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20/5/2015

Howtoconfigureaccountdetermination?ERPSCMSCNWiki

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ERPSCM / / GenericInformation

Howtoconfigureaccountdetermination?
AddedbyFabioAlmeida,lasteditedbyEduardoJunioronSep05,2012

Purpose
ThepurposeofthispageistodescribethemaincustomizingsettingsforAccountDetermination.

Overview
Foreverygoodsmovementcreatedforavaluatedmaterial,theSAPsystemcancreatetwotypesofdocuments:amaterialdocumentandanaccountingdocument.TheSAPsystemfollowstheaccounting
principlethatforeverymaterialmovement,thereisacorrespondingdocumentthatprovidesdetailsofthatmovement.Inaddition,anaccountingdocumentisproducedthatdescribesthefinancialaspects
ofthegoodsmovement.
Thematerialdocumentandaccounting(FI)documentcreationdependonthemovementtypeconfiguration.
ThroughthemovementtypeconfigurationandbasedonthecustomizingsettingsdefinedfortheaccountdeterminationtheSAPSystemcandoautomaticaccountpostings.
TodeterminethecustomizingsettingsforAccountDeterminationyoushouldGOthroughthefollowingcustomizingpath:SPRO>IMG>MaterialsManagement>ValuationandAccountAssignment
>AccountDetermination.

Belowsectionsdescribethetwowaystodefinetheaccountdetermination:AccountDeterminationWizardandAccountDeterminationwithoutWizard.

AccountDeterminationWizard
ItisaproposalfromSAPSystemtodefinetheaccountdetermination.
Inthisstep,youcanquicklyconfigurethesystemtomakeautomaticpostingsbyansweringthewizard'squestions.Thewizardundertakesthefunctionsofthefollowingsteps:
1.Definingvaluationcontrol
2.Groupingvaluationareas
3.Definingvaluationclasses
4.Definingaccountgroupingformovementtypes
5.Purchaseaccountmanagement
6.Configuringautomaticpostings
Youcancontinuetousethesetransactionseitherinconjunctionwithorinsteadofthewizard.

AccountDeterminationWithoutWizard
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Inthisstep,youcanmanuallydefinethesettingsforaccountdeterminationinInventoryManagementandInvoiceVerification.
Accountdeterminationwithoutthewizardenablesyoutomakeamorecomplexconfigurationthanaccountdeterminationwiththewizard,butrequiresthatyouarealreadyfamiliarwiththeprincipleof
automaticaccountdeterminationintheERPSystem.
Youcanconfigureaccountdeterminationwiththewizardinthefirstinstance,forexample.Then,ifthewizarddoesnotmeetyourcompany'saccountdeterminationrequirements,youcanworkwithoutit.
Youhavetoworkwithoutthewizardifyouusethematerialledger(thisisstandard).

DefineValuationControl
Itcanbeconfiguredbythefollowingcustomizingpath:SPRO>IMG>MaterialsManagement>ValuationandAccountAssignment>AccountDetermination>AccountDetermination
withoutWizard>DefineValuationControl.
Itdefinesifthevaluationareaswillbegroupedbyactivatingthevaluationgroupingcode.Thismakestheconfigurationofautomaticpostingsmucheasier.
InthestandardSAPR/3System,thevaluationgroupingcodeissettoactiveasdefaultsetting.
Firstly,youshouldcreatethevaluationgroupingcode.
ItcorrespondstothetransactionOMWM.
OMWMValuationControl

