surge

energy Comply

rating:365 Joules
Filtering Full time
multi-pole noise
filtering : 0.3%
IEEE surge letthrough : zero
clamping response
time : meets UL

Surge

energy

rating:365 Joules
Filtering Full time
multi-pole noise
filtering : 0.3% IEEE
surge let-through :
zero clamping
response time :
meets UL 1449

Signature _________________________
:
__

Name
:

____________________________

Position:

Date:

____________________________

_________________________
__
1449

Physical
Maximum

Maximum

Height:435.00 mm

Height:435.00 mm

Maximum

Comply

Maximum

Width:197.00 mm

Width:197.00 mm

Maximum

Maximum

Depth:544.00 mm

Depth:544.00 mm

Net

Net Weight:48.80 KG

Weight:48.80 KG
Color:
Black

Color:
Black

Environment
al
Comply
Operating
Environment
0 - 40 C
Operating Relative
Humidity
0 - 95%
Operating
Elevation
0-3000 m
eters
Storage
Temperature
-15
45 C
Storage
Relative
Humidity

Operating
Environment
0 - 40 C
Operating
Relative
Humidity
0 - 95%
Operating Elevation
0-3000 meters
Storage
Temperature
-15 - 45 C
Storage
Relative
Humidity
0 - 95%
Storage Elevation

Signature _________________________
:
__

Name
:

____________________________

Position:

Date:

____________________________

_________________________
__
0 - 95%
Storage Elevation
0-15000 meter
s
Audible noise at 1
meter from surface
of unit 45.00 dBA

0-15000 meters
Audible noise at 1
meter from surface of
unit 45.00 dBA
Online Thermal
Dissipation
275.00 BTU/hr

Online Thermal
Dissipation
275.00 BTU/hr

Conformance
Regulatory

Comply

Regulatory

Approvals: CE, EN

Approvals: CE, EN

50091-1, EN 50091-

50091-1, EN 50091-2,

2, VDE

VDE

Standard

Standard Warranty:
3 years repair or
replace (excluding
battery) and 2 year for
battery, optional onsite warranties
available, optional
extended warranties
available

Warranty: 3 years
repair or replace
(excluding battery)
and 2 year for
battery, optional onsite warranties
available, optional
extended warranties
available

Sustainable
Offer Status
RoHS

Comply
Compliant

RoHS
Compliant

Signature _________________________
:
__

Name
:

____________________________

Position:

Date:

____________________________

_________________________
__
REACH:
Contains No SVHCs

Item
No

Technical
Specification
Required

Compliance of
Specification
Offered

Technical literature
on specification
offered in column c

b
Technical
Specifications 24port
General
Standards
IEEE 802.3
10BASE-T Ethernet
(twisted pair copper)
IEEE 802.3u
100BASE-TX Fast
Ethernet (twistedpair copper)
ANSI/IEEE 802.3
NWay autonegotiation
IEEE 802.3x flow
control
LAN
IEEE 802.3
10BASE-T
IEEE 802.3u
100BASE-TX
compliance
IEEE 802.3x Flow
Control support

REACH:
Contains
No SVHCs

Comply

Comply

Standards
IEEE 802.3 10BASET Ethernet (twisted
pair copper)
IEEE 802.3u
100BASE-TX Fast
Ethernet (twisted-pair
copper)
ANSI/IEEE 802.3
NWay auto-negotiation
IEEE 802.3x flow
control
LAN
IEEE 802.3 10BASET
IEEE 802.3u
100BASE-TX
compliance
IEEE 802.3x Flow
Control support

Item
No

Technical
Specification
Required
b
Data Transfer Rates
Fast Ethernet
100 Mbps HalfDuplex
200 Mbps FullDuplex
Ethernet
10 Mbps HalfDuplex
20 Mbps FullDuplex

Compliance of
Specification
Offered

Technical literature
on specification
offered in column c

Comply

Fast Ethernet
100 Mbps HalfDuplex
200 Mbps FullDuplex
Ethernet
10 Mbps HalfDuplex
20 Mbps FullDuplex