GrouptogetherValuationAreas
Itcanbeconfiguredbythefollowingcustomizingpath:SPRO>IMG>MaterialsManagement>ValuationandAccountAssignment>AccountDetermination>AccountDeterminationwithoutWizard>
GrouptogetherValuationAreas.
Inthisstep,youassignvaluationareastoavaluationgroupingcode.
Valuationareacorrespondstotheorganizationlevelinwhichthevaluationwilloccur.Orthevaluationoccursattheplantleveloritoccursatthecompanycodelevel.
Thevaluationgroupingcodemakesiteasiertosetautomaticaccountdetermination.Withinthechartofaccounts,youassignthesamevaluationgroupingcodetothevaluationareasyouwanttoassignto
thesameaccount.Thechartofaccountisalistofaccounts.
Withinachartofaccounts,youcanusethevaluationgroupingcode:
todefineindividualaccountdeterminationforcertainvaluationareas(companycodesorplants)
Example:
Thevaluationareas0001and0002areassignedtocompanycodeswhichusethesamechartofaccounts.Forbothvaluationareas,however,youwouldliketodefineadifferentaccountdetermination.
Youmustassigndifferentvaluationgroupingcodes(forexample,0011and0022)tobothvaluationareas.
todefinecommonaccountdeterminationforseveralvaluationareas(companycodesorplants)
Example:
Valuationareas0003and0004areassignedtocompanycodeswhichusethesamechartofaccounts.Accountassignmentforbothvaluationareasshouldbesimilar.
Youassignthesamevaluationgroupingcode(forexample,0033)tobothvaluationareas.Thus,youonlyhavetodefineaccountassignmentforbothvaluationareasonce.
Requirements:
YoumusthaveactivatedthevaluationgroupingcodeinthestepDefinevaluationcontrol(OMWM).
YoumusthavedefinedthevaluationlevelincorporatestructureCustomizing.ThevaluationlevelisdefinedintransactionOX14whereyoushoulddecideifthevaluationwilloccurattheplantlevelor
companycodelevel.
Youmusthaveassignedeachplanttoacompanycodein"Enterprisestructure"intotheCustomizing.Whenassigningyourplants,thevaluationareasaredefinedautomatically.Toassignaplantto
companycodeyoushouldgototransactionOX18.
OX14DefineValuationLevel

Recommendation:

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SAPrecommendsthatyouonlyuseavaluationgroupingcodewithinachartofaccountsinordertopreventaccountdeterminationfrombecomingconfusing.
Defaultsettings
InthestandardSAPsystem,valuationispredefinedatplantlevel.Allplantsaregroupedtogetherviavaluationgroupingcode0001.
GrouptogetherValuationAreascorrespondstothetransactionOMWD.
OMWDAccountDeterminationforValuationAreas

DefineValuationClasses
Itcanbeconfiguredbythefollowingcustomizingpath:SPRO>IMG>MaterialsManagement>ValuationandAccountAssignment>AccountDetermination>AccountDetermination
withoutWizard>DefineValuationClasses.
Inthisstep,youdefinewhichvaluationclassesareallowedforamaterialtype.
Ifanusercreatesamaterial,he/shemustenterthematerial'svaluationclassintheaccountingdata(Accounting1and2views).TheERPsystemusesyourdefaultsettingstocheckwhetherthevaluation
classisallowedforthematerialtype.
Thevaluationclassisakeytogroupmaterialswiththesameaccountdetermination.Thevaluationclassesdependonthematerialtype.Severalvaluationclassesaregenerallyallowedforonematerial
type.Avaluationclasscanalsobeallowedforseveralmaterialtypes.
ThevaluationclassdeterminestheG/Laccountswhichwillbeupdatedasresultofthegoodsmovementgeneratedforthematerial.
Thevaluationclassmakesitpossibleto:
PostthestockvaluesofmaterialsofthesamematerialtypetodifferentG/Laccounts
PostthestockvaluesofmaterialsofdifferentmaterialtypestothesameG/Laccount
MM03DisplayAcoount1view

Thelinkbetweenthevaluationclassesandthematerialtypesissetupviatheaccountcategoryreference.
Theaccountcategoryreferenceisacombinationofvaluationclasses.Preciselyoneaccountcategoryreferenceisassignedtoamaterialtype.
Requirements
Youmusthavedefinedyourmaterialtypes.
Youmusthavedefinedthechartofaccounts.
YoumusthaveagreedwithFinancialAccountingwhichmaterialsareassignedtowhichaccounts.
Defaultsettings
InthestandardSAPR/3System,anaccountcategoryreferenceiscreatedforeachmaterialtype.Theaccountcategoryreferenceis,inturn,assignedtopreciselyonevaluationclass.Thismeansthat
eachmaterialtypehasitsownvaluationclass.
OMSKAccountCategoryreference/valuationclass

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OMSKAccountcategoryreferencebutton

OMSKValuationClassButton

OMSKMaterialType/Accountcategoryreference

DefineAccountGrouping(accountmodifier)forMovementTypes
Usingthisfunction,youcanassignanaccountgroupingtomovementtypes.Theaccountgroupingisafinersubdivisionofthetransaction/eventkeysfortheaccountdetermination.
Theaccountgroupingisprovidedforthefollowingtransactionskeys:
GBB(offsettingentryforinventoryposting)
PRD(pricedifferences)
KON(consignmentliabilities)
TheaccountgroupinginthestandardsystemisonlyactivefortransactionkeyGBB(offsettingentryforinventoryposting).
OMWNDefineAccountGroupingforMovementTypes

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PurchaseAccountManagement
Itisusedtoattendlegalrequirementfromspecificcountries(France,Italy,Finland,Belgium,SpainandPortugal).Inthisstep,youwilldefineaspecificvaluationandaseparateaccountingdocumentfor
PurchaseOrderpostings.

ConfigureAutomaticpostings
Inthisstep,youenterthesystemsettingsforInventoryManagementandInvoiceVerificationtransactionsforautomaticpostingstoG/Laccounts.
Youcanthencheckyoursettingsusingasimulationfunction.
Whatareautomaticpostings?
PostingsaremadetoG/LaccountsautomaticallyinthecaseofInvoiceVerificationandInventoryManagementtransactionsrelevanttoFinancialandCostAccounting.
Example:
Postinglinesarecreatedinthefollowingaccountsinthecaseofagoodsissueforacostcenter:
Stockaccount
Consumptionaccount
Howdoesthesystemfindtherelevantaccounts?
Whenenteringthegoodsmovement,theuserdoesnothavetoenteraG/Laccount,sincetheERPsystemautomaticallyfindstheaccountsforeachpostingbasedonthefollowingdata:
Chartofaccountsofthecompanycode
Iftheuserentersacompanycodeoraplantwhenenteringatransaction,theERPsystemdeterminesthechartofaccountswhichisvalidforthecompanycode.
Youmustdefinetheautomaticaccountdeterminationindividuallyforeachchartofaccounts.
Valuationgroupingcodeofthevaluationarea
Youmustdefinetheautomaticaccountdeterminationindividuallyforeveryvaluationgroupingcodewithinachartofaccounts.Itappliestoallvaluationareaswhichareassignedtothisvaluationgrouping
code.
Iftheuserentersacompanycodeoraplantwhenenteringatransaction,thesystemdeterminesthevaluationareaandthevaluationgroupingcode.
Transaction/eventkey
Youdonothavetodefinethesetransactionkeys,theyaredeterminedautomaticallyfromthetransaction(invoiceverification)orthemovementtype(inventorymanagement).Inthisstep,youcanonly
inserttheaccountnumberforeachtransactionkey.
Accountgrouping(modifier)(onlyforGBB,PRDandKOM)
SincethetransactionkeyGBBisusedfordifferenttransactions(forexample,goodsissue,scraping,physicalinventory),whichareassignedtodifferentaccounts(forexample,consumptionaccount,
scrapping,expense/incomefrominventorydifferences),itisnecessarytodividethepostingtransactionaccordingtoafurtherkey:accountgroupingcode.
Valuationclassofmaterialor(incaseofsplitvaluation)thevaluationtype
Thevaluationclassallowsyoutodefineautomaticaccountdeterminationthatisdependentonthematerial.
YoucanachievethisbyassigningdifferentvaluationclassestothematerialsandbyassigningdifferentG/Laccountstothetransactionkeyforeveryvaluationclass.
Defaultsettings:
G/LaccountassignmentsforthechartsofaccountsINTandthevaluationgroupingcode0001areSAPstandard.
OMWBConfigureAutomaticPostings

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OBYCMaintainFIconfiguration

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Howtotestmyaccountdeterminationsettings?
YoushouldgototransactionOMWBandclickonsimulationbutton.Then,inserttheaffectedmaterial,thecorrespondentplantandthemovementtype.Afterthat,clickonaccountassignmentsbuttonand

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youwillseethesimulationsresult.
OMWBSimulation

Important:
ReportDFKB1INT:runitintransactionSE38.Itisusedtoshowsusthepossiblevaluesfortheaccountdeterminationcustomizingsettings.Ifthecustomerchangedsomethinghere,itisnotstandard
anymore.

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