Item
No

Technical
Specification
Required

Compliance of
Specification
Offered

Technical literature
on specification
offered in column c

b
Functionality
Switching Capacity
4.8 Gbps
Number of Ports
24 10/100Mbps Fast
Ethernet ports
Network Cables
10BASE-T:
UTP CAT 3/4/5/5e
(100 m max.)
EIA/TIA-586 100ohm STP (100 m max.)
100BASE-TX
UTP CAT 5/5e
(100 m max.)
EIA/TIA-568 100ohm STP (100 m max.)
Media Interface
Exchange
Auto MDI/MDIX
adjustment for all
ports
LED Indicators
Per port:
Link/Activity
Per device:
Power
Transmission Method
Store-and-forward
MAC Address Table
8K entries per device
MAC Address Learning
Automatic update
Packet Filtering
/Forwarding Rates
Ethernet: 14,880 pps
per port

Comply

Switching Capacity
4.8 Gbps
Number of Ports
24 10/100Mbps Fast
Ethernet ports
Network Cables
10BASE-T:
UTP CAT 3/4/5/5e
(100 m max.)
EIA/TIA-586 100ohm STP (100 m max.)
100BASE-TX
UTP CAT 5/5e (100
m max.)
EIA/TIA-568 100ohm STP (100 m max.)
Media Interface
Exchange
Auto MDI/MDIX
adjustment for all ports
LED Indicators
Per port:
Link/Activity
Per device:
Power
Transmission Method
Store-and-forward
MAC Address Table
8K entries per device
MAC Address Learning
Automatic update
Packet Filtering
/Forwarding Rates
Ethernet: 14,880 pps
per port
Fast Ethernet: 148,800
pps per port

Item
No

Technical
Specification
Required

Compliance of
Specification
Offered

Technical literature
on specification
offered in column c

a
Physical

Dimensions
11.0 x 5.0 x 1.7
inches (280 x 125.8 x
44 mm)
Weight
3.652lbs (1.66kg)
Power Consumption
Power On
(Standby):
DC input: 1.33
Watts
AC input: 2.39
Watts
Maximum:
DC input: 5.50
Watts
AC input: 8.07
Watts
Heat Dissipation
Power On
(Standby):
AC input: 8.16
BTU/h
Maximum:
AC input: 27.54
BTU/h
MTBF
810,880 hours
Temperature
Operating: 32 to
104 F (0 to 40 C)
Storage: 14 to 158
F (-10 to 70 C)

Comply

Dimensions
11.0 x 5.0 x 1.7
inches (280 x 125.8 x
44 mm)
Weight
3.652lbs (1.66kg)
Power Consumption
Power On (Standby):
DC input: 1.33
Watts
AC input: 2.39
Watts
Maximum:
DC input: 5.50 Watts
AC input: 8.07
Watts
Heat Dissipation
Power On (Standby):
AC input: 8.16
BTU/h
Maximum:
AC input: 27.54
BTU/h
MTBF
810,880 hours
Temperature
Operating: 32 to 104
F (0 to 40 C)
Storage: 14 to 158
F (-10 to 70 C)
Humidity
Operating: 10% to
90% non-condensing
Storage: 5% to 90%
non-condensing

Item
No

Technical
Specification
Required

Compliance of
Specification
Offered

Technical literature
on specification
offered in column c

b
Humidity
Operating: 10% to
90% non-condensing
Storage: 5% to
90% non-condensing

Certifications
CE
FCC
ICES-003
C-Tick
cUL
CB
Ordering
Information
DES-1024D 24-Port
10/100 Unmanaged
Desktop or
Rackmount Switch

Certifications
CE
FCC
ICES-003
C-Tick
cUL
CB

Comply

DES-1024D 24-Port
10/100 Unmanaged
Desktop or Rackmount
Switch